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HomeMy Public PortalAboutPKT-CC-2009-11-10CITY OF MOAB November 10, 2009 PRE-COUNCIL WORKSHOP 6:30 PM REGULAR COUNCIL MEETING 7:00 PM CITY COUNCIL CHAMBERS (217 East Center Street) Updated on: 11/6/2009 Moab City Recorder’s Office Sun Mon Tue Wed Thu Fri Sat 1 2 4:00 GCWB 6:00 GCAB 3 Moab General Election 4 7:00 CVPC 5 6 7 8 9 12:30 GCCOA 10 12:00 TRAIL MIX 3:00 MVFPOC 5:00 GCCMD 7:00 MC Council Meeting 11 6:00 GCPC 12 6:00 MCPC 6:30 TSSFD 13 14 15 16 17 18 5:00 GCLB 6:30 CVTC 7:00 GCRSSD 19 5:30 TCAB 20 21 22 23 12:00 CJC 24 3:00 MTPSC 7:00 SEUDHD 7:00 MC Council Meeting 25 6:00 GCPC 26 27 28 29 30 2009 November Updated on: 11/6/2009 Moab City Recorder’s Office Sun Mon Tue Wed Thu Fri Sat 1 2 7:00 CVPC 3 4 5 6 7 4:00 GCWB 6:00 GCAB 8 12:00 TRAIL MIX 3:00 MVFPOC 5:00 GCCMD 7:00 MC Council Meeting 9 6:00 GCPC 10 6:00 MCPC 11 12 13 14 12:30 GCCOA 15 16 5:00 GCLB 6:30 CVTC 7:00 GCRSSD 17 5:30 TCAB 18 19 20 21 22 3:00 MTPSC 7:00 MC Council Meeting 23 6:00 GCPC 24 25 26 27 28 29 30 31 2009 December City of Moab 217 East Center Street Moab, Utah 84532 Main Number (435) 259-5121 Fax Number (435) 259-4135 www.moabcity.org City of Moab — Regular Council Meeting City Council Chambers: 217 East Center Street Tuesday, November 10, 2009 at 7:00 p.m. 41111111111111111111111111111111111111111111111111111111111 6:00 p.m. JOINT CITY COUNCIL/PLANNING COMMISSION WORKSHOP (CANCELLED) 6:30 p.m. PRE -COUNCIL WORKSHOP 7:00 p.m. SECTION 1: Call to Order: Pledge to Flag: APPROVAL OF MINUTES 1-1 September 22, 2009 1-2 October 13, 2009 1-3 October 16, 2009 SECTION 2: CITIZENS TO BE HEARD SECTION 3: SECTION 4: DEPARTMENTAL UPDATES 3-1 Community Development Department 3-2 Engineering Department 3-3 Planning Department 3-4 Police Department 3-5 Public Works Department NEW BUSINESS 4-1 Approval of Proposed Resolution #25-2009 - A Resolution Accepting the Public Improvements Constructed in Association with Secret Cove Subdivision, and Authorizing the Release of the Performance Guaranty Associated with Said Improvements 4-2 Approval of the Recommended 2010 Community Development Block Grant Project SECTION 5: READING OF CORRESPONDENCE SECTION 6: ADMINISTRATIVE REPORTS SECTION 7: REPORT ON CITY/COUNTY COOPERATION SECTION 8: MAYOR AND COUNCIL REPORTS SECTION 9: PAY THE BILLS AGAINST THE CITY OF MOAB SECTION 10: ADJOURNMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org MOAB CITY COUNCIL REGULAR MEETING September 22, 2009 The Moab City Council held its Regular Meeting on the above date in the Council Chambers of Moab City Offices, located at 217 East Center Street, Moab, Utah. Mayor David L. Sakrison called the Pre -Council Workshop to order at 6:30 PM. In attendance were Councilmembers Gregg Stucki, Jeffrey Davis, Sarah Bauman and Kyle Bailey; City Manager Donna Metzler, City Recorder/Assistant City Manager Rachel Ellison, Community Development Director David Olsen, Planning Director Jeff Reinhart, City Treasurer Jennie Ross, City Engineer Dan Stenta and Economic Development Specialist/Administrative Analyst Kenneth F. Davey. Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and Citizen B.D. Howard led in the Pledge of Allegiance. Twenty-six (26) members of the audience and media were present. Councilmember Stucki moved to approve the Regular Council Meeting Minutes of September 1, 2009. Councilmember Bauman seconded the motion. The motion carried 4-0 aye. There were no Citizens to be Heard. Under Community Development Department Update, Community Development Director Olsen stated that the Community Development Block Grant (CDBG) Golf Course Waterline Project had been closed out the previous week and that the new proposed CDBG project would soon be going to public hearing. Community Development Director Olsen then stated that he was finishing up an environmental assessment for the Virginian Apartments and would be working with the Housing Authority of Southeastern Utah regarding an easement for Millcreek Drive and that $26,000 in grant funds had been approved for the Pipe