HomeMy Public PortalAboutPKT-CC-2018-08-14
Moab City
Council
08/14/2018
Pre-Council Workshop
6:30 P.M.
REGULAR COUNCIL
MEETING
7:00 P.M.
Moab City Council Chambers
City Center
(217 East Center Street)
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City Council
Regular Council Meeting
City Council Chambers
Tuesday, August 14, 2018 at 6:30 p.m.
6:30 p.m. PRE-COUNCIL WORKSHOP
Discussion Regarding Park Policies
7:00 p.m. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
SECTION 1: APPROVAL OF MINUTES
1-1 July 25, 2018
1-2 July 27, 2018
1-3 July 30, 2018
SECTION 2: MAYOR AND COUNCIL REPORTS
SECTION 3: ADMINISTRATIVE REPORTS
SECTION 4: CITIZENS TO BE HEARD
SECTION 5: PRESENTATIONS AND APPOINTMENTS
5-1 Confirmation of Mayoral Appointment of David Cool to the Planning
Commission for a fill-in term ending December 31, 2020
5-2 Presentation by the Moab Girl Scouts
SECTION 6: SPECIAL EVENTS/VENDORS/BEER LICENSES
6-1 Approval of a Private Property Vendor License for Tim Buckingham,
d.b.a. LaSal Mountain Coffee Roaster, located at 1393 N. Highway 191
for a term of August 15 to November 30, 2018
SECTION 7: OLD BUSINESS
7-1 Discussion and Possible Approval of Proposed Ordinance #2018-17 –
An Ordinance Amending Moab Municipal Code Title 8 Health and
217 East Center Street
Moab, Utah 84532
Main Number (435) 259‐5121
Fax Number (435) 259‐4135
www.moabcity.org
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Safety, Chapter 8.04 Solid Waste: Ban of the Distribution of
Disposable Single Use Plastic Bags (less than 2.25 mil in thickness)
7-2 Discussion and Possible Approval of Proposed Resolution #33-2018 –
A Resolution Establishing the Wastewater Service Rates
7-3 Discussion and Possible Approval of Proposed Resolution #35-2018 –
A Resolution to Adopt Guidelines and Procedures for Community
Contributions
SECTION 8: NEW BUSINESS
8-1 Discussion of Walnut Lane Property Acquisition (193 West Walnut
Lane)
SECTION 9: APPROVAL OF BILLS AGAINST THE CITY OF MOAB
SECTION 10: ADJOURNMENT
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting
should notify the Recorder’s Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259‐5121 at least three
(3) working days prior to the meeting. Check our website for updates at: www.moabcity.org
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City of Moab
City Park Use Policies
The City of Moab is pleased to provide a beautiful park and trail system within the City of Moab and the
surrounding area. Swanny Park, Rotary Park, Old City Park, the Center Street Ballfield, the Bark Park, and Sun
Court are official City parks. The City also has responsibility for the Millcreek Parkway trail system, Anonymous
Park, (the BMX track) and other smaller park areas and trails in the area.
The City has General Park Policies that apply to all parks and park areas, as well as specific use policies for each
park and park area. Portions of Rotary Park and Old City Park may be reserved for private use for birthday parties,
weddings and more. Swanny Park is not a reservation park, but organizations that have special events can get
special permission to use the park for events that provide broad benefits to the community, so long as the park
remains open for use by the public. Other parks and park areas may be used by special permission as well. Use of
city parks for special events may be subject to a Special Event License or a Special Business Event License.
Below you will find park policies that apply to all city parks and areas, along with policies for each park. You will
find the reservation, fee and use policies, along with other useful information.
General Park Policies
The following policies apply to all city parks and pathways:
There is NO SMOKING at any city park, park area or pathway.
There is NO ALCOHOL allowed at any city park, park area or pathway.
There is a 10:00 PM curfew at all city parks, park areas and pathways.
With the exception of the Bark Park and the city pathways, there are NO DOGS or other pets allowed at
city parks and park areas. Dogs are allowed on parkways and trails, but your dog must be on a leash and
under your control when it is on the parkway or trail within city limits.
Bounce houses and other inflatable structures are NOT ALLOWED in city parks.
The conduct of an event at a city park may require a Special Event License or a Special Event Business
License. Please contact the City Recorder’s Office for information about Licensing. Slacklining is NOT
ALLOWED in city parks, except for in designated areas at Swanny Park.
Moved‐on structures will only be permitted in city parks as part of a special event license.
Tent spikes shall not be used, as they damage sprinkling systems.
Reservation Parks
Old City Park, located at the intersection of Old City Park Road and Murphy Lane, and Rotary Park, located at 630
Millcreek Drive are Reservation Parks. This means that private groups can rent portions of the park by making a
reservation and paying a fee prior to the scheduled day of the reservation. Fees vary based on duration of use,
and the amount of the park to be used. Without a reservation, individuals may use park areas on a first come‐first
served basis, provided that non‐reserved use does not conflict with a reservation. The following guidelines apply
to parks reservations:
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General Reservation Policies
Reservations for Old City Park and Rotary Park should be made with the Public Works Department by
calling (435) 259‐7485.
All reservations require payment of a fee, according to the Schedule of Fees.
Cleaning and Damage Deposits are required for all groups over 100.
The group or person making the reservation must ensure that all garbage and recycling generated from
the use of the park are picked up and deposited into the appropriate containers when the use/event is
complete. For reservations requiring a cleaning and damage deposit, Parks staff will inspect the area after
the use to determine if the cleaning and damage deposit may be returned. It will be up to the discretion
of the Parks staff to determine if all or a portion of the cleaning/damage deposit should be returned to
the user.
Reservations for use of Old City Park and Rotary Park may be made up to one year in advance of the
reservation time.
Parks may be reserved from 7:00 am until 10:00 p.m. Parks may not be reserved during Maintenance
Times. Maintenance Times are specified in each park’s policies, below.
Reservation fees must be paid to the City Treasurer’s Office within seven (7) days of making the
reservation. Reservations that are not paid within the seven day time frame will be relinquished. In the
event that a reservation is cancelled up to three days prior to the event, the reservation fee is refundable
upon request to the City Treasurer’s Office. No refunds will be given for reservations cancelled within
three days of the event.
Weather‐related refunds will not be given.
All personal items including decorations, props, tables, chairs, etc, must be removed immediately
following the reservation time. Costs associated with cleaning expenses may be deducted from the
damage and cleaning deposit.
Old City Park (located at the intersection of Old City Park Road and Murphy Lane)
In addition to the General Park Polices and the General Reservation Policies, the following conditions apply to
the use of Old City Park:
The reservation area includes the portion of the park encompassing the pavilion area to and including the
stage.
The entire day of Wednesday is Maintenance Time at Old City Park. No reservations will be made for
Wednesdays.
Use of amplified music requires separate approval by the City Council. Requests for amplified music
must be submitted in writing to the City Recorder’s Office at least three weeks prior to the scheduled
event.
Use of electricity for approved amplified music or for electricity usage in excess of the standard 120 volt
outlets at the park requires an additional fee, as shown in the Schedule of Fees.
Approved amplified music must be curtailed by 9:00 pm.
No children or adults allowed in the duck pond area.
Events extending more than one day require City Council approval, at least four weeks prior to the
reservation day.
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Rotary Park (located at 630 Millcreek Drive)
In addition to the General Park Policies and the General Reservation Policies, the following conditions apply to
the use of Rotary Park:
The reservation area includes the covered Pavilion area only.
Monday is maintenance day. No reservations will be made for Mondays before 3:00 pm.
Amplified music is not allowed at Rotary Park.
A volleyball net may be set up for your reservation with prior request. Renter should bring their own ball.
The Moab Rotary Club is exempt from paying the reservation fee, but must obtain all other necessary
permits and approvals.
Use of Other Parks and Park Areas
Swanny Park (located between 100 and 200 West from 300 to 400 North)
In addition to the General park Policies, the following conditions apply to the use of Swanny Park:
Swanny Park is not considered a reservation park. Swanny Park is meant to be open to the public on a first‐come
first‐served basis. Therefore, special use of Swanny Park for special events is limited and subject to approval by
the Moab City Council. The following conditions apply to the use of Swanny Park:
The City Council may approve use of the Swanny City Park for events that provide clear benefits to the
community. Examples include festivals and events that provide economic benefits to the community and
fund‐raising events for bonafide community groups and activities. Any such use approved by the City
Council must allow free entrance and use of the park by the public during the event in question. To
request use of Swanny Park for a special event, the group should submit a request to the Moab City
Council by submitting an Application for Special Use of City Parks. This application must be submitted,
along with any special event license application, to the City Recorder’s Office six weeks prior to the
scheduled event.
No admission fees may be charged by the user for entrance into the park for approved uses. Use will not
be approved for private business events that serve a limited clientele and do not serve the broad interests
of the community. Approved use of Swanny Park for special events requires payment of a special event
fee and a damage deposit.
For events that obtain City Council approval for use of the park, a Park Use fee will be charged according
to the size and duration of the event, according to the Schedule of Fees.
Use of Swanny Park for events that involve fewer than 50 people and that do not involve business activity,
amplified music, moved‐on structures or other special accommodations does not require prior
permission, special event licensing, or the payment of a fee. Such use is on a first come‐first served basis.
The Park Use Fee will be in addition to any Special Event Licensing Fees. Questions about what permits
and licenses your group may need to use Swanny Park for an event should be directed to the City
Recorder’s Office at (435) 259‐5121. Please see the Schedule of Fees for more information about fees.
Swanny Park may not be used for the conduct of a private business.
Slack line use is permitted only on dedicated slack line posts in the northeast corner of the park. Use of
the slack line posts is on a first come‐first served basis.
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Unless approved in advance, no vehicles are allowed on the Swanny Park grass. Any damage caused by
vehicles will be the responsibility of the park user.
Special events will be required to arrange for additional garbage and recycling pick‐up at the event’s
expense.
Center Street Ballfield (located on East Center Street)
In addition to the General Park Policies, the following conditions apply to the use the Center Street Ballfield:
The Center Street Ballfield, located on East Center Street, is primarily used for sports activities and tournaments
sponsored by the Moab City Recreation Department. Because of its extensive use for City recreation
programming, the Center Street Ballfield is available for private reservation and special events on a limited basis.
The following conditions apply to the use of the Center Street Ballfield:
Use of the Center Street Ballfield for special events is subject to City Council approval. Please contact the
City Recorder’s Office about the guidelines for applying for a special event. To request use of the Center
Street Ballpark for a special event, the group should submit a request to the Moab City Council by
submitting an Application for Special Use of City Parks. This application must be submitted, along with
any special event license application, to the City Recorder’s Office six weeks prior to the scheduled event.
All use of the Center Street Ballfield should be coordinated with the Moab City Recreation Department,
(435) 259‐2255.
Reservations for small groups that do not charge a fee for participants may simply make a reservation
with the Moab City Recreation Department and pay the appropriate fee as shown in the Schedule of Fees.
Use of the lighting system at the Center Street Ballfield entails a separate fee.
Sun Court (located on East Center Street next to the Center Street Gym)
In addition to the General Park Policies, the following conditions apply to the use of Sun Court:
Sun Court is a multi‐use sport court that is generally open to the public on a first‐come first served basis. Event
organizers may be granted permission to use Sun Court for special events. The following are conditions that apply
to the use of Sun Court.
Any use of Sun Court that involves more than 50 people, entails amplified music or involves business
activity of any kind, must get approval from the City Council for said use, and may be subject to Special
Event Licensing Requirements. To request use of Sun Court for a special event, the group should submit a
request to the Moab City Council by submitting an Application for Special Use of City Parks. This
application must be submitted, along with any special event license application, to the City Recorder’s
Office six weeks prior to the scheduled event.
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The Bark Park (located at the corner of 300 South and 100 East)
The Bark Park is a dog park designed for the enjoyment of off‐leash dogs and their owners. The Bark Park is not
open for Reserved or Special Event use. The Bark Park’s general use policies are as follows:
All dogs must have a current vaccination and shall wear a visible license tag.
The park is an off‐leash area; owners and pets use the park at their own risk.
Dogs must be under owner’s voice control at all times.
Owners must closely supervise their dogs and remain in the enclosure with their dogs at all times.
Feces shall be removed immediately and disposed of properly.
Children under seven years of age are not allowed to enter; children 7‐14 years must be accompanied by an adult.
No more than two (2) dogs per owner may be off‐leash at one time.
Prohibited: dogs under four months of age; dogs that are ill or in heat; dogs with internal/external parasites (fleas,
ticks, worms); aggressive dogs or overly fearful dogs; spiked, choke or prong collars.
Dogs shall not dig or disturb park resources.
No rawhide, bones or food allowed inside the enclosure.
Owners must possess a valid driver’s license or government‐issued identification card.
Violation of a dog park rule may result in loss of use privileges and/or citations
The Mill Creek Parkway and other Park Areas
In addition to the General Park Policies, the following conditions apply to the use of the Millcreek Parkway and
other park areas:
Use of the Parkway and other park areas within the City is subject to the General Park Use Policies. These areas
are not generally available for reservation or special event use. However, if a group would like to sponsor an
event on the Mill Creek Parkway, they should contact the City Recorder’s Office about obtaining proper approvals,
permits and licenses.
The Center Street Gym (located at 203 East Center Street)
Although the Center Street Gym is not a city park, inquiries are often made as to the use of the Gym for special
events and use. Inquiries as to the availability and reservation of the Center Street Gym should be made through
the City Recreation Department at 259‐2255. Inquiries about requirements for special event licensing should be
made to the City Recorder’s Office at 259 5121.
Special Event Licensing
Sometimes an activity in a city park will require a Special Event Business License or a Special Event License. A
Special Event Business License will be required for any event in which retail sales are conducted, by vendors,
entrance fees are charged, or vendor sell goods and services. A Special Event License will be required for any
gathering, parade, rally, celebration or other similar event that does not involve business activity, whether open
to the public or not, where daily attendance may exceed 100 persons or that that a quantifiable impact to city
services or the health, welfare or safety of the citizens. These licenses require payment of an additional fee. Park
users should check with the City Recorder’s Office at 435 259 5121 to determine if a Special Event Business
License or Special Event License is needed and to find information about licensing fees.
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July 25, 2018
MOAB CITY COUNCIL MINUTES--DRAFT
REGULAR CITY COUNCIL MEETING
JULY 25, 2018
Call to Order and Attendance: The Moab City Council held its Regular Meeting on the
above date in the Council Chambers at the Moab City Center, located at 217 East Center Street,
Moab, Utah. A recording of the meeting is archived at http://www.utah.gov/pmn/index.html. In
attendance were Mayor Emily Niehaus, Councilmembers Kalen Jones, Rani Derasary, Mike
Duncan, Tawny Knuteson-Boyd and Karen Guzman-Newton. Also in attendance were City
Manager David Everitt, Deputy City Recorder Danielle Guerrero, Communications Director Lisa
Church, Deputy Treasurer Chantal Lindsay, Public Works Director Pat Dean, Police Chief Jim
Winder, City Engineer Chuck Williams, Moab Arts and Recreation Center Director Meg Stewart
and Records Specialist Eve Tallman.
Workshop: Mayor Niehaus called the workshop to order at 6:30 PM. The workshop began
with a presentation by Utah State University—Moab (USU) Extension professor Dr. Roslynn
Brain McCann regarding a possible City ban on single use plastic shopping bags. Dr. Brain
began with an overview of the economic impacts of plastic retail bags and cited a similar ban in
Park City. She continued with several examples of environmental impacts caused by the
production, use and disposal of plastic bags. She stated more than 200 bans have been enacted
by local governments in the United States and the Utah legislature has prohibited a fee on
plastic bag disbursement by retailers. She cited an effort by Utah lawmakers to prohibit local bag
bans, and noted that effort failed. Dr. Brain referred to the letters received by City Council
members in support of the ban.
Brendon Cameron, manager of City Market, offered support for whatever decision the City
makes. He noted the store recycles plastic bags, which are turned into composite decking. He
said City Market would assist with public education. Mayor Niehaus said the topic would be on
an upcoming agenda. Councilmembers Jones and Derasary raised questions to be considered.
The workshop continued with a brief presentation regarding the Moab Area Travel Council
(MATC). MATC Director Elaine Gizler spoke about the Council’s mission statement. She
commented on the MATC mandate to expand the tourist season to a full twelve months. She
spoke about trends and increases in visitation. She noted local Transient Room Tax (TRT)
collections were more than $5 million last year. She explained the breakdown of how the
County’s portion of the taxes were allocated. She mentioned the numbers of County overnight
accommodations including hotel rooms, commercial campsites and the like and described
economic benefits of tourism in Utah. She briefly described local efforts to educate the public
about off-road vehicles and listed the members of MATC.
Regular Meeting:
Mayor Niehaus called the Regular City Council Meeting to order at 7:00 PM and led the Pledge
of Allegiance. Twenty-six members of the public and media were present.
Approval of Minutes:
Councilmember Derasary moved to approve the minutes of the June 26 and July 10, 2018
meetings with corrections. Councilmember Guzman-Newton seconded the motion. The motion
passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Guzman-Newton and
Duncan voting aye.
Mayor and Council Reports: Mayor Niehaus opened her comments with a request to
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July 25, 2018
reschedule the first regular Council meeting in September from September 11 to September 10
due to a conflicting meeting with the Utah League of Cities and Towns. There was consensus to
reschedule to September 10.
Niehaus next announced the hiring of Tracy Dutson as the City’s new Senior Project Manager.
She noted Dutson will be working on affordable housing. The Mayor continued her report with
a mention of the USU advisory council meeting. She outlined progress made and noted $5
million is yet to be raised locally in order to construct the campus. She added the School and
Institutional Trust Lands Administration (SITLA) released a Request for Proposals (RFP) for a
developer of the SITLA land adjacent to the USU campus. It was noted the infrastructure project
that the City is participating in will break ground this Fall. The Mayor concluded her report with
a mention of the Museum’s ice cream social and Museum membership benefits.
Councilmember Derasary reported she attended two meetings of the Uranium Mill Tailings
Remediation Action (UMTRA) Site Futures group. She added that Russ von Koch has been
named community liaison for the UMTRA project.
Councilmember Duncan reported the National Park Service economic impact study regarding a
proposed reservation system for Arches National Park will not be completed in the near future.
He also noted his attendance at a meeting of the Grand Water and Sewer Services Agency
(GWSSA) and the question of how much water exists was discussed along with the need for a
sustainable water supply model. He said the issue of resilient wells was also a topic. Duncan
brought up a question about Moab Folk Festival events and concerns about stage removal
timing. He concluded with a comment about the acoustics at Rotary Park.
Councilmember Knuteson-Boyd noted a meeting of the Housing Authority she attended. She
also commented on a conversation she had with County Councilmember Jaylyn Hawks
regarding the need for a unified stance on TRT allocations.
Councilmember Guzman-Newton reported she attended a Chamber of Commerce meeting and
noted the Chamber is looking for new space. She reported on workforce development services
provided by the local Custom Fit office and brought up the need for childcare facilities in Moab.
Councilmember Jones reported he attended a Solid Waste district meeting and he noted he had
been collecting information in Grand Junction regarding recycling options. He mentioned he
attended Dark Sky code advisory meetings.
Administrative Report: City Manager Everitt reported that the Utah Department of
Transportation (UDOT) met with staff and consultants about the North 191 widening project
and discussed lighting, street crossings and drainage. Everitt stated the Downtown Plan is
progressing, the City-wide parking plan is proceeding and he remarked on the Hot Spot project,
stating UDOT will manage the project for the parking structure and dispersed parking. He noted
the Water Reclamation Facility is close to completion, as well as the culinary water master plan
in advance of a fee study.
Citizens to be Heard: Dave Erley spoke in support for Dr. Brain’s suggested plastic bag ban.
Public Hearings:
Wastewater Service Rates:
After a brief presentation by City Engineer Williams and Deputy Treasurer Chantal Lindsay,
Mayor Niehaus opened a hearing at 7:30 PM for Public Input on Proposed Resolution #33-
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July 25, 2018
2018 – A Resolution Establishing Wastewater Service Rates. There were no citizens to be heard.
Councilmember Jones moved to close the public hearing. Councilmember Duncan seconded the
motion. The motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd,
Guzman-Newton and Duncan voting aye. Mayor Niehaus closed the hearing at 7:31 PM.
Sales Tax Bonds:
City Engineer Williams made a brief presentation regarding the USU Highway 191 Mill Creek
Drive Infrastructure project for which the revenue bonds would be used. He outlined
contributions made by the project partners including USU, Grand County, City of Moab and
SITLA. Mayor Niehaus and Councilmember Duncan asked about the timeframe for
construction. Williams described the timeline. Mayor Niehaus opened a Public Hearing at 7:38
PM to Allow Public Input Regarding on Proposed Resolution #37-2018 – A Resolution to (1)
the Issuance and Sale of not more than $800,000 Aggregate Principal Amount of Sales Tax
Revenue Bonds, Series 2018; (2) Any Potential Economic Impact that the Project Described
Herein to be Financed with the Proceeds of the Series 2018 Bonds Issued Under the Act May
Have on the Private Sector and (3) Related Matters. There were no citizens to be heard.
Councilmember Derasary moved to close the public hearing. Guzman-Newton seconded the
motion. The motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd,
Guzman-Newton and Duncan voting aye. Mayor Niehaus closed the hearing at 7:39 PM.
Old Business: (1:10 on recording)
Community Contributions—Discussion
City Manager Everitt opened a discussion of Proposed Resolution #35-2018 – A
Resolution to Adopt Guidelines and Procedures for Community Contributions. He described the
process staff designed based on Council comments. Councilmember Duncan stated his interest
in the idea of sponsorships rather than fee waivers for special events. City Manager Everitt
explained some of the benefits of the City being a sponsor while eliminating the concerns
surrounding fee waivers. Discussion regarding suggested changes to the proposed guidelines
ensued, including the timing of funding cycles, requirements for services inside the City limits,
compliance with the Doug Short ruling, and approval of funding requests by Council. It was
agreed that revised guidelines could be considered at the next regular council meeting.
New Business: (2:04 on recording)
Communication Plan—Approved
Communications Manager Lisa Church made a presentation regarding the proposed
communication plan and responded to comments about the City’s website and logo.
Motion and Vote: Councilmember Duncan moved to approve Proposed Resolution #39-
2018 – A Resolution Endorsing the City of Moab’s Communication Plan and Policies.
Councilmember Knuteson-Boyd seconded the motion. The motion passed 5-0 aye with
Councilmembers Jones, Derasary, Knuteson-Boyd, Guzman-Newton and Duncan voting aye.
Chapter 5 of the Moab Municipal Code—Discussion
Deputy Treasurer Lindsay and consultant Tara Collins gave an Initial Briefing on Proposed
Ordinance #2018-15 – An Ordinance Revising Chapter 5 of the Moab Municipal Code
Pertaining to Business Licensing. Councilmember Jones moved to send the proposed Ordinance
to a public hearing on August 14 at approximately 7:15 PM. Councilmember Knuteson-Boyd
seconded the motion. The motion passed 5-0 aye with Councilmembers Jones, Derasary,
Knuteson-Boyd, Guzman-Newton and Duncan voting aye.
Wastewater Revenue Bonds—Approved
Alex Buxton of Zions Bank and City Engineer Williams made a brief presentation about the
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July 25, 2018
proposed wastewater projects.
Motion and Vote: Councilmember Jones moved to adopt Proposed Resolution #38-2018
– A Resolution of the City Council of the City of Moab, Utah, Authorizing the Issuance and Sale
of Not More than $16,700,000 Aggregate Principal Amount of Wastewater Revenue and
Refunding Bonds Series 2018, Series 2018 and Related Matters and scheduled a public hearing
on August 28 at approximately 7:15 PM. Councilmember Knuteson-Boyd seconded the motion.
The motion passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Guzman-
Newton and Duncan voting aye.
Approval of Bills:
Councilmember Guzman-Newton moved to approve payment of bills against the City of Moab in
the amount of $1,749,827.85. Councilmember Knuteson-Boyd seconded the motion. The motion
passed 5-0 aye with Councilmembers Jones, Derasary, Knuteson-Boyd, Guzman-Newton and
Duncan voting aye.
Executive Closed Session:
Motion and Vote: Councilmember Jones moved to enter An Executive Strategy Session to
Discuss Pending or Reasonably Imminent Litigation and to enter an Executive Session to
Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual.
Councilmember Guzman-Newton seconded the motion. The motion passed 5-0 aye with
Councilmembers Jones, Derasary, Knuteson-Boyd, Guzman-Newton and Duncan voting aye.
The Executive Session was entered at 9:45 PM.
Councilmember Jones moved to end the Executive Closed Session. Councilmember Guzman-
Newton seconded the motion. The motion passed 5-0 aye with Councilmembers Jones,
Derasary, Knuteson-Boyd, Guzman-Newton and Duncan voting aye. The Executive Closed
Session ended at 10:25 PM.
Adjournment: Councilmember Knuteson-Boyd moved to adjourn the meeting.
Councilmember Jones seconded the motion. The motion passed 5-0 aye with Councilmembers
Jones, Derasary, Knuteson-Boyd, Guzman-Newton and Duncan voting aye. Mayor Niehaus
adjourned the meeting at 10:26 PM.
APPROVED: __________________ ATTEST: ___________________
Emily S. Niehaus, Mayor Rachel E. Stenta, City Recorder
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July 27, 2018
MOAB CITY COUNCIL MINUTES‐‐DRAFT
SPECIAL CITY COUNCIL WORKSHOP MEETING
JULY 27, 2018
Call to Order and Attendance: The Moab City Council held a Special Workshop Meeting on the above
date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. A
recording of the meeting is archived at http://www.utah.gov/pmn/index.html. Mayor Emily Niehaus
called the meeting to order at 12:07 PM. In attendance were Councilmembers Kalen Jones, Rani
Derasary, Mike Duncan, Tawny Knuteson‐Boyd and Karen Guzman‐Newton. Also in attendance were
City Manager David Everitt, Records Specialist Eve Tallman, Planning Director Jeff Reinhart and
Development Services Manager Sommar Johnson. One member of the public was in the audience.
Conditional Uses in Residential Zones: The workshop began with the Mayor and Council members
describing initial impressions of the proposed changes and revision process for the residential zones.
Development Services Manager Johnson next presented a marked‐up version of the one‐household
residential zone (R‐1), formerly known as single family residential zone. Similarities between R‐1 and R‐2
were discussed by City Planner Reinhart. The definition of a household was discussed, as well as the
concerns of residents expressed to Councilmembers regarding the impacts of large households on
neighbors including parking and landscaping. Mayor Niehaus explained fire code dictated certain
limitations on occupancy of dwellings
Councilmember Duncan asked about cross‐code references and Reinhart explained it is the role of the
planning staff to educate developers about the various elements of the code that apply to
developments. Duncan urged ease of use.
Definitions of terms were brought up including agriculture and accessory dwellings. Daycare facilities in
residential zones elicited many proposed changes regarding compliance with overarching state
regulations, noise and odor impacts in residential zones, landscaping, parking, and existing limitations on
hours of operation. Group homes in residential zones were also discussed.
Executive Session: Councilmember Jones moved to enter a closed Executive Session to Discuss the
Purchase, Exchange or Lease of Real Property. Councilmember Guzman‐Newton seconded the motion.
The motion passed 5‐0 aye with Councilmembers Jones, Derasary, Knuteson‐Boyd, Guzman‐Newton and
Duncan voting aye. The Executive Session began at 1:34 PM. Councilmember Derasary moved to end
the closed Executive Session. Councilmember Guzman‐Newton seconded the motion. The motion
passed 5‐0 aye with Councilmembers Jones, Derasary, Knuteson‐Boyd, Guzman‐Newton and Duncan
voting aye. The Mayor closed the session at 2:35 PM.
Adjournment: Councilmember Guzman‐Newton moved to adjourn the meeting. Knuteson‐Boyd
seconded the motion. The motion passed 5‐0 aye with Councilmembers Jones, Derasary, Knuteson‐
Boyd, Guzman‐Newton and Duncan voting aye. Mayor Niehaus adjourned the meeting at 2:35 PM.
APPROVED: __________________ ATTEST: ___________________
Emily S. Niehaus, Mayor Rachel E. Stenta, City Recorder
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July 30, 2018
MOAB CITY COUNCIL MINUTES--DRAFT
SPECIAL JOINT CITY COUNCIL AND COUNTY COUNCIL MEETING
JULY 30, 2018
Call to Order and Attendance: The Moab City Council and Grand County Council held a
Special Joint Meeting with United States Congressman John Curtis on the above date in the
County Council Chambers located at 125 East Center Street, Moab, Utah. A recording of the
meeting is archived at http://www.utah.gov/pmn/index.html. In attendance on behalf of the
City were Mayor Emily Niehaus, Councilmembers Kalen Jones, Rani Derasary, Tawny
Knuteson-Boyd and Karen Guzman-Newton. Also in attendance were Deputy Recorder Danielle
Guerrero, Records Specialist Eve Tallman and Sustainability Director Rosemarie Russo.
Representing Grand County were Councilmembers Mary McGann, Jaylyn Hawks, Greg Halliday
and Curtis Wells. Also in attendance from Grand County were Council Administrator Ruth
Dillon, County Clerk Diana Carroll, Airport Director Judd Hill, and Community and Economic
Development Director Zachariah Levine. There were approximately 20 members of the public
and media in attendance. Grand County Council Chair McGann called the meeting to order at
3:31 PM.
Remarks by Representative Curtis: Mr. Curtis provided a summary of his work in
Congress to fund and accelerate removal of the Uranium Mill Tailings Remediation Action
(UMTRA) tailings pile. He also made reference to the Site Futures for the UMTRA project. He
summarized two bills he introduced which were passed, one regarding native Utah fish and
another on a study of the prevalence of opioid prescriptions in Utah.
Curtis went on to describe other bills he worked on, including for rural broadband permitting,
Bears Ears National Monument, Emery County public lands, and the “SPEED Act” which
expedites the federal permitting process for oil and gas drilling.
Economic Development: McGann stated Grand County hopes to make the local economy
more diverse due to its heavy reliance on tourism. Levine discussed hopes for a sustainable
economy and brought up the development of the Utah State University (USU) four-year campus.
Levine also noted the rural broadband project showed promise and hoped it could be expanded
to include not only commercial users but also residential customers who telecommute. Levine
also mentioned local support for regional development across counties. McGann brought up
Payment in Lieu of Taxes (PILT) and Curtis agreed that adequate funding from PILT would take
the pressure off the public lands debate. Councilmember Derasary asked about federal support
for transportation infrastructure. She noted there is a lack of air, train or bus service to Salt Lake
City. Levine brought up housing as a major component to economic development and
mentioned Housing and Urban Development (HUD) funding. Councilmember Wells asked
about getting federal funds to develop mineral extraction in Grand County. Representative
Curtis’ staff assistant mentioned Mr. Curtis’ membership on the Natural Resources Committee,
which is looking at critical rare earth minerals which could be mined in the United States rather
than abroad.
Essential Air Service: Airport Manager Judd Hill presented a brief history of the federal
subsidy to the Canyonlands Field Airport. He stated it is difficult to rely upon the critical federal
funding when it is frequently threatened by defunding. Curtis stated he is an advocate for
funding essential air service.
UMTRA: McGann stated there is a need to keep pressure on the Senate and Department of
Energy (DOE) for greater funding to clean up the tailings pile. Curtis’ assistant mention the
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Page 2 of 2
July 30, 2018
difficulty of passing appropriations bills in the Senate.
Transient Room Tax (TRT): Councilmember Hawks mentioned that federal campsites in
the area do not pay TRT. Curtis’ assistant noted it may be a constitutional issue since federal
entities do not pay local taxes.
Bureau of Land Management (BLM) Headquarters: Levine brought up the possible
relocation of the BLM headquarters to the Western U.S. Various locations were discussed
including Denver, Grand Junction, Salt Lake City, Cedar City and Ogden. Halliday noted that he
has very good dealings with local BLM and United States Forest Service personnel.
Adjournment: Mayor Niehaus thanked Representative Curtis for taking the time and effort to
visit Moab and to attend the Town Hall meeting. Councilmember Wells moved to adjourn the
meeting. Councilmember Halliday seconded the motion. The motion passed unanimously.
County Council Chair McGann adjourned the meeting at 4:29 PM.
APPROVED: __________________ ATTEST: ___________________
Emily S. Niehaus, Mayor Rachel E. Stenta, City Recorder
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Moab City Council Agenda Item
Meeting Date: August 14, 2018
#: 6-1
Title: Approval of a Private Property Vendor License for Tim Buckingham,
d.b.a. La Sal Mountain Coffee Roaster, located at 1393 N Highway 191 for aterm of August 15, 2018 to November 30, 2018.
Date Submitted: August 2, 2018
Staff Presenter: Jennie Ross, Treasurer
Department: Treasurer /Planning
Background/Summary:
This applicant is seeking approval for a Private Property Vendor license
located on the property at 1393 N Highway 191 next to the Atomic Grill &
Lounge . The applicant was approved last year for a Vendor License at this
same location. There were no issues with the previously ap proved license.
Staff has reviewed the proposed application and finds that it meets the
requirements of our Vendor Ordinance
Options: Approve, deny, or modify.
Staff Recommendation: City staff recommends approval of a Private
Property Vendor License for Tim Buckingham, d.b.a. La Sal Mountain Coffee
Roaster, located at 1393 N Highway 191 for a term of August 15, 2018 to
November 30, 2018.
Recommended Motion: "I move to approve a Private Property Vendor
License for Tim Buckingham, d.b.a. La Sal Mountain Roaster, located at 1393
N Highway 191."
Attachment(s): Vendor Application
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ORDINANCE #2018-17
AN ORDINANCE AMENDING TITLE 8 HEALTH AND SAFETY, CHAPTER 8.04 SOLID
WASTE: BAN OF THE DISTRIBUTION OF DISPOSABLE SINGLE USE PLASTIC BAGS
(LESS THAN 2.25 MIL IN THICKNESS) IN THE MOAB MUNICIPAL CODE
WHEREAS Moab has an obligation to protect the environment and public health.
WHEREAS Moab City’s 2020 Vision: A Sustainable Moab Plan goal is to “increase the
application of sustainable practices throughout the community,” and the Sustainability
Department’s mission is to “preserve and conserve natural resources and promote a cleaner,
healthier environment.”
WHEREAS disposable single use plastic bags increase litter which adversely impacts wildlife
and water quality.
WHEREAS disposable single use plastic bags negatively impact recycling equipment and are a
large source of contamination of recycling. Plastic bags are seldom recycled through proper
channels.
WHEREAS compostable plastic single use bags as currently manufactured do not solve the
above-mentioned statements of litter and recycling contamination. These bags are manufactured
to remain intact until placed in a professional compost facility. Compostable plastic single use
bags are often mixed with non-compostable single use bags, which prevent them from
composting.
WHEREAS options to replace the disposable plastic bags are readily available that are
recyclable or reusable.
NOW, THEREFORE IT BE ORDAINED by the City Council of Moab, Utah, as follows:
Adoption. Title 8.04 SOLID WASTE of Moab Municipal Code is hereby adopted as follows
BAN OF THE DISTRIBUTION OF DISPOSABLE SINGLE-USE PLASTIC BAGS (LESS
THAN2.25 MIL IN THICKNESS)
Adapted from Park City Municipal Code:
https://parkcity.municipalcodeonline.com/book?type=ordinances#name=6-1-
13_Ban_Of_The_Distribution_Of_Disposable_Single_Use_Plastic_Bags_(Less_Than_2.25_Mil_In_Thic
kness)
A. DEFINITIONS
1. "Disposable single use plastic bag" means a bag made from either non-compostable
plastic or compostable plastic provided by a business to a customer at the point of sale for
the purpose of transporting goods that is less than 2.25 mil in thickness according to
ASTM D6988-08 or ISO 4593-1993 or ISO 4591:1992 standards. The term "disposable
plastic bag" does not include:
a. Bags provided by pharmacists to contain prescription drugs
b. Newspaper bags, door hanger bags, laundry-dry cleaning bags, or bags sold in
packages containing multiple bags intended for use as garbage, pet waste, or yard
waste bags;
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c. Reusable bags that are made of cloth or other machine washable fabric that has
handles, or a durable plastic bag that is at least 2.25 mil thick with handles and is
specifically designed and manufactured for multiple use. The bag shall not
contain lead, cadmium or any other heavy metal in toxic amounts
d. Disposable paper bags; or
e. Bags used by consumers inside stores to:
1. Package bulk items, such as fruit, vegetables, nuts, grains, candy or small
hardware items;
2. Contain or wrap frozen foods, meat, or fish, regardless of whether the
items are prepackaged;
3. Contain or wrap flowers, potted plants, or other items where dampness
may be a problem; or
4. Contain unwrapped prepared foods or bakery goods.
2. “All retail” includes any business that is located in a permanent building containing retail
space within Moab City limits.
B. PROHIBITION
It is unlawful for any retail outlet to distribute disposable single use plastic bags to customers.
Recyclable paper bags or reusable bags are encouraged to be made available to customers.
C. ENFORCEMENT
The City Manager or his/her designee(s) shall have the primary responsibility for enforcement of
this Section. If the City Manager or his/her designee(s) determines that a violation of this Article
has occurred, he/she shall issue a written warning notice to the Store that a violation has occurred.
Subsequent violations of the Article shall be subject to the penalties set forth below.
Violations of this Section shall be an infraction punishable by fines as follows:
1. A fine not exceeding $250 for the first violation following a written warning in a one-
year period.
2. A fine not exceeding $500 for the second and each subsequent violation in a one-year
period.
Effective date: Retail outlets within Moab City limits will be granted until January 1, 2019, to
eliminate all single use disposable plastic bags.
PASSED AND ADOPTED by the Moab City Council on this 14th day of August, 2018.
SIGNED: ATTEST
Emily Niehaus, Mayor Rachel Stenta, Recorder
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Moab City Council Agenda Item Meeting Date: August 14, 2018
#: 7-2
Title: CONSIDERATION AND POSSIBLE ADOPTION OF A SCHEDULE
ADJUSTMENT AND ESTABLISHMENT OF WASTEWATER SERVICE RATES
Date Submitted: August 3, 2018
Staff Presenter: Chuck Williams, City Engineer
Attachment(s): Proposed Resolution #33-2018
Options: Approve, deny, or modify.
Recommended Motion: “I move to adopt Resolution #33-2018, a Resolution adjusting the schedule and establishing wastewater service rates.”
Background/Summary: Resolution 48-2017 was adopted by the City Council July 25th, 2017.The Resolution established Wastewater Service Rates for City users of our wastewater distribution and collection system. In implementing the Resolution, City staff has found that there are a few limitations to the rate structure as it exists that has led to some confusion for both staff and the public. Therefore, since the Resolution has been in effect for a year we would like to suggest a schedule adjustment to the rate structure that will simplify the administration of the rate and we believe make it easier for the public to understand. The current rate structure contains two criteria used for basis of the monthly charge per user. The criteria will change over every year in order to keep up with inflation and maintain the City’s wastewater infrastructure. Those two criteria are: 1.The Monthly Base Rate which stays the same for every month of thebilling year for a given type of user e.g. residential or commercial , and2.A volume rate based on usage. This is calculated differently for a giventype of user e.g. residential or commercial. Specifically:a.For residential users this monthly volume rate is based on the“Winter average” volume of water used from the previous winter(defined as the average of November thru January),Page 31 of 45
b.For commercial users the monthly volume rate charged is basedupon the previous months “Actual” volume of water used.Once the Base rate and Volume rate are established for a given user the two numbers are added to calculate the monthly charge for that user. Staff presented multiple examples of rate calculation and options at the July 10th meeting. The attached Resolution #33-2018 contains: 1.Schedule adjustments for clarification and ease of administration ofservice rates.2.New 2018 wastewater service single and multi-family family residentialrates based upon the existing system of adding the monthly base rate tothe winter average of a given user.
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CITY OF MOAB RESOLUTION NO. 33-2018 A RESOLUTION ESTABLISHING
WASTEWATER SERVICE RATES
The following describes the intent and purpose of this resolution:
a. The City of Moab has undertaken to construct a new wastewater treatment
facility and has secured $15 million in financing for the construction of same.
b. The City completed a Sewer Rate Cost of Service Analysis in May, 2017, which
evaluated rate structures based on considerations of: projected system growth; total
revenue requirements for operations, maintenance, and debt service; and equitable
allocation of costs based on use of capacity and concentrations of wastewater
discharge associated with different user groups. The methodology and conclusions of
the Sewer Rate Cost of Service Analysis are adopted by the City and incorporated by
reference.
c. The City anticipates higher operations and maintenance costs as demands on
the system increase and infrastructure ages.
d. The City anticipates higher debt service obligations due to the financing of the
new wastewater treatment facility.
e. The City finds that it is necessary and appropriate that wastewater users pay for
their proportionate share of all of the ongoing operations and maintenance needs and
capital costs of the system.
f. The City finds that a multi-year rate structure is necessary and appropriate to
phase-in rate increases over time.
g. The City has sewer rate setting authority pursuant to U.C.A. § 10-8-38, and other
authorities.
h. The City finds that the following rate structure is reasonable and consistent with
the objectives and policies described above.
Therefore, the City hereby enacts the following wastewater treatment rates for
Fiscal Year ending June 30, 2019:
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Monthly Wastewater Treatment Rates
Volumetric charges for residential customers, including single family residences
and multi-family residences, will be calculated based on the customer’s average
culinary water usage in November through January each year. The charge will be
calculated by multiplying the winter average usage amount in gallons by the volumetric
charge and adding same to the monthly base rate. That rate will be assessed each
month and recalculated each successive year. New residential customers (single family
and multi-family), will be assessed the base rate until a winter usage amount can be
calculated.
Volumetric charges for all other customers, including overnight accommodations,
restaurants, and other non-residential (commercial) customers will be calculated based
on the customer’s total culinary water usage measured in the month preceding every
billing month. The charge will be calculated by multiplying the preceding month’s water
usage amount in gallons by the volumetric charge and adding same to the monthly base
rate.
Monthly Base Rate FYE 2019 FYE 2020 FYE 2021 FYE 2022
Single Family $19.00 $21.30 $21.60 $22.70
Multifamily and Overnight
Accommodations 1st Unit $17.75 $19.60 $19.65 $20.65
+ Charge per each additional unit $6.10 $8.10 $9.45 $9.95
Restaurant/Fast Food and Other Non-
Residential: 1-inch or smaller water meter $19.10 $21.30 $21.60 $22.70
1.5-inch water meter $21.75 $24.40 $24.85 $26.15
2-inch water meter $29.30 $32.95 $33.80 $35.55
3-inch water meter $84.75 $95.90 $99.75 $105.00
4-inch water meter $105.25 $119.25 $124.20 $130.70
5-inch water meter $153.20 $173.65 $181.20 $190.75
6-inch water meter $207.95 $235.80 $246.35 $259.30
8-inch water meter $283.55 $321.65 $336.25 $353.95
Volume Rate ($/kgal)FYE 2019 FYE 2020 FYE 2021 FYE 2022
Residential $1.70 $1.82 $1.90 $1.98
Multifamily $2.22 $2.22 $2.22 $2.22
Overnight Accommodations $2.22 $2.22 $2.22 $2.22
Restaurant/Fast Food $2.66 $3.20 $3.41 $3.58
Other Non-Residential $2.22 $2.22 $2.22 $2.22
Recommended Rates
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Passed and adopted by a majority vote of the City Council. This Resolution will
take effect on September 1, 2018
______________________________
Mayor Emily Niehaus Date
Attest:
______________________________ ________________
Rachel Stenta, Recorder Date
-End of Document-
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1
Moab City Council Agenda Item
Meeting Date: August 14, 2018
Resolution 35-2018
Title: Resolution #35-2018—A Resolution to Adopt Guidelines and Procedures for
Community Contributions
Presenter: David Everitt
Attachment(s):
- Revised Community Contributions Overview and Proposed Guidelines
- Evaluation Rubric for Community Contributions and Sponsorships
Suggested Motion: I move to approve Resolution 35-2018 -- A Resolution to Adopt
Guidelines and Procedures for Community Contributions.
Options: Approve, deny or modify.
Background/Summary:
The Council requested a revision to the process by which the City disburses funds to
community organizations that provide social services and cultural programs to the
residents of Moab. After Council discussion, this revised framework aims to streamline
the application and funding process.
It also eliminates the fee waiver process, which will be replaced with a Special Event
Sponsorship process.
The attached materials will explain the City’s approach and deadlines for the current
year.
