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HomeMy Public PortalAboutC-23-178 - HANGTIME SPORTS 2023 AUG 3CONTRACT SERVICES AGREEMENT By and Between CITY OF CARSON and HANGTIME SPORTS AGREEMENT FOR CONTRACT SERVICES BETWEEN THE CITY OF CARSON AND HANGTIME SPORTS THIS AGREEMENT FOR CONTRACT SERVICES (herein "Agreement") is made and entered into this 19th day of April , 2023 by and between the CITY OF CARSON, a California municipal corporation ("City") and HANGTIME SPORTS, a sole proprietorship ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties." RECITALS A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Carson's Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase "highest 01007.0001/865501.2 -1- professional standards" shall mean those standards of practice recognized by one or more first- class firms performing similar work under similar circumstances. 1.2 Consultant's Proposal. The Scope of Service shall include the Consultant's scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer. 1.6 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. 01007.0001/865501.2 -2- 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Special Requirements" attached hereto as Exhibit "B" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit "B" and any other provisions of this Agreement, the provisions of Exhibit "B" shall govern. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed ONE HUNDRED EIGHTY THOUSAND DOLLARS ($180,000) (the "Contract Sum"), unless additional compensation is approved pursuant to Section 1.8. In the event City exercises one or both of its options to extend the Agreement pursuant to Section 3.4, the compensation for each such one-year extension period shall not exceed SIXTY THOUSAND DOLLARS ($60,000.00) per year, unless additional compensation is approved pursuant to Section 1.8. 01007.0001/865501.2 -3- 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant's rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City's Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor contracts. Sub -contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. 01007.0001/865501.2 -4- ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit «D„ ). ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Darryl Clark Owner (Name) (Title) 01007.0001/865501.2 -5- [In case of emergency and Darryl Clark is not available - Larry McKay] (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be Timothy Grierson, Recreation Superintendent, or such other period as may be designated by the City Manager. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Consultant. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant's employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an 01007.0001/865501.2 -6- independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) General Liability Insurance (Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of .insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement, with Employer's Liability insurance coverage limits of at least $1,000,000.00. (c) Automotive Insurance (Coverage Form ISO CA 00 01 including "any auto" and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less 01007.0001/865501.2 -7- than $1,000,000. Said policy shall include coverage for owned, non -owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant's profession, as determined by the City's Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a "claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant's services or the termination of this Agreement. During this additional 5 -year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit "B". (g) Broader Coverages and Higher Limits. Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant. 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self -insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply 01007.0001/865501.2 -8- with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following "cancellation" notice: CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] Consu Pi initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant's activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant's indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents ("Indemnified Parties") against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, 01007.0001/865501.2 -9- arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable ("indemnitors"), or arising from Consultant's or indemnitors' reckless or willful misconduct, or arising from Consultant's or indemnitors' negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City's sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City's negligence, except that design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A-" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk 01007.0001/865501.2 -10- Manager") due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the "books and records"), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the books and records may be given to City, and access shall be provided by Consultant's successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the "documents and materials") prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of 01007.0001/865501.2 -11- ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as "works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed "works made for hire" for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions 01007.0001/865501.2 -12- concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant's acts or omissions in performing or failing to perform Consultant's obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 01007.0001/865501.2 -13- 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days' written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days' written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non -terminating party with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 01007.0001/865501.2 -14- 7.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non -liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 01007.0001/865501.2 -15- 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Agreement. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 01007.0001/865501.2 -16- 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non -Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of "financial interest" shall be consistent with State law and shall not include interests found to be "remote" or "non -interests" pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant's Authorized Initials I ' 9.7 Corporate Authority. ----�� The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 01007.0001/865501.2 -17- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first -above written. CITY: Dr. Khaleah K. Bradshaw, City Clerk :t v APPROVED AS TO FORM: \ ALESHIRE & WYNDER, LLP Sunny K. Soltani, City Attorney [brj] CIY OF CARSON, a municipal corporati Lu✓lDavis-Holmes, Mayor CONSULTANT: h HANGTIME SPORTS, a sole proprietorship By: ame: D Title: 0 By: Name: Title: Address: P.O. Box 2138 Carlsbad, CA 92018 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT'S BUSINESS ENTITY. 01007.0001/8655013 -18- CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF LOS ANGELES On , 2023 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT El INDIVIDUAL El CORPORATE OFFICER TITLE(S) PARTNER(S) ❑ LIMITED El GENERAL ATTORNEY -IN -FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 01007.0001/865501.2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. STATE OF CALIFORNIA COUNTY OF LOS ANGELES On , 2023 before me, , personally appeared , proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ❑ INDIVIDUAL El CORPORATE OFFICER TITLE(S) PARTNER(S) ❑ LIMITED El GENERAL ATTORNEY -IN -FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 01007.0001/865501.2 EXHIBIT "A" SCOPE OF SERVICES I. Consultant will perform the following Services on an on -call basis: A. Professional officiating services for the City's youth flag football (Rookie/Clinic and 1A -3A), youth basketball (Rookie/Clinic, 1A -4A), and adult basketball programs in an unbiased, professional manner that is consistent with set league rules, code, and guidelines. B. Games may be held at any or all of the following locations: 1. Calas Park 1000 E. 220th Street Carson, CA 90745 2. Carriage Crest Park 23800 S. Figueroa Street Carson, CA 90745 3. Carson Park 21411 S. Orrick Avenue Carson, CA 90745 4. Del Amo Park 703 E. Del Amo Boulevard Carson, CA 90746 5. Dolphin Park 21205 Water Street Carson, CA 90745 6. Dominguez Park 21330 Santa Fe Avenue Carson, CA 90810 7. Hemingway Park 700 E. Gardena Boulevard Carson, CA 90746 8. James M Foisia Park 23410 Catskill Avenue Carson, CA 90745 9. Stevenson Park 01007.0001/865501.2 A-1 17400 Lysander Drive Carson, CA 90746 10. Veterans Park/Veteran Sports Complex 22400 Moneta Avenue Carson, CA 90745 11. Carson High School 22328 S. Main Street Carson, CA 90745 12. Rancho Dominguez Preparatory 4110 Santa Fe Avenue Long Beach, CA 90810 13. Curtiss Middle School 1254 E. Helmick Street Carson, CA 90746 14. Stephen White Middle School 22102 Figueroa Street Carson, CA 90745 C. Youth Flag Football Season: There will be a maximum of 450 regular season games and 25 playoff games for a total of 475 games for the season, starting no earlier than September 1st and ending no later than December 15th. Tournaments may be added by City after the conclusion of each season. D. Adult Basketball Seasons: There will be four (4) seasons per calendar year, each with a maximum of 400 regular season games and 40 playoff games for a maximum total of 440 games for each season. Seasons will run as follows: 1. Winter — January through March 2. Spring — April through June 3. Summer — July through September 4. Fall — October through December E. Youth Basketball Season: There will be a maximum of 625 regular season games and 40 playoff games for a maximum total of 665 games for the season, starting no earlier than December 1st and ending no later than March 15th. Tournaments may be added by City after the conclusion of each season. F. Youth clinic games for Rookie divisions consist of a maximum 200 games for basketball and a maximum of 100 games for flag football. 