HomeMy Public PortalAbout2006-09-21TOWN OF TRUCKEE
TOWN COUNCIL
REGULAR MEETING MINUTES
September 21, 2006, 6:00 p.m.
Town Administrative Center
10183 Truckee Airport Road, Truckee, CA
1. CALL TO ORDER -Mayor Ingalls called the meeting to order at 6:03 p.m.
2. ROLL CALL: Council Members Threshie, Susman, Green, Vice Mayor Anderson, and
Mayor Ingalls.
Also Present: Public Works Director/Town Engineer, Dan Wilkins; Community
Development Director, John McLaughlin; Chief of Police, Scott Berry; Assistant Planner,
Jaime Lachance; Assistant to the Town Manager, Alex Terrazas; Town Attorney, Dennis
Crabb; Town Manager, Tony Lashbrook; and Town Cierk, Judy Price.
3. PLEDGE OF ALLEGIANCE -Led by Andy Otto.
4. PUBLIC COMMENT
Leigh Fitzpatrick, Truckee Trails Foundation, thanked the volunteers for their participation in
Saturday's Truckee Trails Day and thanked Dan Wilkins, Public Works Director/Town
Engineer and Staff for the recent re-striping on Brockway Road and Glenshire Drive. The
new stripes have provided significant protection to bicycle traffic.
Pat Davison, Contractors Association of Truckee Tahoe, and John Faulk, Tahoe Sierra
Board of Realtors, announced Candidate Forums, in partnership with the Mountain Area
Preservation Foundation, Channel 6 and the Sierra Sun,. The Candidate Forums will be
held Tuesday, October 3~d for the Public Utility District Candidates and Tuesday, October
10th for Council Candidates. Details on the forums and the repeat coverage were provided.
Lisa Wallace, Truckee River Watershed Council, announced the 11 th Annual Truckee River
Day, Sunday, October 15, 2006. Truckee River Day is a community based river restoration
day. Ms. Wallace provided information on registration and the event.
Allen Marshall, Truckee resident, expressed concerns regarding the number of signs in the
Downtown Parking District, stating there are too many signs.
Joshua Susman, Council Member, introduced Jeff Bender, his appointment for Planning
Commission, and provided a brief biography.
5. PRESENTATIONS
5.1 Scott Berry, Chief of Police, announced and introduced Emma and Quinn Parker the
Police Poster Contest winners. The posters will be used throughout the year to
remind people about safety issues. Paco's Bicycle Shop donated half of the bicycle
for the first place prize and an Officer Safety Grant from the State funded the other
half.
Town of Truckee
September ? 1, ?006 Regular
Page 1
5.2 Mayor Ingalls proclaimed September 29, through October 1, 2006 as International
Wheelchair Tennis Week, accepted by Bonnie Sue Hickson, on behalf of the event.
Ms. Hickson thanked Mayor Ingalls and extended an invitation to everyone to attend the 21St
annual Wheelchair Tennis Championship.
5.3 Mayor Ingalls proclaimed October as the United Way, Campaign Kickoff month,
accepted by Lindy Beatie, Executive Director of the United Way of Nevada County.
Ms. Beatie thanked Mayor Ingalls and Council and provided additional information regarding
the local organizations that are beneficiaries of the United Way of Nevada County. Contact
information was provided.
Scott Berry, Chief of Police announced the Campaign Kickoff at the Seniors Center,
Wednesday, October 4, 2006 at 4:30 p.m.
5.4 Dan Wilkins, Public Works Director/Town Engineer, introduced New Employee
Parking Enforcement Officer, Linda Fisher.
5.5 Dan Wilkins, Public Works Director/Town Engineer provided the following update
regarding the Trout Creek Bridge Replacement Project.
• Council awarded the construction contract to Yubacon Inc.
• Yubacon Inc. has requested modifications to the project.
o Some of the materials specified for the project are not currently available.
o The modifications will provide for a preformed bridge rather than aformed-in-
place structure.
o Staff believes the modifications will result in a better, less expensive end product.
o The modification will allow the wing walls that are visible to be decorative and
remain within the original bid amount.
• Issues with utilities exist.
o The utilities will have to be relocated now rather than after the bridge is in place.
o The utility relocation may postpone the project.
o Staff is working to resolve the utility issues and go into construction this season.
• Yubacon Inc. has requested athree-day closure of Donner Pass Road to facilitate the
installation of a temporary bridge and then again for the permanent bridge placement.
o Staff supports the closure.
^ Traffic will be detoured to Kaiser and Jibboom Streets.
^ Traffic volumes are lower this time of year.
^ Advanced warning and signage will be used to minimize traffic through
the area.
5.6 Dan Wilkins, Public Works Director/Town Engineer, provided the following update
regarding the Truckee Public Service Campus (Corporation Yard Relocation).
The Land appraisal for the Forest Service property (future Corporation Yard site) is
complete.
Town and Forest Service Staff are working together on the purchase and sale, and
infrastructure construction agreements for the property.
o No utilities or road infrastructure exist on or to the site.
Town cif Truckee
September ? 1, ?006 Regular
Page
• The Forest Service is performing hazardous materials clean up on the site.
o The site is an old Truckee dump site.
o The portion of the property Town would like to purchase is relatively clean.
o The hazard identified is from lead soldered aluminum cans that are throughout
the site.
o The agreements require the Forest Service to provide clean property with no
hazardous material.
• The next steps include:
o Completion of the agreements for purchase and infrastructure (a couple of
months to complete).
o Begin detailed project planning and financial planning for the construction.
^ Design buildings.
^ Site layout.
^ Finance the project.
6. CONSENT CALENDAR
Vice Mayor Anderson pulled items 6.3, 6.4 and 6.6 for further discussion.
It was moved by Council Member Green, seconded by Vice Mayor Anderson, and
unanimously carried to approve Items 6.1, 6.2, 6.5, and 6.7 as follows:
6.1 Approve the Minutes of September 7, 2006.
Council Members Susman and Threshie abstained from item 6.1.
6.2 Waive the second reading and adopt Ordinance 2006-04 in order to modify the speed
limit on Soaring Way.
Robert Cassidy, Truckee resident, requested Council pull item 6.2 for further discussion
(after the vote had taken place). Mr. Cassidy requested Council consider alternatives for
adding bicycle lanes and allowing parking on one side of Soaring Way. Response: Dennis
Crabb, Town Attorney, recommended the item be put on a future agenda as it doesn't
directly relate to the Ordinance proposed in this item.
6.5 Approve the amendment to the consultant agreement with Design Community and
Environment (DC&E), approving revisions to the scope of work, budget, and contract
length, and authorize the Town Manager to execute the agreement with DC~E.
6.7 Award the 2006 Downtown Parking District Snow Removal Contract to Water's Snow
Removal and authorize Staff to execute an agreement with the contractor.
6.3 Council authorized the Town Manager to renew the contract with Emanuel Jones and
Associates for lobbyist representation in Sacramento
Tony Lashbrook, Town Manager, stated it is difficult to establish a quantifiable value to the
lobbyist activity. Staff is confident of the value of the lobbyist firm representation in
Sacramento. For example, the lobbyist has assisted Truckee in gaining State support for
the Mousehole project.
Council Member Susman and Mayor Ingalls shared individual experience with the Lobbyist,
David Jones. Mr. Jones' actions at the State level have caused them to support the item.
Town c~1~ Truckee
Septeil~ber? I, ?006 Regular
Page 3
Council Direction:
A review of the efforts or accomplishments of the Lobbyist be provided to Council.
It was moved by Vice Mayor Anderson, seconded by Council Member Green and
unanimously carried to authorize the Town Manager to renew the contract with
Emanuel Jones and Associates for lobbyist representation in Sacramento.
6.4 Council introduced and waived the first reading of Ordinance 2006-05, amending
certain sections of Chapter 3.12 of the Town Code dealing with purchasing
Dan Wilkins, Public Works Director/Town Engineer, provided detail regarding the proposed
ordinance.
• The ordinance has been modified to streamline the purchase of consumable goods.
• The modification will eliminate the requirement for sealed bid processes for consumable
goods up to $50,000.
• It will not increase the amount that staff can approve without Council oversight.
Staff has requested Council review of every vehicle purchase (even if it's under the
$20,000).
Dennis Crabb, Town Attorney, stated without the benefit of the entire municipal code
section, it is easy to misinterpret what has changed. Council still has oversight authority for
over $20,000.
• The modifications are a difference in the bid process being used to get the item to
Council.
• The amendment also modifies the code to allow for purchases under $2,500 to be made
without requiring three bids.
• A modification to the fuel purchasing section will allow Town Staff the flexibility to get the
best fuel prices possible at the time.
Mayor Ingalls opened the item to public comment.
Robert Cassidy, Truckee resident, recommended that the language in the ordinance be
modified to include the words "consumable goods". Response: Mr. Crabb stated the
municipal code modified by this ordinance section does specify supplies and equipment
which by definition are "consumable goods".
Mayor Ingalls closed public comment.
It was moved by Vice Mayor Anderson, seconded by Council Member Susman and
unanimously carried to introduce and waive the first reading of Ordinance 2006-05,
amending certain sections of Chapter 3.12 ofthe Town Code dealing with purchasing.
6.6 Council authorized the PublicWorks Director/Town Engineer to purchase two (2)
2007, International 26001, 4-wheel drive, sand trucks with options
Dan Wilkins, Public Works Director/Town Engineer, stated the lead time for receiving these
vehicles is nine (9) months. Staff estimates (at an additional 18,000 to 20,000 miles) the
vehicle for replacement will reach its replacement benchmark. Without a new truck this
season to use on the Glenshire area, additional utilization will occur on existing equipment.
With the increase in service area there is currently no backup equipment for these trucks.
T~~wn cif Truckee
~epternher ? I , 2006 Regular
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Mayor Ingalls opened the item to public comment.
Seeing none, Mayor Ingalls closed public comment.
It was moved by Vice Mayor Anderson, seconded by Council Member Green and
unanimously carried, to authorize the Public Works Director/Town Engineer to
purchase two (2) 2007, International 26001, 4-wheel drive, sand trucks with options.
7. COUNCIL PRIORITIES
7.1 Council directed Staff repardinq the Planned Community 1(PC 1) Coldstream proiect
Tony Lashbrook, Town Manager, provided the following presentation:
2006 Town Council Priorities Mid-year update.
• A+ Priorities
o Complete General Plan update: Review of General Plan and Environmental
Impact Report (EIR) complete by Planning Commission; final Council hearings
set. Amendments to development code to follow.
o Traffic Impact Fee update: Technical report nearly complete; consideration with
or immediately following General Plan update.
o Workforce Housing Programs: Much has been accomplished on project
partnerships and grants leading to new housing units; significantly behind
schedule on regulatory programs.
o Historic Preservation Program: Reworked national register district application to
be forwarded to state by February of 2007, other measures awaiting staff
availability.
o Railyard Redevelopment: Railyard plan substantially complete, EIR and public
process set to begin, Holliday moving forward with phase one development.
o Town Corporation Yard Relocation: Property acquisition formally underway-
along with partner discussions with United States Forest Service, Truckee Fire
and the Humane Society of Truckee Tahoe.
o River Revitalization Strategy: Plan received State award. Anew staff member is
working on Old Corp Yard site; developer Request for Proposal to be released
this winter. The Town has won a Statewide award from the American Planning
Association for this Strategy.
o Air Quality Plan Implementation: Mandatory change out date July 15, 2007, rules
considered by Council this fall.
