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MI�DPENIN�SULA REGIONAL OPEN SPACE DISTRICT
Meeting 04-04
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Wednesday, February 11, 2004
MINUTES
SPECIAL MEETING
I. ROLL CALL -- President Mary Davey called the meeting to order at 6:35 p.m.
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Deane Little (arrived 6:45
p.m.), Ken Nitz, Pete Siemens (arrived 6:39 p.m.), and Mary Davey
Members Absent: None
Staff Present: Craig Britton, Sue Schectman, Rudy Jurgensen, Cathy Woodbury,
Sally Thielfoldt, Mike Williams
II. CLOSED SESSION
At 6:35 p.m., M. Davey stated that the Board would adjourn to Closed Session to discuss
Closed Session Agenda Items I and 2.
The Board recessed to Closed Session at 6:35 p.m., and the Closed Session commenced at
6:35 p.m. The Board concluded the Closed Session at 7:27 p.m.
REGULAR MEETING
M. Davey called the Regular Meeting to order at 7:30 p.m. She announced that the Board
had discussed Closed Session Agenda Items I and 2 in Closed Session and that no reportable
actions had taken place.
Additional Staff Present: none
Ill. ORAL COMMUNICATIONS
Susan Gold, from the Portola Trails and Paths Committee, spoke on behalf of Dick Anderson
who had been diagnosed with a serious illness. Mr. Anderson has an abiding interest in the
mid level trail at Windy Hill. She asked the District to arrange for him to spend time with
trail planners and walk with trail designers. This would give him a chance to contribute at the
beginning of the process.
330 Distel Circle - Los Altos, CA 94022-1404 * Phone: 650-691-1200
Fax:650-691-0485 o E-mail:mrosd@openspace.org * Web site:www.openspace.org
Board of Directors: Pete Siemens,Mary C.Davey,Jed Cyr, Deane Little, Nonette Hanko,Larry Hassett,Kenneth C. Nitz o General Manager:L.Craig Britton
Meeting 04-04 Page 2
IV. ADOPTION OF AGENDA
Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens seconded and the
motion passed 7 to 0.
V. INTRODUCTION
C. Britton announced the appointment of S. Thielfoldt as Assistant General Manager. S.
Thielfoldt talked about earlier hikes at Rancho and Picchetti. She said she is so proud of staff
and the highly committed Board. She felt honored to be able to contribute.
C. Britton talked about the dynamic application process, noting that there were three finalists.
He talked about why he had arrived at the decision and on division of duties for the position.
VI. ADOPTION OF CONSENT CALENDAR
L. Hassett and J. Cyr removed Agenda Item 4, Authorize the General Manager to Enter Into
a Four-Year Lease with Lanier Corporation for Two Copier Machines in an Amount Not to
Exceed $65,474.40.
J. Cyr asked about the Meadow trail mentioned in the draft response to a letter from James
and Sarah Fries. J. Maciel clarified the location of the trail. K. Nitz suggested putting in the
name of the preserve.
Staff answered questions regarding claims as follows: 7221 (container of unknown substance
was treated as a hazardous material).
Motion: J. Cyr moved that the Board adopt the Consent Calendar, including minutes of
the December 10, 2003 Special and Regular Meetings; the January 14, 2004
Special and Regular Meetings; and the draft response to a letter from James
and Sarah Fries, as amended; Agenda Item 2, Adopt Resolutions Designating
the District's Authorized Signatories for District General and Payroll Checking
Accounts with Mid-Peninsula Bank and Adopt Resolution Establishing
Financial Instrument Signatories for Santa Clara County Accounts; Adopt the
Attached Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Establishing Signatories for General Checking Account
(Mid-Peninsula Bank); Adopt the Attached Resolution of the Board of
Directors of the Midpeninsula Regional Open Space District Establishing
Signatories for Payroll Checking Account (Mid-Peninsula Bank); Adopt the
Attached Resolution of the Board of Directors Authorizing Telephone
Withdrawals, Deposits, and Wire Transfers (Mid-Peninsula Bank); Adopt the
Attached Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Establishing Financial Instrument Signatories for Santa
Clara County Accounts; Agenda Item 3, Authorization to Purchase Two
Meeting 04-04 Page 3
Patrol Vehicles at a Total Cost Not to Exceed $60,000; Authorize the General
Manager to Execute a Purchase Contract with the State Department of General
Services and Folsom Lake Ford for Two Patrol Vehicles at a Total Cost Not to
Exceed $60,000; Agenda Item 5, Approval of Adoption of Resolution to
Amend Section 1.81 of the District's Rules of Procedure Regarding Updating
the Titles of the Standing Committees of the Board.; and Revised Claims 04-
01. L. Hassett seconded the motion. The motion passed 7 to 0. N. Hanko
abstained on Claim#7230.
VIL BOARD BUSINESS
A. Agenda Item No. 1 — Proposed Acceptance of Gift of Peninsula Open Space Trust
Property (Fortner McKannay Property) as an Addition to the Mt. Umunhum Area of
Sierra Azul Open Space Preserve (Santa Clara County Assessors Parcel Numbers 562-
24-001, -005, -006, -010, -069 and 562-25-027, and -038• Determine that the
Recommended Actions are Categorically Exempt from the California Environmental
Quality Act (CEQA) As Set Out in this Report; Adopt the Attached Resolution
Authorizing Acceptance of the Gift of the 33.85-Acre Peninsula Open Space Trust
Property• Tentatively Adopt the Preliminary Use and Management Plan
Recommendations Contained in this Report and Naming the Property as an Addition
to Mt. Umunhum Area of Sierra Azul Open Space Preserve; Indicate Your Intention to
Withhold the Property from Dedication as Public Open Space at this Time — (Report
R-04-19).
M. Williams talked about the history of the project and showed slides of the area. He
said the studies had found no trace of mercury. The mining experts also checked the
records in Sacramento. He said there are fish in the creek, and silt has not been a
problem with the road.
Motion: K. Nitz moved that the Board determine that the recommended actions
are categorically exempt from the California Environmental Quality
Act (CEQA) as set out in the staff report; adopt Resolution No. 04-04,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Authorizing Acceptance of the Gift of the 33.85
Acre Peninsula Open Space Trust Property; tentatively adopt the
Preliminary Use and Management Plan recommendations contained in
the staff report and naming the property as an addition to Mt.
Umunhum Area of Sierra Azul Open Space Preserve; and indicate their
intention to withhold the property from dedication public open space at
this time. P. Siemens seconded the motion. The motion passed 7 to 0.
B. Agenda Item No. 4 - Authorize the General Manager to Enter Into a Four-Year Lease
with Lanier Corporation for Two Copier Machines in an Amount Not to Exceed
$65,474.40—(Report R-04-25).
Meeting 04-04 Page 4
L. Hassett had concerns regarding the cost and asked if they needed two machines of
that size. S. Thielfoldt said the use is extensive. C. Britton agreed that the volume of
use is tremendous, and said he thought it was amazing that they were getting more
features for less money.
L. Hassett said toner cartridges are a substantial cost.
J. Cyr said where he had worked there was a comparable number of staff. He talked
about his experience there. He asked that staff find out the cost per copy.
D. Little said he would like to know what cartridge costs are for Lanier and their
competitor.
Motion: K. Nitz moved that the Board authorize the General Manager to enter
into a four-year lease with the Lanier Corporation for two new copy
machines for the Administrative office. P. Siemens seconded the
motion.
Motion Withdrawn: K. Nitz and P. Siemens withdrew the motion.
Motion: K. Nitz moved that the item be continued to the meeting of February
25, with staff providing information on cost per copy and cartridge
costs. P. Siemens seconded the motion. The motion passed 7 to 0.
VIII. INFORMATIONAL REPORTS
J. Cyr: 1. He pointed out an article in the Rails to Trails magazine about the war on weeds.
He asked that it be passed along to C. Roessler. 2. He hiked Uvas Canyon and said the
waterfalls were magnificent.
L. Hassett talked about his contact with Dick Anderson and encouraged the District to see
what they can do to work with him as expressed by Susan Gold. He said Mr. Anderson has
had a huge impact on preserving the environment. C. Britton said the Mid-Level Trail is not
in the District's Use and Management Plan, but still will be sure to hike the trail area with Mr.
Anderson. 2. He attended the dinner tribute to Byron Sher.
M. Davey: 1. She talked about the Sher dinner. 2. She praised the staff work for LAFCo
presentations.
D. Little: 1. He said there is a riot of wildlife on the trails, including deer, bobcat, and
salamanders. 2. He followed up on his observation regarding grading practices on trails done
last spring. Star thistle seedlings are all along the Bella Vista trail. Grading work done later
in the firebreak does not have star thistle.
K. Nitz: 1. He talked about a 25x8 foot landslide at Pulgas. He said Tim Best looked at it
and asked if he knew about such landslides. 2. He referred to the memo about removal of
Meeting 04-04 Page 5
trees at Windy Hill. He said there are other smaller eucalyptus trees by Sausal Pond and
asked if they would be removed. J. Maciel said the scope of removal is for the deck only.
N. Hanko: 1. She enjoyed the Byron Sher event too. 2. John Lynch gave out a list of names
of those who had signed the petition in favor of the District. Staff will put that list in the
FYIs. 3. March 9 is the next LAFCo hearing.
C. Britton: 1. The FYIs included an announcement of the 101/84-corridor study; and a letter
to the Chair of the Sen. Local Government Committee regarding AB 1195. 2. The weed
workshop will be March 6. C. Roessler is one of the presenters. 3. The bond measure
closed, and the District received the money. 4. He had passed out a memo regarding hits on
the Web site. 5. He met with Lisa Killough, and she said Santa Clara County Parks
Commission has a new member, Kris Wong, who replaced Patti Ciesla. 6. District staff
offered to make a presentation to the Parks Department on the Coastal Protection Program.
Instead, they asked if staff can make a presentation on the ECDM plan. He will be following
up with them. 7. On April 17, there will be a Ridge Trail dedication on the County side of
Hicks Road. 9. April 24 is the dedication of a trail section on Rancho Canada del Oro. 10.
There will be a celebration at the bay tree at Rancho; a dedication of the Achistaca Trail
which will connect the Ridge Trail to the Skyline to the Sea Trail; and an open house at the
shop building when it is completed. 11. On the evening of the February 18, the District will
be on the Atherton City Council agenda asking for a resolution supporting the Coastal
Protection Program. 12. February 25 is the State of the District event. 13. He had been
asked to participate in a group looking at how to raise money to restore the Cargill salt ponds
in San Jose. They think the cost could be up to $1 billion. 14. He had met with Save the Bay
about how they will fund other projects along the Bay.
IX. ADJOURNMENT
At 8:34 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary