HomeMy Public PortalAbout20040324 - Minutes - Board of Directors (BOD) i
SpaceRegional Open
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
(A 1.IBRA f '0 k"l.AWi , t?f- 01'F`w ',PA(. I PlPi,I §t0.-i"I It)N
Meeting 04-0$
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
March 24, 2004
MINUTES
SPECIAL MEETING
I. ROLL CALL
Mary Davey called the meeting to order at 6:00 p.m.
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Pete Siemens, and
Mary Davey, Deane Little (arrived at 6:35 p.m.), Ken Nitz (arrived at 6:01 p.m.)
Members Absent: None
Staff Present: Craig Britton, Sue Schectman, Cathy Woodbury, Tom
Fischer and Mike Williams
II. CLOSED SESSION
M. Davey stated that the Board would adjourn to Closed Session to discuss
Closed Session Agenda Item 1, 2 and 3.
The Board recessed to Closed Session at 6:00 p.m. and the Closed Session
commenced at 6:00 p.m. The Board concluded the Closed Session at 7:25 p.m.
REGULAR MEETING
III. M. Davey called the Regular Meeting to order at 7:31 p.m. She announced that
the Board had discussed Closed Session Agenda Items 1, 2 and 3 and that no
reportable actions had taken place.
Additional Staff Present: Sally Thielfoldt, Rudy Jurgensen, Michelle
Jesperson, Gordon Baillie, Mike Newburn
IV. ORAL COMMUNICATIONS—There were none.
Tao Distel Circle 6so6 112oo info@openspace.org BOARD OF DIRECTORS, Pete Siemens,Mary Davey,Jed Cyr, GENERAL MANAGER:
Los autos CA 94022.140 g 650-691-04 5 fax www.open5pace,org Deane Little,Nonette Hanko,Larry Hossett,Kenneth C.Nitz L.Craig Britton
o
Meeting 04-08 Page 2
V. ADOPTION OF AGENDA
Motion: K. Nitz moved that the Board adopt the agenda. J. Cyr seconded
and the motion passed 7 to 0.
Vt. INTRODUCTION
Jim Cimino introduced Human Resources Assistant Sonya Babcock.
V11. ADOPTION OF CONSENT CALENDAR
L. Hassett removed Agenda Item 3, Authorization to Extend Contracts with
Design Concepts for Graphic Design Services, Shoreline Printing for Printing
Services, and Western Press and Mail for Mailing Services for Fiscal Year 2004-
2005-, Authorize the General Manager to Extend the Contract for Graphic Design
Services with Design Concepts for an Amount Not to Exceed $42,000; to Extend
the Contract for Printing Services with Shoreline Printing for an Amount Not to
Exceed $109,125; and to Extend the Contract for Mailing Services with Western
Press and Mail for an Amount Not to Exceed $34,230 for Fiscal Year 2004-2005.
Staff answered questions regarding Claim #7467, Driver Alliant Insurance, for
crime insurance (employee theft); and Claim #7460, Palo Alto Legal Service,
stating that it was for review of the ranger operations manual.
Motion: P. Siemens moved that the Board adopt the Consent Calendar,
including Agenda Item 4, Approve Annual Claims List, Including
Debt Service Payments for the 2004-2005 Fiscal Yearl and
Revised Claims 04-06. K. Nitz seconded the motion. The motion
passed 7 to 0.
VIII. SPECIAL ORDER OF THE DAY
N. Hanko referred to the letter regarding Palo Alto honoring Enid Pearson for her
work and asked for the Board's passage of the resolution before them.
Motion: N. Hanko moved that the Board adopt Resolution No. 04-09,
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Supporting the Honoring of Enid Pearson. L.
Hassett seconded the motion.
Discussion: K. Nitz asked where Arastradero's name came from. C. Britton
said perhaps it was a land grant. N. Hanko said Acterra is now
supporting Palo Alto's proposal. M. Davey said this would be a
justifiable honor.
Vote: The motion passed 7 to 0.
Meeting 04-08 Page 3
IX. BOARD BUSINESS
A. Agenda Item No. I —Adopt the Action Plan For the Implementation of
Midpeninsula Regional Open Space District's Basic Policy for Fiscal Year 2004-
2005 —(Report R-04-39).
C. Britton reported that the action plan that was presented at the last
meeting went back to the Budget Committee who reviewed the changes
made by the Board. He asked each manager to review those changes.
