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01-09-2023 COW Agenda and Packet
Committee of the Whole Workshop of the President and the Board of Trustees Monday, January 09, 2023 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.APPROVAL OF THE MINUTES B.1.Approval of the Minutes of the Special Meeting and Committee of the Whole Workshop held on December 12, 2022. 12-12-2022 Special Village Board Meeting Minutes 12-12-2022 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) F.WORKSHOP F.1.RIVERFRONT FOUNDATION The Riverfront Foundation will present financial statements, review goals and objects, and discuss options for the 2023 Plainfield Fest. Riverfront Foundation and Plainfield Fest Staff Report F.2.2023-2024 DRAFT FISCAL YEAR BUDGET Staff will present the draft 2023-2024 Fiscal Year Budget for the Administration, Planning, and Building Departments. Administration Planning and Building Department FY24 Draft Budget REMINDERS - •January 11 Coffee with the Mayor – 9:00 a.m. at the Village Hall •January 12 Historic Preservation Commission – 7:00 p.m. •January 16 Village Offices Closed 1 Committee of the Whole Workshop of the President and the Board of Trustees Page - 2 •January 23 Next Committee of the Whole Workshop – 7:00 p.m. •February 6 Village Board Meeting – 7:00 p.m. 2 VILLAGE OF PLAINFIELD SPECIAL MEETING MINUTES DECEMBER 12, 2022 AT:VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, C.LARSON, T.RUANE, H.BENTON, K.CALKINS, AND P.KALKANIS. BOARD ABSENT: B.WOJOWSKI. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; M.GIBAS, VILLAGE CLERK; D.SHUG, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; T.TOPOR, LEAD ENGINEER; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Wojowski was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 8 persons in the audience. PUBLIC COMMENTS (3-5 Minutes) Mr. Frank Arford, Lake Mary Drive, expressed concern regarding the H&H Quarry and asked the Village Board for assistance. Mayor Argoudelis asked staff to follow up. BUSINESS MEETING 1)APPROVAL OF THE AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Calkins. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Benton, yes; Calkins, yes; Kalkanis, yes. 5 yes, 0 no, 1 absent. Motion carried. 2)SHOP WITH A COP Trustee Larson moved to authorize the purchase of forty (40) gift cards from Target in the total amount of $12,000.00 for the Shop with a Cop Event. Second by Trustee Benton. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, absent; Benton, yes; Calkins, yes; Kalkanis, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Larson moved to adjourn the Special Meeting. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:11 p.m. Michelle Gibas, Village Clerk 3 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on December 12, 2022 In the Boardroom Mayor Argoudelis called the meeting to order at 7:12 p.m. Board present: Mayor Argoudelis, Trustee Larson, Trustee Ruane, Trustee Benton, Trustee Calkins, and Trustee Kalkanis. Board absent: Trustee Wojowski. Others present: Joshua Blakemore, Administrator; Michelle Gibas, Village Clerk; Dan Shug, Engineer; Scott Threewitt, Public Works Director; Randy Jessen, Public Improvements Superintendent; Tom Topor, Lead Engineer; Jon Proulx, Planning Director; Jake Melrose, Economic Development Director; Lonnie Spires, Building Official; Traci Pleckham, Management Services Director; and Robert Miller, Chief Of Police.There were approximately 8 persons in the audience. Trustee Ruane moved to approve the Minutes of the Committee of the Whole Workshop held on November 28, 2022. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor Argoudelis: Commented on Administrator Blakemore’s one-year Anniversary with the Village. Commented on the grand opening of the new Rod Baker Ford facility. Encouraged everyone to support local charities. TRUSTEE COMMENTS Trustee Benton commented on the grand opening of Rod Baker Ford. Trustee Larson: Commented on the grand opening of Rod Baker Ford. Congratulated Raj Pillai on receiving the Pride of India Award from the GSA India Organization. Trustee Ruane: Congratulated Raj Pillai. Commented on the Economic Development Report. PUBLIC COMMENTS No Comments. WORKSHOP 1) PAVEMENT CONDITION AND MANAGEMENT Director Threewitt stated that the Village has partnered with the Chicago Metropolitan Agency for Planning (CMAP) for the implementation of the Pavement Management System. CMAP’s consultant has completed a comprehensive evaluation of the Village’s roadway network. Representatives from CMAP gave a presentation regarding the implementation of the Pavement Management System documenting roadway conditions within the Village of Plainfield. Representatives reviewed the development of the Pavement Management System, data collection, pavement condition rating, and pavement condition results. Representatives then reviewed budget allocation, budget analysis, funding scenarios and maintenance 4 Village of Plainfield Committee of the Whole Meeting Minutes – December 12, 2022 Page 2 recommendations. Trustee Larson indicated concern that our current budget allocation is still falling short of maintaining our current roadway conditions. Director Pleckham noted that staff is starting internal budgeting discussions. 2)TRANSPORTATION AND MOBILITY PLAN Village Staff and consultants from Baxter and Woodman and Teska Associates gave a presentation highlighting the work-to-date and a draft of the Transportation and Mobility Plan. Consultants reviewed the process, data analysis, public engagement, goals and objectives, public engagement summary, draft plans, prioritizing improvements, costs/funding, draft report, future technology, and next steps. Trustee Benton acknowledged Hugh O’Hara from the Will County Governmental League and Jason Tai from Tai Ginsberg for funding and grant opportunities. Trustee Larson stated that she liked the interactive map and felt that it is moving in the right direction. Trustee Larson cautioned being aware of which bike paths are privately maintained by HOA’s. Trustee Calkins expressed concern regarding the 143rd Street East Extension. 3)CANNABIS USES Administrator Blakemore inquired as to whether the Board is open to a cannabis dispensary use in the Village. Trustee Benton indicated support. Trustee Calkins indicated that he did not support. Trustee Ruane indicated support. Trustee Larson expressed concern regarding no federal support and having the technology for enforcement. Trustee Kalkanis indicated that she does not support. Mayor Argoudelis suggested getting the public input by asking the question by referendum on the upcoming Consolidated Election ballot. Trustee Calkins moved to adjourn. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:07 p.m. Michelle Gibas, Village Clerk 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget 2024 Proposed Budget 1,419,084 1,476,873 1,765,390 1,824,805 1,926,500 2,175,500 551,280 528,872 669,444 714,281 875,350 908,205 14,389 13,958 10,151 15,036 21,750 22,050 123,471 112,020 136,635 137,103 175,350 172,800 4,586,998 4,737,669 5,206,086 5,518,759 5,879,880 6,262,915 313,378 240,800 909,218 1,161,466 1,253,500 403,500 Sub-total $7,008,600 $7,110,192 $8,696,924 $9,371,450 $10,132,330 $9,944,970 1,359,212 2,008,012 3,121,257 6,002,811 1,300,000 0 $8,367,812 $9,118,204 $11,818,181 $15,374,261 $11,432,330 $9,944,970 Other Transfers Total Administration/Finance Unit: 04 - Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Expenditures General Fund Administration/Finance Summary 2023-2024 Fiscal Year Budget Classification Fund: 01 - General Fund $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget 2024 Proposed Budget Admin/Finance Expense History Other Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages DRAFT 1/5/2023 Page 1 41 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 4,161,324 4,364,628 4,561,774 4,798,250 4,800,000 5,116,915 Bad Debt Expense 0 11,305 0 0 0 0 $4,161,324 $4,375,933 $4,561,774 $4,798,250 $4,800,000 $5,116,915 Salaries-President 24,000 24,000 24,000 24,000 24,000 24,000 Salaries-Elected Officials 25,300 23,000 25,800 26,000 24,000 26,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $53,300 $51,000 $53,800 $54,000 $52,000 $54,000 FICA 3,286 3,162 3,335 3,400 3,400 3,400 Medicare 769 740 780 800 800 800 Employee Insurance 109 101 8 100 100 100 Travel/Training 1,919 0 0 10,000 1,500 10,000 $6,083 $4,003 $4,123 $14,300 $5,800 $14,300 SUPP - Supplies and Commodities Replacement Supplies 742 5,248 2,684 10,000 6,000 10,000 Dues & Subscriptions 50,868 53,068 52,710 55,000 55,000 55,000 $51,610 $58,316 $55,394 $65,000 $61,000 $65,000 Contrac - Contractual Services Public Relations 122,741 107,052 105,690 120,000 110,000 120,000 Cable TV 0 15,761 0 10,000 8,000 10,000 $122,741 $122,813 $105,690 $130,000 $118,000 $130,000 Small Business Relief Grant 0 145,000 0 0 0 0 Economic Incentive Rebate 134,559 587,273 1,056,808 700,000 375,000 150,000 $134,559 $732,273 $1,056,808 $700,000 $375,000 $150,000 $368,293 $968,405 $1,275,815 $963,300 $611,800 $413,300 Total: Contractual Services OTHER - Other Total: Other Total: 01 - Legislative Program Total: Supplies & Commodities General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget Expenditures Division: 00 - Non-Divisional Total: Non-Divisional Division: 01 - Legislative Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits DRAFT 1/5/2023 Page 2 42 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget Salaries-Full Time 768,361 671,481 678,916 740,000 710,000 770,000 Salaries-Part Time 55,836 63,773 75,283 55,000 53,000 60,000 Salaries-Overtime 359 276 1,158 2,000 1,000 2,000 $824,556 $735,530 $755,357 $797,000 $764,000 $832,000 FICA 45,731 40,466 44,578 50,000 47,500 51,590 Medicare 11,786 11,245 10,842 11,750 11,100 12,065 IMRF 80,550 84,122 78,435 88,000 84,000 91,520 Employee Insurance 105,980 89,852 99,570 135,000 125,000 115,000 Deferred Comp. Contribution 18,208 20,554 16,635 25,000 20,000 25,000 Travel/Training 4,901 1,501 2,311 12,000 6,500 12,000 IL Unemployment Insurance 3,594 5,311 4,303 6,000 6,000 6,000 $270,750 $253,051 $256,674 $327,750 $300,100 $313,175 UTIL - Utilities Telephone/Internet 5,814 2,468 6,101 8,000 6,000 8,000 Cellular Phones 2,531 1,657 3,361 5,000 2,500 5,000 $8,345 $4,125 $9,462 $13,000 $8,500 $13,000 SUPP - Supplies and Commodities Office Supplies/Postage 33,066 32,225 34,062 35,000 35,000 35,000 Dues & Subscriptions 3,759 2,476 1,549 5,000 4,000 5,000 Gas/Oil/Mileage/Carwash 8,378 7,200 3,143 9,500 6,500 9,500 $45,203 $41,901 $38,754 $49,500 $45,500 $49,500 Contrac - Contractual Services Maintenance Contracts/Lease 4,046 1,894 1,997 8,000 2,000 5,000 Recording Fees 166 506 509 1,000 800 1,000 Legal Notices 2,079 2,103 1,051 2,500 1,500 2,500 Legal Fees 60,032 43,085 106,052 95,000 90,000 95,000 Contractual Services 54,690 63,584 117,081 90,000 95,000 100,000 $121,013 $111,172 $226,690 $196,500 $189,300 $203,500 OTHER - Other Office Furniture & Equipment 9,982 3,920 1,631 5,000 2,000 5,000 Contingencies 7,054 25,884 7,376 400,000 25,000 100,000 $17,036 $29,804 $9,007 $405,000 $27,000 $105,000 Total: 02 - Administration $1,286,903 $1,175,583 $1,295,944 $1,788,750 $1,334,400 $1,516,175 Total: OTHER - Other Total: Contractual Services Division: 02 - Administration Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Total: UTIL - Utilities Total: Supplies & Commodities DRAFT 1/5/2023 Page 3 43 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget Salaries-Full Time 104,807 110,916 108,659 113,000 113,000 118,000 $104,807 $110,916 $108,659 $113,000 $113,000 $118,000 FICA 5,881 6,745 6,513 7,100 7,100 7,315 Medicare 1,375 1,577 1,523 1,700 1,700 1,715 IMRF 10,345 12,682 11,510 12,500 12,500 12,980 Employee Insurance 21,592 23,066 25,377 29,500 28,000 29,725 Deferred Comp. Contribution 1,700 3,755 3,784 5,000 5,000 5,000 Travel/Training 25 81 35 1,500 500 1,500 $40,918 $47,906 $48,742 $57,300 $54,800 $58,235 UTIL - Utilities Telephone/Internet 677 310 384 750 400 750 $677 $310 $384 $750 $400 $750 SUPP - Supplies and Commodities Office Supplies/Postage 0 0 22 300 100 400 Dues & Subscriptions 570 634 604 850 750 900 Gas/Oil/Mileage/Carwash 0 0 0 100 50 100 $570 $634 $626 $1,250 $900 $1,400 Contrac - Contractual Services Public Relations 11,124 11,148 15,522 31,000 25,000 32,000 Marketing and Promotions 0 0 0 2,000 2,000 7,000 Settler's Park 4,287 0 4,825 8,000 6,500 8,500 Contractual Services 384 13,561 3,800 7,500 5,000 7,000 $15,795 $24,709 $24,147 $48,500 $38,500 $54,500 Total: 03-Community Relations $162,767 $184,475 $182,558 $220,800 $207,600 $232,885 Division: 03 - Community Relations Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services DRAFT 1/5/2023 Page 4 44 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget Salaries-Full Time 52,087 53,084 55,226 60,000 58,000 60,000 Salaries-Overtime 4,176 3,344 4,729 5,000 5,500 7,500 $56,263 $56,428 $59,955 $65,000 $63,500 $67,500 FICA 3,323 3,511 3,594 4,100 4,000 4,185 Medicare 777 821 841 1,000 950 1,000 IMRF 5,493 6,405 6,266 7,200 6,985 7,425 Employee Insurance 15,525 14,732 13,899 18,000 15,250 18,500 Deferred Comp. Contribution 786 1,220 1,229 2,000 2,000 2,000 $25,904 $26,689 $25,829 $32,300 $29,185 $33,110 SUPP - Supplies and Commodities Building Supplies 10,722 12,676 9,581 20,000 15,000 20,000 $10,722 $12,676 $9,581 $20,000 $15,000 $20,000 Contrac - Contractual Services Contractual Services 45,241 42,946 73,570 70,000 50,000 70,000 $45,241 $42,946 $73,570 $70,000 $50,000 $70,000 OTHER - Other Building Improvements 4,775 32,885 1,669 30,000 15,000 30,000 $4,775 $32,885 $1,669 $30,000 $15,000 $30,000 Total: 04-Facility Management $142,905 $171,624 $170,604 $217,300 $172,685 $220,610 Total: Salaries and Wages BEN - Benefits Total: Benefits Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other SAL - Salaries and Wages Division: 04 - Facility Management Program DRAFT 1/5/2023 Page 5 45 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget Salaries-Full Time 174,765 185,129 196,717 195,000 199,500 215,000 Salaries-Overtime 0 0 0 500 500 500 $174,765 $185,129 $196,717 $195,500 $200,000 $215,500 FICA 10,228 11,788 11,810 12,000 12,400 13,360 Medicare 2,392 2,843 2,762 2,800 2,900 3,125 IMRF 17,263 22,034 20,806 21,000 22,000 23,705 Employee Insurance 39,343 42,044 43,435 50,000 33,000 35,000 Deferred Comp. Contribution 6,719 6,953 7,042 8,000 8,000 8,000 Travel/Training 964 614 383 10,000 4,000 10,000 $76,909 $86,276 $86,238 $103,800 $82,300 $93,190 UTIL - Utilities Telephone/Internet 1,067 450 514 1,000 600 1,000 Cellular Phones 672 543 466 600 515 600 $1,739 $993 $980 $1,600 $1,115 $1,600 SUPP - Supplies and Commodities Office Supplies/Postage 890 1,251 1,424 2,000 1,500 2,000 Dues & Subscriptions 946 707 9,563 10,000 2,000 5,000 Gas/Oil/Mileage/Carwash 24 0 0 1,200 200 1,000 $1,860 $1,958 $10,987 $13,200 $3,700 $8,000 Contrac - Contractual Services Public Relations 10,143 7,363 8,597 12,000 9,000 12,000 Contractual Services 4,393 1,348 6,888 10,000 5,000 10,000 $14,536 $8,711 $15,485 $22,000 $14,000 $22,000 Total: 06 - Human Resources $269,809 $283,067 $310,407 $336,100 $301,115 $340,290 Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Total: Benefits Division: 06 - Human Resources Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits DRAFT 1/5/2023 Page 6 46 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget Salaries-Full Time 263,182 307,528 332,536 370,000 380,000 537,500 $263,182 $307,528 $332,536 $370,000 $380,000 $537,500 FICA 16,118 19,250 19,562 23,000 23,560 33,325 Medicare 3,769 4,502 4,575 5,500 5,510 7,795 IMRF 26,278 34,519 34,516 41,000 41,800 59,125 Employee Insurance 44,200 55,192 94,994 103,000 113,500 120,000 Deferred Comp. Contribution 8,767 7,419 5,100 7,500 6,000 7,500 Travel/Conventions/Training 9,176 0 1,665 15,000 3,000 15,000 $108,308 $120,882 $160,412 $195,000 $193,370 $242,745 UTIL - Utilities Telephone/Internet 534 228 257 500 400 500 Cellular Phones 2,663 2,796 2,674 4,200 2,800 4,200 $3,197 $3,024 $2,931 $4,700 $3,200 $4,700 SUPP - Supplies and Commodities Office Supplies/Postage 941 2,586 909 1,800 1,000 1,800 Dues & Subscriptions 754 689 564 800 800 1,100 Gas/Oil/Mileage/Carwash 360 0 0 400 400 400 Uniforms 0 267 288 800 400 800 $2,055 $3,542 $1,761 $3,800 $2,600 $4,100 Contrac - Contractual Services Software Licensing/Renewals 241,440 444,441 455,314 523,130 520,000 585,000 Contractual Services 15,579 52,263 29,115 70,500 35,000 60,000 $257,019 $496,704 $484,429 $593,630 $555,000 $645,000 OTHER - Other Server/Network Supplies 58,663 74,698 54,827 78,500 65,000 78,500 Computers 25,767 39,558 39,155 40,000 40,000 40,000 $84,430 $114,256 $93,982 $118,500 $105,000 $118,500 Total: 08 - IT Program $718,191 $1,045,936 $1,076,051 $1,285,630 $1,239,170 $1,552,545 Total: OTHER - Other Total: Contractual Services Division: 08 - IT Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Total: UTIL - Utilities Total: Supplies & Commodities DRAFT 1/5/2023 Page 7 47 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget General Fund Administration/Finance Detail 2023-2024 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 0 291,981 291,810 298,000 309,000 320,000 Salaries - Part Time 0 26,878 25,971 33,000 25,000 30,000 Salaries-Overtime 0 0 0 1,000 0 1,000 $0 $318,859 $317,781 $332,000 $334,000 $351,000 BEN - Benefits FICA 0 20,013 18,952 21,000 20,710 21,760 Medicare 0 4,605 4,538 4,900 4,850 5,090 IMRF 0 35,706 34,019 37,000 36,750 38,600 Employee Insurance 0 60,370 65,032 68,000 70,100 74,000 Deferred Comp. Contrib.0 9,389 9,496 11,000 10,000 11,000 Travel/Training 0 554 226 3,000 1,000 3,000 $0 $130,637 $132,263 $144,900 $143,410 $153,450 UTIL - Utilities Telephone/Internet 0 491 515 1,000 500 1,000 Cellular Phones 0 1,208 764 700 1,000 1,000 $0 $1,699 $1,279 $1,700 $1,500 $2,000 SUPP - Supplies and Commodities Office Supplies/Postage 0 5,632 6,600 10,000 6,500 10,000 Dues & Subscriptions 0 10,506 11,667 11,000 11,000 12,000 Gas/Oil/Mileage/Carwash 0 836 1,135 1,000 1,800 2,200 Uniforms/Clothing 0 634 598 600 600 600 $0 $17,608 $20,000 $22,600 $19,900 $24,800 Contrac - Contractual Services Maintenance Contracts/Lease 0 2,016 2,931 3,000 3,000 3,000 Vehicle Maintenance 0 784 3,731 3,000 2,000 3,000 Legal Fees 0 20,298 20,312 15,000 15,000 15,000 $0 $23,098 $26,974 $21,000 $20,000 $21,000 Total: Legal Services $0 $491,901 $498,297 $522,200 $518,810 $552,250 Transfer to Tort Immunity 0 0 0 300,000 300,000 0 Transfer to Capital 2,008,012 3,121,257 6,002,811 1,000,000 1,000,000 0 $2,008,012 $3,121,257 $6,002,811 $1,300,000 $1,300,000 $0 Total: Administration/Finance $9,118,204 $11,818,181 $15,374,261 $11,432,330 $10,485,580 $9,944,970 Total: Contractual Services Transfers Total: Transfers Division: 09 - Legal Services Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities DRAFT 1/5/2023 Page 8 48 FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2024 Proposed Budget Unit: 09 - Community Development Salaries and Wages 347,822 352,345 342,605 374,830 439,000 464,000 Benefits 154,115 145,197 150,066 158,020 197,500 176,530 Utilities 4,146 4,024 2,373 2,473 5,000 5,000 Supplies and Commodities 26,728 9,540 8,419 14,187 17,750 20,750 Contractual Services 61,036 47,455 100,063 39,400 183,500 193,500 $593,847 $558,561 $603,526 $588,910 $842,750 $859,780 Division: 20 - Planning Program Total: 20 - Planning Program General Fund Planning Division Summary 2023-2024 Fiscal Year Budget Classification Fund: 01 - General Fund Expenditures $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2024 Proposed Budget Planning Division Expense History Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages DRAFT 1/5/2023 Page 9 49 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 349,443 338,140 369,103 430,000 355,000 455,000 Salaries-Overtime 172 0 177 2,000 300 2,000 Salaries-Commissioner 2,730 4,465 5,550 7,000 6,000 7,000 $352,345 $342,605 $374,830 $439,000 $361,300 $464,000 FICA 20,988 21,781 22,860 27,500 22,500 28,765 Medicare 4,909 5,094 5,346 6,500 5,300 6,725 IMRF 34,288 38,774 39,109 48,500 39,000 51,040 Employee Insurance 74,752 75,575 80,653 96,000 87,000 70,000 Deferred Comp. Contribution 5,554 6,597 5,663 8,000 6,500 9,000 Travel/Training 3,856 1,245 3,427 10,000 4,000 10,000 IL Unemployment Insurance 850 1,000 962 1,000 1,000 1,000 $145,197 $150,066 $158,020 $197,500 $165,300 $176,530 Telephone/Internet 3,165 1,341 1,541 3,000 1,500 3,000 Cellular Phones 859 1,032 932 2,000 1,500 2,000 $4,024 $2,373 $2,473 $5,000 $3,000 $5,000 SUPP - Supplies and Commodities Office Supplies/Postage 4,866 3,795 9,310 12,000 10,000 12,000 Dues & Subscriptions 4,434 4,587 4,837 5,000 4,600 8,000 Gas/Oil/Mileage/Carwash 240 37 40 750 200 750 $9,540 $8,419 $14,187 $17,750 $14,800 $20,750 Maintenance Contracts/Lease 1,949 1,820 1,878 2,500 2,000 2,500 Vehicle Maintenance 0 0 0 1,000 0 1,000 Legal Notices 13,382 10,514 9,335 10,000 10,000 10,000 Legal Fees 2,184 2,026 2,250 5,000 1,800 5,000 Marketing and Promotions 0 0 0 0 0 5,000 Special Projects and Programs 12,217 62,528 0 135,000 80,000 135,000 Contractual Services 4,048 4,387 10,401 15,000 15,000 15,000 Engineering Fees 13,675 18,788 15,536 15,000 18,000 20,000 $47,455 $100,063 $39,400 $183,500 $126,800 $193,500 $558,561 $603,526 $588,910 $842,750 $671,200 $859,780 Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities SAL - Salaries and Wages General Fund Planning Division Detail 2023-2024 Fiscal Year Budget Fund: 01 - General Fund Expenditures DRAFT 1/5/2023 Page 10 50 FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2024 Proposed Budget Unit: 09 - Community Development Salaries and Wages 645,504 665,429 669,669 681,665 688,000 848,000 Benefits 296,055 304,758 313,503 308,428 345,500 337,230 Utilities 4,621 4,795 4,499 4,344 5,500 5,500 Supplies and Commodities 7,489 10,638 9,430 10,223 15,500 15,500 Contractual Services 10,496 5,953 5,782 32,044 19,000 19,000 $964,165 $991,573 $1,002,883 $1,036,704 $1,073,500 $1,225,230 Division: 21 - Building & Code Compliance Program Total Building Program General Fund Building & Code Compliance Summary 2023-2024 Fiscal Year Budget Classification Fund: 01 - General Fund Expenditures $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 FY 2019 Actual FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2024 Proposed Budget Building Division Expense History Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages DRAFT 1/5/2023 Page 11 51 Description FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Adopted Budget FY 2023 Estimated Amount FY 2024 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 664,788 669,669 679,395 685,000 730,500 845,000 Salaries-Overtime 641 0 2,270 3,000 0 3,000 $665,429 $669,669 $681,665 $688,000 $730,500 $848,000 FICA 39,806 41,796 40,832 43,000 45,290 51,770 Medicare 9,310 9,775 9,549 10,000 9,800 12,110 IMRF 65,930 75,590 71,294 76,000 71,000 91,850 Employee Insurance 170,385 164,902 168,199 185,000 178,000 150,000 Deferred Comp. Contribution 11,931 16,397 10,015 15,000 15,000 15,000 Travel/Training 5,845 3,543 6,843 15,000 8,000 15,000 IL Unemployment Insurance 1,551 1,500 1,696 1,500 1,500 1,500 $304,758 $313,503 $308,428 $345,500 $328,590 $337,230 Telephone/Internet 1,031 449 514 1,000 600 1,000 Cellular Phones 3,764 4,050 3,830 4,500 4,000 4,500 $4,795 $4,499 $4,344 $5,500 $4,600 $5,500 Office Supplies/Postage 8,213 8,192 8,107 10,000 9,000 10,000 Dues & Subscriptions 935 340 546 3,000 1,000 3,000 Gas/Oil/Mileage/Carwash 547 0 0 1,000 500 1,000 Uniforms/Clothing 943 898 1,570 1,500 1,000 1,500 $10,638 $9,430 $10,223 $15,500 $11,500 $15,500 Recording Fees 1,847 2,612 2,501 3,000 3,000 3,000 Vehicle Maintenance 0 0 0 1,000 0 1,000 Contractual Services 4,106 3,170 29,543 15,000 30,000 15,000 $5,953 $5,782 $32,044 $19,000 $33,000 $19,000 $991,573 $1,002,883 $1,036,704 $1,073,500 $1,108,190 $1,225,230 SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 21 - Building Program Total: Utilities General Fund Building & Code Compliance Division Detail 2023-2024 Fiscal Year Budget Fund: 01 - General Fund Expenditures Division: 21 - Building Program SAL - Salaries and Wages Total: SAL - Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities DRAFT 1/5/2023 Page 12 52