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Home My Public Portal About20040526 - Minutes - Board of Directors (BOD) i Regional Open ,,'-,, ice MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 04-12 SPECIAL AND REGULAR MEETINGS BOARD OF DIRECTORS Wednesday, May 26, 2004 MINUTES SPECIAL MEETING I. ROLL CALL Vice President, Larry Hassett called the meeting to order at 6:45 p.m. Members Present: Jed Cyr, Deane Little, Larry Hassett and Ken Nitz Members Absent: Mary Davey,Nonette Hanko and Pete Siemens Staff Present: Craig Britton, Sue Schectman, Sally Thielfoldt, Cathy Woodbury, John Maciel, Del Woods, Mike Williams II. CLOSED SESSION I L. Hassett stated that the Board would adjourn to Closed Session to discuss Closed Session Agenda Items 1 an d 2. The Board recessed to Closed Session at 6:46 p.m. and the Closed Session commenced at 6:46 p.m. The Board concluded the Closed Session at 7:28 p.m. REGULAR MEETING III. L. Hassett called the Regular Meeting to order at 7:30 p.m. He announced that the Board had discussed Closed Session Agenda Items 1 and 2 in Closed Session and that no reportable actions had taken place. Additional Staff Present: Gordon Baillie, Michelle Jesperson, Rudy Jurgensen IV. INTRODUCTION C. Britton introduced the new Office Manager/Sr. Administrative Assistant to the Administrative Department, Margaret Reimche. 330 Distel Circle • I os Altos, CA 94022-1404 • Phone:650-691-1200 Fax: 65t) 691-0485 • E-mail: rnrosdrtol)ensl)a(e.org • Wei)site:www,ol)erisl)a(e.org �sx.w' ( FAE sr 13Emid of Pete siemens,Mary C Davey, led Cyr,Deane Little, Nonette I lanko,Larry Fia,,vett,Kenneth C. Nitz • General A1.rnw,r o:l Craig 13rittim Meeting 04-12 Page 2 V. ORAL COMMUNICATIONS—There were none. V1. ADOPTION OF AGENDA C. Britton asked that Agenda Item 2 be moved to the floor. Motion: J. Cyr moved that the Board adopt the agenda. K. Nitz seconded and the motion passed 4 to 0. VII. ADOPTION OF CONSENT CALENDAR K. Nitz commented on Revised Claims No. 11098, Computer Servers & Monitors and thought this was approved for a lower amount. He questioned Revised Claims No. 11105. C. Britton stated that that amount represents the design work at Pulgas Ridge. He also questioned Claims No.10977, Computer Monitor for $710.00. Motion: K. Nitz moved that the Board adopt the Consent Calendar, including minutes of February 11, 2004 Special and Regular Meetings and February 25, 2004 Special and Regular Meetings, Agenda Item 6, Cancel the June 9, 2004 Regular Meeting of the Board of Directors; Approve Cancellation of the June 9, 2004 Regular Meeting of the Board of Directors and Agenda Item 7, Approval of Notice of Completion of Contract for Removal of Lead-Based Paint and Repainting Four Buildings at Skyline Ridge Open Space Preserve• Authorize the General Manager to Execute Notice of Completion and Acceptance of Work for the Lead-Based Paint Stabilization and Painting of Existing Shop Building, Stable Building and Two Out Buildings at Skyline Field Office at Skyline Ridge Open Space Preserve; and Revised Claims 04-08. J. Cry seconded the motion. The motion passed 4 to 0. VIII. BOARD BUSINESS A. Agenda Item No. 2 —Agreement with Santa Clara County Fire Department to Conduct a Prescribed Bum on the Rancho de Guadalupe Area of Sierra Azul Open Space Preserve• Determine Recommended Actions are Categorically Exempt under CEQA• Authorize General Manager to Execute the Attached Permit to Enter for the Purpose of Allowing the Santa Clara County Fire Department to Conduct a Controlled Bum for Training Purposes, at the Rancho de Guadalupe Area of Sierra Azul Oven Space Preserve, and to Enter Other Areas as Specified for Related Training Not Involving Live Fire (Report 04-5 1). G. Baillie presented the staff report and introduced Santa Clara County Fire Captain, Thomas Turnell to answer any technical questions regarding the burn. J. Cyr indicated that he would like to attend. Meeting 04-12 Page 3 K. Nitz asked where the closest house was located. He asked if the fire could get out of control and if so, could it still be contained without going towards any homes. Fire Captain Turnell commented that this burn is a rare and valuable occurrence and their number one priority is safety for bystanders, District personnel and training personnel. The fire plan takes into account contingencies of all incidences that could occur (e.g., winds pick up and fire burns the other way). K. Nitz asked if the fire could contaminate the surrounding lake to the burn area. G. Baillie indicated there is no impact on the lake. D. Little asked if this burn area is exactly the same patch as the last burn. He also commented on the sparse chaparral and asked if it survived the last burn. Fire Captain Turnell stated that this burn is for training and not a vegetation project. Motion: K. Nitz moved that the Board accept the report. J. Cyr seconded the motion. The motion passed 4 to 0. B. Agenda Item No. 1 —AdoRt Resolutions for Completion of the Conditions of San Mateo Local Agency Formation Commission Approval of the Coastside Protection Program; Admit Attached Resolution Establishing a Plan for Amending the District's Good Neighbor Policy; Adopt Attached Resolution Establishing a Plan for Appointment of an Ombudsperson; Adopt Attached Resolution Establishing a Plan for Hiring or Contracting;with an Individual or Organization with Agricultural Management Expertise; Adopt Attached Resolution Amending the District's Rules of Procedure to Include Section 1.13 to Provide for Public Meetings in the Coastside Protection Area—(Report R-04-57). C. Woodbury presented the staff report and all four resolutions. K. Nitz inquired if the District would prefer to have the ombudsperson from the Coast for agricultural reasons and how would this representative be any different than a Board member. C. Britton commented that the ombudsperson would be involved with operational problems generally not agricultural issues specifically. The person would try to resolve citizens' concerns, but not make any policy decisions. K. Nitz stated that if the District provided for public meetings in the Coastside area it might look discriminatory against the rest of the District. S. Schectman stated that the District would have a public input process on the Coast when the 7 four actions; in the future the Board will determine Board is considering those , O what committee will oversee what action. The Board may decide to assign some committee and then that will be u to the Boar d's tasks to a standing co p g representative to conduct a hearing on those items. This will be up to the Board to decide as decisions come before it. I Meeting 04-12 Page 4 Motion: J. Cyr moved that the Board adopt Resolutions of the Board of Directors of the Midpeninsula Regional Open Space District for the Completion of the Conditions of San Mateo Local Agency Formation Commission Approval of the Coastside Protection Program No. 04-12, Establishing a Plan for Amending the District's Good Neighbor Policy; Resolution 04-13, Establishing a Plan for Appointment of an Ombudsperson, Resolution No. 04-14, Establishing a Plan for Hiring or Contracting with an Individual or Organization with Agricultural Management Expertise; Resolution No. 04-15, Amending the District's Rules of Procedure to Include Section 1.13 to Provide for Public Meetings in the Coastside Protection Area. D. Little seconded the motion. The motion passed 4 to 0. C. Agenda Item No. 3 —Authorization to Contract with EDAW, Inc. to Provide Master Planning Services at Sierra Azul and Bear Creek Redwoods Open Space Preserves and Authorization to Contract with Design, Community and Environment, Inc. ("DC&E") to Provide Master Planning, Services at La Honda Creek Open Space Preserve; Authorize General Manager to contract with EDAW, Inc. in an Amount Not to Exceed $170,000 to Provide Master Planning Services at Sierra Azul and Bear Creek Redwoods Open Space Preserves; Authorize General Manager to Contract with DC&E in an Amount Not to Exceed $100,000 to Provide Master Planning Services at La Honda Creek Open Space Preserve — (Report 04-52). C. Britton stated that the Administration and Budget Committee met today and agreed to go forward with the La Honda Creek project if the Board so agrees, but that the Board should consider putting off the Sierra Azul/Bear Creek Redwoods decision on whether to go forward with that master plan because of the cost until the first meeting in July. C. Woodbury presented the staff report and stated that the two master plans are key projects in the District's Action Plan. J. Cyr reported on behalf of the Administration and Budget Committee, which decided to go forward with La Honda Creek largely because of the grant funding that covers fifty percent of it. It would not be severely detrimental to postpone the master planning for Bear Creek Redwoods. Motion: K. Nitz moved that the Board authorize to contract with DC&E to provide master planning services at La Honda Creek Open Space Preserve in an amount not to exceed $100,000 and table the first part of Agenda Item 3 until after the State's budget approval in July. J. Cyr seconded the motion. Meeting 04-12 Page 5 Discussion: There was a member of the public present who was interested in the master planning services at Sierra Azul. C. Woodbury will receive the gentleman's information and discuss the plan with him in more detail. Vote: The motion passed 4 to 0. D. Agenda Item No. 4—Proposed Second Amendment to Purchase Agreement- Bargain Sale and Approval of Santa Clara County Funding Agreement for the Former Lobner Property Addition to Monte Bello Open Space Preserve; Determine Recommended Actions are Categorically Exempt from CEQA; Adopt Attached Resolution Authorizing Execution of Second Amendment to Purchase Agreement-Bargain Sale; Adopt Attached Resolution Authorizing Execution of the Funding Agreement with County of Santa Clara Towards the Purchase of the Farmer Lobner Property Including- Conveyance of an Open Space Easement Over the Former Lobner Property to the County; Indicate Your Intention to Dedicate the Property as Public Open Space Which Supersedes Your Decision of 3/14/01 —(Report 04-56). M. Williams presented the staff report. K. Nitz asked if the rental cabin is located directly over the stream. M. Williams stated that that cabin is still on District property and staff is in the process of obtaining a demolition permit from the County. K. Nitz inquired about the $200,000 contribution from the Santa Clara County. C. Britton explained the provisions of Proposition 12 (State Park Bond Act). Motion: K. Nitz moved that the Board adopt Resolution No. 04-16 of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Execution of Second Amendment to Purchase Agreement-Bargain Sale and Resolution No. 04-17 of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Execution of the Funding Agreement with County of Santa Clara Towards the Purchase of the Former Lobner Property Including Conveyance of an Open Space Easement Over the Former Lobner Property to the County. J. Cyr seconded the motion. The motion passed 4 to 0. J. Cyr stated that a lot of work went into this project and the end result is best for both parties. Lobner retains the rental properties and the District gets the property that does not include the cabins. E. Agenda Item No. 5— Authorize the General Manager to Enter Into a Contract Agreement for the Redesign of the District's Web Site with Yellowduckdesign, Inc a San Francisco-Based Firm with Expertise in Web Graphic Design and Meeting 04-12 Page 6 Technical Programming in an Amount Not to Exceed $28,000—(Report R-04- I M. Jesperson presented the staff report. J. Cyr commented that this item was reviewed by the Administration and Budget Committee today. The Committee is recommending to the Board that this item be postponed until after the State Budget picture is clear. K. Nitz proposed that this item be approved tonight. He feels it is a small amount of moneyand very necessary to the District. C. Britton stated that Planner, S. Y Y Schur, is leaving the District and he is responsible for posting items on the web site. This could cause problems if the web site redesign gets postponed. D. Little commented that he considered the web redesign fee too high. M. Jesperson stated that the District's site is very "content heavy" with an estimated 85 pages just to begin. Also there were insurance requirements to consider. S. Thielfoldt added that the fee includes training of staff and templates and forms that make it easy to navigate. Motion: K. Nitz moved that the Board authorize the General Manager to enter into a contract agreement for the redesign of the District's web site with Yellowduckdesign, Inc. in an amount not to exceed $28,000. J. Cyr seconded the motion. The motion passed 4 to 0. IX. INFORMATIONAL REPORTS J. Cyr: 1. lie hiked Windy Hill more thoroughly than ever before. There is one huge oak tree that appeared to have died. 2. One member of the public inquired about the Monte Bello parking. L. Hassett: He attended the staff appreciation picnic with Deane at Huddart Park and commented on the good food and the great company. D. Little: 1. He commented on the picnic and much preferred Huddart Park than Saratoga Springs. 2. He went mountain biking at El Corte Madera. It is a very 7' r could clean see the trail damage caused b bicycles. The trail in reserve and c challen Y Y challenging p Y g redesign was very impressive. K. Nitz: At Pulgas, the water company's land has Harding grass on it again. They did a great job last time of mowing it down, but it's back up. I included Cindy Roessler's memo on the mountain lion killing in • 1. The FY s C. Britton. y g Palo Alto. 2. The Portola Valley Planning Commission is asking the District to reconsider leaving the Windy Hill Open Space Preserve trail open for the sag pond area. The District plans to follow through on that according to the Board's decision to close the I Meeting 04-12 Page 7 trail. 3. Also, included in the FYIs is a letter from the King's Mountain Association thanking Sally and others for their presentation. 4. He passed around pictures of the completed buildings at Skyline Ridge. 5. He gave a presentation on the State's budget to the administration office and the field offices. 6. There is the Achistaca Trail dedication tomorrow from 9:30 to 11:00 a.m. S. Thieldfolt: She attended the San Mateo County Special District's Association meeting and there was a report on LAFCo. X. SELECTION OF SECRETARY PRO TEMPORE In the absence of Secretary, Pete Siemens, the Board selected Ken Nitz to perform the duties of the Secretary. X1. ADJOURNMENT At 8:50 p.m., the Regular meeting was adjourned. Margaret Reirriche Recording Secretary