Real Property Department - C. Britton reported that the only change under
Property Management was the addition of Item 7 on Page 7 of the report
regarding the chestnut orchard. L. Hassett said he thought it was
important for the parking issue along Skyline, that if we are unable to find
a tenant to do this, we need to have the gate open and need a ranger
present. He added that there had been no attention given to the orchard in
25 years. It might be that it is at or near the end of its productive cycle.
He would like to know if there is any maintenance that can or should be
done to those trees. C. Britton said they will work with Operations.
Planning Department — C. Woodbury noted the changes. L. Hassett said
Thornewood is not in the planning program, and his concern was that it
gets put off another year. The residents along this preserve have been
extremely progressive in trying to work with the District. He wants Staff
to be seen as working hand-in-hand with the residents to resolve all the
issues. C. Britton said he met with town officials to bring them up to date
on the project. He is writing them a letter. He met with C. Woodbury.
They have the possibility of a consultant that will help them. After the
Board gives them the go-ahead on what they need to do legally, the plan is
to have meetings to gather information, and then get started. It will
probably come under the unanticipated projects.
Operations Department — G. Baillie presented the report. D. Little
suggested changing Key Project 5 to read, "Remove at least 99% of
existing plants . . . ."
Public Affairs Department — R. Jurgensen reviewed the report. C. Britton
said the volunteer handbook should be changed back to VIP.
Administration Department stated that there were no changes requested.
Legal Program — S. Schectman said changes had been made to conform to
the list of programs and remove names of property owners associated with
potential actions or projects.
Meeting 04-08 Page 4
Motion: J. Cyr moved that the Board adopt the 2004-2005 Action
Plan for the Implementation of the Basic Policy of the
Midpeninsula Regional Open Space District. K. Nitz
seconded the motion. The motion passed 7 to 0.
B. Agenda Item No. 2a - Approval of Fiscal Year 2004-2005 Budge
Recommendations• Approve the Proposed Fiscal Year 2004-2005 Budget
as Presented in Agenda Item lb. and Adopt the Administration and Budget
Committee Recommendations Contained in This Report—(Report R-04-
42).
J. Cyr emphasized that the process is getting more and more clear. He
highlighted that the growth of resource management over the last several
years will be highlighted later. He thought it was significant that it was
not just the one position they chose to fund, but many other things are
being done for Resource Management. He talked about how the
committee reached the staff facility growth guideline.
C. Agenda Item No. 2b - Adoption of Budget for Fiscal Year 2004-2005;
Approve a Three-Point Salary Adjustment for the Represented, Office,
Supervisory and Management Staff• Approve the Addition of the
Maintenance and Resource Supervisor to the Classification and
Compensation Plan and the Hirina, of Two New Positions in this Job
Classification• Adopt the Attached Resolution Approving the Budget for
Fiscal Year 2004-2005 and the Amendment to the Classification and
Compensation Plan Reflecting the Three-Point Salary Adjustments—
(Report R-04-4 1).
C. Britton reviewed the recommendations. S. Thielfoldt provided a recap
of the budget noting the key points. C. Britton talked about the changes in
resource management.
J. Cyr said he had observed continual improvement in planning ahead.
D. Little said it seems like what we are doing is spending more money
than we thought we were spending. He discussed the District' program
for invasives and the difficulties in dealing with invasives. He wanted
Staff to focus on the program making a difference.
P. Siemens said he thought Staff had a new outlook on resource
management since he came on the Board. He would like Staff to get
involved with universities.
L. Hassett said they had been talking about the good neighbor policy. He
said if they asked the neighbors what a good neighbor policy is, the roots
of what it really is are in the resource management plan.
Meeting 04-08 Page 5
Motion: P. Siemens moved that the Board approve the proposed
fiscal year 2004-2005 budget as presented in the staff
report. Adopt the Administration and Budget Committee
recommendations as follows: Approve the proposed fiscal
year 2004-2005 budget including salary and benefit
increases; approve the hiring of two additional
Maintenance and Resource Supervisors; adopt the revised
Staff Facilities guidelines; adopt the revised "Duties and
Responsibilities — Administration and Budget Committee";
direct the ad hoc Board Appointee Evaluation Committee
to evaluate and review salary for the General Manager,
Controller, and Legal Counsel after the state budget is
adopted; direct the Committee to review the fiscal year
2003-2004 actual versus projected expenditures after
completion of the audit. Midway through the fiscal year,
review the fiscal year 2004-2005 Budget and expenditure
status, and meet with the Controller for a review of the
District's financial status; direct the Committee to review
the consultant report on health and retiree benefits that will
be undertaken during this fiscal year. Approve a three-point
salary adjustment for the represented, office, supervisory,
and management staff. Approve the addition of the
Maintenance and Resource Supervisor to the Classification
and Compensation Plan and the hiring of two new positions
in this job classification. Adopt Resolution No. 04-10,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Adopting Budget for Fiscal
Year 2004-2005. L. Hassett seconded the motion.
Discussion: K. Nitz said that the District needs to tell people what they
are doing.
Vote: The motion passed 7 to 0.
D. Agenda Item No. 3 - Authorization to Extend Contracts with Design
Concepts for Graphic Design Services, Shoreline Printing for Printing
Services. and Western Press and Mail for Mailing Services for Fiscal Year
2004-2005; Authorize the General Manager to Extend the Contract for
Graphic Design Services with Design Concepts for an Amount Not to
Exceed $42,000•, to Extend the Contract for Printing Services with
Shoreline Printing for an Amount Not to Exceed $109,125-, and to Extend
the Contract for Mailing Services with Western Press and Mail for an
Amount Not to Exceed $34,230 for Fiscal Year 2004-2005 —(Report R-
04-38).
Meeting 04-08 Page 6
L. Hassett asked if this would come back to the Board if the numbers go
up dramatically. C. Britton said it would have to come back if it exceeded
the amount stated. It will come back next year in any event.
Motion: K. Nitz moved that the Board authorize the General
Manager to extend the contract for graphic design services
with Design Concepts for an amount not to exceed
$42,000; to extend the contract for printing services with
Shoreline Printing for an amount not to exceed $109,125;
and to extend the contract for mailing services with
Western Press and Mail for an amount not to exceed
$34,230 for fiscal year 2004-2005. P. Siemens seconded
the motion. The motion passed 7 to 0.
IX. INFORMATIONAL REPORTS
L. Hassett talked about the national park and trails systems in Costa Rica.
M. Davey: 1. Last night, the Menlo Park city council requested that the
resolution of support for the Coastside Protection Program be agendized for their
April meeting. 2. She had the invitation to the bay tree celebration on April 27.
3. She talked about the LAFCo hearing in San Mateo County, N. Hanko, K.
Nitz, and staff members were there. March 30 is the next hearing.
D. Little informed the Board that the Use and Management Committee will be
meeting on April 2 with researchers from Stanford and Jasper Ridge and other
groups. They hope to come up with a pilot program aiming at improved resource
management practices.
K. Nitz: 1. He talked about the paper wasted in printing the press clippings. 2.
He commented on items in the February ranger report. M. Newbum answered
questions regarding the February 1, February 5, and February 11 incidents. K.
Nitz had questions about encroachments. C. Britton said they are working with
Hicks stables on a land exchange. 3. The four eucalyptus trees in front of Sausal
Pond are gone. He asked them to remove the sawdust because it would leach the
oils into the pond. 4. R. Zatkin told him some regulatory agencies did not receive
the information packet regarding El Corte de Madera. C. Britton said Mr. Zatkin
had been attempting to act on behalf of the District in setting up meetings. He
thought Staff would get it back on track.
C. Britton: 1. The FYIs contained a memo about the closing of the Puette
transaction. 2. The District's book is scheduled for release in September. There
will be close to a $41,000 cost. 3. Last year the District got a $30,000 gift from
the Quinton Hancock Fund. The Fund has now given them $10,000 for securing
clean up at Mt. Umunhum. 4. He talked about the article, "The Second Million
Acres", in the Coast and Oceans magazine. 5. Navy and NASA met with staff.
Meeting 04-08 Page 7
6. He took Duane Bay on a District tour. 7. On March 16, the San Mateo
County Board of Supervisors met and approved the fire agreement. 8. R.
Jurgensen and he attended the Assembly Local Government Committee meeting
in Sacramento at which they approved AB 1195. It is on the roster for the
Assembly Floor. 9. The FYIs contained the Deer Hollow Farm newsletter that
featured the new farm worker.
S. Schectman: 1. She is exploring whether they can get pro bono legal
assistance. Wilson Sonsini agreed to take on two projects. 2. She distributed
some themes staff had developed for Board Members to consider for their
testimony in the LAFCo hearings. 3. There was a signature gathering campaign
in Pacifica. She had a photo of the sign they used to successfully defeat a petition
drive.
S. Thielfoldt: 1. The Enid Pearson resolution needed all Board Members'
signatures. 2. She announced that L. Zadek is leaving to take a position with the
San Francisco Symphony. Ruth Harari-Kremer is leaving as well. There will be
a going away party on March 31. 3. Board Members needed to file campaign
report forms. 4. Staff members made a presentation at the King's Mountain
meeting that she attended.
X. ADJOURNMENT
At 8:50 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary