HomeMy Public PortalAboutPKT-CC-2009-11-10CITY OF MOAB
November 10, 2009
PRE-COUNCIL WORKSHOP
6:30 PM
REGULAR COUNCIL MEETING
7:00 PM
CITY COUNCIL CHAMBERS
(217 East Center Street)
Updated on: 11/6/2009 Moab City Recorder’s Office Sun Mon Tue Wed Thu Fri Sat 1 2 4:00 GCWB 6:00 GCAB 3 Moab General Election 4 7:00 CVPC 5 6 7 8 9 12:30 GCCOA 10 12:00 TRAIL MIX 3:00 MVFPOC 5:00 GCCMD 7:00 MC Council Meeting 11 6:00 GCPC 12 6:00 MCPC 6:30 TSSFD 13 14 15 16 17 18 5:00 GCLB 6:30 CVTC 7:00 GCRSSD 19 5:30 TCAB 20 21 22 23 12:00 CJC 24 3:00 MTPSC 7:00 SEUDHD 7:00 MC Council Meeting 25 6:00 GCPC 26 27 28 29 30 2009 November
Updated on: 11/6/2009 Moab City Recorder’s Office Sun Mon Tue Wed Thu Fri Sat 1 2 7:00 CVPC 3 4 5 6 7 4:00 GCWB 6:00 GCAB 8 12:00 TRAIL MIX 3:00 MVFPOC 5:00 GCCMD 7:00 MC Council Meeting 9 6:00 GCPC 10 6:00 MCPC 11 12 13 14 12:30 GCCOA 15 16 5:00 GCLB 6:30 CVTC 7:00 GCRSSD 17 5:30 TCAB 18 19 20 21 22 3:00 MTPSC 7:00 MC Council Meeting 23 6:00 GCPC 24 25 26 27 28 29 30 31 2009 December
City of Moab
217 East Center Street
Moab, Utah 84532
Main Number (435) 259-5121
Fax Number (435) 259-4135
www.moabcity.org
City of Moab — Regular Council Meeting
City Council Chambers: 217 East Center Street
Tuesday, November 10, 2009 at 7:00 p.m.
41111111111111111111111111111111111111111111111111111111111
6:00 p.m. JOINT CITY COUNCIL/PLANNING COMMISSION WORKSHOP
(CANCELLED)
6:30 p.m. PRE -COUNCIL WORKSHOP
7:00 p.m.
SECTION 1:
Call to Order: Pledge to Flag:
APPROVAL OF MINUTES
1-1 September 22, 2009
1-2 October 13, 2009
1-3 October 16, 2009
SECTION 2: CITIZENS TO BE HEARD
SECTION 3:
SECTION 4:
DEPARTMENTAL UPDATES
3-1 Community Development Department
3-2 Engineering Department
3-3 Planning Department
3-4 Police Department
3-5 Public Works Department
NEW BUSINESS
4-1 Approval of Proposed Resolution #25-2009 - A Resolution
Accepting the Public Improvements Constructed in
Association with Secret Cove Subdivision, and
Authorizing the Release of the Performance Guaranty
Associated with Said Improvements
4-2 Approval of the Recommended 2010 Community
Development Block Grant Project
SECTION 5: READING OF CORRESPONDENCE
SECTION 6: ADMINISTRATIVE REPORTS
SECTION 7: REPORT ON CITY/COUNTY COOPERATION
SECTION 8: MAYOR AND COUNCIL REPORTS
SECTION 9: PAY THE BILLS AGAINST THE CITY OF MOAB
SECTION 10: ADJOURNMENT
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this
meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532;
or phone (435) 259-5121 at least three (3) working days prior to the meeting.
Check our website for updates at: www.moabcity.org
MOAB CITY COUNCIL
REGULAR MEETING
September 22, 2009
The Moab City Council held its Regular Meeting on the above date in
the Council Chambers of Moab City Offices, located at 217 East Center
Street, Moab, Utah. Mayor David L. Sakrison called the Pre -Council
Workshop to order at 6:30 PM.
In attendance were Councilmembers Gregg Stucki, Jeffrey Davis, Sarah
Bauman and Kyle Bailey; City Manager Donna Metzler, City
Recorder/Assistant City Manager Rachel Ellison, Community
Development Director David Olsen, Planning Director Jeff Reinhart,
City Treasurer Jennie Ross, City Engineer Dan Stenta and Economic
Development Specialist/Administrative Analyst Kenneth F. Davey.
