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HomeMy Public PortalAboutHousing Authority -- 2008-05-15 MinutesBREWSTER HOUSING AUTHORITY REGULAR BOARD MEETING THURSDAY, MAY 15, 2008 CALL TO ORDER: Chairman Robert Hooper convened the regular meeting of the Brewster Housing Authority's Board of Commissioners at 5:43 PM in the Community Room of 11 Frederick Court, Brewster, MA. PRESENT: Robert Hooper, Mary Haynes, Brian Harrison & Dion Dugan ABSENT: Brian Harrison & William Reyburn ALSO PRESENT: Jackalyn J. Courchesne APPROVAL OF AGENDA: A motion to approve the agenda was made by Mary Haynes, seconded by Dion Dugan and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 21, 2008: A motion to approve the minutes of the Regular Meeting of February 21, 2008 was made by Mary Haynes, seconded by Dion Dugan and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 20y2008: A motion to approve the minutes of the Regular Meeting of March 20, 2008 was made by Mary Haynes, seconded by Dion Dugan and voted unanimously. CITIZEN PARTICIPATION: None CHAIRMAN'S REPORT: A. Mr. Hooper reported that Ms. Courchesne, Alice Oberdorf and Tom Hackenson appeared before the Historical Committee again on April 7 and again the decision was postponed until their next meeting on April 28t". One committee member will only accept all wood shingles, some others want part vinyl and part wood. On April 16t" the committee met here at Frederick Court to do a walk around to make suggestions as to how they would like to see this go. Mr. Sumner and Mr. Erhart also attended. John Halvorson of the HDC said that he would like to see the 2 gable ends facing the street remain wooden shingles, the 2 building juts shingled and the entry ways shingled. Tom Hackenson and Alan Champagne were both angry by the requests of the HDC and both recommended that the project be stopped and the funding suspended. Minutes of May 15, 2008 Page 2 of 3 CHAIRMAN'S REPORT: (continued) After talking to others in the Construction Unit and legal counsel, Alan said that it was Ms. Courchesne's call and she decided fio go to the next HDC meeting to see if they would accept the compromise. On April 28th they made their presentation again before the HDC and the compromise was accepted and passed us. B. Regarding the Paving Project, Ms. Courchesne spoke to Project Manager John Grady who said that they have some surplus funds and asked if there was any other need for paving at Frederick Court. Ms. Courchesne suggested that they pave the 200 foot roadway of Brewster Road that ends at Alden Dr. The town did a temporary surface job to appease the Fire Chief when we were trying to get Wells Court open. DHCD agreed and now the engineers also need the specs on the gate so that they can be included in the plans. Ms. Courchesne put a call into Dion to see if he had any specs done. Ms. Courchesne also reminded Alan Champagne that it would be too hard on the seniors to have the two projects going at once and she really did not like the idea of a lot of construction trucks on the new paving so we probably will do the paving after the windows and siding. C. Mr. Hooper asked Mr. Dugan for an update on the Brewster Road gate. Mr. Dugan said that he had not had a chance because of the election but would have something for the next meeting. D. Mr. Hooper stated that the March & April financials are in the packets for the commissioners to review. EXECUTIVE DIRECTOR'S REPORT: A. Ms. Courchesne reported that she made a unit offer for the remaining 1 bedroom at Frederick Court. As of May 1, 2008 two more units will be vacant with one tenant going to Florida and the other tenant deceased. One unit is another 2"d floor and the other is a handicap accessible unit. She has prospects for the second floor. B. The State Auditors have finished their audit and we did well except for the turn around time for vacancies. They explained that many authorities are having trouble with turnover but they will write it up with hopes that we can get help with maintenance and tenant selection. They stated that otherwise we are a very sound operation. CORRESPONDENCE: Correspondence listing is made a part of these minutes. Minutes of May 15, 2008 Page 3 of 3 OLD BUSINESS: A. Regarding the development name for the Latham Project, Ms. Courchesne asked the commissioners to finalize the names for the development. She corrected the idea that there were 3 buildings, when really there are only 2 buildings to name. Dion Dugan made a motion to name one building the Dorothea Dugan House and the other the Marjorie Burling House. This was seconded by Mary Haynes and voted unanimously. B. Town meeting approved the CPC funding of $50,000 for pre- developmentfor the Latham Project and now Laura Shufelt will draw up a Scope of Services for the CPC so that we can get started. NEW BUSINESS: A. Regarding the MHP/DHCD Planning Grant, Ms. Courchesne spoke with Rita Farrell of MHP about our 5.8 acres for development. Ms. Farrell said that they were about to close the application period for the 2"d round of funding. She suggested that we put in our application for their consideration. So Ms. Courchesne spoke to Mr. Hooper and filled out the short application and mailed it off to MHP. This grant would be for up to $50,000.00. They have a list of approved consultants and would therefore avoid the necessity of putting out an RFP. That consultant also has access to engineers, architects etc which would mean that we would not have to follow 30B. Ms. Courchesne went to the workshop on the 10th and listened to the presentation and then met with Sue Connelly of MHP and Leslie Bos of DHCD. Sue Connelly did a quick site visit and seemed interested in our application. BILLS: Dion Dugan made a motion to approve the bills and sign the checks for the 05/12/08 thru 05/15/08 warrant as presented; Mary Haynes seconded the motion which passed unanimously. EXECUTIVE SESSION: There was no Executive Session. ADJOURNMENT: Mary Haynes made a motion to adjourn the meeting; Dion Dugan seconded the motion which was voted unanimously. The meeting was adjourned by roll call vote at 6:11 p.m. 1~U S0.