Staff are notifying community organizations, including those which have received grants
and/or fee waivers in the past to explain the proposed new guidelines and procedures.
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CITY OF MOAB RESOLUTION NO. 35-2018
A RESOLUTION TO ADOPT GUIDELINES AND PROCEDURES
FOR COMMUNITY CONTRIBUTIONS
WHEREAS, Moab’s municipal government has a desire to support the work of community‐based
organizations that benefit the residents of Moab; and
WHEREAS, existing procedures to provide support to community organizations and to waive fees for
special events which benefit local non‐profit agencies are problematic; and
WHEREAS, the Moab City Council requested a revision to the process by which the City may allocate
funds to community organizations that provide social services and cultural programs that benefit the
residents of Moab.
THEREFORE, be it resolved that the Moab City Council adopts guidelines and procedures for community
contributions as outlined in the Community Contributions Program Overview and Guidelines: 2018‐
2019, to be updated and administered on an annual basis.
Passed and adopted by action of the Governing Body of the City of Moab in open session on this 14th
day of August, 2018.
SIGNED: ATTEST:
_____________________ _________________________
Emily Niehaus, Mayor Rachel Stenta, City Recorder
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COMMUNITY CONTRIBUTIONS PROGRAM
Overview and Guidelines: 2018‐2019
SUPPORT FOR LOCAL ORGANIZATIONS:
The City of Moab recognizes the value of local organizations which provide specialized social services
and cultural programs that benefit the citizens of Moab. Each year, the City Council sets aside an
appropriation earmarked to support the Community Contributions Program. Every request will be
considered but not all requests may receive funding. Organizations serving the residents of Moab are
eligible to apply. Applications for funding will be considered annually. Total funding available for 2018‐
2019 is $85,000.
DESCRIPTION OF PROGRAM:
Moab’s 2018‐2019 Community Contribution Program is intended to provide funds to eligible
community non‐profit organizations for qualifying projects and programs. The City recognizes the value
of such programs, which provide specialized social services and cultural programs benefiting its
residents. All local organizations are eligible to apply, however, not all programs may receive funding.
Moab’s 2018‐2019 Special Events Sponsorship Program is intended to provide funds for those
organizations which seek to defray expenses associated with locally‐hosted special events. In the past,
the City Council voted to waive certain special event fees upon request; this Sponsorship Program
replaces the fee waiver option with monetary awards that may be used for fees and expenses related to
producing special events within the City limits. Some “Free Speech” events are exempt from this new
process.
ELIGIBILITY STANDARDS:
To be eligible to apply for funds under the City's 2018 Community Contributions Program, a local
business intending to donate to a local charity, or a community non‐profit organization must satisfy the
following standards: (1) serve the Moab community; (2) intend to donate to or operate as a 501(c)(3)
organization or other tax‐exempt entity; (3) directly provide* the social service(s), recreational,
educational or cultural program(s) for which funds are sought; and (4) not be a pervasively sectarian
religious institution or requesting funds for specifically religious activities. General operating expenses
are ineligible for consideration. For‐profit companies may be eligible if all proceeds from funded projects
are bestowed upon a qualifying local charity or City‐authorized program.
*"Directly provide" means that the community organization conducts the social service(s) or cultural
program(s) itself rather than through a separate entity to which it sub‐awards monies. A community
organization that is affiliated with a church, synagogue, mosque or similar entity shall not be deemed a
"pervasively sectarian religious institution.”
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APPLICATION PROCESS:
I. Completion of Application Form
All interested organizations must complete an application, including:
● Indication of Community Contributions Request or Special Event Sponsorship Request
● Name and address of the organization (applicant is required to list the local branch if it
represents a national or statewide organization.)
● Description of community services provided.
● Relationship of non‐profit organization to the community.
● Current membership figures and approximate number of Moab residents served by the non‐
profit organization.
● Amount of funds requested.
● Proposed project and budget plan for the use of the funds and indicate other proposed revenue
sources.
● Number of volunteers and volunteer hours provided by requesting organization for the project.
● Proof of 501(c)(3) status with a copy of the letter from the IRS or an explanation of tax‐exempt
status, or documentation demonstrating that all proceeds from the event will accrue to a tax‐
exempt entity.
● Financial statements from the overall organizational budget for the past two years including the
current year with balance sheets and profit/loss statements and program costs. Newly‐
established organizations will describe their up‐to‐date financials.
● An explanation of overall organizational annual sources of revenue received by category (i.e.,
memberships, donations, government funding, grants). Individual donor names are not
required.
● Any applicant who received funds from the City in the past three years shall indicate the year
the funds were received, the amount of funds received and document how the funds were
utilized. This includes fee waivers and in‐kind donations.
II. Application Deadline
Completed application form along with supplemental documents must be submitted by September 15,
2018 for Community Contributions and February 1, 2019 for Special Event Sponsorships.
III. Evaluation of Applications and Selection Process
Following the application deadline, the City Manager's appointed Community Contributions Ad‐Hoc
Committee will review and consider proposals from community organizations. Applicants may be asked
to attend a public meeting to address the Committee, answer questions, clarify their use of funds, etc.
All proposals will be evaluated to ascertain which organizations best meet the social service and cultural
program needs that the City seeks to satisfy. Factors to be considered include, but are not limited to, the
following:
A. The organization's responsiveness in clearly stating the benefits to be derived by the residents of
Moab, if funds are awarded;
B. The number of Moab residents by age group served by the organization; and total number of clients
served by the organization;
C. The organization's history of providing community services to the residents of Moab; and
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D. The organization’s financial need for public funds to service Moab residents.
IV. Award of Funds
Following the Community Contributions Committee's screening process, the Committee will report its
findings and recommend a slate of awards to the Mayor and City Council for Council approval.
V. Execution of Agreement
Non‐profit organizations selected to receive funds will be required to sign and execute an agreement
with the City of Moab. NOTE: If award of funds is made, a recipient organization will be required to
expend the awarded funds within one year of award.
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Community Contributions Evaluation Rubric GRANTS Organization Application Complete? Project Name Other City Contributions City gap or Overlap? FY18 Funded FY19 Request Organizations must be local 501(c)(3) or please explain. Includes application, 501c3 status, history of City funding, organizational budget, other funding sources Per the “Short Case,”* General Operating Funds are not eligible. Does the request meet the “Short Test”? Note Fee Waivers and In‐Kind Contributions from past and current years. Is this an essential service not currently provided by the City government? What level of funding is provided in the City’s existing budget? Recommended by City staff (Public Works, Police, Recreation, etc.)? Is this tied to the City’s General Plan or other guiding document? Specific amounts granted in 2018 or prior years Amount requested this year * The following points concerning governmental contributions are excerpted from the 1999 Utah Supreme Court “Short Case” in which the Salt Lake County Commission v. Salt Lake County Attorney Douglas Short were in conflict about, among other things, the appropriateness of certain government contributions to private enterprises using government funds. Find the entire brief at: https://law.justia.com/cases/utah/supreme‐court/1999/slcounty.html The Commission can expend [public monies] only in exchange for fair value. [Community contributions] must prove a detailed showing of the benefits to be obtained from the money given. A general finding that any of the contributions will provide a benefit, without specifying exactly what that benefit is, in present market value terms, is not specific enough to qualify the benefit. Community Contributions Evaluation Rubric SPECIAL EVENT SPONSORSHIPS Organization Application Complete? Event Name and Date Community Benefit Event Overhead FY18 Funded FY19 Request Need not be a 501(c)(3). Please describe. Includes application, 501c3 status, organizational budget, other funding sources Indicate one‐time request or ongoing (annual) event If event is a fund‐raiser, state the specific community benefit provided by organization. Describe the event budget including net proceeds. What percentage of net equals the requested amount? Specific amounts granted in 2018 or prior years including in‐kind contributions and grants. Amount requested this year (Application Fee is ineligible for waiver.) Page 41 of 45
COMMUNITY CONTRIBUTIONS PROGRAM
Overview and Guidelines: 2018‐2019
SUPPORT FOR LOCAL ORGANIZATIONS:
The City of Moab recognizes the value of local organizations which provide specialized social services
and cultural programs that benefit the citizens of Moab. Each year, the City Council sets aside an
appropriation earmarked to support the Community Contributions Program. Every request will be
considered but not all requests may receive funding. Organizations serving the residents of Moab are
eligible to apply. Applications for funding will be considered annually. Total funding available for 2018‐
2019 is $82,5,000.
DESCRIPTION OF PROGRAM:
Moab’s 2018‐2019 Community Contribution Program is intended to provide funds to eligible
community non‐profit organizations for qualifying projects and programs. The City recognizes the value
of such programs, which provide specialized social services and cultural programs benefiting its
residents. All local organizations are eligible to apply, however, not all programs may receive funding.
Moab’s 2018‐2019 Special Events Sponsorship Program is intended to provide funds for those
organizations which seek to defray expenses associated with locally‐hosted special events. In the past,
the City Council voted to waive certain special event fees upon request; this Sponsorship Program
replaces the fee waiver option with monetary awards that may be used for fees and expenses related to
producing special events within the City limits. Some “Free Speech” events are exempt from this new
process.
ELIGIBILITY STANDARDS:
To be eligible to apply for funds under the City's 2018 Community Contributions Program, a local
business intending to donate to a local charity, or a community non‐profit organization must satisfy the
following standards: (1) serve the Moab community; (2) intend to donate to or operate as a 501(c)(3)
organization or other tax‐exempt entity; (3) directly provide* the social service(s), recreational,
educational or cultural program(s) for which funds are sought; and (4) not be a pervasively sectarian
religious institution or requesting funds for specifically religious activities; and (5) propose to use City
funds for projects within the City limits. General operating expenses are ineligible for consideration.
Certain forFor‐profit companies may be eligible if all proceeds from grant‐funded projects are bestowed
upon a qualifying local charity or City‐authorized program.
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*"Directly provide" means that the community organization conducts the social service(s) or cultural
program(s) itself rather than through a separate entity to which it sub‐awards grant monies. A
community organization that is affiliated with a church, synagogue, mosque or similar entity shall not be
deemed a "pervasively sectarian religious institution.”
APPLICATION PROCESS:
I. Completion of Application Form
All interested organizations must complete an application, including:
● Indication of Grant Community Contributions Request or Special Event Sponsorship Request
● Name and address of the organization (applicant is required to list the local branch if it
represents a national or statewide organization.)
● Description of community services provided.
● Relationship of non‐profit organization to the community.
● Current membership figures and approximate number of Moab residents served by the non‐
profit organization.
● Amount of funds requested.
● Proposed project and budget plan for the use of the funds and indicate other proposed revenue
sources.
● Number of volunteers and volunteer hours provided by requesting organization for the project.
● Proof of 501(c)(3) status with a copy of the letter from the IRS or an explanation of tax‐exempt
status, or documentation demonstrating that all proceeds from the event will accrue to a tax‐
exempt entity.
● Financial statements from the overall organizational budget for the past two years including the
current year with balance sheets and profit/loss statements and program costs. Newly‐
established organizations will describe their up‐to‐date financials.
● An explanation list of overall organizational annual sources of revenue received by category
(i.e., memberships, donations, government funding, grants). Individual donor names are not
required.
● Any applicant who received funds from the City in the past three years shall indicate the year
the funds were received, the amount of funds received and document how the funds were
utilized. This includes fee waivers and in‐kind donations.
II. Application Deadline
Completed application form along with supplemental documents must be submitted by August
September 15, 2018 for Community Contributions and February 1, 2019 for Special Event Sponsorships.
III. Evaluation of Applications and Selection Process
Following the application deadline, the City Council's Manager's appointed Community Contributions
Ad‐Hoc Committee will review and consider proposals from community organizations. Applicants may
be asked to attend a public meeting to address the Committee, answer questions, clarify their use of
funds, etc. All proposals will be evaluated to ascertain which organizations best meet the social service
and cultural program needs that the City seeks to satisfy. Factors to be considered include, but are not
limited to, the following:
Commented [1]: Add volunteer hours recorded?
Formatted: Font color: Auto
Commented [2]: "if you have them"
Commented [3]: "Kinds"? i.e., are there other funding
sources. Keep general
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A. The organization's responsiveness in clearly stating the benefits to be derived by the residents of
Moab, if grant funds are awarded;
B. The number of Moab residents by age group served by the organization; and total number of clients
served by the organization;
C. The organization's history of providing community services to the residents of Moab; and
D. The organization’s financial need for public funds to service Moab residents.
IV. Award of Funds
Following the Community Contributions Committee's screening and award process, the Committee will
report its findings and recommend a slate of awards to the Mayor and City Council for Council approval.
V. Execution of Agreement
Non‐profit organizations selected to receive funds will be required to sign and execute an agreement
with the City of Moab. NOTE: If award of funds is made, a recipient organization will be required to
expend the awarded funds prior to June 1, 2019funds within one year of award..
Application Deadlines:
September ?? for organizations
February 1 for events
Commented [4]: within one year of award?
Formatted: Add space between paragraphs of the
same style, No bullets or numbering
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Community Contributions Evaluation Rubric GRANTS Organization Application Complete? Project Name Inside City Limits? Other City Contributions City gap or Overlap? FY18 Funded FY19 Request Organizations must be local 501(c)(3) or please explain. Includes application, 501c3 status, history of City funding, organizational budget, other funding sources Per the “Short Case,”* General Operating Funds are not eligible. Does the request meet the “Short Test”? Yes or No Note Fee Waivers and In‐Kind Contributions from past and current years. Is this an essential service not currently provided by the City government? What level of funding is provided in the City’s existing budget? Recommended by City staff (Public Works, Police, Recreation, etc.)? Is this tied to the City’s General Plan or other guiding document? Specific amounts granted in 2018 or prior years Amount requested this year * The following points concerning governmental contributions are excerpted from the 1999 Utah Supreme Court “Short Case” in which the Salt Lake County Commission v. SaltLake County Attorney Douglas Short were in conflict about, among other things, the appropriateness of certain government contributions to private enterprises usinggovernment funds. Find the entire brief at: https://law.justia.com/cases/utah/supreme‐court/1999/slcounty.htmlThe Commission can expend [public monies] only in exchange for fair value.[Community contributions] must prove a detailed showing of the benefits to be obtained from the money given.A general finding that any of the contributions will provide a benefit, without specifying exactly what that benefit is, in present market value terms, is not specificenough to qualify the benefit.Community Contributions Evaluation Rubric SPECIAL EVENT SPONSORSHIPS Organization Application Complete? Event Name and Date Community Benefit Event Overhead FY18 Funded FY19 Request Need not be a 501(c)(3). Please describe. Includes application, 501c3 status, organizational budget, other funding sources Indicate one‐time request or ongoing (annual) event If event is a fund‐raiser, state the specific community benefit provided by organization. General Operating Funds are not eligible. Describe the event budget including net proceeds. What percentage of net equals the requested waiveramount? Specific amounts granted in 2018 or prior years including in‐kind contributions and grants. Amount requested this year (Application Fee is ineligible for waiver.) Page 45 of 45