A priorities
o Local and regional cooperative efforts to further community goals: Many projects
on-going; Sierra College, Mousehole, trail construction in Regional Park, etc.
o Regional Collaboration with Placer and Nevada County: joint effort on hazard
mitigation plan, work on regional traffic impact fee on-going, "RATPAC", transit
o Green Building Efforts: Green construction checklist and awards program
development, Green audit of General Plan update nearly complete.
B priorities
o Civic Presence Downtown: Opportunities in railyard and other redevelopment
sites. No specific projects underway.
o Hispanic Community Issues and involvement: Some involvement in housing
issues and opportunities, ability to participate in mousehole planning, continued
translation of Town newsletter.
o Gann Limit: limit is in play, alternative calculation underway.
Town cif Truckee
Septernher 21, 2006 Ke~ular
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C priorities
o Sphere of Influence: Local Area Formation Commission (LAFCo) work plan to
prepare and consider Truckee Sphere this year.
o Business licensing: no work on this issue.
Other Major Staff Efforts
o Flood damage response: $750,000 in infrastructure damage, timing is critical to
gain FEMA and State reimbursement.
o Development Review: Buildout of Grays Crossing and other projects along with
review of two (2) planned communities, two (2) master plans and a variety of
other projects creates huge impact on Planning and Engineering staff.
o Fees for service update.
o Capital Projects: roundabouts-89/80 & Brockway/Martis, Trout Creek Bridge
replacement, trail construction in Regional Park and State Park, 89 N
Roundabout design, Mousehole planning, annual slurry.
Council Discussion:
• Capital Improvement Projects are prioritized in an additional process.
• Some items not listed are: regional cooperation -Sawmill Heights Agreement and the
Police Department is doing a great job with Hispanic outreach.
Mayor Ingalls opened the item for public comment.
Seeing none, Mayor Ingalls closed public comment.
No action was taken.
Mayor Ingalls adjourned for a ten minute break at 7:16 p.m.
8. STAFF REPORTS
8.1 Council accepted public input, considered the recommendations forwarded from the
Planning Commission, and addressed the identified policy questions outlined in the
Planning Commission Staff Report regarding the Planned Community (PC 1)
Coldstream Specific Plan's Summary Plan
Jaime Lachance, Assistant Planner, provided the following presentation regarding PC -1
Coldstream Summary Plan.
• Discussion Format:
o Staff presentation of PC -1 Coldstream Summary Plan process.
o Development team presentation, detail and concepts for the summary plan.
o Staff presentation of key issues and recommendations_
o Questions.
o Public comment.
o Development team response.
o Council deliberation.
• Public process used for the Master Plan development.
• Detailed site description.
Town of Truckee
~eptemher ? l , 2006 Regular
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Applicant Team Presentation:
Coldstream Master Plan -presented by Mike Isle from Teichert
• Project Team:
o Teichert Land Company/ Stonebridge Properties, LLC, Property owner/applicant.
o SCO Planning and Engineering, Planning and Engineering.
o Ward-Young Architects, Architecture.
o Ken Kay Associates, Landscaping Architecture.
o Porter Simon, Legal.
• Teichert -The Company history.
• Stone Bridge Properties:
o Objective: Complete the lifecycle of property we own by creating enduring, high
quality projects within the communities in which we operate.
• Project Location.
• Site History.
• Concept Development history.
• Master Plan -presented by Dale Creighton:
o Neighborhood Village.
o Mixed-Use Village.
o Main Street.
o Village Green Residential:
^ Village Green.
^ Village Green Small Lot.
o Lakeside Residential.
o Attached Cabins.
o Affordable Housing.
o Open Space.
o Recreation.
o Trails and Open Space.
Summary:
• Create model re-use program for a former mine site.
• Provide open space and recreational amenities that are compatible with the character of
the surrounding area.
• Cluster land uses to maximize open space.
• Enhance habitat features of the existing ponds.
• Provide a wide variety of residential, commercial and recreational opportunities for
Truckee.
Staff Presentation of Key Issues:
Summary of the land use proposed:
• 364 residential units.
• 30,000-50,000 square feet of commercial or office space.
• A recreation center.
• Ponds, trails and open space.
• A circuitous connection from Coldstream Road to Deerfield Drive.
Staff noted the General Plan Update has policies to guide the development of this site. The
policies are General in nature and meant to be detailed in the Specific Pian that is being
discussed and may have some deviations from the policies in the General Plan.
Town of Truckee
September ? 1, 2006 Regular
Page 7
• Land Use Consistency with the Draft General Plan
o Planning Commission consensus; the applicant needs to be consistent with the
2025 General Plan and that the applicant should request the proposed
deviations through the General Plan update process.
^ Commercial/Office Uses: Consensus was, the reduced amount of
commercial/office may be appropriate; however, the amount visitor- and
local-serving commercial and office uses should be closer to 50,000 s.f.
(not 30,000 s.f.) to promote tourism and focal utilization in accordance
with land Use Policy PC1-P4. Live/work was also encouraged
throughout commercial component. The ground floor of the Creekside
Residential should be dedicated to commercial/office, mixed-use,
live/work, or home office.
^ Lodging: Consensus was to require lodging in this development, and the
location and amount should be specified. The location could be in either
the Village Commercial or the Recreation Center. The square footage of
the lodging units can count toward the required commercial square
footage.
^ Residential: Consensus was to ensure that the residential component of
the project is consistent with the General Plan in number, mix of housing
types, and acreage. The Commission would likely support increasing
the density beyond the allowed 300 units, only through a density bonus
and if the additional affordable housing is of consistent quality.
^ Acreage: Consensus was that the applicants address the inconsistency
between the General Plan and their proposal. The Commission would
likely support increasing the developable acreage through the General
Plan process; however, the amount is undetermined.
• Policy Consistency with the Draft General Plan
o Commissioner consensus; the Specific Plan modify the analysis to demonstrate
consistency with the 2025 Draft General Plan, specifically the following:
^ Land Use Table LU-3 (Allowed land uses): Discussed above in Issue
#1.
^ Policy PC1-3 (Deerfield Drive connection): Commissioners agreed to
discuss this with Issue #3.
^ Policy PC1-11 (Traffic study requirements): Commissioners agreed to
discuss this with Issue #3.
• Deertield Drive Connection
o Commissioner consensus; the meandering neighborhood connection be
proposed for through, local access to Deerfield Drive unless further analysis
during the Specific Plan process determines that a temporary emergency access
gate should be installed. This was based on the following: 1) the PC-1 and
existing Deerfield Drive roads are of the same classification (local roads), 2) this
connection will reduce the amount of local traffic required to use Donner Pass
Road for local trips, 3) this is a chance to connect neighborhoods, and 4) this is
an opportunity to provide an east-west connection which is rare due to
geographical (rivers and mountains) and manmade (I-80 and railroad)
constraints in Truckee. A traffic study should analyze the traffic generation on
Deerfield Drive and Donner Pass Road both with and without the connection.
Circulation
o Internal roadways as well as off-site connections.
i~~,wn ~~f Truckee
~e~t~~mhcr ~ 1. ?1)(1(~ IZe~ular
Pale 8
• Trails/Pedestrian Connectivity
o Commissioner consensus; a stronger trail connection be made through the
project site to offsite areas, including the State Park and the Albertson's
shopping center. Additionally, upon Specific Plan submittal, the applicant shall
provide justification as to the proposed alignment/materialssnd whether it meets
the intent of the Trails & Bikeways Master Plan in addition to General Plan
Policy PC1-P8. Further, Staff recommends a more comprehensive trail system
within the development, incorporating greater access to the ponds and intra-
neighborhood shortcuts. Staffwillthen review the proposal and determine if the
proposal is appropriate or requires modifications.
• Land Use Compatibility
o Commissioner consensus; the Specific Plan provide a connection to the State
Park and demonstrate cooperation with the existing Deerfield Drive residents to
ensure compatibility (specifically the isolated, privately-owned residential parcel
in the middle of the Cabin Attached development and the two western-most
residences on Deerfield Drive). The Plan should provide a significant buffer
between the existing Deerfield Drive residential property lines and the proposed
development.
• Housing Element Consistency
o Commissioner consensus; they support staff's recommendation, but would like
to add a requirement for adding second units to the plan.
o Gornrnissioner consensus was that a comprehensive Affordable Housing
Program be provided as part of the Specific Plan submittal, indicating
compliance with the Town's affordable housing policies and ordinances, as
indicated by the following:
^ Each phase of the development shall be required to show compliance with
affordable housing requirements (inclusionary and employee) at the time of
that phase development. This will ensure that affordable housing is
integrated throughout the development, providing different housing types at
various affordability levels.
^ The amount of affordable housing shall be specified in the Specific Plan and
based on the draft inclusionary and employee housing ordinances. The
quantities will be solidified upon adoption of each ordinance, with the
specific units to be approved by the Planning Commission at each stage of
the planning process.
^ The Affordable Housing section shall specify the levels of affordability
(targeted income groups) to be met through the program and should be
geared toward locals.
^ The Specific Plan should encourage secondary residential units within the
residential zone; however, since these units are not income-restricted, they
should not be counted toward meeting affordable housing requirements.
• Creating a "Gateway"
o Commissioner consensus was that the Specific Plan address both onsite and
offsite improvements to develop the gateway and create a strong sense of arrival
into Truckee's unique community. Through the development of the commercial
component of PC-1, efforts should be made to upgrade the existing Cold Stream
Road and freeway interchange commercial area.
Town of Truckee
~eptemhe r ? 1, ?DOfi Regular
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• Architectural Appropriateness & Variety
o Commissioner consensus; the Specific Plan include Village Commercial
architecture that represents (not replicates) Donner Lake's historic period with
compatible architecture. The Plan shall also ensure a wide variety of
architectural styles within and among the different residential neighborhoods.
Additionally, the plan should optimize view corridors (Lakeside Residences
should be spaced to allow visibility to the ponds between houses) and there
should be a variety of roof forms/sheds/gables. Overall, the Commission was in
support of the conceptual architectural styles represented in the Summary Plan.
• Village Mixed-Use Commercial District Use & Details
o Commissioner Riley stated that she supports staff and wants to add other "cold
weather" indoor activities (movie theatre, etc.) and strategic placement of
parking. Noted that she would like to limit the use of stucco. Also stated that she
would like to encourage use of interesting architecture as a motivator to get
people out of their cars and walk around - focus on pedestrian areas and use of
clear signage.
• Development Standard Deviations
o Commissioner consensus; the Specific Plan clearly identify deviations from
Development Code standards and provide justification for each. The
Commission specifically requested information on site coverage deviations.
• Project Phasing Policies
o Commissioner consensus; the Specific Plan indicate a proposed timeline for the
entire development. The plan should incorporate the parking for the trailhead
just east of the bridge. It is appropriate for the Recreation Center to be
constructed during Phase 4.
• Use of Ponds
o Commissioner consensus; if, upon study of environmental impacts, it is deemed
appropriate for the ponds to be used for non-motorized boats (i.e., kayaking,
canoeing), the ponds should be open to the public with appropriate access
points -the ponds should be available to the public for passive (not active)
recreation. Also, provide a public buffer along all the waterways, as well as trail
access along the interior ponds, but limited access on the southern boundary for
habitat protection and subject to further studies.
Creek & Pond Setbacks/Protection
o Commissioner consensus; the Specific Plan address how communication will be
continued with the U.S. Army Corps of Engineers, the U.S. Environmental
Protection Agency, the U.S. Fish and Wildlife Service, and the Lahontan
Regional Water Quality Control Board during the pond modification process to
determine if the 100-year floodplains and setback should be modified. Also, if
appropriate, hire a process geomorphologist to connect with the upstream and
downstream studies - in conjunction with the Watershed Council's studies. The
Applicant has requested the ponds be open to the public where they are open to
the residents through environmental studies.
Vector Control
o Commissioner consensus; the Specific Plan incorporate strategies for vector
control and mosquito abatement related to the ponds and wetlands. Specifically,
physical (wind) and biological (fish) controls should be used wherever possible,
rather than use of chemicals.
Noise Mitigation
o Commissioner consensus; the Specific Plan require a noise analysis/acoustical
study consistent with Noise Element Policy P2.3 to include recommendations for
mitigation for proposed development within noise-impacted areas, especially
impacts from I-80 the railroad, in addition to the above recommendation.
Town ~f Truckee
~epten~ber ? I, ?UO6 Regular
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• Air Quality
o Commissioner consensus; the Environmental Impact Report required for the
Specific Plan address air quality, specifically identifying the impacts and
mitigations of wood-burning appliances.
• Kinder Morgan Pipeline Protection/Setbacks
o Commissioner consensus; the Specific Plan address how the project will work
with the Kinder Morgan Energy Partners to ensure proper protection and
setbacks.
• Fire Protection
o Commissioner consensus; the Specific Plan address fire protection and wildfire
safety, specifically along transportation corridors.
• Policy Issue #20: Staff Issue with the Legacy Trail.
o Planning Commission recommends the applicant work with the Legacy Trail
Foundation and the Truckee Trails Foundation to find a more appropriate
location for the trail alignment.
Council Discussion:
Council Members Threshie, Green, Susman, Vice Mayor Anderson and Mayor Ingalls
disclosed they had individually met with the applicants to discuss the project.
Council Member Threshie disclosed he has discussed trail issues within this development in
his participation with the Truckee Trails Foundation.
The lodge facility was not considered because of the existing lodging facility located
adjacent to the property.
o In the village a unique or custom lodging component.
o The community center may function as a lodge.
^ The area is being reserved and if the market allows it can be incorporated.
o The Environmental Impact Report (EIR) does not need to include a lodging facility.
o The marketing study performed for the site recommended against lodging.
The appropriate amount of commercial and office space between 30,000 and 70,000
square feet:
o The market studies encourage smaller commercial office.
^ The applicant is stressing quality not quantity.
o The foot print will allow up to 70,000 square feet.
^ The project may not build out at the maximum.
o In the immediate future the applicant is looking at 25,000 - 30,000 square feet of
retail.
The Planning Commission recommendation to move downstairs residential to
office/commercial:
o The project is designed to incorporate residential into the village commercial area.
The applicant does not agree with moving commercial out of the village area as they
believe it may jeopardize the success village area and compromise the attraction of
the residential area.
The private parcel surrounded by the development has been contacted by the
development team. A history of communications with past owners was detailed.
o The development team is committed to work with the new property owner.
o The development is considering this as a stand alone parcel and providing access
to it with a separation buffer to the proposed development.
The proposed buffer between the small lots and the State Park facility is around 30 to 40
feet, with a set back from the housing for a total of 40 to 50 feet.
Town of Truckee
September ? I, ?006 Regular
Page 1 1
o Coldstream road is between the proposed buffer and the State Park.
o Vegetation in the buffer is to be maintained and enhanced.
• Ponds:
o The restoration plan for the ponds include:
^ Enlarging the open water habitat of the area, by removing the existing
industrial berms.
^ Enhance the shoreline habitat of the ponds.
• Create a re-vegetation zone.
^ Increase the bio-filtration for the wetlands.
^ The plan concepts have been developed in cooperation with the Army Corp
of Engineers and Fish and Wildlife.
^ 2.2 acres of fill will be used in the restoration of the ponds.
^ Most of the fill will come from on site.
^ No material is anticipated to be removed from the site.
^ The wetlands will be enhanced due to the site work.
o The ponds will be privately funded for maintenance through the homeowners
association; and imposing requirements that they be publicly accessible may
increase the cost of maintenance and or security to those amenities.
^ Use for bird watching or picnic areas may be a reasonable publicly allowable
uses.
^ The areas around the pond have a minimum 25-foot, from the 100-yearflood
plain, restored buffer. This is a protected area managed by a third party.
• There are some assumptions made regarding the re-vegetation
potential of the 25-foot buffer that would have to be examined prior to
the consideration of a trial alignment within the setback.
o The size and scope of the trail will make a difference in the
consideration.
o The pond depth varies from half a foot to 25-feet.
o The Islands are to create nesting habitat for migratory water foul. Safe from
predators.
Hydrology:
o The project avoids ali flood planes based on the hydraulic analysis performed on the
site.
o Cold Creek is a minimum 50-foot setback from the 100-year flood plane.
• Trails and passive recreation would be allowed, but no structural
development would be allowed.
o Donner Creek is similar to Cold Creek.
o The Truckee River Watershed Council has ideas regarding the stream profile on
Cold Creek that the developer is considering.
