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Home My Public Portal About20030423 - Minutes - Board of Directors (BOD) Regional Open Space MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-09 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS April 23, 2003 MINUTES SPECIAL MEETING I. ROLL CALL 1 President Nonette Hanko called the meeting to order at 7:00 p.m. Members Present: Jed Cyr, Mary Davey, Larry Hassett, Deane Little (arrived at 7:12 p.m.), Ken Nitz, Pete Siemens, and Nonette Hanko Members Absent: None Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, Fran Buchanan, and John Escobar H. CLOSED SESSION N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Items 1 and 2. The Board recessed to Closed Session at 7:05 p.m. and the Closed Session commenced at 7:05 p.m. The Board concluded the Closed Session at 7:35 p.m. REGULAR MEETING M. N. Hanko called the Regular Meeting to order at 7:38 p.m. She announced that the Board had discussed Closed Session Agenda Items 1 and 2 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Doug Vu, Cathy Woodbury, and Mike Williams IV. ORAL COMMUNICATIONS—There were none. V. ADOPTION OF AGENDA . I 3 30 Distel Cir<le . Los Altos, CA 94022-1404 • Phone: 650 691-1200 Fax: 6 50-691-0485) • E-mail: mrosd@,openspace.org * Web site: www.ol)enslMCe.org H(ul /of Oire'r trns:Pete Siemen4,Mary C. Davey, Ied Cyr, Deane Little, Nonette Rmkrr,Larry I la,�ett,Kenneth C. Nit z , Generd Manager:I.Craig Britton i Meeting 03-09 Page 2 Motion: J. Cyr moved that the Board adopt the agenda. L. Hassett seconded and the motion passed 7 to 0. VI. ADOPTION OF CONSENT CALENDAR Staff answered questions about claims 5650 balance of case work to Administrative s building and ergonomic changes to desks), 5634(promotional items for volunteers to pass out), and 5666 (projector). Motion: K. Nitz moved that the Board adopt the Consent Calendar, including minutes of the April 9, 2003, Special and Regular Meeting, Agenda Item 4,Reject the Claim Against the District Filed by Kaizad G. Farhadi; and Revised Claims 03-08. P. Siemens seconded the motion. The motion passed 7 to 0. VII. BOARD BUSINESS A. Agenda Item No. 1 —Authorization to Execute a Contract with Joseph J. Albanese, Inc. for Construction of a Parking and Staging Area at the Jacques j Ridge Entrance to Sierra Azul Open Space Preserve: Authorize the General Manager to Execute a Contract with Joseph J. Albanese, Inc. of Santa Clara for the Bid Amount of$105,914 Plus a Contingency Amount of up to $15,866, for a Total Amount Not to Exceed $121,800—(Report R-03-42). D. Vu presented the staff report. He said the original bids were rejected because the prices were too high and permits had not been obtained. He said the package is the same, and the bids are considerably lower. Staff was very pleased with the contractor's performance during demolition of the handball court. Staff has not observed construction done by this company but have contacted some of their references. In regard to the cost of the project, D. Vu said the only amount spent so far was for the design contract, approximately $25,000. The District has received two grants: $73,000 from the Land and Water Conservation Fund and an additional $60,000 from the Ridge Trail Council. When asked if staff should consider expediting similar projects while the economy is lower, C. Britton said staff is in the process of re-bidding the shop project. Motion: K. Nitz moved that the Board authorize the General Manager to execute a contract with Joseph J. Albanese, Inc. of Santa Clara for the bid amount of$105,914, plus a contingency amount of up to $15,886, for a total amount not to exceed $121,800 for construction of a parking and staging area at the Jacques Ridge entrance to Sierra Azul Open Space Preserve. P. Siemens seconded the motion. The motion passed 7 to 0. B. Agenda Item No. 2-Proposed Addition of the Remaining Undivided One-Third Interest in Santa Clara County Assessor's Parcel Numbers 351-13-021 351-13- Meeting 03-09 Page 3 022, and 351-15-020(Mitchell), as an Addition to Monte Bello Open Space Preserve Located in Unincorporated Santa Clara County;Determine that the Recommended Actions are Categorically Exempt from the California Environmental Quality Act CEQA)As Set Out in this Report; Adopt the Attached Resolution Authorizing Purchase of a Remaining,One-Third Interest in the Mitchell Property; Tentatively Adopt the Preliminary Use and Management ment Plan Recommendations Contained in this Report, Including Naming the Property as an Addition to the Monte Bello Open Space Preserve; Indicate your Intention to Withhold Dedication of the Property as Public Open Space at this Time— &Report R-0344). about M. Williams presented the staff report. He spoke why the county placed the gate on Stevens Creek Road and about the residents' access. He said the District has a key to that gate and an agreement with Santa Clara County Parks for much overlap. The District will keep managing those lands because there is so uc o p p the road as an access road for the time being. Motion: M. Davey moved that the Board determine that the recommended actions are categorically exempt from the California Environmental Quality Act(CEQA) as contained in the staff report; adopt Resolution No. 03-13,Resolution of the Board of Directors of Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement-Bargain Sale, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction(Monte Bello Open Space Preserve-Lands of Mitchell); tentatively adopt the Preliminary Use and Management Plan recommendations contained in the report, including naming the property as an addition to the Monte Bello Open Space Preserve; and indicate their intention to withhold the dedication of the property as public open space at this time. I Cyr seconded the motion. The motion passed 7 to 0. C. Agenda Item No. 3 - Adopt the Attached Resolution of the Santa Clara County Operational Area Disaster Response and Recovery Interim Agreement and the California Master Mutual Aid Agreement—(Report R-03-43). I Escobar outlined staff recommendations and explained that the District would always have the priority to use its resources to meet its needs before responding to others. He said it would always be optional whether we would respond to others. In regard to cooperative training, I Escobar said this is funded by OES (Office of Emergency Services). He explained about the succession of people who have the ability to commit resources. Meeting 03-09 Page 4 J. Escobar talked about potential problems of communication between agencies in an emergency. He said he thought the District is in a good space as far as having common frequencies. S. Schectman explained the hold harmless clause in the agreement. J. Escobar said that the situation of an employee reporting in an emergency would be no different that reporting to normal work. S. Schectman added that the same worker's compensation laws would apply. J. Escobar noted that there would be more grant opportunities available to the District as participants in the agreement. Motion: D. Little moved that the Board adopt Resolution No. 03-14, Resolution of the Board of Directors of Midpeninsula Regional Open Space District Authorizing the District to Enter Into an Operational Area Interim Agreement With the County of Santa Clara. K. Nitz seconded the motion. The motion passed 7 to 0. VM. INFORMATIONAL REPORTS J. Cyr: He asked about the Santa Clara Valley Water District Safe Creeks and Natural Flood Protection program grants. C. Britton said he is meeting with them May 7, and hopes to get a grant toward the master plan in Sierra Azul. L. Hassett: 1. He said Rich Gordon was complimentary of the District's graciousness in hosting the tour of District lands. 2. He referred to the letter in the FYIs from a Half Moon Bay group regarding the field studies at Alpine Lake. He thought this needed to be publicized. K. Nitz: 1. He had a brochure entitled"12 Short Hikes in the North Bay" which included aerial photographs of hikes. 2. He asked about the information in the FYIs regarding the gift deed of a .23-acre parcel. C. Britton explained that this was a former piece of street as part of a subdivision, and was accepted under the General Manager's authority. He will provide a map in the FYIs next meeting. S. Schectman explained the Board policy which allowed the General Manager to accept the low value fee interest. D. Little: 1. He hiked Monte Bello and said there was a notice on the signboard in the parking lot that Bella Vista Trail is closed. There were no signs at the head of the trail. He expressed disappointment in the maintenance work that had been done, stating that the trail is very wide. He said he was used to seeing excellent trail work in the District and did not want this to happen to other single-track trails. J. Escobar said the trail was badly rutted, and staff felt it needed significant work that could not be done by hand. He said it would look entirely different in a year. The closure sign D. Little referred to was missed when the other signs were removed;the trail was re-opened. D. Little suggested that on the downhill side, loose soil could be pushed downhill. J. Escobar said that is some of the hand work that has to be done. Meeting 03-09 Page 5 K. Nitz hiked at Pulgas Ridge Open Space Preserve and was surprised by the wildflowers there. N. Hanko: 1. She encouraged Board Members to attend the South Skyline Association event at Fogarty Winery on April 25. 2. Regarding Stanford trails, she received information from Stanford Open Space Alliance describing the issues and problems with Stanford. She asked that this be included in the FYIs. M. Davey said all conservation groups have supported the C1 trail, which is in Santa Clara County. They hope to persuade the Board of Supervisors to go to bat for that. N. Hanko added that it looks like County staff supports it. She will be meeting with Liz Kniss. 3. She was pleased to see the recognition given to Ana Ruiz. C. Britton: 1. He talked about the award received by Ana Ruiz. 2. FYIs included: Notice of the Bay Area Ridge Trail Council 15''Anniversary event at Skyline Ridge; support letters on the Coastal Conservancy grant; and a letter from South Skyline support of the annexation to become neutral. 3. The City of Palo Alto withdrawing their su o 8PP Y State of the City address will be April 28 at 6:30 p.m. 4. He talked about the recognition of N. Hanko by Avenidas. 5. He had a notice from PCL regarding a May 4 reception to discuss the future at PCL. 5. He talked about the Rich Gordon tour. They looked at several sites and visited the field office. 6. He provided an update on legislation of interest to the District, noting that AB 1188 had become a two-year bill. AB 1195 passed out of committee. 7. Heard Cindy Roessler speak at the Audubon event at Bear Creek Redwoods on Saturday. I Escobar said there are two more tours planned of POST lands on the coast. He said that POST did excellent job on the first tour and it was well received by staff. S. Thielfoldt: 1. She had attended the POST tour and shared an anecdote. They saw migrating whales. 2. She said this was Professional Assistants week and that Management Team was taking the District's Administrative Assistant staff to Filoli tomorrow. IX. ADJOURNMENT At 8:32 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary