HomeMy Public PortalAbout2.5.1985 Planning Board Agenda and MinutesMayor
Frank H. Sheffield, Jr.
Commissioners
f Lynwood J. Brown
Horace H. Johnson
Allen A. Lloyd
Remus J. Smith
Rachel H. Stevens
December 213, 1984
Town of jOilloborouab
HILLSBOROUGH, NORTH CAROLINA 27278
To: Planning Board Members and News Media
From: Myron Martin, Chairman
Town Clerk
Agatha Johnson
Supt. Water Works
C. E. Rosemond
Street Supt.
L.. D. Wagoner
Chief of Police
Arnold W. Hamlett
Agenda for the January 3, 1985 meeting of the Planning Board at the Town Hall
at 7:30 PM.
Item 1- Subdivision review of a lot at the northwest corner of Orange Grove
Road and Virginia Cates Drive. The property would be divided into four lots.
All of the usual considerations will be made on streets, drainage easements,
water and sewer, lot size and width, etc.
Item 2- Town Board Commissioner, Horace Johnson will discuss the Town's water
and sewer extension policies and procedures with the Planning Board.
Item 3- Committee reports
sten. 4- Reminder of Public Hearings
Item 5- Report on Zoning Compliance
Item 6- Comments on Conditional Use Permit requests. A request is expected
by December 281, 1984 for the recently rezoned property at the Northeast corner
of Orange Grave Road and I-85.
Minutes of January 3, 1985
Planning' Board Meeting
Members present: Myron Martin -Chairman, Calvin Ashley, Dr. Robert Murphy, Hilda
Brody, Evelyn Poole -Kober, Bob Rose, Nancy Goodwin, John Dorward and Barbara Page.
Others: Fred Cates, Mr. P eele, Horace Johnson, Quanita Wilson, and Kay Maltbie.
The meeting was called to order. Additions to the agenda were made.
Item lA was the November and December minutes. Page made a motion to approve.
Ashley seconded the motion which passed unanimously.
Item 1B Cantrell Subdivision review; This property at the corner of Orange
Grove Road and Virginia Cates Drive was proposed to be divided into four lots.
Cates was representing the Cantrells. He said that the water lines had been
proposed to James Pendergraph, Water and Sewer Superintendent, but the plan
had not been approved. The State Division of Environmental Management, through Gil
Vinzani, had given the Zoning Officer the information that the Town of Hillsborough
would have to draw up engineering plans for the sewer lines for the Cantrell Subdivision
unless the owners drew up a maintenance agreement stating that they would be responsible
for maintaining the individual sewer pumps and lines for each lot. Cates said that
he was prepared to draw up the sewer maintenance.
Dorward made a motion that since Cates has indicated that he wants to use individual
sewer pumps and lines for each lot that the Planning Board recommend that four separate
lines and four separate pumps be allowed provided a maintenance agreement was drawn up
and approved by the Town attorney, that water lines must be in compliance with the
water policy and regulations of the Town of Hillsborough and approved by the Water -
Sewer Superintendent and others as stated in the policy, that a private road be built and
maintained to state standards as a gravel road as specified in the County Subdivision
Regulations, drainage easements should also be designated.
Rose seconded the motion which passed with Brody opposed.
Item 2- Horace Johnson, Town Water and Sewer Commissioner, said that the Town had
the capacity for treating 3 million gallons of water per day. He said that the
usage was currently 1.25 million per day depending on the mill. He noted that a family in a
3 bedroom house would use about 150 gallonsof water per day per bedroom or about
450 per day. During the summer, about 1 million gallons per,day were pumped to Chapel Hill.
The sewer plant capacity is 2 million gallons per. day. The usage is between 800;000
and 1.2 million gallons. Excess water from rains causes the treatment to reach 2 million
due to storm water runoff getting into the manholes. Preventive methods are needed.
The Town needs to spend $40,000 for leaks in the water system according to Johnson.
He said that the majority of water customers are out of town. Customers include
those at Strayhorn Hills, Joppa Oaks, Colonial Hills, etc. The Planning Board
asked how far the Town is willing to go beyond the extraterritorial mile with
water and sewer. Developers are requesting water and sewer connections farther
and farther out. Johnson did not say that the town had any limit until more
water consumption might limit extensions. Pressure problems in the northern end
ai town will necessitate a 1/2 million gallon elevated tank.
Letters to county regarding water and sewer availability; however the developer
will have to run lines and take actions to do what is required to get onto the system.
The Planning Board Chairman and the Board thanked Johnson for coming and asked that
future letters to the County give the information that the water and sewer was not
approved until the developer met all of the requirements of the water -sewer policy.
Federal regulations regulate necessary amount of flow from Lake Ben Johnson.
Concern was expressed by Johnson about the Efland line and that the costs should
be covered by sewer payments and tap fees.
Dorward asked how far the Town would be willing to go beyond the extraterritorial
mile with water and sewer? Johnson indicated that if the developers were putting
in the lines according to town policies that there was no limitation on distance
at this time.
Water pressure problems were discussed.
Item 3- Appearance Committee was to meet soon and make a recommendation to go to
the Town Board.
Dorward made a motion that conditional uses of commercial and industrial uses
not necessarily have to have a public hearing, but could be reviewed as site plans.
Davis seconded and the motion passed.
Violations were noted.
Martin expressed regret that this meeting was John Dorward's last meeting. Martin
expressed the appreciation of the Board for all his work and wished him the best.
Martin asked Dorward to rejoin the Planning Board when he was able.
Recommendations from the Planning Board on the. Hillsborough Development Group's
proposed condominiums on Orange Grove Road that the guest parking meet the standards
in the proposed ordinance, that some buildings be eliminated,._. that a traffic light
be installed at the intersection of Mayo and S. Churton St. to handle the traffic,
and that the development not increase storm water runoff, and the access drive -near
the triangle of Mayo and Orange Grove Rd. be studied carefully.
The election of a new Vice Chairman was considered. Dorward nominated Poole -Kober.
Ashley seconded the motion which passed unanimously.
Page was selected as Hillsborough Planning Board representative to the Orange County
Planning Board, to communicate the recommendations that the H. Planning Board makes
on subdivision -reviews, rezonings, etc.
The meeting was adjourned.