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Home My Public Portal AboutORD15642 BILL NO. 2016-124 SPONSORED BY COUNCILMAN Henry _ ORDINANCE NO. / 5694Z, AN ORDINANCE AUTHORIZING THE MAYOR AND CLERK TO EXECUTE SUPPLEMENTAL AGREEMENT NO. 1 WITH BURNS AND MCDONNELL ENGINEERING COMPANY, INC., IN THE AMOUNT OF $88,581.29 FOR ADDITIONAL SERVICES ASSOCIATED WITH THE RUNWAY REHABILITATION PROJECT AT THE JEFFERSON CITY MEMORIAL AIRPORT. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized to execute a Supplemental Agreement No. 1 with Burns & McDonnell Engineering Company, Inc., for additional services associated with the runway rehabilitation project at the Jefferson City Memorial Airport. Section 2. This agreement shall be substantially the same in form and content as Exhibit A attached hereto. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: � , / 7 Approved: A,` ."`' 5-1 dD I-7 0 z / a. V.6,,,,W. Gaiuke: (thfs,,,,_ , Preie g Officer L Mayor Carrie Tergin ATTEST: , _ : - APPROVED AS TO FORM: _ r _ p s y-C erk,;;::=- - , .., -_ City Cou or fi*j>tfLfa^ Airport Name:Jefferson City Memorial Project No.:13-040B-2 County:Callaway AVIATION PROJECT CONSULTANT SUPPLEMENTAL AGREEMENT NO.1 CONSTRUCTION SERVICES THIS SUPPLEMENTAL AGREEMENT NO.1 for Construction Services is entered into by the City of Jefferson (hereinafter,"Sponsor") and Burns & McDonnell Engineering Company,Inc.(hereinafter,"Consultant"). WITNESSETH: WHEREAS,the Sponsor and the Consultant entered into an Agreement on October 6,2014,to accomplish a project at the Jefferson City Memorial Airport, (hereinafter,"Original Agreement");and WHEREAS,the Sponsor and the Consultant now desire to enter into Supplemental Agreement No. 1 to otherwise complete,extend or continue the Original Agreement as provided herein. NOW,THEREFORE,in consideration of the mutual promises,covenants,and representations contained herein the parties agree as follows: (1)SCOPE OF SERVICES: (A)The Services to be provided by the Consultant under Supplemental Agreement No. 1 are additional services which are beyond the scope of services provided in the Original Agreement.These additional professional services are generally described and defined in Section (16)(State)or (17)(Federal)of the Original Agreement and Exhibit II - SA1, which is attached hereto and incorporated herein by reference. (2)FEES AND PAYMENTS: (A)The Consultant shall be reimbursed in accordance with Section (8)(State)or (9)(Federal)of the Original Agreement. (B)The costs of Supplemental Agreement No. 1 shall be in addition to the cost of the Original Agreement. (C)The lump sum fee and maximum amount payable included in Section (8)(State)or (9)(Federal)of the Original Agreement are hereby modified to be a maximum not to exceed amount as follows: Rev.02/01/10 Item Maximum Fee Payable Fixed Fee Original Amount $724,793.00 $40,782.57 Supplemental Agreement 1 $88,581.29 $8,097.64 Subconsultant Credit (from Original Amount & not used ($11,343.70) $0.00 Total $802,030.59 $48,880.21 (D) Estimated costs for the services in Supplemental Agreement No. 1 are defined in Exhibit IV - SA1, which are attached hereto and incorporated herein by reference. (3) PERIOD OF SERVICE: Exhibit VI, Performance Schedule, of the Original Agreement is hereby revised to include time for the performance of these additional services. The total time to be added to Exhibit VI for completion of these additional services shall be 90 calendar days. The projected completion date shown on Exhibit VI is now revised to 60 calendar days after contractor's processing of final pay request, which includes time for performance of all remaining services in the Original Agreement and the services in Supplemental Agreement No. 1 and submittal of all deliverables. (4) DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: (A) DBE Goal: The following DBE goal has been established for this Supplemental Agreement No. 1. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal will be based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 0% of the total Supplemental Agreement No. 1 dollar value. (B) DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation, and agrees to use DBE firms to complete 0% of the total services to be performed under this Supplemental Agreement No. 1 by dollar value. The DBE firms which the Consultant shall use, and the type and dollar value of the services each DBE will perform, is as follows: (5) SUBCONSULTANTS: (A) The Consultant agrees that except for those firms and for those services listed below, there shall be no transfer of engineering services performed under this Supplemental Agreement No. 1 without the written consent of the Sponsor. Subletting, assignment, or transfer of the services or any part thereof to any other corporation, partnership, or individual is expressly prohibited. Any violation of this 2 Rev. 02/01 / 10 CONTRACT % OF DBE FIRM NAME, STREET AND TYPE OF DBE TOTAL $ VALUE $ AMOUNT SUBCONTRACT COMPLETE MAILING SERVICE OF THE DBE TO APPLY $ VALUE ADDDRESS SUBCONTRACT TO TOTAL APPLICABLE TO DBE GOAL TOTAL GOAL NIA NIA NIA N/A NIA (5) SUBCONSULTANTS: (A) The Consultant agrees that except for those firms and for those services listed below, there shall be no transfer of engineering services performed under this Supplemental Agreement No. 1 without the written consent of the Sponsor. Subletting, assignment, or transfer of the services or any part thereof to any other corporation, partnership, or individual is expressly prohibited. Any violation of this 2 Rev. 02/01 / 10 clause will be deemed cause for termination of this Supplemental Agreement No. 1. Exceptions (Subconsultant Information): FIRM NAME COMPLETE ADDRESS NATURE OF SERVICES N/A N/A N/A (6) ORIGINAL AGREEMENT: Except as otherwise modified, amended, or supplemented by this Supplemental Agreement No. 1, the Original Agreement between the parties shall remain in full force and effect and the terms of the Original Agreement shall extend and apply to this Supplemental Agreement No. 1. IN WITNESS WHEREOF, the parties have entered into this Supplemental Agreement No. 1 on the date last written below. Executed by the Consultant this 6th day of March, 2017. Executed by the Sponsor this day of 20 / CONSULTANT Title: Manager, Aviation Services SPONSOR City of Jefferson By Carrie Tergin Title: Mayor ATT T: By 'GAJ Phyllis Powell Title: City Clerk Approved as to Form: By — Title: y Counselor Rev. 02/01/10 EXHIBIT II - SA1 SCOPE OF SERVICES 1. Additional design and construction observation services are required due to additional calendar days provided to the General Contractor for additional work performed and field delays due to weather conditions as provided in Change Orders No. 1-6 and are herein described as follows: a. Change Order No. 1: No additional construction observation services required. b. Change Order No. 2: Provide design for Taxiway A-4 and construction observation. Ten calendar days were allotted to the General Contractor for this additional work. C. Change Order No. 3: Provide additional construction observation services to accommodate the General Contractor's 30 -day calendar day extension. d. Change Order No. 4: Provide additional design and construction observation services to accommodate the General Contractor's 14 -day calendar day extension which included additional Phase 2B -Runway 9-27 extension (AIP eligible work). e. Change Order No. 5: Provide additional construction observation services to accommodate the General Contractor's 29 calendar day extension for Phases 3 and 4. f. Change Order No. 6: No additional construction observation services required. 2. Burns & McDonnell's, (BMCD) original proposal included 1,661 hours for field and office services and contract labor hours of 1,874. The actual hours incurred by BMCD field and office services and field contract was 2,635 and 1,709 respectively. This results in additional cost being incurred for BMCD field and office services and a credit for field contract services in the amounts of 974 and (165) hours respectively. Because of the additional field time incurred, additional "out of pocket expenses" in the amount of $3,219.65 were incurred. Attached herein is a detailed distribution of costs incurred. 4 Rev. 02/01 / 10 i EXHIBIT IV - SA1 5 Rev. 02/01/10 Supplemental Agreement No.1 MoDOT Project No.13-0408-2 Jefferson City, Missouri Runway 12-30 & Taxiway B Rehabilitation 1 ;Summary of Contractor Change Orders: Comments 1 h-------------------------------------•*----------------4----------------------------------/ ;Change Order No. 1: 1 ____________ O;Additional Calendar Days }Change Order No: 2----------------{- 10 -'Additional -Calendar Days ---- -------------- Change Order -No. 3: I 301Additional Calendar Days 1 1 ------ 3:-------------------------------,------------------------, ;Change Order No. 4: 14;Additional Calendar Days 1 4---------------------------------------;----------------+-------••---------------••----------/ ;Change Order No. 5: 29;Additional Calendar Days 1 1----------------------------------------y----------------1----------------------------------f ;Change Order No. 6: O;Additional Calendar Days 1 r--=------------------------------------T----------------T----------------------------------i -----------------------------Total----------------i-------------834Add------ l Calendar Days ----------------------------------------------------- --------------------------------------------------- 2 ;Summary of Project Hours IM----------------------------------+----------------+----------------------------------/ BMCD Staff ; BMCD Contract 1 Total 1 r---------------------------------------T----------------T--------------------,-------------t (Original 1,661.00 1 1,874.00 3,535.00 Ir------- -------------------------------- {----------------{---------------------I ------------- I (Actual 2,635.00( 1,709.00( 4,344.00 1---------------------------------------t----------------t----------------------------------I Difference -;------ (974.00);-----------165 _00 1 (809 00) --------- --------------------- - - - - ------------------------------------ Direct Salary Costs BMCD Staff ------------------------------------ Average Hourly --Rate:---------------- Labor Cost __________________ Overhead Rate: -------------- -------------------- -------------f t 1 1 I 1 t 1 1 1 1 1 -------------- {-------------------- i -------------I 32.33 I -------------- 1----------�--------J-------------1 974 hours $ 31489 42 205.35% ;Overhead Cost: I t r---------------------------------------4--------------- --------------------------------------- ---------------- Subtotal -----------------------------------------------------{---------------- Subtotal Cost: 1 -------------------------------••--------4---------------- 1 1 1 1 1 1 ;Fixed Fee (Profit): 10.00% 1 r----------- ------ -------------------4---------------- Fixed Fee (Profit) Cost: I 1 I I I t L --------------------------------------- 1---------------- BMCD Staff Total L------------L---------------------------------------;---------------- -----------------4---------- $ 64,663.52 ---------- 1 ------------------- ---------- 96,152.94 1 1 1 -------------------=---------- $ 9,615.29 1 ---------- ------------------- 105,768.24 --I ---------- 3/6/2017 1 of 2 82479 supplemental Agree ment-01.xls> Supplemental Agreement No.1 MoDOT Project No. 13-04OB-2 Jefferson City, Missouri Runway 12-30 & Taxiway B Rehabilitation ---------------------------------------------------------------------------------------------------------• I I I 1 1 ----1 BMCD Contract Ir-------------------------------------------------------t--------------------4-------------1 lAverage Hourly Rate: 1 $ 51.001, ' 'r-----------------------------------{----------------{--------------------4-------------F I Labor Cost 165 hours I $ (8,415.00)1 I 1------------------- --------------------1----------------j------------- ------- •_------------- t 'Overhead Rate: 1 80.35%; 1 1 1.---------------------------------------; ----------------- --------- ------------------------ 1 ;Overhead Cost: IT (6,761.45); 1 h---------------------------------------y----------------1--------------------'I-------------f 1 1 1 1 1 1 1 1 I --------------------:-------- 1 ---------------1 -�--------1 1 r------- ---�- T ----------------------r Subtotal Cost I $ (15176.45)1 -------------------------------------------------------------------------- 1 I 1 1 1 1 IL---------------------------------------4----------------A--------------------J-------------1 ;Fixed Fee (Profit): 10.0090; r------------------------------------------------------------------------------------------------------------------ SUMMARY OF GRANT COSTS MoDOT Project No. 13-0406-2 Jefferson City, Missouri t Runway 12-30 & Taxiway B Rehabilitation Summary of Project Costs ------------------t t t Supplemental Original Contract I f Original Contract Actual/Final Values Differences No.1 Value ----------------------------------------------------------------------------------------------------------------+--------------------------_- - ----- ------ ------------------------t 1 1 1 1 1 t 1 ----------------------------------- �-- � �------ B MCD Staff B M CD Contract Total------ --------------------- ----------------------- 1 1 1 1 ----------------m---------------------------------r---------'------------------------------------;---------' f '--"-----••------------ ' I ' r --i- r --------------------------r-- r---------------------� Direct Salary Costs------------ $208,292.70-}---- $240 315 _54 --- $448,608.24 --------85 361_64-}---------- $533-969_88-+_- - $448 608.24 ------ $85-361_64-� --- -- - -- - - -- ---------------- ------ -- ---------------------------------------------------1--------------------4----------------------------------------t---------------------- -s- - --- -------+----------------------+ Out of Pocket Expenses $16,700.22 ; $38,184.53 ; $54,884.75 $3,219.65-- $58,104.40_+_ - $54.,884.75__------$3,219_65 ---------------------------------------------------;--------------------;--------------------------------------- 1 ------------------------ 1 -------- - ---- ----- t -- - 1 1 1 1 1 ( 1 1 -------------------tr----------------*--------------------�'r----------------------------------------r--------------------------*-------------------------'r----------------------i Subcontracts �_ � t 1 l 1 ----------- Surve in ------------Y-------- $0.00 ; ------ $5 ------ - 1 ----- w---- ------------------------T-------------------------+---------- -------------F--------------------- Surveying ------ —----------- $5,000 Y g +- -------------------- ` -------------------0_00 i 5,000.00 i -------- ----------�--------- ------- t---- -------------- f------------------ -t- -t- ---------- -- -- - - -t-($5,000.00)1,--i ---_---Material Testing-----_-�------- $0_00-i---- $116,822.00 1 $116,822.00 -------------------- 1 --------- $113,213_60 ; -- $116,822.00 I ------ ($3,608_40); - --- --- - ---- - -+- ---- --_-..-------------------------+-- ----- - + Field Support $0.00 ; $99,478.00 ; $99,478.00 $96,742.70 ; $99,478.00 ($2,735.30)1 --------------------- ----subcontracts subtotal -----'----------------�--------------------�-------------------$209,956.30 .$221,300.00 ($11,343.70) 1 1 1 ----------------------------------T----------------T--------------------7------------------- --------------------- Tota! ; $224,992.92 $499,800.07 ; $724,792.99 $88,581.29 $802,030.58 1 $724,792.99 $77,237.59 Lehman Construction. Co. Total Project Costs ------------- $6,181,1WTi W ----------------------;------- $6,086,601.05 -; --------$6,182,141.74 ----- ($94,540.69) -------------1 1 ..-------------------------------------------- $6,905,934.73 $6,888,631.63 $-- 6,905,934.73 1 ($17,303.10) ------------ 3/6/2017 1 of 1 82479 supplemental Agreement-01.xls)