01007.0001/865501.2 A-2 G. Unless otherwise directed/approved by the Contract Officer, Consultant shall provide, at the game site, two (2) officials for each assigned flag football game and two (2) officials for each assigned basketball game except for Rookie/Clinic, which shall be one (1) official for each assigned game. Consultant shall supply the appropriate number of officials to cover all scheduled games as assigned by the Contract Officer. Upon a 24 hours' notice, the Contract Officer may require additional officials to be provided by Consultant for any and all assigned games, including playoff and tournament games. H. In the case of a game protested over a misapplication of a rule, and such protest is upheld, that game will be replayed from the point of protest at no additional charge to the City. The resumption of play shall take place on a date/time determined by the Contract Officer. City's Contract Officer will assign, and may add or delete, games as he or she deems necessary, and charges or reductions for added or deleted games will be pursuant to Exhibit "C." The number of games scheduled in total shall be in the sole discretion of the Contract Officer, and may involve consideration of the number of participants registered and the number of scheduled games assigned to each on -call officiating services vendor under contract with the City. City staff will make best efforts to provide updated assigned game schedules to Consultant as soon as they become available. J. Staffing: 1. Completion of the City's mandated background screening check is required for all of Consultant's personnel associated with provision of the professional officiating services under this Agreement. 2. Consultant must maintain sufficient qualified staff over the age of 18 available to perform the officiating services for all of the maximum total sports/seasons/games referenced above at all dates/times referenced in Exhibit "D", although the City is not obligated to assign all or any such games to Consultant. 3. Consultant is responsible for providing officials that have the knowledge and experience to officiate all adult and youth games effectively, confidently, and objectively at all City locations specified above. 4. Consultant is responsible for ensuring that all game officials have the required experience and background to officiate at a level that is equivalent to being CIF (California Interscholastic Federation) or NFHS (National Federation of State High School) certified. 5. Consultant agrees that City staff members have the right to evaluate game officials on a random basis throughout the course of the regular season and tournament play and, when deemed justified by City, refuse the services of any game official at any time. Written justification will be provided to 01007.0001/865501.2 A-3 Consultant explaining why a game official was precluded from performing services on this basis. Evaluations will be discussed with Consultant when deemed necessary by City. Consultant agrees that the City may terminate this Agreement for cause based upon (without limitation) game officials not meeting an acceptable level of evaluation standards as determined by City staff. 6. Consultant is responsible for ensuring that all scheduled game officials are knowledgeable and familiar with the City's rules and modifications for each sport and that these rules will be properly enforced at each assigned game throughout each season. Upon request and with just cause as determined by City based on demonstrated poor knowledge or familiarity with the foregoing, City may request or require that Consultant not schedule a specific game official. 7. All game officials are required to wear the correct uniform. Uniforms are to meet the standards set by the California Interscholastic Federation (CIF) and the City. 8. Consultant will be notified of a game official's late arrival. City may request or require that Consultant not schedule a specific game official that has repeatedly arrived after the designated starting time of their scheduled game(s). 9. Consultant is responsible for ensuring that all game officials are aware that their presence and actions, while officiating or while on City premises in connection with officiating, will be visible to participants and the general public including residents and guests of the City, and therefore should reflect the highest level of personal conduct and professionalism. K. Financial Responsibility: 1. Consultant is responsible to fiscally manage the officiating services for adult and youth sports leagues/games assigned to it in coordination with the City's Recreation Division, and to maintain complete accounting records and implement appropriate accounting controls consistent with standard business practices for all of the services. Accounting records shall be available for audit/inspection by the City during regular working hours. 2. Consultant shall adhere to Federal and State financial reporting requirements, and provide financial statements on a monthly, quarterly, and annual basis to City's Finance Department within 30 days of the period end. 3. Consultant shall secure and maintain, at its sole expense, all licenses necessary to do business in Los Angeles County, California, City of Carson, and State of California. 