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HomeMy Public PortalAboutWWMSC Minutes 2003-11-20 WMSC ASTEWATER ANAGEMENT TEERING OMMITTEE Minutes of November 20, 2003 Members Present: Augusta McKusick (Board of Health); Robert Rich(Board of Water Commissioners); John Hinckley (Board of Selectmen); Judith Bruce (Conservation Commission); Sims McGrath (Planning Board). Also Present:Absent: George Meservey; John Hodgkinson; Ann Hodgkinson. Carl Hevert (FinCom). The meeting convened at 10:00 a.m. APPROVAL OF MINUTES: MOTION: Sims McGrathJudith Bruce Motion by , seconded by to reconsider the minutes of September 25, 2003 for a procedural error. Carl Hevert is not a voting member and could not have made the motion to approve the minutes of August 7, 2003. VOTE: 5-0-0 The vote passed unanimously. MOTION: Sims McGrathJudith Bruce Motion by , seconded by to approve the minutes of August 7, 2003. VOTE: 5-0-0 The vote passed unanimously. MOTION: John HinckleySims McGrath Motion by , seconded by to approve the minutes of September 25, 2003 as amended. VOTE: 5-0-0 The vote passed unanimously. MOTION: Sims McGrathJudith Bruce Motion by , seconded by to approve the minutes of October 16, 2003. VOTE: 5-0-0 The vote passed unanimously. FINAL REVIEW OF THE SMALL FLOWS REQUEST FOR PROPOSAL (RFP) The committee discussed various changes to the Small Flows Draft RFP. The committee reviewed comments from Claire Barker (DEP) and Christine Gault (Waquoit Bay). Gussie McKusick expressed a thank you for the record to Claire Barker and Christine Gault for their comments. MOTION: Judith BruceSims McGrath Motion by , seconded by to adopt the Request for Proposal (RFP) as amended in this meeting. VOTE: 5-0-0 The vote passed unanimously. REVIEW SAMPLING STATIONS FOR 2004 Meservey explained the new water sampling stations to be tested in the summer of 2004. 25% of the sampling stations have been dropped for 2004. This program will be taken over by the Water Quality Task Force. Wastewater Management Steering Committee Minutes – November 20, 2003 Page 1 Meservey met with Sheila Vanderhoef and she agreed to request $5,000.000 to be (Eastham Town Administrator) placed in the Eastham budget for the water sampling in the Nauset Estuary in FY ’04. UPDATE ON TRI-TOWN STUDY APPLICATION An RFP was submitted for a feasibility study of capacity and any upgrading needed at the Tri-town facility. The County has earmarked excess revenue for wastewater management planning in the various Cape towns. The Tri-town project has been approved in th4e first round of reviews and will now proceed to the next step. Money for this project will become available in early ’04. DISCUSS USE OF FY ’05 FUNDING Meservey stated that in the Capital Plan there is $125,000 slated for Wastewater for FY ‘05, FY ‘06 & FY ‘07. In FY ’05 there are two financial commitments that will defer funds from some of the phase 2 work: (1) The expansion of the bay-wide water quality model for Pleasant Bay. It is structured as $24,000.00 from each of FY ’05 and FY ’06 for the Pleasant Bay work. The other towns have signed on and committed the funds. (2) The sampling for FY ‘04 is $30,000. Remaining funds will be used for the beginning of Phase 2. Meservey stated that he is looking into the need for a consultant for this work. McKusick commented that she had concerns that the proposed $125,000 request was going to need an “override” vote. The perception of budgetary overrides is that these are unusual and unplanned expenses, requiring a larger voting majority and a voted approval at the ballot box. Financing wastewater planning should be part of the overall budget, not a special item. Why is this necessary when it has been part of the capital plan for years? We will seek clarification on this matter. REPORT FROM CITIZEN’S ADVISORY COMMMITTEE John Hodgkinson is the new Chairman of the Citizen's Advisory Committee. There is a new slate of officers. They met on Monday, November 17, 2003. The committee has reduced from 23 to 10. Hodgkinson stated that they are very motivated people. They are in self-education mode right now. At the next meeting they plan to study the Draft Task 1 report from the County WIC. TASK 1 REPORT McKusick stated that the County has hired a consultant for evaluating wastewater issues on Cape Cod. There are two primary tasks that are going to be the deliverables. The first includes a list of 21 tasks that need to be dealt with to make wastewater management a reality on Cape Cod. The second task includes taking the 21 items and creating position papers on all the issues. The second phase will be available in January. The meeting adjourned at 11:15 a.m. The next meeting will be held on December 4, 2003 at 10:00 a.m. Respectfully submitted, Karen C. Sharpless Recording Secretary Wastewater Management Steering Committee Minutes – November 20, 2003 Page 2