Dream and Power Dam trails. Community Development Director Olsen then stated that the 500 West Stream Alteration Permit was approved to clean out debris under the 500 West pedestrian bridge. Councilmember Bailey inquired if the island in Mill Creek by Main Street would be removed. Community Development Director Olsen stated that initial engineering work by Bowen Collins was under way and that he could provide more details at a later date. Under Engineering Department Update, City Engineer Stenta stated that he had been working with the developer of Haciendas Subdivision to facilitate a solution to the unfinished subdivision improvements. City Engineer Stenta then stated that the water modeling project was well under way. Under Planning Department Update, Planning Director Jeff Reinhart stated that the Utah Local Governments Trust Land Use Specialist, Meg Ryan, would be conducting a Land Use Authority Training for Planning Commission, City Council and Board of Adjustment Members on Thursday, October 8, 2009. A Police Department Update was not given. A Public Works Department Update was not given. A Presentation was made by Teresa Wyatt -Hines Regarding an Update REGULAR MEETING & ATTENDANCE PRECOUNCIL WORKSHOP REGULAR MEETING APPROVAL OF MINUTES CITIZENS TO BE HEARD COMMUNITY DEVELOPMENT UPDATE ENGINEERING UPDATE PLANNING UPDATE POLICE UPDATE PUBLIC WORKS UPDATE PRESENTATION - FAMILY SUPPORT CENTER September 22, 2009 Page 1 of 3 of the Family Support Center. Councilmember Bauman moved to approve a Request for an Amplified Music Event at Old City Park by Rob Magleby on September 26, 2009. Councilmember Bailey seconded the motion. The motion carried 4-0 aye. Councilmember Stucki moved to approve the Use of City Right -of -Way to Conduct a Sidewalk Sale at Various Locations on Main Street October 9 and 10, 2009. Councilmember Bailey seconded the motion. The motion carried 4-0 aye. Councilmember Bauman moved to approve a Peddler License for Joe Downard, d.b.a. PaPa Joe's Candyland to Conduct Mobile Vending Food Sales. Councilmember Stucki seconded the motion. The motion carried 4-0 aye. Councilmember Davis moved to approve an Agreement by and between the City of Moab and the Housing Authority of Southeastern Utah Providing for the Administration of Community Development Block Grant Funds for the Improvement of the Virginian Apartments. Councilmember Bauman seconded the motion. The motion carried 4-0 aye. Mayor Sakrison opened a public hearing at 7:25 PM on Solicitation of Public Input on a Proposed Conditional Use Permit Application for a Side Yard Setback Reduction to Construct a Carport on Property Located at 465 East 200 South in the R-2 Zone and Solicitation of Public Input on a Proposed Class II Retail Beer License for Jeffrey Davis, d.b.a. Jeffrey's Steakhouse Located at 84 West 200 North. The proposed license location is within a 600 foot proximity of a Public Park. Planning Director Jeff Reinhart gave a staff overview of the proposed conditional use permit. Jim Thusen spoke regarding Proposed Class II Retail Beer License and stated that he believed Jeffrey Davis to be a good business person and important to the community. Mr. Thusen stated that he believed that Mr. Davis would ensure proper use of the permit and proper treatment of the public. Rob Hansen of the Utah Department of Alcoholic Beverage Control (UDABC) stated that the applicant will be on the UDABC commission agenda for September 29, 2009 for a full service license. Mayor Sakrison closed the public hearing at 7:31 PM. Councilmember Bailey moved to approve a Proposed Conditional Use Permit Application for a Side Yard Setback Reduction to Construct a Carport on Property Located at 465 East 200 South in the R-2 Zone. Councilmember Davis seconded the motion. The motion carried 4-0 aye. Councilmember Bailey moved to approve a Class II Restaurant Beer License for Jeffrey Davis, d.b.a. Jeffrey's Steakhouse Located at 84 West 200 North. Councilmember Bauman seconded the motion. The motion carried 3-0 aye with Councilmember Davis abstaining. There was no Correspondence to be Read. Under Administrative Report, City Manager Metzler stated that the final construction drawings for the Aquatic Center would be available by AMPLIFIED MUSIC EVENT AT OCP, APPROVED USE OF CITY RIGHT-OF- WAY FOR SIDEWALK SALE, APPROVED PEDDLER LICENSE FOR JOE DOWNARD, APPROVED AGREEMENT WITH HOUSING AUTHORITY OF SOUTHEASTERN UTAH, APPROVED PUBLIC HEARING OPENED ON CONDITIONAL USE PERMIT AND PROPOSED CLASS II RETAIL BEER LICENSE WITHIN PROXIMITY OF A PUBLIC PARK PUBLIC HEARING CLOSED CONDITIONAL USE PERMIT, APPROVED CLASS II RESTAURANT BEER LICENSE FOR JEFFREY DAVIS, APPROVED READING OF CORRESPONDENCE ADMINISTRATIVE REPORTS September 22, 2009 Page 2 of 3 September 30, 2009 and the fmal estimate would follow. City Manager Metzler stated the guaranteed maximum price for the Aquatic Center would come back before the City Council for approval with construction starting in November. City Manager Metzler stated that she had been negotiating a franchise agreement with Rocky Mountain Power as well as a Hazardous Materials agreement with Grand County and a shared sidewalk agreement of MiVida Drive and shared parking for the Aquatic Center with the Grand School District. City Manager Metzler stated she had also been negotiating a Septage Hauling Agreement also. City Manager Metzler stated that the new sales tax revenue numbers should be posted by the State the following week. Under Report on City/County Cooperation, Mayor Sakrison stated that he and City Manager Metzler had attended the tailings steering committee meeting and that Grand County would be hiring a liaison between Grand County and Energy Solutions. Under Mayor and Council Reports, Councilmember Bauman stated that there would be a regional planning meeting on October 5, 2009 at 6:00 PM at the Grand County Library. Councilmember Bailey moved to pay the bills against the City of Moab in the amount of $227,947.48. Councilmember Stucki seconded the motion. The motion carried 4-0 aye by a roll -call -vote. Mayor Sakrison adjourned the meeting at 7:50 PM. APPROVED: ATTEST: David L. Sakrison Mayor Rachel Ellison City Recorder REPORT ON CITY/COUNTY COOPERATION MAYOR AND COUNCIL REPORTS APPROVAL OF BILLS ADJOURNMENT September 22, 2009 Page 3 of 3 MOAB CITY COUNCIL REGULAR MEETING October 13, 2009 The Moab City Council held its Regular Meeting on the above date in the Council Chambers of Moab City Offices, located at 217 East Center Street, Moab, Utah. Mayor David L. Sakrison called the Pre -Council Workshop to order at 6:37 PM. In attendance were Councilmembers Gregg Stucki, Jeffrey Davis, Rob Sweeten and Kyle Bailey; City Manager Donna Metzler, City Recorder/Assistant City Manager Rachel Ellison, Community Development Director David Olsen, Planning Director Jeff Reinhart, City Treasurer Jennie Ross, City Engineer Dan Stenta, Public Works Director Brent Williams, Police Chief Mike Navarre and Economic Development Specialist/Administrative Analyst Kenneth F. Davey. Mayor Sakrison called the Regular City Council Meeting to order at 7:00 PM and Citizen B.D. Howard led in the Pledge of Allegiance. Seventeen (17) members of the audience and media were present. There were no minutes to approve. Under Citizens to be Heard, Jessie Plumb stated that she is Miss Moab, Utah USA and would be competing in the Miss Utah, USA pageant in eleven days. Ms. Plumb stated that she chose to be Miss Moab, Utah USA because she believes in our community. Ms. Plumb stated that the pageant contestants would be conducting a charitable dinner for the Best Buddies of Utah Organization which connects individuals with intellectual disabilities with mentors to integrate successfully into society. Ms. Plumb stated that the dinner would be held in Ogden, Utah on October 22, 2009 and requested that the City Council and Mayor help represent Moab at that event. A Community Development Department Update was not given. Under Engineering Department Update, City Engineer Stenta stated that the Joint Highways Committee had met and had not approved award of $250,000 for the 500 West Reconstruction Project. City Engineer Stenta stated that the Utah Department of Transportation encouraged the City to resubmit their application for reconsideration. Under Planning Department Update, Planning Director Jeff Reinhart stated that the Planning Commission approved the site plan for the Aquatic Center. Mayor Sakrison requested that a letter of thanks be sent to Meg Ryan at Utah Local Governments Trust for the Land Use Training that she provided for Moab City. A Police Department Update was not given. A Public Works Department Update was not given. Mayor Sakrison Presented James Maxwell with the Mayor's Student Citizenship of the Month Award for September 2009 for the Helen M. Knight Intermediate School. A Presentation was made by Grand County School District Superintendent Margaret Hopkin regarding a School District Update. A Presentation was made by Roy Barraclough regarding Allen Memorial Hospital. REGULAR MEETING & ATTENDANCE PRECOUNCIL WORKSHOP REGULAR MEETING APPROVAL OF MINUTES CITIZENS TO BE HEARD COMMUNITY DEVELOPMENT UPDATE ENGINEERING UPDATE PLANNING UPDATE POLICE UPDATE PUBLIC WORKS UPDATE STUDENT OF THE MONTH FOR SEPTEMBER 2009 PRESENTATION - GRAND COUNTY SCHOOL DISTRICT PRESENTATION - ALLEN MEMORIAL HOSPITAL October 13, 2009 Page 1 of 3 Councilmember Sweeten moved to award the 2009 Neptune ARB Meters Bid to Grand Junction Pipe Company in the amount of $30,950.00. Councilmember Bailey seconded the motion carried 4-0 aye by a roll -call -vote. Councilmember Sweeten moved to approve the 2009 Municipal General Election Judges. Councilmember Stucki seconded the motion. The motion carried 4-0 aye. Councilmember Sweeten moved to approve the 2009 Municipal General Election Polling Places. Councilmember Bailey seconded the motion. The motion carried 4-0 aye. Councilmember Sweeten moved to Send Solicitation of Community Development Block Grant Projects for the Small Cities Program for Year 2010 to Public Hearing. Councilmember Stucki seconded the motion. The motion carried 4-0 aye. Councilmember Bailey moved to approve Proposed Resolution #15- 2009 — A Resolution Amending the General Plan Adding an Affordable Housing Plan. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Councilmember Stucki moved to approve Proposed Resolution #21- 2009 — A Resolution Approving an Interlocal Agreement Between the City of Moab and Grand County. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Councilmember Davis moved to approve Proposed Ordinance #2009-10 — An Ordinance Granting an Electric Utility Franchise and General Utility Easement to Rocky Mountain Power. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Councilmember Sweeten moved to approve Proposed Ordinance #2009- 12 — An Ordinance Amending Section 6.04.440 of Moab Municipal Code Regarding Animal Cruelty. Councilmember Bailey seconded the motion. The motion carried 4-0 aye. Councilmember Sweeten moved to approve Proposed Resolution #22- 2009 — A Resolution Amending Fees for the Moab Arts and Recreation Center and the Moab Teen Center. Councilmember Stucki seconded the motion. The motion carried 4-0 aye by a roll -call -vote. Councilmember Stucki moved to approve a Professional Services Agreement Between the City of Moab and MWH. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye by a roll - call -vote. Councilmember Davis moved to approve Proposed Resolution #24- 2009 — A Resolution Approving the Permanent Community Impact Fund Board List for the City of Moab. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Councilmember Davis moved to approve Proposed Resolution #23- 2009 — A Resolution Amending the Moab Personnel Policies and Procedures Manual. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Under Reading of Correspondence, Mayor Sakrison stated that he had received a letter from Zions Bank stating that there would be an exhibit at our local bank branch. Mayor Sakrison then read a letter from the International Institute of Municipal Clerks congratulating the City on City Recorder/Assistant City Manager Rachel Ellison's achievement of AWARD OF 2009 NEPTUNE ARB METERS BID 2009 MUNICIPAL GENERAL ELECTION JUDGES, APPROVED 2009 MUNICIPAL GENERAL ELECTION POLLING PLACES, APPROVED CDBG SOLICITATION OF 2010 PROGRAM PROJECTS, SENT TO PUBLIC HEARING RESOLUTION #15-2009, APPROVED RESOLUTION #21-2009, APPROVED ORDINANCE #2009-10, APPROVED ORDINANCE #2009-12, APPROVED RESOLUTION #22-2009, APPROVED PROFESSIONAL SERVICES AGREEMENT WITH MWH, APPROVED RESOLUTION #24-2009, APPROVED RESOLUTION #23-2009, APPROVED READING OF CORRESPONDENCE October 13, 2009 Page 2 of 3 obtaining the certification of Master Municipal Clerk. Mayor Sakrison then reminded the Council and public that voters musto bring their identification to the polls in order to vote in the Municipal General Election on November 3, 2009. Mayor Sakrison then stated that he had been visited by representatives of the 2010 Census. Under Administrative Report, City Manager Metzler reminded the ADMINISTRATIVE Council and Mayor of the Special Joint City/County Meeting scheduled REPORTS for October 16, 2009 at 11:30 AM. City Manager Metzler then stated that she had received final construction drawings for the Aquatic Center and that the bid opening had been scheduled for November 3, 2009 in Salt Lake City. City Manager Metzler continued that she was working on the Solid Waste Collection Franchise Agreement Extension. Under Report on City/County Cooperation, Councilmember Sweeten inquired how the City could help the School District with their present situation. REPORT ON CITY/COUNTY COOPERATION Under Mayor and Council Reports, Councilmember Stucki stated that MAYOR AND COUNCIL he had been contacted by a citizen regarding a crosswalk on the north REPORTS side of town for the new school. Councilmember Bailey moved to pay the bills against the City of Moab APPROVAL OF BILLS in the amount of $274,520.26. Councilmember Stucki seconded the motion. The motion carried 4-0 aye by a roll -call -vote. Councilmember Sweeten moved to adjourn. Councilmember Bailey seconded the motion. The motion carried 4-0 aye. Mayor Sakrison adjourned the meeting at 8:25 PM. APPROVED: ATTEST: David L. Sakrison Mayor Rachel Ellison City Recorder MOTION TO ADJOURN, APPROVED ADJOURNMENT October 13, 2009 Page 3 of 3 MOAB CITY COUNCIL SPECIAL JOINT MEETING October 16, 2009 The Moab City Council held a Special Joint City Council/Grand County Council Meeting on the above date in the Council Chambers of Moab City Offices, located at 217 East Center Street, Moab, Utah. Mayor Sakrison called the Special City Council Meeting to order at 10:00 AM. In attendance were Councilmembers Kyle Bailey, Gregg Stucki, Rob Sweeten, Jeff Davis and Sarah Bauman; City Manager Donna Metzler, City Recorder/Assistant City Manager Rachel Ellison, City Engineer Dan Stenta, Public Works Director Brent Williams and four members of the audience. City Engineer Stenta made a Presentation Regarding Proposed Resolution #19-2009 - A Resolution Approving the Drinking Water Source Protection Plan for the Lionsback Development. Discussion followed. Mayor Sakrison recessed the Special Council Meeting at 11:07 AM. Mayor Sakrison reconvened the Special Council Meeting at 11:42 AM. Additionally in attendance from Moab City were Community Development Director David Olsen, Film Commission Director Tara Penner, Planning Director Jeff Reinhart and Administrative Analyst/Economic Development Specialist Ken Davey. In attendance from Grand County were Councilmember Pat Holyoak, Councilmember Robert Greenberg, Councilmember Gene Ciarus, Councilmember Audrey Graham, Councilmember Chris Baird and Council Administrator Melinda Brimhall. Five (5) members of the audience were present. Film Commission Director Penner made a presentation regarding the Moab to Monument Valley Film Commission. Community Development Director Olsen made a presentation regarding the Grand County Non -Motorized Trails Master Plan. Discussion followed. Councilmember Bauman made a presentation regarding Regional Planning. Discussion followed. Mayor Sakrison recessed the Special Meeting at 1:05 PM. Mayor Sakrison reconvened the Special Meeting at 1:14 PM. Councilmember Bailey moved to enter an executive session for the purpose of discussion regarding pending or reasonably imminent litigation. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. An executive session was entered at 1:14 PM. Councilmember made a motion to close the executive session. Councilmember seconded the motion. The motion carried 4-0 aye. The executive session was closed at 1:42 PM. Councilmember Bailey moved to approve of An Elected Official's/Employee's Request for Indemnification of Legal Fees: a) Kyle Bailey e) Sarah C. Bauman b) Jeffrey A. Davis f) Gregg W. Stucki SPECIAL MEETING AND ATTENDANCE PRESENTATION ADJOURNMENT October 16, 2009 Page 1 of 2 c) Rob Sweeten g) Donna Metzler d)David L. Sakrisonh) Sommar Johnson Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Councilmember Bailey moved to adjourn. Councilmember Sweeten seconded the motion. The motion carried 4-0 aye. Mayor Pro-tem Stucki adjourned the meeting at 1:44 PM. APPROVED: ATTEST: David L. Sakrison Mayor Rachel Ellison City Recorder October 16, 2009 Page 2 of 2 CITY OF MOAB ENGINEERING DEPARTMENT Engineering Department Memo #09-10 TO: CITY COUNCIL FROM: DAN STENTA, CITY ENGINEER SUBJECT: 500 WEST STREET PROJECT REPORT DATE: 11 /06/09 CC: Donna Metzler, Rachel Ellison, Times -Independent I would like to provide a brief status report on the 500 West Street project. You will recall from the last update, that the City had requested approximately $250,000 in federal "stimulus funds" to restore the project budget to its original amount of approximately $2 2 million and cover an estimated $230,000 construction budget shortfall. The stimulus funding became available on short notice when it became apparent to UDOT that the actual construction cost for the Goblin Valley road project would come in significantly below budget. I was notified last week that the Joint Highway Committee (JHC) decided against reallocating the leftover funds to the Moab — 500 West project. The JHC decided that all leftover funds will be redistributed to the three other rural projects that were awarded stimulus funds earlier this year: Coalville Main Street (Summit County), Carbonville Road (Carbon County), and Pigeon Hollow Road (Sanpete County). Without the receipt of the stimulus funds, a $230,000 construction budget shortfall is anticipated. You will recall that I came to the Council with this information a few months ago together with a plan to address the shortfall by breaking some work items out of the base project. Since receiving word on the stimulus funds, I have proceeded forward with finalizing the project bid documents under the base bid/ additive bid arrangement previously discussed. For the past week, I have been working closely with UDOT and the design consultant to pull together all the final details on the contract documents. The bid package is scheduled for advertising on UDOT's electronic bidding system starting on 12/7/09 and closing approximately 30 days later. These dates are tentative and may change slightly in either direction depending on the timeliness of all the necessary sign -offs and impacts of the holiday season. The bidding process will be handled entirely by UDOT and anyone wishing to bid on the project must do so through UDOT's electronic bid letting system. Assuming that the bid and contract award processes go smoothly, the actual construction is anticipated to start mid -March. It is estimated that the construction of the project will require approximately 120 working days, which translates into six calendar months. The road will be open for at least one lane of travel and access to all adjoining properties will be maintained throughout the construction period. I will be available at the workshop session prior to the regular meeting to answer any further questions. ENG_DM#09-10 500W_project_report.doc 3-2 CITY OF MOAB INTERNAL MEMORANDUM Engineering Department Memo #09-09 TO: CITY COUNCIL FROM: DAN STENTA, CITY ENGINEER SUBJECT: SECRET COVE SUBD. (400 S 400 EAST) - ACCEPTANCE OF IMPROVEMENTS DATE: 11 /06/09 CC: Donna Metzler, Rachel Ellison The attached resolution (#25-2009) serves as the official acceptance of the public improvements for Secret Cove Subdivision and authorizes the release of the collateral posted by the developer. The Council will recall that we have started to formalize this administrative action (acceptance of improvements) with a resolution to establish a clear transfer of responsibility. Secret Cove subdivision is relatively small (6 lots) and the extent of the new improvements is minor; consisting of a short length of new street (Secret Cove Court) and short extensions added to the City's water and sewer systems. The completed work has been inspected by the Public Works Director, and he has verified that the work is complete and in accordance with city standards. A one year warranty period commences with the approval of the resolution, during which time any defects shall be replaced or repaired at the developer's expense. ENG DM#09-09 secret cove bond release.doc Resolution #25-2009 A RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS CONSTRUCTED IN ASSOCIATION WITH SECRET COVE SUBDIVISION, AND AUTHORIZING THE RELEASE OF THE PERFORMANCE GUARANTY ASSOCIATED WITH SAID IMPROVEMENTS. WHEREAS, the City of Moab (the "City") and Wanda Secrest ("Subdivider") entered into a Subdivision Improvements Agreement dated May 11, 2009 (the "Agreement") covering the public improvements associated with the above named subdivision; and WHEREAS, Subdivider posted collateral in the form of a Deed of Trust on certain real property to guarantee the completion of the public improvements required by the Agreement; and WHEREAS, the City Engineer has determined that Subdivider has completed the improvements in accordance with the terms of the Agreement; and WHEREAS, pursuant to the terms of the Agreement, Subdivider warrants that all public improvements shall be free of defects in materials and workmanship for a period of one (1) year from the date of this acceptance; and WHEREAS, pursuant to the terms of the Agreement, Subdivider is entitled to a full release of the performance guaranty at this time. NOW THEREFORE, be it resolved by the City Council of the City of Moab to accept ownership of the public improvements serving Secret Cove Subdivision, specifically the street, curb, and sidewalk improvements, the water mains, the sewer mains, and the storm drainage improvements, and hereby authorize the full release of Subdivider's collateral. Passed and adopted by action of the City Council of the City of Moab in open session this 10th day of November, 2009. SIGNED: David L. Sakrison, Mayor ATTEST: Rachel Ellison, Recorder Resolution #25-2009 4-1 Memo To: Moab Governing Body Prom: David Olson Date: november 1 I. 2009 Re: 2010 Community Development Block Giant (CDBG) Project Recommendation Out of the three projects mentioned at the last public hearing: 1. Canyonlands Health Care Special Service District's request to purchase furnitures, fixtures and equipment for the new long term care facility, 2. Grand County Housing Authority's remodel of the Virginian Apartments and 3. City water or sewer projects, I recommend #1 (see request below). CANYONLANDS HEALTH CARE SPECIAL SERVICE DISTRICT 245 WEST WILLIAMS WAY MOAB, UTAH 84532 PHONE/FAX (435)-259-4028 Canyonlands Health Care Special Service District is applying for 2010 CDBG to purchase furniture, fixtures, and equipment for the new long term care facility. Currently there are 14 new beds which will be transferred to the new facility. We will need to purchase 22 beds and furnish 36 rooms for the patients. The facility has 2 wings with each wing having a small kitchen, living room, dining room and 1 recreation and visitors room. All rooms will need to be furnished. At this time we do not have a complete list of the furniture, fixtures, and equipment that is needed. We are asking for a matching grant of $250,000 from CDBG. Projects 2 and 3 are not as project ready.