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HomeMy Public PortalAboutReservation System 1988 04/28CITY OF McCALL PARK/BEACH RESERVATION SYSTEMS Adopted April 28, 1988 I. "Private Gatherings" This might include "invitation -only" affairs such as company parties, reunions, service club functions, church/fraternal picnics, weddings, anniversaries or receptions. Generally these groups expect and request total or near total use of a park area. Usually they are short duration, three hours or less. Frequently they request or desire additional fixtures, tables or benches than are usually available at the site. Most often there is no attendance charge or nominal if any (possibly a per plate charge at a club picnic.) Usually the general public is not encouraged or allowed to attend these gatherings. POLICY: The City Administrator may develop a policy to allow this use. General Outline: 1. Permit fee - $50.00 non-refundable fee payable in advance. Applications must be filed fourteen (14) days prior to the pro- posed event. If request is denied fee will be returned. $50.00 damage/clean-up deposit is required. 2. Limitations A. The event, including set-up and take -down, must be less than four (4) hours. B. Applications will not be accepted for summer holidays, weekends (Memorial Day, July 4th celebration, Labor Day). C. The gathering may only occupy fifty per cent of the park beach site. This may be indicated to the public by use of ropes, signs or flagging. The remaining park shall be open to the public. D. The host or sponsor is limited to equipment, facilities at the site. The City of McCall will not move, loan or secure additional tables, benches or trash cans for the gathering. C. flout/Group Sponsor is responsible for sita set-up and clean-up. City Park attendants will not be on hand through- out the gathering. Damage deposit will be returned only upon inspection of site by City Park Department. F. Host/Group Sponsor must obey and comply with existing state and local laws. This includes crowd conduct, consumption of alcoholic beverages on city property and limitations on volume of music or public address systems. G. No gathering may continue past 9:00 P.M. Mountain Time. Sponsor/host is responsible for conclusion of party and de- parture of guests. H. City Administrator may deny permit to any group based on con- cerns regarding conduct of gathering, public safety or potential damage to facility. I. Any damage will be accessed at replacement/and/or repair cost and must be paid to City of McCall immediately. II. "Commercial/Public Gatherings" This is usually a function that any and all citizens are invited to or urged to participate in. The commercial aspect includes the selling of merchandise, food, beverage or services for profit. This might include renting of booths or display space. Activities involved in such functions might include: 1) Craft fairs or expositions, 2) Arti- sans festivals, 3) Music concerts requiring admission, 4) Public (for profit) food concessions or barbeques, etc. Generally these groups need or desire all of the park/beach facilities. Usually the gatherings involve lengthy set-up or prepar- ations, one-half to one full day of preparation. Usually there are site admission prices or merchandise for sale. If these events are successful or popular the crowds can be quite large and obviously will have quite a physical impact on the park site. Often there is necessary clean-up and repair tasks associated with such a gathering. POLICY: The City Administrator may develop an application policy to regulate and control this use. General outline: 1. Permit application fee - $150.00 per day, non-refundable, payable in advance. Application must be filed twenty one (21) days in advance. If request is denied the money will be returned. $150.00 per day damage deposit is due at the application time. 2. Limitations: A. Set-up and on -site preparation may not begin prior to 4:00 P.M. the day prior to the gathering. B. A11 take -down and clean-up must be completed prior to 9:00 P.M. the final day of the event. C. Applications will not be accepted for summer holiday week- ends (Memorial Day, July 4th Celebration and Labor Day). D. Applicant is limited to equipment, facilities and equipment available at the site. The City of McCall will not move, loan or secure additional tables, benches or trash cans for the gathering. E. 3lost/Sponsor Group is responsible for site set-up and clean-up. City I'nr.k attendants will not be on hand through- out the gathering. Damage deposit will be returned only upon inspection of site by City Park Department. F. Host/Group Sponsor must obey and comply with existing state and local laws. This includes crowd conduct, no consumption of alcoholic -beverages on city property and limitations on volume of music or public address systems, including approp- riate food -concession licenses. G. No gathering may continue past 9:00 P.M. Mountain Time. Sponsor/host is responsible for conclusion of party and departure of guests. H. City Administrator may deny permit to any group based on con- cerns regarding conduct of gathering, public safety or potential damage to facility. I. No overnight camping will be allowed at the park site. If necessary for security reasons, the sponsor may seek permis- sion to allow designated participants to stay at the site. This request must be made in writing in advance. J. Applicant must indicate on application who the event sponsors are, the proposed schedule of events, fees or charges for participation (booth space, admission, etc.) K. If the City Administrator deems the need, the City of McCall may require additional regulations and/or costs as suitable, i.e. insurance, traffic control, site inspection, additional equipment, additional site personnel. L. McCall City Council will reserve right to review appeals or requests for exceptions. (Note: Street Carnival or Hawkers license may apply to Commercial ventures) III. "Public/Non-commercial Gatherings" These groups might include youth, school, civic or community groups. The event might be a program, concert event or gathering open to the general public at no charge or admission. These gatherings must be of recreation/leisure/education nature and not business related. These groups would be handled on a case by case basis. A refund for cleaning and damage may be collected as necessary. City Administrator or designee may develop policy or requirement for use. March 1988 PROPOSED POLICY: PARK/BEACH RESERVATION SYSTEMS Definitions for discussion: "Private Gatherings" --This might include "invitation -only" affairs such as company parties, reunions, service club functions, church/ fraternal picnics, weddings, anniversaries or receptions. Generally these groups expect and request total or near total use of a park area. Usually they are short duration, three hours or less. Frequently they request or desire additional fixtures, tables or benches than are usually available at the site. Most often there is no attendance charge or nominal if any (possibly a per plate charge at a club picnic.) Usually the general public is not encouraged or allowed to attend these gatherings. PROPOSED POLICY FOR DISCUSSION: The City Administrator may develop a policy to allow this use. General Outline: 1 Permit fee - $50.00 payable in advance. Applications must be filed fourteen (14) days prior to the proposed event. $50.00 reservation fee and $50.00 clean-up deposit. 2. Limitations A. The event, including set-up and take -down, must be less than four (4) hours. B. Applications will not be accepted for summer holidays, weekends (Memorial Day, July 4th celebration, Labor Day). C. The gathering may only occupy fifty per cent of the park beach site. This may be indicated to the public by use of ropes, signs or flagging. The remaining park shall be open to the public. D. The host or sponsor is limited to equipment, facilities at the site. The City of McCall will not move, loan or secure additional tables, benches or trash cans for the gathering. E. Host/Group Sponsor is responsible for site set-up and clean-up. City Park attendants will not be on hand through- out the gathering. Damage deposit will be returned only upon inspection of site by City Park Department. F. Host/Group Sponsor must obey and comply with existing state and local laws. This includes crowd conduct, consumption of alcoholic beverages on city property and limitations on volume of music or public address systems. G. No gathering may continue past 9:00 P.M. Mountain Time. Sponsor/host is responsible for conclusion of party and de- parture of guests. H. City Administrator may deny permit to any group based on con- cerns regarding conduct of gathering, public safety or potential damage to facility. The proposed policy will apply to the following park/beach sites: -1- Definitions for discussion: "Commercial/Public Gatherings" This is usually a function that any and all citizens are invited to or urged to participate in. The commercial aspect includes the selling of merchandise, food, beverage or services for profit. This might include renting of booths or display space. Activities involved in such functions might include: 1) Craft fairs or expositions, 2) Arti- sans festivals, 3) Music concerts requiring admission, 4) Public (for profit) food concessions or barbeques, etc. Generally these groups need or desire all of the park/beach facilities. Usually the gatherings involve lengthy set-up or prepar- ations, one-half to one full day of preparation. Usually there are admission prices or merchandise for sale. If these events are suc- cessful or popular the crowds can be quite large and obviously will have quite a physical impact on the park site. Often there is necessary clean-up and repair tasks associated with such a gathering. PROPOSED POLICY FOR DISCUSSION: The City Administrator may develop a policy to regulate and control this use. General outline: 1. Permit fee - $150.00 per day, payable in advance. Application must be filed twenty one (21) days in advance. $50.00 per dat damage deposit. 2. Limitat ons: A. Set-up and on -site preparation may not begin prior to 4:00 the day prior to the gathering. B. A11 take -down and clean-up must be completed prior to 9:00 P.M. the final day of the event. C. Applications will not be accepted for summer holiday week- ends (Memorial Day, July 4th Celebration and Labor Day). D. Applicant is limited to equipment, facilities and equipment available at the site. The City of McCall will not move, loan or secure additional tables, benches or trash cans for the gathering. E. Host/Sponsor Group is responsible for site set-up and clean-up. City Park attendants will not be on hand through- out the gathering. Damage deposit will be returned only upon inspection of site by City Park Department. F. Host/Group Sponsor must obey and comply with existing state and local laws. This includes crowd conducts no consumption of alcoholic beverages on city property and limitations on volume of music or public address systems. G. No gathering may continue past 9:00 P.M. Mountain Time. Sponsor/host is responsible for conclusion of party and -2- departure of guests. H. City Administrator may deny permit to any group based on con- cerns regarding conduct of gathering, public safety)op potential damage to facility.o--t r ,'%- ba,kcw sn dol f jt (9.1 f I. No overnight camping will be allowed at the park site. If necessary for security reasons, the sponsor may seek permis- sion to allow designated participants to stay at the site. This request must be made in writing in advance. J. Applicant must indicate on application who the event sponsors are, the proposed schedule of events, fees or charges for participation (booth space, admission, etc.) f, 0 Via- v2.-C, ,ti-...-.rL_ `i-(-..c�-�C �" \P-C V\ a, —�1.. c c, 0 -mac The above policy woiild incllude the following pblic park/beach sites;- S.�i s ri s e ce4,+. _e_ "Public/Non-commercial Gatherings" These groups might include youth, school, civic or community groups. The event might be a program, concert event or gathering open to the general public at no charge or admission. These groups would be handled on a case by case basis. The McCall Parks & Recreation Advisory Committee recommends that the city adopt the following parks, beaches and docks rules & regulations. 1. PENALTIES FOR VIOLATIONS: Any person, persons, partnership, corporation, concessionaire, association, society, fraternal, social or other organized groups failing to comply with these rules regulations, or conditions will be guilty of a misdemeanor and subject to the penalties provided in McCall Code f The above penalty shall not prevent the Parks and Recreation Department from filling a civil claim against a violator to collect damages incurred to park/beach areas or facilities. City Police shall have the authority to remove any violator of the rules and regulations from the area, as a trespasser. No fees paid by a violator shall be returned to the violator upon his removal from the park or beach. 2. PRESERVATION OF PUBLIC PROPERTY: The destruction, injury, defacement, removal or disturbance of any public building, sign, equipment, monument, statue, marker or any other structures, or of any tree, flower, vegetation or any other public property of any kind is prohibited. Violation will face fines and/or be subject to replacement of damaged items. 3. PUBLIC BEHAVIOR AT PARKS & BEACHES: A. Users are restricted from the production of noise that may be disturbing to other users. B. Amplified sound, poorly muffled vehicles, loud conduct or loud equipment are prohibited within a park or beach. C. State Laws in regard to alcoholic beverages, public drunkenness, disturbing the peace or the illegal use of drugs will be enforced on park and beach premises. 4. FIREWORKS: No person shall use fireworks of any kind within or over the boundaries of the Park & Beach area, except as authorized under a special use permit pursuant to chapter sect. of the McCall City code. 5 . LITTERING: A. It is unlawful for any person to dispose of throw away or leave any empty container or other litter on any public park, grounds, or beaches within the city; provided, however, that such empty container or other litter may be deposited in receptacles provided especially for that purpose. B. No person shall scatter or throw, distribute or affix upon any public parks or beaches or public property or on utility pole or standard or in or on any vehicle while parked on such public property, any handbill, poster, advertisement flier, litter or paper. The provisions of this section do not interfere or prevent the posting of notices required by law to be posted. 6. FIRES: The use of fires is restricted to fire pits, grills and other fixture designed for such use. A11 fires must be kept under control and must be extinguished before leaving the park or beach or whenever the fire is left unattended. All parks & beaches may be closed by the City Fire Chief to open fires. Open fires on sand beaches are prohibited. 7. FIREARMS: No person shall discharge firearms or any other projectile firing device within or over the boundaries of the parks or beaches. 8. DOCKS/BOATS: A. Boats and fishing activities must remain clear of swimmers and designated swimming areas. B. Motorized water craft are not allowed to be beached nor moorage at any city beaches. C. No person shall moor a watercraft for more than six (6) hours during any twelve(12) hour period at the city owned docks. D. Water skiing to or from city docks is prohibited. E. Fishing is permitted at docks, but mist be excised with caution. 9. USE OF EVIORIZED VEHICLES: A. A11 motorized vehicles must stay on authorized roadways or in designated parking areas. The drivers of all vehicles operated within such roadway & Parking areas shall be licensed as required by Idaho Code. B. This rule does not prohibit the official use of motorized vehicles or machines by city employees anywhere within the parks or beaches. 10. PARKING AND CAMPING: Overnight parking and camping at the parks and beaches is prohibited. Police are authorized to remove any violators from premises. 11. PETS AND ANIMALS: Pets and all other domestic animals are not allowed within the boundaries of the parks and beaches pursuant to city code section 12. PROTECTION OF WILDLIFE: Molesting, injuring, killing or disturbing any wild creature or animal is strictly prohibited. This does not intend to prohibit game fishing as regulated by Idaho Fish & Game regulations. 13. AUTHORIZED OPERATIONS: A. No person, firm, corporation, association or other organization shall operate any concession, business, or enterprise within the park or beach boundaries except as authorized by a special use permit issued by the city. B. No persons, partnership, corporation, association or other organized groups are permitted to: a. beg or solicit for any purpose b. gamble or operate a gambling device of any nature c . abandon any property or d. advertise or conduct business operations e. discriminate in any manner against any person or persons because of race, creed, color, sex or national origin within the boundaries of the parks & beaches. 14. RESPONSIBILITY: The City of McCall is not responsible for damage to, or theft of personal property within the boundaries of the city parks and beaches. A11 areas and facilities within the parks and beaches boundaries are used at the users own risk. Swimming, Park, and Playground areas are active sites involving a variety of physical activities that may be physically demanding or potentially dangerous to users. The committee feels that these sort of park & beach regulations would enhance the resident's & visitor's enjoyment & use of the sites by improving the sites user safety. The committee strongly believes the notice or posting of such regulation at the various site rrust be done in a positive manner.