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HomeMy Public PortalAboutResolution 2020-39, Approving The Recommendations Of Search Committee Recruitent Of Full-Time Staff And Staff Support During ProcessRESOLUTION 2020-39 A RESOLUTION APPROVING THE RECOMMENDATIONS OF THE SEARCH COMMITTEE FOR RECRUITMENT OF FULL-TIME STAFF; AND FOR INTERMEDIATE STAFF SUPPORT DURING THE RECRUITMENT PROCESS WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, on March 10, 2020, the City Council of Riverdale passed Resolution 2020-25, engaging consultant Pat Callahan to assist the Council in the recruitment, vetting and selection of full-time employees to serve as the City's clerk/administrator and deputy clerk, and; WHEREAS, on April 14, 2020, the City Council of Riverdale amended the budget for services provided by Consultant Callahan to allow for the search of both positions to be done in the most expedient way possible, and; WHEREAS, the timeline for recruitment, screening, preliminary interviews, background checks, final interviews, extension of offers, negotiations for employment and finalization of employment agreements with prospective employees is expected to last through most of the month of June with start date(s) in after July 1, 2020, and; WHEREAS, candidates for these positions often request their identities not be disclosed by the consultant or members of the search committee involved with screening, interviewing and hiring candidates. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA. Section 1. In the interest of discretion and efficiency during the recruitment, search and selection process of City Staff during the period beginning in March 2020 and ending with the successful execution of employment agreements with individual staff members, members of the City Council, the Mayor and the Consultants involved in the process are prohibited from sharing the name or other identifying information about the candidates under consideration unless specifically granted permission to do so by the prospective employee in advance of the execution of their employment agreement. (con.) City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com Resolution 2020-39 A Resolution Approving the Recommendations of the Search Committee For Recruitment of Full -Time Staff; and for Intermediate Staff Support WHEREAS, the City of Riverdale's fiscal year runs from July to June, meaning that FY20 will end on June 30, 2020 and FY21 will begin on July 1, 2020, and; WHEREAS, the City Council would like the mayor to continue in his role as interim city manager for a period of time to last no longer than August 31, 2020, and while in that position he will continue to manage the City's staff and oversee the completion of projects authorized by the Council through its goal -setting process, the certification of the FY 21 budget and, on occasion, by specific resolutions considered and passed while in session at regular and special meetings of the City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA. Section 1. In the interest of discretion and efficiency during the recruitment, search and selection process of City Staff during the period beginning in March 2020 and ending with the successful execution of employment agreements with individual staff members, members of the City Council, the Mayor and the Consultants involved in the process are prohibited from sharing the name or other identifying information about the candidates under consideration unless specifically granted permission to do so by the prospective employee in advance of the execution of their employment agreement. Under this arrangement, it is understood that members of the City Council, the Mayor and the Consultant will not share the names, identities or any identifying facts about candidates under consideration with residents, colleagues, City staff, members of the media or on social media. Any requests for information about the City's search and selection process are to be directed to the Mayor. Furthermore, Section 2. The City Council requests the continued involvement of the Mayor in the day-to-day administration of the affairs of government including, but not limited to, the management of personnel, revision/reconstruction of policies, overseeing the execution of approved strategies, policies and projects and the development of long- range plans for financial security, economic growth and environmental stewardship for the City of Riverdale for a period of time not to extend beyond August 31, 2020. Section 3. The City Council requests the participation of the Mayor in the transition and training of City Staff hired through the recruitment and selection process initiated in March of 2020. Section 4. In recognition of services provided to -date and services to be provided between the date of this Resolution and the end of Fiscal Year 2020, the City Council agrees to pay the Mayor a consulting fee of $6,000 (six thousand dollars) by June 30, 2020. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com Resolution 2020-39 A Resolution Approving the Recommendations of the Search Committee For Recruitment of Full -Time Staff; and for Intermediate Staff Support Under this arrangement, it is understood that members of the City Council, the Mayor and the Consultant will not share the names, identities or any identifying facts about candidates under consideration with residents, colleagues, City staff, members of the media or on social media. Any requests for information about the City's search and selection process are to be directed to the Mayor. Amended, passed and approved this 12th day of May 2020. APPROVED Michael Bawden, Mayor ATTEST Uni Maryances Blevins, Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com 3 ORGANIZATION OF CITY GOVERNMENT, §372.13 than population head counts, except as required by the Constitution and the laws of the United States. 8. By ordinance, the council shall prescribe the compensation of the mayor, council members, and other elected city officers, but a change in the compensation of the mayor does not become effective during the term in which the change is adopted, and the council shall not adopt an ordinance changing the compensation of the mayor, council members, or other elected officers during the months of November and December in the year of a regular city election. A change in the compensation of council members becomes effective for all council members at the beginning of the term of the council members elected at the election next following the change in compensation. Except as provided in section 362.5, an elected city officer is not entitled to receive any other compensation for any other city office or city employment during that officer's tenure in office, but may be reimbursed for actual expenses incurred. However, if the mayor pro tem performs the duties of the mayor during the mayor's absence or disability for a continuous period of fifteen days or more, the mayor pro tern may be paid for that period the compensation determined by the council, based upon the mayor pro tem's performance of the mayor's duties and upon the compensation of the mayor. 9. A council member, during the term for which that member is elected, is not eligible for appointment to any city office if the office has been created or the compensation of the office has been increased during the term for which that member is elected. A person who resigns from an elective office is not eligible for appointment to the same office during the time for which that person was elected if during that time, the compensation of the office has been increased. 10. A council member, during the term for which that member is elected, is not precluded from holding the office of chief of the volunteer fire department or from serving the volunteer fire department in any other position or capacity. A person holding the office of chief of such a volunteer fire department at the time of the person's election to the city council may continue to hold the office of chief of the fire department during the city council term for which that person was elected. 11. a. Council members shall be elected according to the council representation plans under sections 372.4 and 372.5. However, the council representation plan may be changed, by petition and election, to one of those described in this subsection. Upon receipt of a petition meeting the requirements of section 362.4, requesting a change to a council representation plan, the council shall submit the question at a special election. If a majority of the persons voting at the special election approves the changed plan, it becomes effective at the beginning of the term following the next regular city election. If a majority does not approve the changed plan, the council shall not submit another proposal to change a plan to the voters within the next two years. b. Eligible electors of a city may petition for one of the following council representation plans: (1) Election at large without ward residence requirements for the members. (2) Election at large but with equal -population ward residence requirements for the members. (3) Election from single -member, equal -population wards, in which the electors of each ward shall elect one member who must reside in that ward. (4) Election of a specified number of members at large and a specified number of members from single -member, equal -population wards. 1. [R60, §1081, 1093; C73, §511, 522; C97, §668; S13, §668; C24, 27, 31, 35, 39, §5663; C46, 50, §363.36; C54, 58, 62, 66, 71, 73, §368A.1(2); C75, 77, 79, 81, §372.13(1)] 2. [R60, §1101; C73, §514, 524; C97, §668; S13, §668; C24, 27, 31, 35, 39, §5663; C46, 50, §363.36; C54, 58, 62, 66, 71, 73, §368A.1(8); C75, 77, 79, 81, §372.13(2); 81 Acts, ch 34, §46] 3. [R60, §1082, 1093; C73, §512, 522; C97, §651, 659, 940; S13, §651; SS15, §1056-a26, 1056-b18; C24, 27, 31, 35, 39, §5633, 5640, 5663, 6528, 6651, 6703; C46, 50, §363.11, 363.19, 363.36, 416.52, 419.37, 420.13; C54, 58, 62, 66, 71, 73, §368A.1(1), 368A.3; C75, 77, 79, 81, §372.13(3)] 4. [R60, §1086, 1093, 1095, 1098, 1103, 1105, 1134; C73, §493, 515, 522, 524, 528, 532, 534; C97, §651, 657, 668, 676; S13, §651, 657, 668, 1056-a27, 1056-a28; SS15, §1056-a26, 1056-b14, Sun Nov 24 23:03:29 2019 Iowa Code 2020, Section 372.13 (14, 1) 1 DEFINITIONS AND MISCELLANEOUS PROVISIONS, §362.5 362.5 Interest in public contract prohibited - exceptions. 1. When used in this section, "contract" means any claim, account, or demand against or agreement with a city, express or implied. 2. A city officer or employee shall not have an interest, direct or indirect, in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officer's or employee's city. A contract entered into in violation of this section is void. 3. The provisions of this section do not apply to: a. The payment of lawful compensation of a city officer or employee holding more than one city office or position, the holding of which is not incompatible with another public office or is not prohibited by law. b. The designation of a bank or trust company as a depository, paying agent, or for investment of funds. c. An employee of a bank or trust company, who serves as treasurer of a city. d. Contracts made by a city, upon competitive bid in writing, publicly invited and opened. e. Contracts in which a city officer or employee has an interest solely by reason of employment, or a stock interest of the kind described in paragraph "i", or both, if the contracts are made by competitive bid in writing, publicly invited and opened, or if the remuneration of employment will not be directly affected as a result of the contract and the duties of employment do not directly involve the procurement or preparation of any part of the contract. The competitive bid qualification of this paragraph does not apply to a contract for professional services not customarily awarded by competitive bid. f The designation of an official newspaper. g. A contract in which a city officer or employee has an interest if the contract was made before the time the officer or employee was elected or appointed, but the contract may not be renewed. h. Contracts with volunteer fire fighters or civil defense volunteers. i. A contract with a corporation in which a city officer or employee has an interest by reason of stockholdings when less than five percent of the outstanding stock of the corporation is owned or controlled directly or indirectly by the officer or employee or the spouse or immediate family of such officer or employee. j. Contracts not otherwise permitted by this section, for the purchase of goods or services by a city which benefit a city officer or employee, if the purchases benefiting that officer or employee do not exceed a cumulative total purchase price of six thousand dollars in a fiscal year. h. Franchise agreements between a city and a utility and contracts entered into by a city for the provision of essential city utility services. 1. A contract that is a bond, note, or other obligation of the city and the contract is not acquired directly from the city, but is acquired in a transaction with a third party who may or may not be the original underwriter, purchaser, or obligee of the contract. [R60, §1122; C73, §490; C97, §943; S13, §668, 879-q, 1056-a31; C24, 27, 31, 35, 39, §5673, 6534, 6710; C46, 50, §363.47, 416.58, 420.20; C54, 58, 62, 66, 71, 73, §368A.22; C75, 77, 79, 81, §362.5] 84 Acts, ch 1228, §1, 2; 87 Acts, ch 203, §1, 2; 88 Acts, ch 1246, §2, 3; 90 Acts, ch 1209, §5, 6; 91 Acts, ch 60, § 1, 2; 92 Acts, ch 1036, §1; 2003 Acts, ch 36, §4, 5; 2010 Acts, ch 1061, §148; 2019 Acts, ch 74, §3, 4 Referred to in §37213 Subsection 3, paragraph j amended Subsection 3, paragraph k stricken and former paragraphs 1 and m redesignated as k and I Sun Nov 24 23:02:58 2019 Iowa Code 2020, Section 362.5 (14, 2)