Mayor Sakrison called the Regular City Council Meeting to order at
7:00 PM and Citizen B.D. Howard led in the Pledge of Allegiance.
Twenty-six (26) members of the audience and media were present.
Councilmember Stucki moved to approve the Regular Council Meeting
Minutes of September 1, 2009. Councilmember Bauman seconded the
motion. The motion carried 4-0 aye.
There were no Citizens to be Heard.
Under Community Development Department Update, Community
Development Director Olsen stated that the Community Development
Block Grant (CDBG) Golf Course Waterline Project had been closed
out the previous week and that the new proposed CDBG project would
soon be going to public hearing. Community Development Director
Olsen then stated that he was finishing up an environmental assessment
for the Virginian Apartments and would be working with the Housing
Authority of Southeastern Utah regarding an easement for Millcreek
Drive and that $26,000 in grant funds had been approved for the Pipe
Dream and Power Dam trails. Community Development Director Olsen
then stated that the 500 West Stream Alteration Permit was approved to
clean out debris under the 500 West pedestrian bridge.
Councilmember Bailey inquired if the island in Mill Creek by Main
Street would be removed.
Community Development Director Olsen stated that initial engineering
work by Bowen Collins was under way and that he could provide more
details at a later date.
Under Engineering Department Update, City Engineer Stenta stated that
he had been working with the developer of Haciendas Subdivision to
facilitate a solution to the unfinished subdivision improvements. City
Engineer Stenta then stated that the water modeling project was well
under way.
Under Planning Department Update, Planning Director Jeff Reinhart
stated that the Utah Local Governments Trust Land Use Specialist, Meg
Ryan, would be conducting a Land Use Authority Training for Planning
Commission, City Council and Board of Adjustment Members on
Thursday, October 8, 2009.
A Police Department Update was not given.
A Public Works Department Update was not given.
A Presentation was made by Teresa Wyatt -Hines Regarding an Update
REGULAR MEETING &
ATTENDANCE
PRECOUNCIL WORKSHOP
REGULAR MEETING
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
COMMUNITY
DEVELOPMENT UPDATE
ENGINEERING UPDATE
PLANNING UPDATE
POLICE UPDATE
PUBLIC WORKS UPDATE
PRESENTATION - FAMILY
SUPPORT CENTER
September 22, 2009 Page 1 of 3
of the Family Support Center.
Councilmember Bauman moved to approve a Request for an Amplified
Music Event at Old City Park by Rob Magleby on September 26, 2009.
Councilmember Bailey seconded the motion. The motion carried 4-0
aye.
Councilmember Stucki moved to approve the Use of City Right -of -Way
to Conduct a Sidewalk Sale at Various Locations on Main Street
October 9 and 10, 2009. Councilmember Bailey seconded the motion.
The motion carried 4-0 aye.
Councilmember Bauman moved to approve a Peddler License for Joe
Downard, d.b.a. PaPa Joe's Candyland to Conduct Mobile Vending
Food Sales. Councilmember Stucki seconded the motion. The motion
carried 4-0 aye.
Councilmember Davis moved to approve an Agreement by and between
the City of Moab and the Housing Authority of Southeastern Utah
Providing for the Administration of Community Development Block
Grant Funds for the Improvement of the Virginian Apartments.
Councilmember Bauman seconded the motion. The motion carried 4-0
aye.
Mayor Sakrison opened a public hearing at 7:25 PM on Solicitation of
Public Input on a Proposed Conditional Use Permit Application for a
Side Yard Setback Reduction to Construct a Carport on Property
Located at 465 East 200 South in the R-2 Zone and Solicitation of
Public Input on a Proposed Class II Retail Beer License for Jeffrey
Davis, d.b.a. Jeffrey's Steakhouse Located at 84 West 200 North. The
proposed license location is within a 600 foot proximity of a Public
Park.
Planning Director Jeff Reinhart gave a staff overview of the proposed
conditional use permit.
Jim Thusen spoke regarding Proposed Class II Retail Beer License and
stated that he believed Jeffrey Davis to be a good business person and
important to the community. Mr. Thusen stated that he believed that
Mr. Davis would ensure proper use of the permit and proper treatment
of the public.
Rob Hansen of the Utah Department of Alcoholic Beverage Control
(UDABC) stated that the applicant will be on the UDABC commission
agenda for September 29, 2009 for a full service license.
Mayor Sakrison closed the public hearing at 7:31 PM.
Councilmember Bailey moved to approve a Proposed Conditional Use
Permit Application for a Side Yard Setback Reduction to Construct a
Carport on Property Located at 465 East 200 South in the R-2 Zone.
Councilmember Davis seconded the motion. The motion carried 4-0
aye.
Councilmember Bailey moved to approve a Class II Restaurant Beer
License for Jeffrey Davis, d.b.a. Jeffrey's Steakhouse Located at 84
West 200 North. Councilmember Bauman seconded the motion. The
motion carried 3-0 aye with Councilmember Davis abstaining.
There was no Correspondence to be Read.
Under Administrative Report, City Manager Metzler stated that the final
construction drawings for the Aquatic Center would be available by
AMPLIFIED MUSIC EVENT
AT OCP, APPROVED
USE OF CITY RIGHT-OF-
WAY FOR SIDEWALK
SALE, APPROVED
PEDDLER LICENSE FOR
JOE DOWNARD,
APPROVED
AGREEMENT WITH
HOUSING AUTHORITY OF
SOUTHEASTERN UTAH,
APPROVED
PUBLIC HEARING OPENED
ON CONDITIONAL USE
PERMIT AND PROPOSED
CLASS II RETAIL BEER
LICENSE WITHIN
PROXIMITY OF A PUBLIC
PARK
PUBLIC HEARING CLOSED
CONDITIONAL USE
PERMIT, APPROVED
CLASS II RESTAURANT
BEER LICENSE FOR
JEFFREY DAVIS,
APPROVED
READING OF
CORRESPONDENCE
ADMINISTRATIVE
REPORTS
September 22, 2009 Page 2 of 3
September 30, 2009 and the fmal estimate would follow. City Manager
Metzler stated the guaranteed maximum price for the Aquatic Center
would come back before the City Council for approval with
construction starting in November. City Manager Metzler stated that
she had been negotiating a franchise agreement with Rocky Mountain
Power as well as a Hazardous Materials agreement with Grand County
and a shared sidewalk agreement of MiVida Drive and shared parking
for the Aquatic Center with the Grand School District. City Manager
Metzler stated she had also been negotiating a Septage Hauling
Agreement also. City Manager Metzler stated that the new sales tax
revenue numbers should be posted by the State the following week.
Under Report on City/County Cooperation, Mayor Sakrison stated that
he and City Manager Metzler had attended the tailings steering
committee meeting and that Grand County would be hiring a liaison
between Grand County and Energy Solutions.
Under Mayor and Council Reports, Councilmember Bauman stated that
there would be a regional planning meeting on October 5, 2009 at 6:00
PM at the Grand County Library.
Councilmember Bailey moved to pay the bills against the City of Moab
in the amount of $227,947.48. Councilmember Stucki seconded the
motion. The motion carried 4-0 aye by a roll -call -vote.
Mayor Sakrison adjourned the meeting at 7:50 PM.
APPROVED: ATTEST:
David L. Sakrison
Mayor
Rachel Ellison
City Recorder
REPORT ON CITY/COUNTY
COOPERATION
MAYOR AND COUNCIL
REPORTS
APPROVAL OF BILLS
ADJOURNMENT
September 22, 2009 Page 3 of 3
MOAB CITY COUNCIL
REGULAR MEETING
October 13, 2009
The Moab City Council held its Regular Meeting on the above date in
the Council Chambers of Moab City Offices, located at 217 East Center
Street, Moab, Utah. Mayor David L. Sakrison called the Pre -Council
Workshop to order at 6:37 PM.
In attendance were Councilmembers Gregg Stucki, Jeffrey Davis, Rob
Sweeten and Kyle Bailey; City Manager Donna Metzler, City
Recorder/Assistant City Manager Rachel Ellison, Community
Development Director David Olsen, Planning Director Jeff Reinhart,
City Treasurer Jennie Ross, City Engineer Dan Stenta, Public Works
Director Brent Williams, Police Chief Mike Navarre and Economic
Development Specialist/Administrative Analyst Kenneth F. Davey.
Mayor Sakrison called the Regular City Council Meeting to order at
7:00 PM and Citizen B.D. Howard led in the Pledge of Allegiance.
Seventeen (17) members of the audience and media were present.
There were no minutes to approve.
Under Citizens to be Heard, Jessie Plumb stated that she is Miss Moab,
Utah USA and would be competing in the Miss Utah, USA pageant in
eleven days. Ms. Plumb stated that she chose to be Miss Moab, Utah
USA because she believes in our community. Ms. Plumb stated that the
pageant contestants would be conducting a charitable dinner for the Best
Buddies of Utah Organization which connects individuals with
intellectual disabilities with mentors to integrate successfully into
society. Ms. Plumb stated that the dinner would be held in Ogden, Utah
on October 22, 2009 and requested that the City Council and Mayor
help represent Moab at that event.
A Community Development Department Update was not given.
Under Engineering Department Update, City Engineer Stenta stated that
the Joint Highways Committee had met and had not approved award of
$250,000 for the 500 West Reconstruction Project. City Engineer
Stenta stated that the Utah Department of Transportation encouraged the
City to resubmit their application for reconsideration.
Under Planning Department Update, Planning Director Jeff Reinhart
stated that the Planning Commission approved the site plan for the
Aquatic Center.
Mayor Sakrison requested that a letter of thanks be sent to Meg Ryan at
Utah Local Governments Trust for the Land Use Training that she
provided for Moab City.
A Police Department Update was not given.
A Public Works Department Update was not given.
Mayor Sakrison Presented James Maxwell with the Mayor's Student
Citizenship of the Month Award for September 2009 for the Helen M.
Knight Intermediate School.
A Presentation was made by Grand County School District
Superintendent Margaret Hopkin regarding a School District Update.
A Presentation was made by Roy Barraclough regarding Allen
Memorial Hospital.
REGULAR MEETING &
ATTENDANCE
PRECOUNCIL WORKSHOP
REGULAR MEETING
APPROVAL OF MINUTES
CITIZENS TO BE HEARD
COMMUNITY
DEVELOPMENT UPDATE
ENGINEERING UPDATE
PLANNING UPDATE
POLICE UPDATE
PUBLIC WORKS UPDATE
STUDENT OF THE MONTH
FOR SEPTEMBER 2009
PRESENTATION - GRAND
COUNTY SCHOOL
DISTRICT
PRESENTATION - ALLEN
MEMORIAL HOSPITAL
October 13, 2009 Page 1 of 3
Councilmember Sweeten moved to award the 2009 Neptune ARB
Meters Bid to Grand Junction Pipe Company in the amount of
$30,950.00. Councilmember Bailey seconded the motion carried 4-0
aye by a roll -call -vote.
Councilmember Sweeten moved to approve the 2009 Municipal General
Election Judges. Councilmember Stucki seconded the motion. The
motion carried 4-0 aye.
Councilmember Sweeten moved to approve the 2009 Municipal General
Election Polling Places. Councilmember Bailey seconded the motion.
The motion carried 4-0 aye.
Councilmember Sweeten moved to Send Solicitation of Community
Development Block Grant Projects for the Small Cities Program for
Year 2010 to Public Hearing. Councilmember Stucki seconded the
motion. The motion carried 4-0 aye.
Councilmember Bailey moved to approve Proposed Resolution #15-
2009 — A Resolution Amending the General Plan Adding an Affordable
Housing Plan. Councilmember Sweeten seconded the motion. The
motion carried 4-0 aye.
Councilmember Stucki moved to approve Proposed Resolution #21-
2009 — A Resolution Approving an Interlocal Agreement Between the
City of Moab and Grand County. Councilmember Sweeten seconded
the motion. The motion carried 4-0 aye.
Councilmember Davis moved to approve Proposed Ordinance #2009-10
— An Ordinance Granting an Electric Utility Franchise and General
Utility Easement to Rocky Mountain Power. Councilmember Sweeten
seconded the motion. The motion carried 4-0 aye.
Councilmember Sweeten moved to approve Proposed Ordinance #2009-
12 — An Ordinance Amending Section 6.04.440 of Moab Municipal
Code Regarding Animal Cruelty. Councilmember Bailey seconded the
motion. The motion carried 4-0 aye.
Councilmember Sweeten moved to approve Proposed Resolution #22-
2009 — A Resolution Amending Fees for the Moab Arts and Recreation
Center and the Moab Teen Center. Councilmember Stucki seconded the
motion. The motion carried 4-0 aye by a roll -call -vote.
Councilmember Stucki moved to approve a Professional Services
Agreement Between the City of Moab and MWH. Councilmember
Sweeten seconded the motion. The motion carried 4-0 aye by a roll -
call -vote.
Councilmember Davis moved to approve Proposed Resolution #24-
2009 — A Resolution Approving the Permanent Community Impact
Fund Board List for the City of Moab. Councilmember Sweeten
seconded the motion. The motion carried 4-0 aye.
Councilmember Davis moved to approve Proposed Resolution #23-
2009 — A Resolution Amending the Moab Personnel Policies and
Procedures Manual. Councilmember Sweeten seconded the motion.
The motion carried 4-0 aye.
Under Reading of Correspondence, Mayor Sakrison stated that he had
received a letter from Zions Bank stating that there would be an exhibit
at our local bank branch. Mayor Sakrison then read a letter from the
International Institute of Municipal Clerks congratulating the City on
City Recorder/Assistant City Manager Rachel Ellison's achievement of
AWARD OF 2009 NEPTUNE
ARB METERS BID
2009 MUNICIPAL GENERAL
ELECTION JUDGES,
APPROVED
2009 MUNICIPAL GENERAL
ELECTION POLLING
PLACES, APPROVED
CDBG SOLICITATION OF
2010 PROGRAM PROJECTS,
SENT TO PUBLIC HEARING
RESOLUTION #15-2009,
APPROVED
RESOLUTION #21-2009,
APPROVED
ORDINANCE #2009-10,
APPROVED
ORDINANCE #2009-12,
APPROVED
RESOLUTION #22-2009,
APPROVED
PROFESSIONAL SERVICES
AGREEMENT WITH MWH,
APPROVED
RESOLUTION #24-2009,
APPROVED
RESOLUTION #23-2009,
APPROVED
READING OF
CORRESPONDENCE
October 13, 2009 Page 2 of 3
obtaining the certification of Master Municipal Clerk. Mayor Sakrison
then reminded the Council and public that voters musto bring their
identification to the polls in order to vote in the Municipal General
Election on November 3, 2009. Mayor Sakrison then stated that he had
been visited by representatives of the 2010 Census.
Under Administrative Report, City Manager Metzler reminded the ADMINISTRATIVE
Council and Mayor of the Special Joint City/County Meeting scheduled REPORTS
for October 16, 2009 at 11:30 AM. City Manager Metzler then stated
that she had received final construction drawings for the Aquatic Center
and that the bid opening had been scheduled for November 3, 2009 in
Salt Lake City. City Manager Metzler continued that she was working
on the Solid Waste Collection Franchise Agreement Extension.
Under Report on City/County Cooperation, Councilmember Sweeten
inquired how the City could help the School District with their present
situation.
REPORT ON CITY/COUNTY
COOPERATION
Under Mayor and Council Reports, Councilmember Stucki stated that MAYOR AND COUNCIL
he had been contacted by a citizen regarding a crosswalk on the north REPORTS
side of town for the new school.
Councilmember Bailey moved to pay the bills against the City of Moab APPROVAL OF BILLS
in the amount of $274,520.26. Councilmember Stucki seconded the
motion. The motion carried 4-0 aye by a roll -call -vote.
Councilmember Sweeten moved to adjourn. Councilmember Bailey
seconded the motion. The motion carried 4-0 aye.
Mayor Sakrison adjourned the meeting at 8:25 PM.
APPROVED: ATTEST:
David L. Sakrison
Mayor
Rachel Ellison
City Recorder
MOTION TO ADJOURN,
APPROVED
ADJOURNMENT
October 13, 2009 Page 3 of 3
MOAB CITY COUNCIL
SPECIAL JOINT MEETING
October 16, 2009
The Moab City Council held a Special Joint City Council/Grand County
Council Meeting on the above date in the Council Chambers of Moab
City Offices, located at 217 East Center Street, Moab, Utah.
Mayor Sakrison called the Special City Council Meeting to order at
10:00 AM. In attendance were Councilmembers Kyle Bailey, Gregg
Stucki, Rob Sweeten, Jeff Davis and Sarah Bauman; City Manager
Donna Metzler, City Recorder/Assistant City Manager Rachel Ellison,
City Engineer Dan Stenta, Public Works Director Brent Williams and
four members of the audience.
City Engineer Stenta made a Presentation Regarding Proposed
Resolution #19-2009 - A Resolution Approving the Drinking Water
Source Protection Plan for the Lionsback Development. Discussion
followed.
Mayor Sakrison recessed the Special Council Meeting at 11:07 AM.
Mayor Sakrison reconvened the Special Council Meeting at 11:42 AM.
Additionally in attendance from Moab City were Community
Development Director David Olsen, Film Commission Director Tara
Penner, Planning Director Jeff Reinhart and Administrative
Analyst/Economic Development Specialist Ken Davey. In attendance
from Grand County were Councilmember Pat Holyoak, Councilmember
Robert Greenberg, Councilmember Gene Ciarus, Councilmember
Audrey Graham, Councilmember Chris Baird and Council
Administrator Melinda Brimhall. Five (5) members of the audience
were present.
Film Commission Director Penner made a presentation regarding the
Moab to Monument Valley Film Commission.
Community Development Director Olsen made a presentation regarding
the Grand County Non -Motorized Trails Master Plan. Discussion
followed.
Councilmember Bauman made a presentation regarding Regional
Planning. Discussion followed.
Mayor Sakrison recessed the Special Meeting at 1:05 PM.
Mayor Sakrison reconvened the Special Meeting at 1:14 PM.
Councilmember Bailey moved to enter an executive session for the
purpose of discussion regarding pending or reasonably imminent
litigation. Councilmember Sweeten seconded the motion. The motion
carried 4-0 aye.
An executive session was entered at 1:14 PM.
Councilmember made a motion to close the executive session.
Councilmember seconded the motion. The motion carried 4-0 aye.
The executive session was closed at 1:42 PM.
Councilmember Bailey moved to approve of An Elected
Official's/Employee's Request for Indemnification of Legal Fees:
a) Kyle Bailey e) Sarah C. Bauman
b) Jeffrey A. Davis f) Gregg W. Stucki
SPECIAL MEETING AND
ATTENDANCE
PRESENTATION
ADJOURNMENT
October 16, 2009 Page 1 of 2
c) Rob Sweeten g) Donna Metzler
d)David L. Sakrisonh) Sommar Johnson
Councilmember Sweeten seconded the motion. The motion carried 4-0
aye.
Councilmember Bailey moved to adjourn. Councilmember Sweeten
seconded the motion. The motion carried 4-0 aye.
Mayor Pro-tem Stucki adjourned the meeting at 1:44 PM.
APPROVED: ATTEST:
David L. Sakrison
Mayor
Rachel Ellison
City Recorder
October 16, 2009 Page 2 of 2
CITY OF MOAB
ENGINEERING DEPARTMENT
Engineering Department Memo #09-10
TO: CITY COUNCIL
FROM: DAN STENTA, CITY ENGINEER
SUBJECT: 500 WEST STREET PROJECT REPORT
DATE: 11 /06/09
CC: Donna Metzler, Rachel Ellison, Times -Independent
I would like to provide a brief status report on the 500 West Street project. You will recall from the last
update, that the City had requested approximately $250,000 in federal "stimulus funds" to restore the
project budget to its original amount of approximately $2 2 million and cover an estimated $230,000
construction budget shortfall. The stimulus funding became available on short notice when it became
apparent to UDOT that the actual construction cost for the Goblin Valley road project would come in
significantly below budget.
I was notified last week that the Joint Highway Committee (JHC) decided against reallocating the leftover
funds to the Moab — 500 West project. The JHC decided that all leftover funds will be redistributed to the
three other rural projects that were awarded stimulus funds earlier this year: Coalville Main Street
(Summit County), Carbonville Road (Carbon County), and Pigeon Hollow Road (Sanpete County).
Without the receipt of the stimulus funds, a $230,000 construction budget shortfall is anticipated. You
will recall that I came to the Council with this information a few months ago together with a plan to
address the shortfall by breaking some work items out of the base project. Since receiving word on the
stimulus funds, I have proceeded forward with finalizing the project bid documents under the base bid/
additive bid arrangement previously discussed. For the past week, I have been working closely with
UDOT and the design consultant to pull together all the final details on the contract documents.
The bid package is scheduled for advertising on UDOT's electronic bidding system starting on 12/7/09
and closing approximately 30 days later. These dates are tentative and may change slightly in either
direction depending on the timeliness of all the necessary sign -offs and impacts of the holiday season.
The bidding process will be handled entirely by UDOT and anyone wishing to bid on the project must do
so through UDOT's electronic bid letting system.
Assuming that the bid and contract award processes go smoothly, the actual construction is anticipated to
start mid -March. It is estimated that the construction of the project will require approximately 120
working days, which translates into six calendar months. The road will be open for at least one lane of
travel and access to all adjoining properties will be maintained throughout the construction period.
I will be available at the workshop session prior to the regular meeting to answer any further questions.
ENG_DM#09-10 500W_project_report.doc
3-2
CITY OF MOAB
INTERNAL MEMORANDUM
Engineering Department Memo #09-09
TO: CITY COUNCIL
FROM: DAN STENTA, CITY ENGINEER
SUBJECT: SECRET COVE SUBD. (400 S 400 EAST) - ACCEPTANCE OF IMPROVEMENTS
DATE: 11 /06/09
CC: Donna Metzler, Rachel Ellison
The attached resolution (#25-2009) serves as the official acceptance of the public improvements for
Secret Cove Subdivision and authorizes the release of the collateral posted by the developer. The Council
will recall that we have started to formalize this administrative action (acceptance of improvements) with
a resolution to establish a clear transfer of responsibility.
Secret Cove subdivision is relatively small (6 lots) and the extent of the new improvements is minor;
consisting of a short length of new street (Secret Cove Court) and short extensions added to the City's
water and sewer systems.
The completed work has been inspected by the Public Works Director, and he has verified that the work
is complete and in accordance with city standards. A one year warranty period commences with the
approval of the resolution, during which time any defects shall be replaced or repaired at the developer's
expense.
ENG DM#09-09 secret cove bond release.doc
Resolution #25-2009
A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED IN
ASSOCIATION WITH SECRET COVE SUBDIVISION, AND AUTHORIZING THE
RELEASE OF THE PERFORMANCE GUARANTY ASSOCIATED WITH SAID
IMPROVEMENTS.
WHEREAS, the City of Moab (the "City") and Wanda Secrest ("Subdivider") entered into a
Subdivision Improvements Agreement dated May 11, 2009 (the "Agreement") covering the public
improvements associated with the above named subdivision; and
WHEREAS, Subdivider posted collateral in the form of a Deed of Trust on certain real property to
guarantee the completion of the public improvements required by the Agreement; and
WHEREAS, the City Engineer has determined that Subdivider has completed the improvements in
accordance with the terms of the Agreement; and
WHEREAS, pursuant to the terms of the Agreement, Subdivider warrants that all public
improvements shall be free of defects in materials and workmanship for a period of one (1) year from
the date of this acceptance; and
WHEREAS, pursuant to the terms of the Agreement, Subdivider is entitled to a full release of the
performance guaranty at this time.
NOW THEREFORE, be it resolved by the City Council of the City of Moab to accept ownership of
the public improvements serving Secret Cove Subdivision, specifically the street, curb, and sidewalk
improvements, the water mains, the sewer mains, and the storm drainage improvements, and hereby
authorize the full release of Subdivider's collateral.
Passed and adopted by action of the City Council of the City of Moab in open session this 10th
day of November, 2009.
SIGNED:
David L. Sakrison, Mayor
ATTEST:
Rachel Ellison, Recorder
Resolution #25-2009
4-1
Memo
To: Moab Governing Body
Prom: David Olson
Date: november 1 I. 2009
Re: 2010 Community Development Block Giant (CDBG) Project
Recommendation
Out of the three projects mentioned at the last public hearing: 1. Canyonlands
Health Care Special Service District's request to purchase furnitures, fixtures and
equipment for the new long term care facility, 2. Grand County Housing Authority's
remodel of the Virginian Apartments and 3. City water or sewer projects, I recommend
#1 (see request below).
CANYONLANDS HEALTH CARE SPECIAL SERVICE DISTRICT
245 WEST WILLIAMS WAY
MOAB, UTAH 84532
PHONE/FAX (435)-259-4028
Canyonlands Health Care Special Service District is applying for 2010 CDBG to
purchase furniture, fixtures, and equipment for the new long term care facility.
Currently there are 14 new beds which will be transferred to the new facility. We will
need to purchase 22 beds and furnish 36 rooms for the patients. The facility has 2 wings
with each wing having a small kitchen, living room, dining room and 1 recreation and
visitors room. All rooms will need to be furnished.
At this time we do not have a complete list of the furniture, fixtures, and equipment that
is needed.
We are asking for a matching grant of $250,000 from CDBG.
Projects 2 and 3 are not as project ready.