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HomeMy Public PortalAboutHousing Authority -- 2008-07-17 MinutesBREWSTER HOUSING AUTHORITY REGULAR BOARD MEETING THURSDAY, JULY 17, 2008 CALL TO ORDER: Chairman Robert Hooper convened the regular meeting of the Brewster Housing Authority's Board of Commissioners at 5:39 PM in the Community Room of 11 Frederick Court, Brewster, MA. PRESENT: Robert Hooper, Brian Harrison & Dion Dugan ABSENT: Mary Haynes & William Reyburn ALSO PRESENT: Jackalyn J. Courchesne APPROVAL OF AGENDA: A motion to approve the agenda was made by Brian Harrison, seconded by Dion Dugan and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF MAY 15, 2008: A motion to approve the minutes of the Regular Meeting of MAY 15, 2008 was made by Brian Harrison seconded by Dion Dugan and voted unanimously. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 19, 2008: A motion to table the approval of the minutes of the Regular Meeting of June 19, 2008 due to lack of commissioners present at that meeting was made by Brian Harrison, seconded by Dion Dugan and voted unanimously. CITIZEN PARTICIPATION: None CHAIRMAN'S REPORT: A. Mr. Hooper reported that at least 4 contractors have picked up the bid documents for the siding and roofing. On July 16th,2 of the contractors showed up for the contractor walk through with the architect. Hopefully we will get some good bids. B. The paving is basically at a stand still until we are into the roofing and siding. C. Ms. Courchesne brought the plans for the gate to Phil Lindquist the architect and he felt the plans were fine. He would have like the posts anchored deeper but the utilities are in the way. D. Mr. Reyburn has decided not to sit on the CPC for the Housing Authority and the town has asked us to name a new delegate. Mr Dugan will attend a meeting to see if he wants to sit on that committee. E. Mr. Hooper asked for the ED Evaluations to be handed in and he will look at them and report the results next meeting. They will also review the discuss the contract. Minutes of July 17, 2008 Page 2 of 3 CHAIRMAN'S REPORT: (continued) F. The months crept up on Ms. Courchesne and she forgot the annual meeting and elections so we will have them next month. We will also discuss the Director's contract. G. Mr. Hooper stated that the May financials are in the packets for the commissioners to review. EXECUTIVE DIRECTOR'S REPORT: A. Ms. Courchesne reported that all senior units are now filled except the handicap unit. The family is still stalling taking out the furniture. Our next step is to get in touch with the estate attorney. We finally had the Sheriff's detail come in to rehab one of the 2 remaining 3 bedrooms at Huckleberry. One of the units will soon be rented but there is a problem with the other unit. The court execution period ran out and we have to reapply to the court to take over the unit. B. The State Auditors draft audit has just been received for comment and there are copies in your packets. Ms. Courchesne will make her comments and return them to the auditor's office. Basically we have corrected items in the previous audit and have reduced our vacancy turn over time. However, we still need to do much better with the vacancies and are working on that. They stated that otherwise we are a very sound operation. CORRESPONDENCE: Correspondence listing is made a part of these minutes. OLD BUSINESS: A. Regarding the Latham Project, Ms. Courchesne was notified by our consultant Laura Shufelt that an RFS (Request for Services) for a designer will be placed in the newspaper next week. B. The consultant for the DHCD/MHP Planning Grant called to say that Bob Fitzgerald has been hired as the engineer to study the land and the project. Ms. Courchesne has also contacted Attorney Sharon Marchbanks at Zisson & Veara to study the deed restriction on the 8.8 acre parcel and to advise us on how to proceed. They are charging us the town rate which is substantially less than their normal rate. NEW BUSINESS: None Minutes of July 17, 2008 Page 3 of 3 BILLS: Brian Harrison made a motion to approve the bills and sign the checks for the 07/01/08 thru 07/25/08 warrant as presented, Dion Dugan seconded the motion which passed unanimously. EXECUTIVE SESSION: There was no Executive Session. ADJOURNMENT: Brian Harrison made a motion to adjourn the meeting; Dion Dugan seconded the motion which was voted unanimously. The meeting was adjourned by roll call vote at 6:00 p.m. ~~~ ~' ~' bZ 1JU <s~.