HomeMy Public PortalAboutHousing Authority -- 2008-06-19 MinutesBREWSTER HOUSING AUTHORITY
REGULAR BOARD MEETING
THURSDAY, JUNE 19, 2008
CALL TO ORDER:
Chairman Robert Hooper convened the regular meeting of the Brewster Housing
Authority's Board of Commissioners at 5:40 PM in the Community Room of 11
Frederick Court, Brewster, MA.
PRESENT: Robert Hooper Mary Haynes, Brian Harrison
ABSENT: William Reyburn & Dion Dugan
ALSO PRESENT: Jackalyn J. Courchesne
APPROVAL OF AGENDA: A motion to approve the agenda was made by Brian
Harrison, seconded by Mary Haynes and voted unanimously.
APPROVAL OF MINUTES OF REGULAR MEETING OF MAY 15. 2008:
A motion to table the approval of the minutes of the Regular Meeting of May 15,
2008 due to lack of commissioners present at that meeting was made by Brian
Harrison, seconded by Mary Haynes and voted unanimously.
CITIZEN PARTICIPATION: None
CHAIRMAN'S REPORT:
A. Mr. Hooper reported that Akro Associates submitted the complete
bid package to DHCD after the approval by the Historic Committee.
All documents were reviewed by David Cann, DHCD Architect. Last
Friday Ms. Oberdorf received some questions for clarification of the
documents and Ms. Oberdorf has just responded. They were simple
items that should not hold up the process. The following is Akro's
timeline to start the process: insertion ad in the Central Register July 2,
on site inspection, July 16 at 10:00 am, filed sub-bids (roofing) July 23,
and General Bids due July 30th at 2:00 pm. Since Ms. Courchesne will be on
vacation from July 4th through the 15th, the bid drawings will be sent
out of Akro's office.
B. Regarding the Paving Project, we are in a holding pattern until we are
nearly finished with the windows and siding. Friends of Brewster Elders
have decided not to buy the shed for us. Ms. Courchesne spoke to
Alan Champagne and Tom Hackenson and they will fund the shed with
some of the paving project monies.
Minutes of June19, 2008 Page 2 of 3
CHAIRMAN'S REPORT: (continued)
C. In the absence of Mr. Dugan and information on the progress of the gate
drawings, Mr. Harrison moved that the previous drawing be approve after
they have been shown to and commented on by Phil Lindquist, Architect.
Mary Haynes seconded the motion and it was voted unanimously.
D. Mr. Hooper asked the commissioners to fill out the Director's Evaluation
that was placed in their packets and return them before the next meeting.
He will summarize the results and discuss them next month. They should
also prepare to discuss and vote on a new contract.
EXECUTIVE DIRECTOR'S REPORT:
A. Ms. Courchesne reported that we still have 2 three bedrooms to rehab and
fill at Huckleberry Lane. At Frederick Court the other 1 bedroom upstairs
unit has been filled. We still have the senior accessible unit vacant
because the relatives have not removed the belongings. Apparently
there are some estate matters being worked out between the heirs but Ms.
Courchesne has notified the heirs that the estate still has to pay back rent.
CORRESPONDENCE: Correspondence listing is made a part of these minutes.
OLD BUSINESS:
A. On the Latham Project, Ms. Courchesne reported that Laura Shufelt has
finished the Scope of Services for the $50,000.00 and submitted it to the
CPC. The CPC is still worried about back up funding and Laura has said
that she will submit an application for CEDAC funds once we have reached
the $30,000.00 mark with CPC funding. She has already laid the ground work
for the CEDAC Funding and sees no major obstacles.
NEW BUSINESS
A. Ms. Courchesne met with Rita Farrell of MHP, Leslie Bos of DHCD and their
consultants who will be working on the new project. Ms. Courchesne
explained that she felt that the real need in Brewster was for units geared
to smaller families and people in the 45 to 60 age brackets who have fallen
between the cracks of subsidized housing. At first they felt that that was
not the type of family housing that this grant was earmarked for and were
looking more towards 2 and 3 bedroom family units. Ms. Courchesne
discussed the problems she had with filling such units. She and the
consultants met with Jillian Douglas who gave them copies of the
Draft Housing Plan and pointed out the data to the consultants that
backed up the 1 and 2 bedroom theory. The consultant called this
Tuesday and said that they are going ahead with the feasibility study
keeping in mind the type of units we want to build. In your packets
is a letter awarding us up to $12,500 for this study.
Minutes of June19, 2008 Page 3of 3
NEW BUSINESS (continued):
B. On the original deed from the town there is a stipulation that the 8.8
acres are to be used for elderly housing. MHP wants the Authority to
investigate whether or not that will be a hindrance to the prospective
development of the remaining 5+ acres. Ms. Courchesne asked the
commissioners permission to spend funds on attorneys' fees to determine
if this restriction can be removed and how. We will hopefully be going to
Town Counsel for this. This should determine whether or not we have to place
an article on the Fall Town Meeting Warrant. Mary Haynes made a motion
to approve legal expenditures up to $500.00 to clarify the deed restriction,
Brian Harrison seconded the motion which was voted unanimously.
BILLS: Mary Haynes made a motion to approve the bills and sign the checks for
the 06/19/08 thru 06/27/08 warrant as presented; Brian Harrison seconded the
motion which passed unanimously.
EXECUTIVE SESSION: There was no Executive Session.
ADJOURNMENT: Brian Harrison made a motion to adjourn the meeting; Mary
Haynes seconded the motion which was voted unanimously. The meeting was
adjourned by roll call vote at 6:05 p.m.
suJ~rfiitted;
~:r~irchesne
Ex-Officio
BREWSTER HOUSING AUTHORITY
11 FREDERICK CT., BREWSTER, MA 02631
TEL. 508-896-9800 FAX 508-896-4050
- EXTRACT from the Brewster Housing Authority Regular Meeting Minutes
Meeting held on June 16, 2005
AMENDMENT TO CONTRACT FOR STATE-AIDED PUBLIC CAPITAL
IMPROVEMENT PROGRAM, BETWEEN BREWSTER HOUSING
AUTHORITY AND THE COMMONWEALTH OF MASSACHUSETTS FOR
WORK PLAN 1003, PROJECT #041008
~~
I, the undersigned, the duly appointed Secretary Ex Officio of the Brewster Housing
Authority, do hereby certify that this extract from the Minutes of the meeting
identified above is a true and correct copy of the original Minutes of said Meeting
on file and of record insofar as said original Minutes relate to the matters set forth
in this extract, that each member present and voting was a duly elected or appointed
member of the Brewster Housing Authority Board of Commissioners, and that
notice of such meeting was duly called in accordance with MGL Chapter 39, Section
23B (Open Meeting Law).
CALL TO ORDER AND ATTENDANCE
The August Regular Meeting of the Brewster Housing Authority's Board of
Commissioners was convened at 6:00 PM. Present by roll call vote were Chairman,
Robert Hooper, Vice-Chairman, Mary Haynes,TreasurerWilliam Reyburn and Secretary,
Brian Harrison. Also present, Jackalyn Courchesne, Executive Director.
ABSENT: Assistant Treasurer, Dion Dugan.
CHAIRMAN'S REPORT:
A.) Mr. Hooper and the board reviewed the documents for the Amendment #1 to the
Contract for State Aided Public Capital Improvement between the Commonwealth of
Massachusetts and Brewster Housing Authority for Work Plan 1003, Project No.
041008. Mr. Hooper stated that the original grant was for $303,600.00, the
amended award is for $690,000.00 for a net change of $386,400.00. After some
discussion, Mr. Hooper asked for a board vote. Brian Harrison then moved that the
foregoing Amendment #1 for Work Plan # 1003, Project # 041008 be approved as
introduced and read, which motion was seconded by William Reyburn, and upon roll call
the "Ayes" and "Nays" were as follows: 4 Ayes 0 Nays. Mr. Hooper then declared
said motion carried and said Amendment #1 is approved. A copy of this resolution is
made a part of this extract.
I, Jackalyn J: urchesne, ~rti _ ~abQ~e excerpt is a true record of the stated
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