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Home My Public Portal About3.5.1987 Agenda & Minutes Planning BoardMayor Frank H. Sheffield, Jr. Commissioners Myron L. Martin Horace H. Johnson Allen A. Lloyd Remus J. Smith Rachel H. Stevens c�oum of Nllzboroup4 HILLSBOROUGH, NORTH CAROLINA 27278 PLANNING BOARD MEETING MARCH 5, 1987 Item #1 Call to order and ro lY al .WI Town Clerk Agatha Johnson Supt. Water Works James Pendergraph Street Supt. L.D. Wagoner Chief of Police Arnold W. Hamlett Fire Chief John Forrest Item #2 Consideration of additions to the agenda- MAYo - -To A-'DJ>2.Es5 5aARt> otu gNPe-YA- 60J - Item #3 Approval of the minutes of the February 5, 1987 meeting. Item #4 McAdams Estates -Section 2 (tax map 14.D.25) is a major subdivision of 6 lots on the north side of McAdams Rd. It will establish a new private road called Westdale Ct. (attached) Item #5 Gatemore (tax map 44.A.1,2,3) is a major subdivision of 44 lots on the north side of Oakdale Dr. It will create 4 public roads - Rhonda Rd., Dana Ln., Jamie In. and Sandra Ct. (attached) Item #6 Discussion of administration of the Subdivision Regulations with the possibility of Hillsborough adopting it's own Subdivision Regulations. (attached) Item #7 Ditcussion of development of a Comprehensive Plan. (attached) Item #8 Discussion of the Greenway system. Item #9 Discussion of setting priorities for Planning Board and Planning Staff for 1987 year. Item #10 Discussion of the pending Mobile Home Amendment. Attached is the recommendation from the "Working Class Coalition". Please bring your Public Hearing packet on Mobile Home S. Item #11 Adjournment. NOTE: To ensure that a quorum will be present, please notify Janet Rigsbee at 732-2104 if you will be unable to attend this meeting. NOTE #2: e Ma Committ w' 1 meet atIM00 p,m. befvZW the meeting to iew the Zon Map. Any r inter e to Board members a ,come. NOTE #3 Plans for Subdivisions are available at Planning Office. MINUTES' PLANNING BOARD MEETING MARCH 5, 1987 iEMB.ERS Evelyn Poole -Kober (Chair), Jim Culbreth, Tarleton Davis, PRESENT: Calvin Ashley, Barbara Page, Hilda Brody, Margaret Moore, Dr. Murphy MEMBERS Nancy Goodwin, Bob Rose ABSENT: OTHERS: Steve Yuhasz, Randy Moore, Warren Gares, Mr. Walker, Mayor Sheffield, Janet Rigsbee Meeting convened at 6:35 p.m. one hour early due to meeting conflicts. ADDITIONS: Annexation presentation by the Mayor MINUTES: The minutes of the February 5, 1987 were approved. ITEM # 4 Major subdivision review of McAdams Estates -Section 2 (tax map 14.D.25) on the East side of McAdams Road with a new private road called Westdale Ct. that would create 6 new lots was presented by Rigsbee. Rigsbee recommended that access be restricted to Westdale Dr. for all lots and the front setbacks be labeled. Also that utilities be placed underground and water and sewer be extended at the expense of the developer and all customary water and sewer extension policies be completed. Yuhasz stated that there is a 7" water line and an 8" sewer line at the sight. Page questioned if Ray Hamilton, town engineer, has seen these plans. Yuhasz did not know. Page stated that Town and State approval is needed for extension of water and sewer. Page motioned that the subdivision be approved contingent on that lots 3-8 be restricted to Westdale Ct, setbacks labeled, and acceptance of the plan by the Town Engineer. Ashley seconded. Unanimous. ITEM #5 Major subdivision review of Gatemore (tax map 44.A..1;2,3) on the North side of Oakdale Dr. with 4 new public roads that could create 44 new lots was presented by Rigsbee. Yuhasz stated that the D.O.T. recommendations would be adhered to except the cul-de-sac on Rhonda Rd. may no longer be a requirement of D.O.T. Page stated that Marianne Black, Orange County Recreational Director, suggested some recreational areas with picnic tables. Yuhasz stated that these lots are for individual homes and activities would be centered around the homes. Recreational facilities are not required of every development he said. Poole -Kober said that last fall when this proposal came before the Board that they asked the developer to take a leadership position and include recreational facilities. Gates stated that he felt there is not a demand for cluster homes although there is a clear demand for single family building lots. Culbreth noted that lot 413 has a stream on it and asked if there is a possiblity that the lot and others that may be Minutes, March 5, page 2 unbuildable,.could be used for recreational space. Yuhasz said that other lots may be unbuildable and to keep in mind that this is a preliminary plan and the final plan could change. Page asked what is the slope and how are you contemplating