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Home My Public Portal AboutTBM 2016-01-20FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, January 20, 2016 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Pro -Tem Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger, Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Assistant Town Manager Bektur Sakiev Others: See attached list 1. Regular Meeting: Roll Call Mayor Pro Tem Vandernail called the meeting to order at 6:02 p.m. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding the Fraser US Highway 40 Improvement Project and to include TM Durbin, TA McGowan and TE Gagnon an DePlata. Trustee Soles moved, and Trustee Taylor seconded the motion to enter executive session. Motion carried: 6-0. Enter: 6:03 p.m. Exit: 7:10p.m. Attornev's Ooinion Reauired by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Sessi n, which was not recorded, constituted a privileged attorney-client communicatio . Rod McGowan, Town Attorney Trustee Miller moved, and Trustee Taylor seconded the motion to exit executive session. Motion carried: 6-0. 3. Approval of Agenda: CI 61 161 7 Page 2 of 4 Trustee Waldow moved, and Trustee Miller seconded the motion to approve the Agenda as amended: • 7c moved to 7a. • 4b&c moved to discussion items. Motion carried: 6-0. Consent Agenda: a) Minutes — January 6, 2016 Trustee Taylor moved, and Trustee Waldow seconded the motion to approve the consent agenda. Motion carried: 6-0. Open Forum: a) Clark Lipscomb addressed the Board regarding affordable housing, as a follow- up to the discussion held at the January 6th meeting. b) Gary Redfield spoke regarding affordable housing and Cornerstone. C) Sam Brewer, spoke regarding tap fees. Public Hearings: Discussion and Possible Action Regarding: a) Fraser US Highway 40 Improvement Project TM Durbin addressed the need to close out the US Highway 40 Improvement Project. A Resolution authorizing the Town Manager to close out the project was provided. Trustee Soles moved, and Trustee Taylor seconded the motion to approve Resolution 2016-01-04. Motion carried: 4-2. Vandernail — Aye Mather - Nay Miller — Aye Soles - Aye Taylor — Aye Waldow — Nay TA McGowan left the meeting. b) Energy Sustainability Presentation ATM Sakiev outlined the project for the Board and introduced Allison Schwabe and Aaron Skroch of McKinstry who outlined the project for the Board. Matthew Robinson from Colorado Energy Office briefed the Board on the State's support role for the Town. C) Resolution 2016-01-03 Safeway Frontage Road Underdrain & Resurfacing Project A section of town roadway accessing the Safeway grocery store and The Fraser Market Place, also known as the Safeway frontage/secondary access road, has failed and staff Page 3 of 4 is seeking approval to initiate bidding and contracting for work to address the problem. Staff recommends approval of Resolution 2016-01-03. The Board requested the option of removing the drain pan be included in the bid. Herb Meyring and Clark Lipscomb gave public comment. Trustee Soles moved, and Trustee Miller seconded the motion to approve Resolution 2016-01-03 Safeway Frontage Road Underdrain & Resurfacing Project. Motion carried: 6-0. d) Resolution 2016-01-02 Elk Creek Filing 1 Extension Request Resolution 2015-07-03 approving the Final Plan and Final Plat for Elk Creek at Grand Park Filing No. 1 and Filing No. 2 provided 120 days for execution of all documents, that time has expired and the applicant is requesting an additional 60 days to complete execution of all documents. Staff recommends approval of Resolution 2016-01-02 approving said extension. Clark Lipscomb spoke on behalf of Grand Park. Trustee Soles moved, and Trustee Taylor seconded the motion to approve Resolution 2016-01-02 Elk Creek Filing 1 Extension Request. Motion carried: 4-2. Vandernail — Aye Mather - Nay Miller — Aye Soles - Aye Taylor — Aye Waldow — Nay e) Resolution 2016-01-01 Grand Park Exemption Plat Extension Request Resolution 2015-11-04 approving the exemption plat for Grand Park Drive provided 30 days for execution of all documents, that time has expired and the applicant is requesting an additional 60 days to complete execution of all documents. Staff recommends approval of Resolution 2016-01-01 approving said extension. Trustee Soles moved, and Trustee Miller seconded the motion to approve Resolution 2015-01-01 Grand Park Exemption Plat Extension Request. Motion carried: 4-2. Vandernail — Aye Miller — Aye Taylor — Aye 8. Other Business: Mather - Nay Soles - Aye Waldow — Nay Trustee Mather — requested a timeline for the 2016 projects. Sewer project status. Trustee Miller moved, and,Tfustee Soles seconded the motion to adjourn. Motion carried: 6-0. Meeting OF 9:40 p.m. -i SEAL &A CWJI C<ORAg( TOWN BOARD REGULAR MEETING REGISTRATION SHEET January 20, 2016 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY 3 �s w a 3c) 8ri 0 - �� -� l� �� NAJ n0j5()LtI