^ The stream profile changes will change the 100-year flood plane location.
o The vertical separation between the 100-year flood plane and the adjacent
development along the stream can be provided.
o Concerns regarding the potential of impacts to Donner Creek and Cold Creek, none
are anticipated.
The development regarding the gateway area:
o The streetscape and lighting plan will provide for a gateway in addition to the
mandatory design criteria for development within the project area.
o streetscape improvements off-site have not been addressed.
^ Dan Wilkins, Public Works Director/Town Engineer, stated the project EIR would
need to look at the off-site improvements.
^ A roundabout versus a traffic signal would be considered for the Coldstream
interchange.
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John McLaughlin, Community Development Director, stated the discussion to not count
second units in the affordable housing requirements is based on the fact that there are
no deed restrictions and no way to maintain affordability on the units. In addition to
there is no way to mandate the use of second units.
o The Planning Commission is encouraging and requiring the mix of housing types
including second units.
o Verifying the use of granny flats as affordable housing would be an arduous task.
o The Affordable Housing Working Group discussed encouraging and incentivising
second units, they do not recommend counting second units for affordable housing
requirement.
The overall public benefit to the at-large community is:
o The opening of an area that is currently closed.
o A trailhead parking area for the pond area as well as the Coldstream Canyon area.
o The bike lane providing connection through the site.
o The Village Green is proposed as a community gathering spot.
o The Village concept proposed was brought forth by the Sierra Business Counsel for
this site.
o The variety of housing types within a concentrated area.
Tony Lashbrook, Town Manager, stated the traffic increase associated with the increase
in the number of units is not equal to the increase associated with a much larger
commercial development on the site.
o A 23-acre parcel has been added to the project site and was not part of the General
Plan designation as Planned Community. It is zoned highway commercial.
^ The developer, staff and Planning Commission agree the unit increase to
364 should be allowed based on the increase in project area.
^ There are advantages to considering the 23 acres as part of this project.
^ Form base code is being utilized on the Specific Pian to set thresholds of
maximum development.
• The Environmental analysis will have to be based on a maximum
number of units and a maximum square footage of commercial.
^ The land use plan was modified because of the reduction in industrial and
commercial space is substantially less traffic than was considered under the
1995 General Plan.
The proposed traffic has been reduced by about a factor of four.
^ The traffic circulation analysis will depend on the policy decision on the
Deerfield connection.
The Planning Commission recommended the Specific Plan include more
comprehensive lighting and signage elements.
Mr. Wilkins stated the Deerfield connector is an ongoing discussion for the Town.
o The connector started as a regional bypass discussion.
^ The current discussion is "do we want a local connection between goods and
services on one end and the development and Donner Lake on the other".
^ The discussion includes the potential of adding additional lanes to Donner
Pass Road.
o The 1995 General Plan showed a connector from East Deerfield through the center
of the site connecting roughly at the Church.
^ The impact on the ponds was significant due to the amount of fill required to
connect in this manner.
^ The perceived impacts to the existing Deerfield residents with a major road
both in front and back of their homes.
T~~wn of Truckee
September ? 1, ?OUfi Regular
Page 13
o The structure of the development can drive how permanent the emergency gate is.
^ If the road remains private the gate could be permanent.
^ If the road is dedicated to the Town future Councils could open the gate.
^ The Truckee Fire Protection District and Fire Marshall will provide input on
the issue of access to the site.
• Alternative fire protection measures may be examined as well.
o Sierra Business Council does not support the dead worm street concept.
o A single ingress and egress on this project can be an emergency response.
o Alternative alignments for connecting Deerfield Drive and Coldstream Road.
^ The Army Corp of Engineers and the Railroad have identified constraints
with alternative road alignments.
• Phasing of the project should be considered.
o The recreation facility not being constructed until phase four may be an issue.
• Fifty-foot lots may be too small.
• The development is attempting to get some creative uses in the new 23 acre section
without sound walls.
o The units are designed with the parking in the rear (towards the freeway), closer
together with an alley way in the rear. Combining with berming and landscaping to
create a lower noise environmental.
o There are several opportunities for affordable housing in the project.
o The applicant is looking to the Affordable Housing Working Group for guidance in
the placement and intensity of the affordable housing.
o The affordable housing aspect of the project will require cooperation with a
developer to determine the best location and size of the project.
• The summary plan process provides for that the Town Council can specify any
additional public or neighborhood workshops they deem are necessary to get the
Specific Plan finalized.
o The development code requires at least one additional public workshop.
o The public can provide input at the workshop, and at least one Planning Commission
and Council meeting.
The applicant team has been meeting with State Parks and was surprised by the letter
from State Parks expressing concerns about the density and location of the
development.
o Thanks to the Planning Commission for their thorough review of the project.
o The Kinder Morgan pipeline runs jet fuel from Reno to Sacramento.
^ It is a high pressure pipeline.
^ No structured will be allowed on top of it.
^ The pipeline has ruptured in the Tahoe Donner area.
^ No development is planned over the pipeline easement.
Mayor Ingalls opened the item for public comment.
Mayor Ingalls allowed group representatives to extend their comment period upon individual
request.
Ken Anderson, California State Parks, read a letter from State Parks to Teichert and
Stonebridge (on file with the Clerks office). The applicant team has been working with Park
staff not District and Planning staff.
Positive attributes.
Object to the development density and adjacency to the Park.
T~~wn of Truckee
ti~pternhtr ~ I , ?006 Regular
Pale 14
• Recommend adjacent areas develop as open space to complement the park and be
open to the public.
o Alternative recommendations in order by preference:
^ A 200-foot forested buffer.
• Smaller forested buffer.
^ Development of large one- to two-acre single family home lots.
^ What is proposed for single-family homes.
• Link the trails outside the development.
• Split rail or wood fence adjacent to the park rather than cyclone fencing.
• Traffic issues associated with a single access.
• Recommend use of non-evasive native vegetation.
Rolf Godon, recommended a frontage road adjacent to the freeway be considered. Spoke
in support of the Planning Commission recommendation number 5 regarding trail
connections.
Breeze Cross, President of the Workforce Housing Association of Truckee Tahoe
addressed points of concern regarding affordable housing.
• This is an opportunity site large enough to accommodate rental housing.
o Evaluate the needs and the opportunities for this site.
o Secondary housing is owned and managed by the property owner, with no deed
restrictions to require the rental of these units, or rent them at an affordable rate.
Therefore, it is not appropriate to count these units as affordable units.
Bob Bell, Truckee River Legacy Foundation, (was granted five minutes by Mayor Ingalls)
spoke regarding the trail alignments through PC-1.
• Discussion with the applicant team has occurred.
• The recommendations have not yet been incorporated into the plan.
• Provided a background on the Foundation.
o Description of trail segments.
o Thanks to Teichert for material donations on the completed trail segments.
• The applicant has proposed a trail alignment through the project. While appropriate for
some goals and objectives, they do not meet the goals of the Legacy Trail.
o A 14' wide multi use trail that provides access to and encourages appreciation and
respect for the river and associated habitats and tributaries.
• Three alternative alignments have been recommended.
• Requested Council support the trail alignment that meet the goals of the Legacy Trail.
Leigh Fitzpatrick, Truckee Trails Foundation, met with the applicant team in August. Spoke
in support the applicant team including some of the Truckee Trails Foundation comments
into their design. Summaries:
• Include a Legacy Trail alignment through the property.
• Implement the planned class one from Deerfield to Donner Pass Road.
• Implement public earth and recreational trails around and between the Teichert ponds.
• Extend boardwalk trails in the wetlands at the Southwest end of the development.
Larry Hahn, Coldstream Canyon property owner, stated this is a human habitat in harmony
with nature. Spoke in support of the approval of the project.
Allan Marshall, Deerfield resident, expressed concerns regarding the impacts to his
neighborhood. Mr. Marshall recornrnended Council consider an access with a gate for
emergency use only.
T<~wn <~f Tn-ckee
Septemh~ r ? 1, ?006 Regular
Page 15
Karen Pilaar, Deerfield resident, requested additional time to represent herself and
neighbors. Ms. Pilaar recommended Council consider:
• The access with a gate for emergency use only.
• The ingress and egress need to be compared to that of O(d Greenwood and Lahonton.
• The ponds should be preserved for water foul and passive recreation.
• Offered site visits to discuss potential road alignments.
John Eaton, Mountain Area Preservation Foundation, stated he represented over 200
members.
• Spoke generally in support of the development.
o Stated this development provides normal sized lots for normal sized budgets and
follows smart growth principles, clusters, preserves habitat, and restores gravel
ponds into wetlands.
• Spoke in favor of the inclusionary housing requirement with addition of second units.
• Spoke in favor of the applicants working with special interest groups regarding water
and trails.
• Spoke in favor of the hydrologist recommendations to slow stream velocity.
• Expressed concerns regarding freeway commercial, and encouraged neighborhood
commercial.
Jack Quilty, of Fair Oaks California, representing the Fergolicy Ski Club in Sacramento,
spoke in favor of keeping Deerfield Road closed, providing antidotal information regarding
truck traffic and historic background.
Tim Condon, Truckee resident:
• Questioned how the "Model Re-use" philosophy played into the design of the
development.
• What the applicant feels is the true "Need Gap" of the project.
• Commented regarding the repetitive signage.
• The importance of Streetscape for the project.
• The importance of variety.
• Recommended the affordable housing look atthe seasonal market providing moderate
sized, "very" affordable housing.
• Stated he feels vandalism does not fill the "Need Gap".
Mayor Ingalls closed public comment.
Council Direction:
Policy #1 -- Address in the specific plan:
• Size of the Commercial space should be clarified.
o The type of commercial uses should be identified.
• The economical feasibility of requiring a lodging component should be
included.
o Non-traditional lodging -additional specifics.
^ Lodging and fractional ownership should be addressed in the
specific plan.
• Show how the balance of lodging, commercial and residential can provide a
sustainable funding source for the project.
o Live work can be defined as primarily residential or primarily
commercial.
^ Form based code still requires the identification of acceptable
uses.
T'~~wn ~~f~ Truckee
~eptcmhtr ~ 1, ?UOh Regular
Page 16
• Agree with the Planning Commission regarding number of residential units.
• Address the inconsistency.
Policy #2 -Agree with Planning Commission.
Policy #3
• The EIR should do some travel time analysis to provide additional information
regarding connecting local streets versus creating a freeway bypass. Both
with and without the connector.
o Concerns were express regarding potential neighborhood changes and
the accuracy of the study results.
o The amount of commercial and number of residential units can drive
the need for a second ingress/egress route.
o The goal of connectivity and joining neighborhoods will never be
realized if gated accesses continue.
o Alternative connectors should be included in the study.
Policy #4
• Address the circulation or the lack of circulation in the project.
o Non-gated gated community with a hooked dead-end.
o Emergency circulation.
Policy #5 -Agree with the Planning Commission.
Policy #6
• The applicant should continue dialog with State Parks regarding density and
proximity of the development to the Park.
• Consider the placement of the affordable housing at the end of the project,
most difficult to access and the noisiest.
Policy #7 -Agree with the Planning Commission.
• Consider the addition of rental units in the affordable housing product.
Policy #8 -Agree with the Planning Commission.
• Include the signage plan in the specific plan.
Policy #9 -Agree with the Planning Commission.
Policy #10 -Agree with the Planning Commission.
Policy #11 -Agree with the Planning Commission.
Policy #12 -Agree with the Planning Commission.
• The phasing should be negotiable.
• Include language to encourage the Recreation Center to build sooner than
phase four.
• Clarify the public access to the amenities (general public versus community
public).
Policy #13 -
• Include in the EIR a study of the public access and the impacts to the ponds.
• Some public access should be allowed.
• Identify the type of uses.
Policy #14- Agree with the Planning Commission.
Policy #15- Agree with the Planning Commission.
Policy #16- Agree with the Planning Commission.
Policy #17- Agree with the Planning Commission.
Policy #18- Agree with the Planning Commission.
Policy #19- Agree with the Planning Commission.
• Examine the fire safety of the development.
Policy #20- Agree with the Planning Commission.
Policy #21-Agree with the Planning Commission.
Town of Truckee
September ? I , ?~06 Regular
Yage 17
Policy #22
• Address in the specific plan sustainability in site design, sighting, passive and
active solar use.
Policy #23
• Reducing density if the access does not work.
8.2 Council accepted the recommendations of the Town Council Cable Television
Committee and directed staff to draw down the security fund to pay the $10,100 in
costs for the cable compliance review
Alex Terrazas, Assistant to the Town Manager, presentation:
Cable Television Review
• Council referred to Cable Committee.
• Cable Committee -Vice Mayor Anderson, Councilmember Green.
• Committee met this summer to develop recommendations.
Council Cable Committee Recommendations
• Accept report prepared by cable television consultant.
• Do not proceed with franchise violation proceedings.
• The committee and consultant concluded that there was no basis to support
proceeding.
• Conduct a customer satisfaction survey.
• Town ordinance provides for survey to be paid for by the cable operator. Committee
is recommending conducting a survey with Cable Committee involvement.
o Pursue customer service rebate for winter 04-05 Proof of Performance test
failure.
^ Test data only supports rebate for approximately 3,800 customers.
Based on formula in ordinance $.76 per customer.
• Pursue reimbursement of $10,100 for franchise agreement/cable ordinance
compliance review.
o Operator has reimbursed $11,000 for cost of review.
o Disagreement on interpretation of cable ordinance.
o Consider franchise/ordinance review non-technical.
^ Draw down $15,000 security fund for payments??
• Do not move forward with creation of citizens' panel.
o Cable operator suggested formation.
o Given system improvements not necessary.
o Reserve right to form one in the future.
Other issues:
• Internet revenue franchise fee overpayment - $23,734 by a previous owner.
• Franchise fee underpayment - $1,349 considered collectible.
Council Discussion:
• Clarification regarding what the operator has and has not paid to date.
• Dennis Crabb, Town Attorney, stated the franchise agreement allows for the Cable
Company to pay the $10,100.
It was moved by Vice Mayor Anderson, seconded by Council Member Green, and
unanimously carried to accept the recommendations of the Town Council Cable
Television Committee and directed staff to draw down the security fund to pay the
$10,100 in costs for the cable compliance review.
Town ref Truckee
tieptemher ? 1, ?006 Regular
Page 18
8.3 Council directed Staff to hold the November 2 2006 Re ular Truckee Town Council
Meeting, short two members
Judy Price, Town Clerk, stated there are two members of Council that are scheduled to
attend the Sierra Business Council (SBC) Conference in Yosemite, November 1-3, 2006. At
the time the staff report was written there was a potential for at least one additional member
to attend. There is the potential that a quorum of Council Members will be available for the
November 2, 2006 regular meeting but staff would like Council's direction on maintaining,
re-scheduling or canceling the November 2, 2006 meeting. There are no items of a time
sensitive nature on the draft agenda for this meeting.
Mayor Ingalls opened the item for public comment.
Seeing none, Mayor Ingalls closed public comment.
It was Council consensus to directed Staff to hold the November 2, 2006 Regular
Truckee Town Council Meeting, short two members.
9 COUNCIL REPORTS
Council Member Susman:
• Announced the Caltrans open house for the State Route 89 -Union Pacific Railroad
underpass (Mousehole) Wednesday, September 27, 2006, 5:30-7:30.
Vice Mayor Anderson:
• Attended a meeting with Tony Lashbrook and the Department of Agriculture on
September 15, 2006 regarding the demolition of the inspection Station that is currently
underway. Tony Lashbrook added the new station is planned to be operational by early
December.
Mayor Ingalls:
• Attended Tire Amnesty Day, with Town, County and State Staff. It was a well run event,
over 800 tires. The remainder of space on the trailers will be used at the transfer station
to continue the collection of tires.
• Announced that Nichole Dorr, Recycling Coordinator, successfullywrote a grant request
to the State for $75,000 for multiple recycling efforts.
10 CLOSED SESSION
10.1 CONFERENCE WITH LEGAL COUNSEL -Anticipated Litigation, Government Code
Section 54956.9 (c~. Number of Cases one.
No action taken.
Town of Truckee
September ? 1, 2006 Regular
Yage 19
11 ADJOURNMENT -11:50 p.m.
To the General Plan Update Draft Review meetings September 25 and October 2, 2006; and
the regular meeting of the Truckee Town Council October 5, 2006, 6:00 p.m. at Town Hall,
10183 Truckee Airport Road, Truckee, CA.
Respectfully submitted,
~~
J ;dy Prig`; CMC, Town Clerk
APPROVED:
Beth Ingalls, Mayor
T~~wn <~f Truckee
Se~atemher ? 1, 2006 Regular
Page 20