working with the slope. Yuhasz stated that they hoped not to use fill. Poole -Kober asked if many trees would be cut. Yuhasz said no, they are bound by the Orange County Subdivision Regulations which does not allow this and it is in the developer's interest anyway to retain the trees. Rigsbee points out that a pond may be required by the Soil and Erosion Control Department. Page states she would like to see the recommendations of the Orange County Planning Board and says that a 5 -lane road is Orange County's plans. Rigsbee reads her prepared recommendations. thoroughfare Page motions that the Gatemore major subdivision be approved subject to the -prepared recommendations, that all unbuildable sights be used as common recreation area, that any requirements to maintain the sewer pump station set by the Town be adhered to and that the Hillsborough Planning Board review the Final Plan. Culbreth seconded. Unanimous. ADDITION: Mayor Sheffield stated that over the next few months he would like to strengthen tommunications between the Town Board and the Planning Board. The Mayor stated that the Town of Hillsborough is pursuing the annexation through legislation approach. It would include 2 phases. The 1st phase could be annexed by Aug. 31, 1987 as the Town need bear little or no expense for services. There would be no extra police protection but there would be good revenues. The 2nd phase contains fully developed areas but the Town could not train police in time for Aug.'87 annexation. There is a 3rd phase which is not shown which consists of the Orange Heights, Orange High School areas. These areas are fully developed but need sewer service which is expensive to provide so annexation of these areas are in future plans only. The legislation includes Phase 1 and Phase 2jand)Phase 2 would not be effective until June 30 '88. Murphy motioned to approve the annexation plan as presented by the Mayor. Brody seconded. Unanimous. The Mayor said that any new subdivision must file a voluntary annexation petition that is put on file with the Town Clerk and used at the Town's discretion if water and sewer are provided to the lots. The Board agreed to add this to the list of requirements of the Gatemore major subdivision. The Mayor stated that the Town owned the Dark Walk. The Mayor said that the Board is requesting the legislature to provide funds to landscape the slave cemetery out of the pork barrell monies. $10,000 is requested. r Minutes, March 5, page 3 ITEM #6:.;Rigsbee discusses the Subdivision Regulations' options. 1. To stay as we are, 2. To amend the Orange County Subdivision Regulations to suit the different needs of the Town of Hills- borough, 3. To adopt our own Subdivision Regulations. Poole -Kober questioned if we have the staff to administer our own subdivision regulations as Rigsbee is new and there are alot of violations due to all the changes in the Zoning Ordinance and lack of staff in the past. She would like to see violations activiely pursued. The Mayor stated that possibly we could review the subdivision regulations and tailor them to the Town's needs. Brody stated that we should wait until Rigsbee is ready. Culbreth motioned that Rigsbee be directed to prepare an analysis of a one person staff, the benefits to the Town by way of fees, the disadvantages of administering our own sub- division regulations, research how we can be released from Orange County review, what support we could still get from Orange County. Murphy seconded. Unanimous. ITEM #7: Poole -Kober opened the discussion of developing a Comprehensive Plan by stating that all phases and projects should be brought together in a Comprehensive Plan. The Mayor stated that a goal could be a good base map with overlays reflecting the information that is already available. Possibly this could be included in the upcoming budget. The Mayor personally has some reservations on a massive Master Plan and feels that Land Use is already reflected in our current zoning. However, he supports compilation of a comprehensive map with supporting documents and !:for the Board to become actively involved in Orange County's Land Use Plan. Rigsbee was directed to gather information on the Orange County's Land Use revision and how can the Town be involved. Does the Town have representives on the Township Advisory Council? ITEM #8: The Board members were asked to bring their ideas on areas that could constitute the Greenway System in the Town to the next meeting. ITEM 9: Priorities for 1987 would be pursuing violations, work on the Comprehensive Plan, Subdivision Regulations, Greenway and work to get good maps. The meeting adjourned at approximately 9:00 p.m. Ji Rigsbe�, Planning Director Secretary