01007.0001/865501.2 A-4 4. Consultant is responsible for payment of any and all pertinent federal, state, or local self-employment, Workers Compensation, or income taxes, or other assessments levied by governmental authorities on any monies earned as a result of this Agreement. The City is to be indemnified and reimbursed for any claim or assessment, including interest and penalties, by any taxing authority arising out of Consultant's failure to fulfill the foregoing responsibilities. II. Consultant must perform all on -call Services in compliance with the following requirements: A. Each task shall be indicated by a written request produced by the Contract Officer with a description of the work to be performed, and the time desired for completion. All tasks shall be carried out in conformity with all provisions of this Agreement. B. Consultant must prepare a written description of the requested tasks including all components and subtasks; the costs to perform the task ("Task Budget"), using the itemized fees in Exhibit C, Schedule of Compensation, whenever a requested task is provided for in Exhibit C; an explanation of how the cost was determined; and a schedule for completion of the task ("Task Completion Date"); which shall all collectively be referred to as the "Task Proposal". C. Contract Officer shall in writing approve, modify, or reject the Task Proposal, and may issue a Notice to Proceed. D. The task shall be performed at a cost not to exceed the Task Budget. E. Consultant shall complete the task and deliver all deliverables to Contract Officer by the Task Completion Date. III. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City: A. Game officials shall sign and properly complete score cards during each assigned flag football game. The following information must be recorded on each score card: List of players for each team, names of the teams playing, current date, actual starting and ending game times, name(s) of official(s), location of game, results of pre -game coin toss; indication of when substitutes have entered/exited the game, number of touchdowns scored, number of timeouts taken, and the final game score for each team. Game officials shall document all necessary game information related to any protest on the game score card, as outlined in the section titled 'Protests' in the City of Carson Youth Sports Rule Book for each sport. IV. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City apprised of the status of performance by delivering the following status reports: 01007.0001/865501.2 A-5 A. Consultant shall notify and submit a written statement of reported information to the City's Contract Officer and Youth Sports Coordinator on any protest that is brought to the game official's attention within 24 hours of the conclusion of the game. Any coach, player or spectator ejections shall also be reported to the Contract Officer and Youth Sports Coordinator within 24 hours of the conclusion of the game. Game officials must submit a written statement describing the incident and the action that was taken by the official. B. Contractors shall require game officials to cooperate with City staff concerning any incident or injury situations, and shall provide the name(s) and phone number(s) of any official(s) upon request. Game officials will supply any and all information necessary for proper documentation by site supervisor regarding all incident or injury situations. V. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. VI. Consultant will utilize the following personnel to accomplish the Services: A. Darryl Clark, Owner B. Phil Negrete, Official C. Kenny Nash, Official D. Eric Kutas, Official E. Travis Watson, Official F. Larry McKay, Official G. Mark Taylor, Official 01007.0001/865501.2 A-6 EXHIBIT "B" SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) (additions shown in bold italics, deletions in strikethrough) I. The first paragraph of Section 2.4, "Invoices," is hereby deleted in its entirety and replaced with the following: "Services/Parks and Recreation Department. For Adult Sports officiating services, Attn: Adult Sports Coordinator, Matt Jordan and for Youth Sports officiating services, Attn: Youth Sports Coordinator, Nancy Rusas. Invoices shall reflect all work performed and expenses incurred during the preceding two weeks, shall be in a form approved by the Director of Finance, and shall comply with the requirements of Exhibit "C" Schedule of Compensation." II. Section 3.4 (Term) is amended to read in its entirety as follows: "Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding three (3) one (1) years from the date hereof with a City option for two (2) additional one-year extensions at the same rates set forth in Exhibit C" for the initial three-year term, except as otherwise provided in the Schedule of Performance (Exhibit "D")." III. Subsection (a) (General Liability) of Section 5.1, "Insurance Coverage," is hereby amended to read as follows: "(a) General Liability Insurance (Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $2,000,000.00 $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. The General Liability Insurance policy must include coverage for Sexual and/or Physical Abuse or Molestation. Or, a separate insurance policy will need to be provided with a $1,000,000.00 limit per claim. Evidence of Sexual and/or Physical Abuse or Molestation coverage must be provided with the certificate of insurance." IV. Subsection (d) (Professional Liability) of Section 5.1, "Insurance Coverage," is hereby amended to read as follows: "(d) Professional Liability. Referee/Umpire Professional liability insurance appropriate to the Consultant's profession, as determined by the City's Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a "claims made" basis and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant's services or the termination of this Agreement. During this additional 01007.0001/865501.2 B-1 5 -year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage." V. Subsection (e) (Subcontractors) of Section 5.1, "Insurance Coverage," is hereby amended to read as follows: "(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. Consultant and its subcontractors shall have insurance prior to the Consultant or its subcontractors being assigned to provide services pursuant to this Agreement. Consultant shall not use uninsured officials unless authorized in writing by the Contract Officer. Consultant's Officials are required to obtain their own accident/injury policies. The City of Carson is not responsible for any accident or injury sustained by Consultant's officials." 01007.0001/865501.2 B-2 EXHIBIT "C" SCHEDULE OF COMPENSATION I. Consultant shall perform the following tasks at the following rates: RATE OFFICIALS PER GAME SUB -BUDGET A. Youth Flag $50 per official 2 $110 per game Football per game; $10 (Rookie/Clinic assigner fee and 1A -3A) B. Youth $50 per official Rookie/Clinic: 1 Rookie/Clinic: Basketball per game; $10 1A -4A: 2 $60 per game; (Rookie/Clinic, assigner fee 1A -4A: $110 per 1A -4A game C. Adult $50 per official 2 $110 per game Basketball (see per game; $10 Section IV assigner fee below) II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub -budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. III. Fees; Cancellations A. The City will give a 2 -hour minimum advanced notice of any cancelled or rescheduled games. This allows time to contact officials that game/games are cancelled. If the City fails to provide the 2 -hour notice of cancellation, a one game fee will be paid. No other fees shall be charged. B. Games that are cancelled at the scheduled starting time, due to bad weather, will be paid a one game fee. If any subsequent games are scheduled for that day, game officials are to remain on site in the interim unless dismissed by a site supervisor, at no additional charge. C. When Consultant receives more than a 2 -hour notice for any game(s) that have been cancelled or rescheduled, a $10 fee per game will be paid. No other fees will be paid. D. In the event that there is a scheduling error by Consultant or a no-show by officials which requires any scheduled game(s) to be cancelled, Consultant will be assessed a fee that is equal to 50% of contracted per game fee for each cancelled game. No other fees will be paid. 01007.0001/865501.2 C-1 E. Consultant will be assessed a fee equal to 50% of the contracted game fee for each score card that fails to comply with the requirements of Section III of Exhibit "A." as in that event City would need to track down/reconstruct this information. This information must be tracked and recorded as it would be needed in the event of a protested game, and tracking this information in real time is the responsibility of the game officials. IV. For Adult Basketball, game officials will be compensated at the game site by each participating team, except in any instances where such compensation is included in the Corporate League Fee paid in advance by the participants, as confirmed by the Contract Officer in writing. Consultant understands, acknowledges, and agrees that except for instances where such compensation is included in the Corporate League Fee paid in advance by the participants as confirmed by the Contract Officer in writing, City is not responsible for providing compensation to Consultant or its game officials for Adult Sports games, and that payment is the sole responsibility of the Adult Sports program participants/teams. However, City staff will make the pricing known to the Adult Sports participants/teams as part of the registration process. V. Consultant shall not incur any costs or expenses on behalf of the City, except as specifically approved in advance and in writing by the City. Consultant shall maintain complete and adequate accounting records supporting all charges, fees, expenses, and costs associated with this Agreement. VI. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. VII. The total compensation for the Services shall not exceed $180,000 as provided in Section 2.1 of this Agreement. 01007.0001/865501.2 C-2 EXHIBIT "D" SCHEDULE OF PERFORMANCE Consultant shall perform all services timely in accordance with the schedule of assigned games established pursuant Exhibit "A" and the following: A. All games will be played weeknights starting as early as 5:00 p.m. and going as late as 10:30 p.m. Games on weekends can start as early as 8:00 a.m. and go as late as 10:00 p.m. Games may be rescheduled by City staff at any time. B. Youth Flag Football Season starts no earlier than September 1st and ends no later than December 15th, excepting any tournaments which may be added by City after the conclusion of each season. C. There will be four adult basketball (4) seasons per calendar year. Seasons will run as follows: 1. Winter — January through March 2. Spring — April through June 3. Summer — July through September 4. Fall — October through December D. Youth Basketball Season starts no earlier than December 1st and ends no later than March 15th, excepting any tournaments which may be added by City after the conclusion of each season. E. Consultant shall require each game official to be at the assigned game location no less than 15 minutes prior to the scheduled game time. Game officials are not to leave the facility during the time frame in which they are assigned to officiate, and must remain on site during any forfeited game(s), unless and until dismissed by a site supervisor, at no additional charge. II. Consultant shall deliver the following tangible work products to the City by the following dates. A. Completed score cards — Immediately after each assigned game, unless otherwise approved by the Contract Officer. III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. 01007.0001/865501.2 D-1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 07/15/2023 American Specialty Insurance & Risk Services, Inc. dba A.S.I.R.S.I. Insurance Agency (CA License #0E72661) 7609 W. Jefferson Blvd., Suite 100 Fort Wayne IN 46804 National Association of Sports Officials (NASO) 2017 Lathrop Avenue Racine WI 53405 Arch Insurance Company 11150 1002147994 A OFFICIAL Y Y SBCGL0279606 08/01/2023 08/01/2024 1,000,000 1,000,000 Excluded 1,000,000 5,000,000 5,000,000 A SBFXS0044406 08/01/2023 08/01/2024 5,000,000 Included - Coverage applies to DARRYL CLARK DBA HANGTIME SPORTS, PO BOX 2138, CARLSBAD, CA 92018. City of Carson 701 E. Carson St. Carson CA 90745 - The Certificate Holder shall be an Additional Insured, but only with respect to the operations of the Named Insured, and subject to the provisions and limitations of Form CG 2026 - Additional Insured - Designated Person or Organization, effective August 01, 2023. EFFECTIVE DATE: NAMED INSURED POLICY NUMBER NAIC CODECARRIER AGENCY LOC #: AGENCY CUSTOMER ID: ofPageADDITIONAL REMARKS SCHEDULE ADDITIONAL REMARKS FORM TITLE:FORM NUMBER: THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, © 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORD 101 (2008/01) 1 1 American Specialty Insurance & Risk Services, Inc. SBCGL0279606 National Association of Sports Officials (NASO) 2017 Lathrop Avenue Arch Insurance Company 11150 Racine, WI 53405 08/01/2023 CERTIFICATE OF LIABILITY INSURANCE - Certificate #1002147994ACORD 25 - Unintentional Errors & Omissions, $100,000 each wrongful act/$100,000 Annual Aggregate per official/assignor - Other Named Insured: National Association of Sports Officials (NASO) & NASO-member officials, including officials enrolled by associations, contracted with NASO, judges, referees, evaluators or other administrative staff of the officiating crew acting in an officiating capacity. - Other Named Insured (cont'd): NASO-member officials are only Named Insureds while acting in their capacity as officials during sports events organized by a recognized sanctioning body or organized by another entity, where the rules of a recognized sanctioning body are followed, such as a local Park Department or any formal organized association and/or while attending seminars, conferences, and similar meetings designed - Other Named Insured (cont'd):to improve their officiating knowledge and skills and/or mentoring or providing instruction to or evaluation of another official. - Other Named Insured (cont'd): LLC's that are created by an NASO member officials for the sole purpose of handling payments from officiating and assigning activities. It is further understood and agreed that NASO member officials and his/her respective LLC is considered to be one entity for the purposes of coverage throughout the policy and all amendatory endorsements. - The excess Aggregate Limit applies separately to each "official" insured under this policy. However, in the event of a suit by one or more plaintiffs against more than eight "officials", the Aggregate Limit will not apply separately to each "official", and a single aggregate limit of $20,000,000 will apply collectively to all individual "officials" covered under this policy. - The general liability policy does not contain an exclusion for sexual abuse, molestation, misconduct, or similiar offenses. - The General Liability policy includes Waiver of Subrogation as per Form CG 2404 Waiver of Transfer of Rights of Recovery Against Others to Us. CG 20 26 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 POLICY NUMBER:SBCGL0279605 COMMERCIAL GENERAL LIABILITY CG 20 26 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED – DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Any Certificate Holder identified as an additional insured on a Certificate of Insurance issued by American Specialty Insurance & Risk Services, Inc. dba A.S.I.R.S.I. Insurance Agency, American Specialty Insurance & Risk Services Agency, and A S Insurance & Risk Services Agency Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable limits of insurance; whichever is less. This endorsement shall not increase the applicable limits of insurance. PERSONAL AUTOMOBILE POLICY OFFER TO RENEW COVER PAGE Thank you for being a valued customer. Earning Your Trust Since 1896 May 17, 2023 01:39 CT "Wawanesa Insurance" is a trademark of Wawanesa General Insurance Company Named Insured and Address Wawanesa General Insurance Company DARRYL CLARK PO BOX 2138 CARLSBAD CA 92018 WAWANESA INSURANCE PO BOX 82867 SAN DIEGO CA 92138-9492 TELEPHONE: 800-640-2920 Policy Number 21915550 Account Number 1189231-2 Policy Period From Jun 17, 2023 to Dec 17, 2023 12:01 A.M. standard time at the address of the Named Insured as stated herein Thank you for your continued business with Wawanesa General Insurance Company ("Wawanesa Insurance"). We appreciate the opportunity to provide you with quality coverage and peace of mind knowing that we strive to provide the most dependable coverage at the lowest price possible. Please review your Renewal Declaration. This Declaration is an offer only. Payment of the premium renews your policy for the period shown. If your payment is not received before Jun 17, 2023, this Offer to Renew becomes null and void. Your coverage expires Jun 17, 2023 at 12:01 A.M. If you are responsible for the payments due on this policy, please refer to the invoice statement (enclosed or mailed separately). The invoice statement also includes additional payment information, such as our flexible payment options. You should also carefully review your coverage limits for Bodily Injury Liability and Property Damage Liability to ensure they are appropriate for your lifestyle, income, and risk tolerance. If you are found legally responsible for damages which exceed your Liability coverage limits, personal assets such as your savings or even your home could be at risk. Industry organizations and consumer groups recommend limits higher than what the law requires. By accepting this policy and the Declaration pages you consent to be legally bound by the provisions of the policy, including the coverage limits, options and endorsements. Important Information (This page is part of your Policy Declaration): After several years without increasing rates for all customers, we are now finding it necessary to make adjustments to cover the higher costs of providing insurance. Several factors are contributing to the significant rise in auto insurance rates, including inflation, increased medical costs, higher repair costs, and more serious injuries resulting from accidents. We want to apologize for the effect this increase may have on you personally. We want to assure you that despite this change we remain competitively priced because insurance companies throughout the industry are also facing these cost increases and they too are raising their rates accordingly, or soon will be. Rest assured that we are always here to assist you, whether you need help with an accident, have questions about your coverage, or want to learn more about the factors contributing to the increase in auto insurance rates nationwide. At Wawanesa, we truly appreciate your decision to entrust us with your insurance needs and are committed to providing you with the protection and service you've come to expect from us. Thank you for your understanding and continued business. Please review the attached letter for more details and to help you understand these changes. Questions? If you'd like to make change to your policy, please contact us at renewals.us@wawanesa.com and provide your name and policy number, or call our office and our Knowledgeable Customer Service Representatives will be happy to assist you. Did you know? For more information regarding our products and services, visit our website at wawanesa.com. You can also submit changes to your policy, report a claim, or receive an insurance quote in minutes. PERSONAL AUTOMOBILE POLICY DECLARATION Offer to Renew Declaration effective Jun 17, 2023 Your coverage expires Jun 17, 2023, at 12:01 A.M. Payment of the premium renews your policy for the period shown. If your payment is not received before Jun 17, 2023 this Offer to Renew will be null and void. May 17, 2023 01:39 CT "Wawanesa Insurance" is a trademark of Wawanesa General Insurance Company Named Insured and Address Wawanesa General Insurance Company DARRYL CLARK PO BOX 2138 CARLSBAD CA 92018 WAWANESA INSURANCE PO BOX 82867 SAN DIEGO CA 92138-9492 TELEPHONE: 800-640-2920 Policy Number 21915550 Account Number 1189231-2 Policy Period From Jun 17, 2023 to Dec 17, 2023 12:01 A.M. standard time at the address of the Named Insured as stated herein Named Insured's Phone Number: 760-715-2377 Named Insured's Email Address: dctheking@hotmail.com Your 6 month premium for two (2) vehicle(s) is $813.83. Refer to the breakdown of premiums below. Description of Owned Vehicle(s) Vehicle Year Make Model Vehicle Identification Number Premium per Vehicle($) 1 2013 Toyota COROLLA L/S/LE 5YFBU4EE2DP075416 $234.52 2 2022 Toyota RAV4 HYBRID LIMITED AWD 4T3D6RFV0NU090938 $579.31 Premium Subtotal for Vehicles $813.83 Insurance is provided only with respect to the coverages for which a Premium is stated, subject to all conditions of the policy. Coverage and Limits of Liability Premiums per Vehicle ($) See Policy for Coverage Details 1 2 Bodily Injury Liability $15,000 per person/$30,000 each occurrence 109.73 109.69 Property Damage Liability $5,000 each occurrence 71.96 74.60 Comprehensive $500 deductible 90.94 Collision $500 deductible 255.68 Uninsured/Underinsured Motorists Protection $15,000 per person/$30,000 each occurrence 49.34 46.72 Uninsured Motorists Property Damage $3,500 each occurrence 3.49 Uninsured Motorists Collision Deductible Waiver 1.68 Total Premium Per Vehicle ($)234.52 579.31 All premiums listed are for the full 6-month term. PERSONAL AUTOMOBILE POLICY DECLARATION Offer to Renew Declaration effective Jun 17, 2023 Your coverage expires Jun 17, 2023, at 12:01 A.M. Payment of the premium renews your policy for the period shown. If your payment is not received before Jun 17, 2023 this Offer to Renew will be null and void. May 17, 2023 01:39 CT "Wawanesa Insurance" is a trademark of Wawanesa General Insurance Company Named Insured and Address Wawanesa General Insurance Company DARRYL CLARK PO BOX 2138 CARLSBAD CA 92018 WAWANESA INSURANCE PO BOX 82867 SAN DIEGO CA 92138-9492 TELEPHONE: 800-640-2920 Policy Number 21915550 Account Number 1189231-2 Policy Period From Jun 17, 2023 to Dec 17, 2023 12:01 A.M. standard time at the address of the Named Insured as stated herein Vehicle Rating Information Chart Vehicle Description Previous Estimated Annual Mileage Estimated Annual Mileage Used for Rating Rated Driver No. of Years Licensed Vehicle Usage Zip Code Discounts Applied (See code definition below) # of Traffic convictions for driver rated on this vehicle # of Chargeable at- fault accidents for driver rated on this vehicle 2013 Toyota 10000 10000 26 Pleasure 92054 -4819 1, 2, 4 0 0 2022 Toyota 15000 15000 36 Pleasure 92054 -4819 1, 2, 4 0 0 Discount Codes: 1. Good Driver 2. Multi-Vehicle 3. Mature Driver 4. Loyalty or Affinity Group Important Information Regarding Estimated Annual Mileage: State law requires us to periodically verify the miles you plan to drive annually. Please review the estimated annual mileage for each vehicle listed above. If the amount provided does not reflect your anticipated mileage in the next 12- months, please contact us so we can update your policy. We may ask for additional information to support your estimate. If we don’t hear from you, the estimated mileage shown will be used for your upcoming renewal. Depending on the information you provide, we may use a mileage amount different than your estimate to set your upcoming term’s premium. Driver(s) Driver Name Principal Operator of Vehicle Number Occasional Operator of Vehicle Number Lara E Clark 1 Darryl Clark 2 1 POLICY AND ENDORSEMENTS THAT ARE PART OF YOUR CONTRACT WITH US. REMAIN IN EFFECT (Refer to prior Policy Packet(s) for documents not attached.): Community Service Statement (CSS), California Notice of Designated Additional Person to Receive Notice of Cancellation (CADAP 09 21), California - Designated Additional Person To Receive Notice of Cancellation or Nonrenewal (CADAPE 09 21), Personal Auto Policy - California (CAPAP 09 21) ADDED: Important Information - Price Increase Notice (RCN 05 23), Disclosure of Fees - California Auto (CADCFA 04 22), Vehicle Identification Cards (VID 1), Minimum Liability Coverage Limits and Available Discounts (CADIS 09 21), Available Coverages & General Coverage Descriptions (CACOV 09 21) PERSONAL AUTOMOBILE POLICY DECLARATION Offer to Renew Declaration effective Jun 17, 2023 Your coverage expires Jun 17, 2023, at 12:01 A.M. Payment of the premium renews your policy for the period shown. If your payment is not received before Jun 17, 2023 this Offer to Renew will be null and void. May 17, 2023 01:39 CT "Wawanesa Insurance" is a trademark of Wawanesa General Insurance Company Visit wawanesa.com/online to view information about your policy or contact Customer Service for additional assistance. Online Service: Make payments, check billing activity, update policy details, or view claims information. wawanesa.com/online Our helpful agents are available: Monday to Friday 7:30 am - 7:30 pm and Saturday 8:00 am - 4:30 pm Phone: 800-640-2920 Fax: 619-285-2711 Mail: PO Box 82867 San Diego, CA 92138-9492 Email: service.us@wawanesa.com Named Insured and Address Wawanesa General Insurance Company DARRYL CLARK PO BOX 2138 CARLSBAD CA 92018 WAWANESA INSURANCE PO BOX 82867 SAN DIEGO CA 92138-9492 TELEPHONE: 800-640-2920 Policy Number 21915550 Account Number 1189231-2 Policy Period From Jun 17, 2023 to Dec 17, 2023 12:01 A.M. standard time at the address of the Named Insured as stated herein Important Information - Consumer Services - California Because of the complicated nature of the insurance business, there may be times when you will have questions regarding your coverage or the premium charged, or a problem may arise with your policy. If this occurs we urge you to contact our Customer Service Department to answer your questions or resolve your problem. If after this you are still not satisfied, you may contact the following state agency: California Department of Insurance, Consumer Services Division, 300 South Spring Street, South Tower, Los Angeles, California 90013 Toll free number: 1-800-927-HELP Website: www.insurance.ca.gov YOUR PRIVACY RIGHTS. We use information about you to provide you with insurance and adjust claims. We collect this information from you as well as from other sources. In certain circumstances, we may disclose this information to third parties without your consent. You have the right to access and correct any information about you that we collect. For more details about our privacy practices, please visit us at www.wawanesa.com. To receive a copy of our full privacy notice call us toll-free at 1-800-640-2920, or write to us at the address shown above.