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Home My Public Portal About20030514 - Minutes - Board of Directors (BOD) Regional teen ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 03-10 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS May 14, 2003 i MINUTES SPECIAL MEETING L ROLL CALL President Nonette Hanko called the meeting to order at 5:05 p.m. Members Present: Jed Cyr, Larry Hassett, Deane Little, Pete Siemens, and Nonette Hanko Members Absent: Mary Davey and Ken Nitz Staff Present: Craig Britton, Sue Schectman, Cathy Woodbury, J. Escobar, and Richard Taylor 11 CLOSED SESSION N. Hanko stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Items 1 and 2. The Board recessed to Closed Session at 5:05 p.m. and the Closed Session commenced at 5:05 p.m. The Board concluded the Closed Session at 7:25 p.m. REGULAR MEETING III. N. Hanko called the Regular Meeting to order at 7:35 p.m. She announced that the Board had discussed Closed Session Agenda Items 1 and 2 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Sally Thielfoldt, Lisa Zadek, John Maciel, and Gordon Baillie IV. ORAL COMMUNICATIONS—There were none. V. ADOPTION OF AGENDA Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the motion passed 5 to 0. 330 Distel Circle + Los Altos, CA 94022-1404 • Phone: 650-691-1200 Fax: 650-691-0485 • E-mail: mrosd@openspace.org « Web site: www.openspace.org i - Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little,Nonette Hanko, Larry Hassett, Kenneth C. Nitz . General Manager:L.Craig Britton I Meeting 03-10 Page 2 VL ADOPTION OF CONSENT CALENDAR Motion: J. Cyr moved that the Board adopt the Consent Calendar, including minutes of the April 23, 2003, Special and Regular Meeting; Agenda Item 4, Approval of Response to San Mateo County Grand Jury Report Dated Mril 7. 2003; Approve the Attached Response From the Board of Directors to the San Mateo County Grand Jury Report of A j2ril 7. 2003 Regarding the Coastal Annexation Project; Agenda Item 5, Authorization to Solicit Bids for Four(4)Fire Pumpers, Authorize Staff to Advertise for Bids to Purchase Four(4)Fire Pumpers, and Revised Claims 03-09. L. Hassett seconded the motion. The motion passed 5 to 0. N. Hanko, abstained on Claim#5806. VIL BOARD BUSINESS A. Agenda Item No. 1 —-Approval of Memorandum of Agreement with Service Employees International Union, AFL-CIO Local 715, Adopt the Accompanying Resolution Approving the Memorandum of Agreement with Service Employee International Union, AFL-CIO Local 715, for a Term of April 1, 2003 Through March 31, 2005, Retroactive to April 1, 2003; Appropriate Funds from the Fixed Assets(Land Acquisition) Category of the 2003-2004 Fiscal Year Budget to be Transferred to Salaries and Benefits in the Amount Not to Exceed $88,900:Direct Staff to Return with the Appropriate Budget Amendment to Reflect These Adjustments; justments, Amend the Position Classification and Compensation Plan as Recommended—(Report R-03-49 . S. Thielfoldt outlined the stafrs recommendations. Motion: L. Hassett moved that the Board adopt Resolution No. 03-15, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Memorandum of Agreement Between the Midpeninsula Regional Open Space District and Service Employees International Union, AFL-CIO Local 715; appropriate funds from the Fixed Assets (Land Acquisition) category of the 2003-2004 fiscal year budget to be transferred to Salaries and Benefits in the amount not to exceed $88,900; direct staff to return with the appropriate budget amendment to reflect these adjustments; and amend the Position Classification and Compensation Plan as recommended. J. Cyr seconded the motion. The motion passed 5 to 0. L. Hassett recognized the efforts of the negotiating teams on both sides. S. Thielfoldt acknowledged the assistance of Fran Buchanan of IEDA, and S. Schectman. i Meeting 03-10 Page 3 B. Agenda Item No. 2- Approval of Fiscal Year 2003-2004 Salary and Benefit Adjustments for Office. Supervisory and Management Staff; Approve the Recommended Salary and Benefit Adjustments for the Office, Supervisory and Management Staff Including a 4 Point Annual Salary Increase as Shown in Attachment A. Appropriate Funds from the Fixed Assets(Land Acquisition) Category of the 2003-2004 Fiscal Year Budget to be Transferred to the Salaries and Benefits Category(as Anticipated During the Budget Approval Process); in the Amount Not to Exceed $151,600 and Direct Staff to Return with the Appropriate Budget Amendment Resolution Reflecting These Changes es at Mid- Year; Direct Staff to Return with the Applicable Amendments to the Pers onnel Policies and Procedures, Reflecting_the Recommended Changes: Amend the Position Classification and Compensation Plan, as Recommended—(Report R-03- 4$ . C. Britton presented the report that outlined recommendations for salary adjustments, a longevity pay program, personal leave, tuition reimbursement, membership dues, health care and retiree medical benefits, and sick leave to care for family members. He talked about the budget implications of the proposal. Motion: I Cyr moved that the Board approve the recommended salary and benefit adjustments for the Office, Supervisory and Management Staff including a 4 point annual salary increase as shown in Attachment A; appropriate funds from the Fixed Assets(Land Acquisition) category of the 2003-2004 fiscal year budget to be transferred to the Salaries and Benefits category(as anticipated during the Budget approval process), in the amount not to exceed $151,600 and direct staffto return with the appropriate budget amendment resolution reflecting these changes at mid-year; direct staff to return with the applicable amendments to the Personnel Policies and Procedures, reflecting the recommended changes; and amend the Position Classification and Compensation Plan, as recommended. P. Siemens seconded the motion. The motion passed 5 to 0. C. Agenda Item No. 3-Agreement with Santa Clara County Fire Department to Conduct a Prescribed Burn on the Rancho de Guadalupe Area of Sierra Azul Open Space Preserve Determine that the Recommended Actions as Set Out in this Report are Categorically Exempt Under the California Environmental Quality Act(CEQA)' Authorize the General Manager to Execute the Attached Permit to Enter for the Purpose of Allowing the Santa Clara County Fire Department to Conduct a Controlled Burn, for Training Purposes, on the Rancho de Guadalupe Area of Sierra Azul Open Space Preserve—(Report R-03-45). G. Baillie presented the staff report and showed the nine-acre area designated for the burn. He introduced Capt. Dave Stokes from Santa Clara County Fire. He said the area is approximately the same size as the area burned four years ago. I Meeting g 03-10 Page 4 Capt. Stokes thanked the Board for considering the burn. He said the prescribed fire is an important part of the ecosystem. He said the District could enter into discussions with Santa Clara County Fire and the California Department of Forestry about a prescribed burn near Lexington as a fuel management technique. Motion: P. Siemens moved that the Board determine that the recommended actions as set out in the staff report are categorically exempt under the California Environmental Quality Act (CEQA); and authorize the General Manager to execute the Permit to Enter for the purpose of allowing the Santa Clara County Fire Department to conduct a controlled burn, for training purposes on the Rancho de Guadalupe area of Sierra Azul Open Space Preserve. D. Little seconded the motion. The motion passed 5 to 0. N. Hanko asked that M. Davey be notified about the burn. VIII. INFORMATIONAL REPORTS D. Little: 1. He had hiked Russian Ridge last weekend and said the wildflowers were gorgeous. He commented that he saw more wildflowers a couple of years ago after the burn. He was not seeing as much star thistle and hoped it was because of the imported beetles. 2. He said the Bella Vista trail is still wide, and he would like to see some hand work done there. L. Hassett said that when he drove by the Russian Ridge parking area over the weekend, the parking lot was packed and cars were parked all along Alpine Road and on Skyline Blvd. J. Cyr attended the Friends of Stevens Creek 10-year celebration on May 3. He talked to Sally Lieber and Liz Kniss who were also in attendance. P. Siemens had visited with Mr. Pastorino on the coast. He talked about his visit to his favorite park in Monterey County. N. Hanko: 1. She reported on the retirement party for John Johnigan. 2. She said M. Smith had composed the resolution to be presented at the next meeting to Don Weden. His retirement party is June 11. 3. Regarding Stanford zoning, she has been working with Palo Alto council members and staff, and Liz Kniss. The matter will come before the Board of Supervisors on June 3. She talked about the need for preservation of the view shed from the corner of Foothill Expressway and Page Mill Road. Liz Kniss's staff will be working on language changes to the ordinance to provide for stronger protection. C. Britton: 1. The FYIs included a map of the .23 acres at Thornwood acquired under his signature as requested by Board Member K. Nitz. 2. The train roundhouse proposed for Rancho County Park seems to be a dead issue now. 3. He had copies of the Sunset Meeting 03-10 Page 5 magazine containing an article on hikes that included 27 on District preserves. 4. He updated the Board on the State budget. The May revise came out today. 5. Staff members attended a POST tour on the coast. There will be one more on May 20. 6. There are two events Sunday - The Avenidas celebration at which N. Hanko will be honored and the Bay Area Ridge Trail Council 15`h anniversary hike at Skyline Ridge. 7. He talked about a recent claim against the District that he had denied as allowed by a Board policy. J. Escobar summarized the letter in the FYIs from the Regional Water Quality Control Board on the El Corte de Madera project. There will be a trail count and survey conducted on June 5 and June 7. Staff has started working on a brochure. Staff has applied for a grant together with San Mateo County. S. Thielfoldt: 1. Agencies are supposed to be able to collect costs incurred due to state mandates, such as the Brown Act. L. Zadek recently completed the application for reimbursement of approximately $18,000 for the past five years. 2. She provided an update on supervisory training. N. Hanko thanked S. Schectman and C. Woodbury for preparation of the response to the Grand Jury. IX. ADJOURNMENT At 8:20 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary i