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Home My Public Portal About20040114 - Minutes - Board of Directors (BOD) Regional Open, ffiSpace MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-01 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS January 14, 2004 MINUTES SPECIAL MEETING i L ROLL CALL Vice President Mary Davey called the meeting to order at 6:30 p.m. Members Present: Jed Cyr, Mary Davey, Larry Hassett,Deane Little(arrived at 6:43 p.m.), Ken Nitz, and Pete Siemens(arrived at 6:35 p.m.). Members Absent: Nonette Hanko i Staff Present: Craig Britton, Sue Schectman, Cathy Woodbury, Mike Williams, and Rudy Jurgensen II. CLOSED SESSION i M. Davey stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Item 1. The Board recessed to Closed Session at 6:30 p.m. and the Closed Session commenced at 6:35 p.m. The Board concluded the Closed Session at 7:32 p.m. REGULAR MEETING M. M. Davey called the Regular Meeting to order at 7:35 p.m. She announced that the Board had discussed Closed Session Agenda Item 1 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Sally Thielfoldt and John Maciel 1 I IV. ORAL COMMUNICATIONS—There were none. � I � I V. ADOPTION OF AGENDA III 30 Distel Circle Los Altos, CA 9402 2-1404 Phone: 6.50 091-1 200 Fax: 050-091-0485 - E-mail: mrosdir,ohenspace.org Wei)site:www.op(,nsl)ace.or} tau.fr l w 01tc,hn':Pete Slemon�,Mary C. Davey, let Cvr, Deane Little,N'onette I-Ianko,Larry I Ia,sett,Kenneth C. Nitz - C,enera!At,rnwger:I C'rmg Witt(m Meeting 04-01 Page 2 Motion: K. Nitz moved that the Board adopt the agenda. J. Cyr seconded and the motion passed 6 to 0. VI. ADOPTION OF CONSENT CALENDAR K. Nitz removed Agenda Item 6,Authorization to Amend Agreement with LFR,Inc. for up to An Additional$20,700 over the Previous$62,054 Amount Authorized to Provide Geotechnical and Civil Enizineering Services to PLepare Plans and Spggifications for Two Trail Bridges in Conjunction with the Pulgas Ridge Public Access Improvement PEpiect,for a Total Sum Not to Exceed$82,754. Staff answered questions regarding claims as follows: 6975 (eucalyptus trees next to Sausal Pond); 6987 (related to Christmas party); 6991 (Ricky Dam is Horseshoe Lake); 6998 (computer supplies); 7002 (should be Pulgas Ridge); 7007 (accounts payable clerk); 7039 (patrol vehicles); and 7006 (new trailhead prototype signs). Motion: J. Cyr moved that the Board adopt the Consent Calendar, including minutes of the October 22, 2003 Special and Regular Meetings; and the November 12, 2003 Special and Regular Meetings; Agenda Item 5, Ap proval of Preliminary Use and Management Plan for Kurtzhal "Redwood Park"Pro pegy Addition to Purisima Creek Redwoods Open Space Preserve,Agenda Item 7,Confinn the Calling of a Special Meeting o the Board of Directors for January 21,2004 Beginning at 7:00 12.m.;and Revised Claims 04-01. K. Nitz seconded the motion. The motion passed 6 to 0. VIEL BOARD BUSINESS A. Agenda Item No. I —Elect Board Officers for the 2004 Calendar Year—(,Report R- 04-01). S. Thielfoldt reviewed election procedures and distributed ballot packets. Motion: M. Davey called for nominations for President. D. Little nominated M. Davey and L. Hassett seconded the nomination. J. Cyr moved that nominations be closed. P. Siemens seconded the motion. The motion passed 6 to 0. Following balloting, S. Thielfoldt announced that six ballots had been cast for M. Davey. M. Davey thanked the Board for electing her. M. Davey called for nominations for Vice President. K. Nitz nominated L. Hassett. D. Little seconded the nomination. J. Cyr moved that nominations be closed. P. Siemens seconded the motion. The motion passed 6 to 0. Following balloting, S. Thielfoldt announced that six ballots had been cast for L. Hassett. L. Hassett thanked the Board for their confidence. Meeting 04-01 Page 3 M. Davey called for nominations for Treasurer. M. Davey nominated J. Cyr. P. Siemens seconded the nomination. K. Nitz moved that nominations be closed. J. Cyr seconded the motion. The motion passed 6 to 0. Following balloting, S: Thielfoldt announced that six ballots had been cast for J. Cyr. M. Davey called for nominations for Secretary. J. Cyr nominated P. Siemens. D. Little seconded the nomination. J. Cyr moved that nominations be closed. K. Nitz seconded the motion. The motion passed 6 to 0. Following balloting, S. Thielfoldt announced that six ballots had been cast for P. Siemens. B. Agenda Item No. 2-Renewal of Investment Authority until January 15,2005 and Approval of the District's Annual Statement of Investment Policy—(Report R-04-0a. C. Britton stated that this item was one that the Board acted on each year at this time. Motion: K. Nitz moved that the Board adopt Resolution No. 04-01, Resolution of the Board of Directors of the Midpeninsula Regional Open Space Adopting a Statement of Investment Policy and Authorizing the Controller to Invest Surplus Funds Allowed by Government Code. J. Cyr seconded the motion. The motion passed 6 to 0. i S. Schectman talked about the change in the guidelines. C. Agenda Item No. 3-A—Approval fAgreement for Legislative Consulting Services for � 2004 with Public Policy Advocates in Sacramento—(Report R-04-03). C. Britton noted that Mr. Heim had charged the same rate for 15 years and added that his services had been extremely valuable to the District. Motion: K. Nitz moved that the Board authorize the General Manager to execute the Consulting Services Agreement with Public Policy Advocates for legislative consulting services in Sacramento. J. Cyr seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 4-Appointment of Administration and Budget Committee for 2004: The President of the Board of Directors Appoints the Administration and Budget Committee Members for the 2004 Calendar Year With Board Consent—(R�ort R-04- 04 . M. Davey announced that J. Cyr as Treasurer,L. Hassett, and K. Nitz were her recommendations for appointment to the Administration and Budget Committee for 2004. She asked that the Board confirm those appointments. Meeting 04-01 Page 4 Motion: K. Nitz moved that the Board consent to the new President of the Board of Directors' appointments of the Administration and Budget Committee members for the 2004 calendar year. P. Siemens seconded the motion. The motion passed 6 to 0. D. Agenda Item No. 6- Authorization to Amend Agreement with LFR, Inc. for up to An Additional $20,700 over the Previous $62,054 Amount Authorized to Provide Geotechnical and Civil Engineering Services to Prepare Plans and Specifications for Two Trail Bridges in Conjunction with the Pulgas Ridge Public Access Improvement Project, for a Total Sum Not to Exceed $82,754—(Report R-04-07 . K. Nitz asked if this would postpone anything in the current plans. C. Woodbury said they would move forward with this immediately. She hoped they would be able to start building the staging area by early summer. She was not sure about the bridges. M. Williams added that the District is working with the City and County of San Francisco on the 7,000 sq. ft. of land that needs to be acquired. C. Woodbury said that a biologist had looked at the area and everything is in place except for the design and engineering of the bridges. They are looking at alternates and do not yet know the cost of the bridges. She said this is a new part of the work. The two bridges had been added due to slope and the fact that trails are next to a stream. She said there is one bridge at Pulgas now. Motion: K. Nitz moved that the Board authorize the General Manager to execute an amendment to the consultant services agreement with LFR, Inc. of Emeryville for up to an additional $20,700 over the $62,054 previously authorized amount to provide geotechnical and civil engineering services to prepare plans and specifications for two trail bridges in conjunction with the Pulgas Ridge Public Access Improvement Project, for a total sum not to exceed $82,754. J. Cyr seconded the motion. The motion passed 6 to 0. VIIL INFORMATIONAL REPORTS K. Nitz pointed out an article in Coast Views magazine about Skyline Ridge and the District's educational program. D. Little: 1. He talked to Greg Betts from Palo Alto Open Space and Parks about a USDA program to investigate rust fungus as a means of eradicating star thistle. He said apparently it works well. He hoped to work with staff to investigate this further. 2. He described an incident on Black Mountain trail where he had met a rude, uncooperative cyclist. J. Maciel said staff would follow up. I, Meeting 04-01 Page 5 P. Siemens had gone by the site where brick buildings had collapsed in Paso Robles in the recent earthquake. He would like to see Picchetti reinforced. C. Britton said that an architect is working on the seismic upgrade there. J. Cyr: 1. He made a District presentation to Leadership Cupertino and appreciated staff assistance. He said the presentation was well received. 2. He said he had hiked Black Mountain Trail recently and was impressed that the trails were in good shape in spite of recent rain. L. Hassett: 1. He said he would be on a trip to Costa Rica from February 23 to March 16. 2. He had held a Christmas party at his house which was well attended by members of the South Skyline Association. 3. Jim Warren sent him an email criticizing the District on many issues. He had a lengthy telephone conversation with Mr. Warren and thought things had been clarified. M. Davey: 1. She attended the presentation by the Coastal Open Space Alliance. That group supports District annexation of the coastal area. 2. A tribute to Byron Sher upon his retirement is scheduled. 3. She said she would deliver the Board's gifts to N. Hanko the next day. 4. She handed out a list of proposed appointments to standing committees for this year. C. Britton: 1. State budget—he read Peter Detweiler's comments on ERAF 3. 2. He thought it would be an excellent idea if all Board Members could attend Byron Sher's tribute. 3. The San Jose State of the City presentation is scheduled for January 28. 4. Joint Venture Silicon Valley will be releasing the Silicon Valley Index on February 23. 5. San Mateo County Transportation Authority will host a workshop on January 24. 6. He said the second most violated ordinance is dogs off leash. He passed out copies of a proposed sign for Board Members' information. 7. January 28 is the groundbreaking for De Anza College's green building. 8. The Acquisition and Property Management Committee meeting is scheduled for Friday. 9. He said they had overlooked notifying the neighbors about the Smit's gift to the District. They were sending a letter to those neighbors. D. Little suggested the wording for the last item on the off leash dogs sign might be i 8g g g g 8 1 h r r changed to say"leashes protect you access. S. Schectman: 1. D. Simmons will be attending the January 21 Special meeting. 2. The Santa Clara County Open Space Authority prevailed at the Superior Court level regarding their open space assessment district. The plaintiffs have appealed. The District has been asked to submit an amicus letter or amicus brief. J. Maciel: 1. January 3 and 4 they found a lost person at Purisima. Staff did a great job. Board Members asked him to congratulate staff. 2. The Saratoga Gap residence was broken into and a number of things were stolen, including a vehicle. They have recovered almost everything. 3. C. Roessler has been working with San Mateo County weed group and other groups. They have found a large patch of slender false brome at Meeting 04-01 Page 6 Thornewood. She is working with the groups to identify and eradicate it. It is non-native and very invasive. He had a sample of the weed. C. Woodbury announced that S. Sommer had a baby boy. IX. ADJOURNMENT At 8.47 p.m., the meeting was adjourned. Roberta Wolfe Recording Secretary i i i i i i i i i i i i