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Home My Public Portal AboutMisc docs MEMORANDUM TO: Tom Benton, Director Planning & Code Enforcement Department FROM: Allen Garner, City Counselor DATE: July 26, 1991 RE: Nuisance Tax Billing Recently I was contacted by Tom Vetter concerning a problem with our tax billing of a lot which belonged to the John Rollins estate located at 1019 East Dunklin Street. The immediate problem Mr. Vetter raised has been somewhat mooted by his failure to find a purchaser for the lot and an indication the property will be sold for taxes at the Courthouse in the near future. However, in the process of reviewing the matter after Mr. Vetter had contacted me, I note several issues which need attention or clarification. The tax bill sent up to the City Clerk on July 10, 1991, includes charges for work done in June, July, and August of 1989 as well as June of 1991. A $55.00 charge occurs every time the weeds were cut for "administrative costs" which is generically listed as long distance telephone calls, mailings, posting, and search of ownership, which seems somewhat redundant for one tax bill. It would appear the City paid $135.00 to clear the weeds, but requested $355.00 for payment. While the original plan was to come up with a standardized administrative cost, common sense would dictate that we be somewhat reasonable in the number of times we attempt to collect an undocumented cost on the same piece of property during a short period of time. It has been reported that on other cases and instances we have waived all the administrative costs and sought just to collect the cleanup costs. We must remain consistent in how we treat individuals who are the recipients of our notices, particularly when we get to the tax billing stage. It is somewhat confusing as to what happened in the year 1990 and why, if we had outstanding bills from 1989, these were not tax billed two years ago or at the latest last year. The purpose of the process is not to rush to the Courthouse right before the property is to be sold, but to utilize the lien to enforce our right to collect the cleanup costs at the earliest possible date. From a paper processing standpoint it would be much simpler if we could process these on a routine basis at the same time of each year or twice a year rather than have items rushed through the process without adequate time to review the notices and the process in order to get our name on a piece of property that is about to be sold. One final note Mr. Vetter raised is a concern that should be relayed to the appropriate people. The notice posted on the property regarding the violation does not indicate that Mr. Vetter was acting other than for himself. He did not appreciate having his name on a notice when the property belongs to an estate for which he is • Memorandum July 26, 1991 Page Two serving as the attorney. Considering we had charged four times to determine the title to the property, it would appear we should have known who the title holder was for purposes of our notice. I would appreciate it if you would review these items with your staff and respond to me with any suggestions you have as to how we might best address the issues raised herein. AG/rr cc: Dave Johnston Brenda Cirtin COOK, VETTER AND DOERHOFF � e ATTORNEYS AT LAW .-_ A PROFESSIONAL CORPORATION 231 MADISON i � ` SEP 231991 JEFFERSON CITY, MISSOURI 65101 ¢ b 5 THOMAS A.VETTERY DALE C.DOERHOFF 314-635-7977 ' (E.ffa i�l 7i ��WIN �013eed< JOHN D.LANDWEHR FAX 314-635-7414 `d4tiy p` �, .x191978 RONALD K.MEDIN ¢ ;zz September 20, 1991 Mr. Allen Garner 320 East McCarty Street Jefferson City, MO 65101 Dear Allen: Enclosed is a copy of the tax bill on the Rollins' property. I am negotiating a sale of the property for less than $1,000. After paying delinquent real estate taxes, publication costs, probate fees (but nothing for the attorney for the estate) there's not enough to pay the amount of the City's lien. Would the City accept $135, the amount paid for actually cutting the weeds, and waiving the administration portion of this lien? Very truly yours, nfr-c-4 Thomas A. Vetter TAV:mh Enclosure SPECIAL TAX BILL NO. 14547 SPECIAL TAX BILL for the maintenance of 1019 E. Dunklin Street in the City of Jefferson, Missouri, OFFICE OF THE CITY CLERK City of Jefferson, July 10, 1991 John Rollins, Owner(s) of the hereinafter described lot or piece of ground,in the City of Jefferson, Missouri, located at 1019 E. Dunklin Street ; Property I.D. 11 04 17 0002 006 033. To City of Jefferson, for work done and materials furnished on said property and chargeable as a lien against the hereinafter described lot or piece of ground in said City of Jefferson, $355.00 dollars; said work having been executed as follows: 11 04 17 0002 006 033 Removal of weeds - 6/8/89; 7/5/89; 8/30/89; 6/19/91 $135.00 Long Distance calls, mailings,posting of property, sign - materials search of ownership $220.00 • TOTAL DUE $355.00 I, Brenda M. Cirtin, City Clerk of the City of Jefferson Missouri, do hereby certify that on the 10th day July Jly 1991, said Department of Planning and Code Enforcement did certify to said City Clerk that the above costs were accrued by the City of Jefferson for the maintenance of the property located at 1019 E. Dunklin Street, and that said costs were for the purpose of bringing the condition of the property into compliance with the Code of the City of Jefferson. I further certify that this tax is a lien against the lot or piece of ground therein described, and bears interest at a rate not exceeding the rate on ten-year United States treasury notes established at the auction immediately preceding the date of certification of this bill from 60 days after the issue thereof, until paid. IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the City of Jefferson aforesaid, the date and year first above written. `%l• City Clerk Approved by me this / day of 19 Mayor o the C;$ ' Jefferson, Mo. Received payment in full and released this day of , 19 DATE SENT TO CITY CLERK: July 10, 1991 CERTIFICATION OF COST Property ID #: 11 04 17 0002 006 033 Property Address: 1019 E. Dunklin St. Person of Ownership: John Rollins Mailing Address: c/o Thomas Vetter 231 Madison St. Jefferson City, MO 65101 I hereby certify that the following expenditures have been incurred by the City of Jefferson: Date work done Type of work Cost 06-08-89 Cleaned up weeds $50.00 Administrative cost: (long distance telephone calls, mailings, posting of property, sign materials, search of ownership) $55.00 07-05-89 Cleaned up weeds $25.00 Administrative cost: (long distance telephone calls, mailings, posting of property, sign materials, search of ownership) $55.00 08-30-89 Cleaned up weeds $25.00 Administrative cost: (long distance telephone calls, mailings, posting of property, sign materials, search of ownership) $55.00 06-19-91 Cleaned up weeds $35.00 Administrative cost: (long distance telephone calls, mailings, posting of property, sign materials, search of ownership) $55.00 TOTAL 3x5.00 AOF /j , 'OW ' _ Charles Lan order �I 1t ii • . 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L e'ArI i tailullOF'REAL'PROPERT'Y' r I4Ir 1p • ie{r PROBATE:COURT,OF s t ;I�I II:I:G.:111'4EL, OLECOON I MISOURI�G�1 ,s • • •k ;‘,4...,';',44,1IF �•i ',, 7• In thea Of I I� ,t tf it dVt • Z, John G.Rollins I I,, z y ,.. r it +t a/k/a John,G" Rollin,�eceesed: i, ' l;^ I . • ,'{ Ii,I t I EstotelNo;V28T1244P Dj , ,I To all I rsons interested rnu the' F ate of. • JOHN IG ROLUN5 a/k/a JOHN G OLLIN • +'deceased " 1 I ' I I S r }d 7 4� 11iYou 1 e'Ihereby.notified t tpursuant to, ..;;.:,-,J••••..„, ` onlorder of;,the Circuit Court, Probate Dm - ilsian{ Cole('County'Missouri; made"zonf the+ • ' 4th,l day of(June,.!19911, the.,undersigned i Y • `i. 1 personal representative will'on Monday,July • • „f 22'11991 bill OO P.M of th®I south door of • • 1 the Cole ICountyl courthouse:seIltrealr PropI. ” ..,,,•„,,,..,• • aryl belonging' tol4the•estate of, id de . • ; •• ceased, co monityy numbered as .8't 61.1E •,,:•-•-•.!.• `'' j Dunkhn;5#feet Jefferson City,.Missouii. {{ ''The.legal description of saitll r,eallproperty x' • n� t I l - 'i• . ''!i r r t is os follov�s 1 I h�+ I r+t o +, 1 .1 q�The easterly'So feet��of Lo �1,2,31and 14� , 7 I " •, Iof East Elm Addition,tothe C fioflJefferson, ...,,..,,,,1„.,,!, sa Wi ,..t.. l!Missouri,,5aidd East„E1m l Add lort t being Ila. • i,` ,..'.,r''',.).,..-..:-.1".•..` `��l i r,+ t� ,� r �subdivisionlof Outlots�3k�5 and136`rnithel City �s , s• { ! ?f+ lof Jeffofson,Missouri.......... .1 l ", ,• j a ' !. -•;,,,,••;•;.;',„;1,V.;•.,;,"-.,...',•-,..); r r 5 tit(+ .• h `For`cash to the:h! hes„,461d,,er I�The sale • 9 K s. • will be-conducted`,'byl,Thomas lA�,'Vetterl'as la ,.: :' �,!,, attorney•rand aggent of,the,'Personal Refire,: • 'sentative'as authorizedtby,Court Order. Il Ii ,I - h, ! ' tj.. • I sh uWq�llt: a.': : -fit 1M'elvin Rollin' ,w 1' + 1 ,.,:p,...:-.,..•I s • N:T."Junii23 30;Julya7,114,.199111'i� „Is '.?lj( 'rr ' II'ill ICIi Ir�Ii,'JITN 1I7 I/3�: ,1I.:, 1<d�,'.1.. Q , . • I s•t 1: ✓+f • ,t + • r r1Ft, Z'' I o- r 1 t3 q r i ,. L : J 1 Sd 1( , ! x ,,r t f Pr.l } 1 ,ter •y t1II/,4 I. '. X03 { ;r , 1 G.ti,7y,f ,I x t -t il( ] et. °r t 4: i, • f �(. nitt y . r e r x 1 '�61 k' vrti t<4 r7�, • • .r' tiii 1, i t ' • • t 'L • • J U L 15 1991 00 of.2 of1fr , ;1 Louise_ -70 I Gardner ej e e s o MAYOR 320 E. McCarty St. 314-634-6300 Jefferson City, Missouri 65101 July 11, 1991 John Rollins Estate c/o Thomas Vetter 231 Madison St. Jefferson City, Missouri 65101 Please be advised the property located at 1019 E. Dunklin St. , Parcel ID #11-04-17-0002-006-033, has been legally posted in violation of Section 21 of the City Code of Law. The weeds, grass, and/or brush must be cut and/or removed within ten days of Thursday, July 11, 1991. A hearing will be held at 9: 00 a.m. on Monday, July 22 , 1991 at the Municipal Building, 320 E. McCarty Street, Jefferson City, Missouri, for failure to abate. / Mark Nagel Environmental Sanitarian MN:j I . NOTICE = Date: 7v'i f,/eie," Address: 7/ - .41049__X,404,40jett-ovsi. This property is in violation of Chapter 2/.- /, Zing' of the Code of the City of Jefferson. The____44//e d, ..r.. ...1 tv within days. A hearing will be held at 9:00 a.m. on fliesaleiv Xije 2, BO/ in the Municipal Building, 320 E. McCarty Street, Jefferson City, Missouri for failure to abate. Department of Planning and Code Enforcement Division of Community Sanitation 6346409 OF JEFFERSON JUN CITY n,� « 2 8 o� / '��r 320 E. McCARTY Invoice No. 0009596 is• , �� M65101 N�. Date: 6/27/91 | | ROLLINS, JOHN ESTATE 15i C/O THOMAS VETTER 231 MADISON JEFFERSON CITY MQ 65101 .�g � ' '` " | ! \ | � MISCELLANEOUS CHARGES AS NOTED — DUE ByJUL\ �' r ��–� 9i- N PINK ENVELOPE- ALONG WITH YELLOW COPY OF INVQICE.x:*.� YOU HAVE QUE8TIONS . CALL 634-64O9 ] \ \� h 0 CLEANING UP WEEDS AT 1019 EAST DU K IN ST. ?,t ON JUNE :t9, 1991 35.00 35.00 � " x i .O ADMINISTRATIVE COSTS 55.00 55^00 * INVOICE TOTAL * 90.00 - ' m i � | � | � 0 | | 44 » � � « ' / » � /