HomeMy Public PortalAbout20040908 - Minutes - Board of Directors (BOD) Regional Open p ce
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
t 1.I.E BkA I IN(: jS 0i tWI N SPA(,I PRl SI 1t%?"I Vi N
Meeting 04-19
SPECIAL AND REGULAR MEETINGS
BOARD OF DIRECTORS
September 8, 2004
MINUTES
SPECIAL MEETING
1. ROLL CALL
President Mary Davey called the meeting to order at 6:40 p.m.
Members Present: Jed Cyr, Nonette Hanko, Larry Hassett, Deane Little
(arrived at 6:50 p.m.), Ken Nitz, Pete Siemens and Mary Davey
Members Absent: None
Staff Present: C. Britton, S. Schectman, S. Thielfoldt, C. Woodbury, R.
Jurgensen
11. CLOSED SESSION
M. Davey stated that the Board would adjourn to Closed Session to discuss
Closed Session Agenda Item 1.
The Board recessed to Closed Session at 6:40 p.m. and the Closed Session
commenced at 6:40 p.m. The Board concluded the Closed Session at 7:32 p.m.
No reportable action was taken.
REGULAR MEETING
1II. M. Davey called the Regular Meeting to order at 7:35 p.m. She announced that
the Board had discussed Closed Session Agenda Item 1 in Closed Session and
that no reportable actions had taken place.
Additional Staff Present: D. Vu, J. Maciel, M. Williams
IV. ORAL COMMUNICATIONS—There were none.
V. ADOPTION OF AGENDA
33o Distel Circle 650-699-7zoo infoPopenspace.org BOARD OF DIRECTORS:Pete Siemens,Mary Davey,led Cyr, GENERAL MANAGER:
Los Altos CA 94022-140 650-691-048S fax www.openspace,org Deane Little,Nanette Hanko,Larry Hassett,Kenneth C.Nitz L.Craig Britton
Meeting 04-19 Page 2
Motion: J. Cyr moved that the Board adopt the agenda. P. Siemens
seconded and the motion passed 7 to 0.
VI. ADOPTION OF CONSENT CALENDAR
Motion: L. Hassett moved that the Board adopt the Consent Calendar,
including minutes of the June 23, 2004 Special and Regular
Meetings; and the July 14, 2004 Special and Regular Meetings;
Agenda Item 3, Authorization to Solicit Bids for the Seismic
Upgrade of the Winery Building at Picchetti Ranch Open Space
Preserve; Authorize Staff to Solicit Construction Bids for the
Seismic Upgrade of the Winery Building at Picchetti Ranch Open
Space Preserve; Agenda Item 4, Purchase of Surety Bond for
1995 Note Reserve Fund; Authorize Purchase, for a One-Time
Premium of $20 000 of a Ten-Year Surety Bond From Ambac
Assurance Corporation in the Principal Amount of$460,000, and
the Execution of All Associated Documents; and Revised Claims
04-14. J. Cyr seconded the motion. The motion passed 7 to 0.
VII. BOARD BUSINESS
A. Agenda Item No. I — Approve Amendments to 2004-2005 Fiscal Year
Budget in Response to the State of California Reductions to Non-
Enterprise Special District Property Tax Revenue; Approve Resolution
Implementing an Amendment (Reduction) to 2004-2005 Fiscal Year
Budget in Accordance with Administration and Budizet Committee
Recommendations - (Report R-04-88).
S. Thielfoldt noted a correction in the amount shown on the first page of
the staff report, last paragraph, first line. It should read $978,228.
t the budget reduction
had arrived a
C. Britton briefly explained how staff g
figure. He talked about why the numbers for election expenses were still
Y
g i
included, even though none of the three candidates was contested for
election.
P. Siemens asked why the figures for tax revenues were the same in the
adopted budget and the amended budget. C. Britton said the tax revenue
figure is an estimate, as are all revenue figures. He said they could change
the asterisk at the end of the report to add the words "per State Fiscal
Year."
Motion: P. Siemens moved that the Board approve Resolution 04-31
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Adopting Amendments to
the Budget for the Fiscal Year 2004-2005, as amended to
Meeting 04-19 Page 3
change the asterisk at the end of Exhibit A of the report to
add the words "per State Fiscal Year," and change the
Amended Budget figures for Tax Revenues to $18,295,190.
J. Cyr seconded the motion. The motion passed 7 to 0.
B. Agenda Item No. 2 - Authorization to Contract with EDAW, Inc. to
Provide Master Planniny, Services at Sierra Azul and Bear Creek
Redwoods Open Space Preserves in an amount not to exceed $170,000
and Assignment of Participation in the Master Planning Workshops to the
Use and Management Committee; Refer the Following Assignment to the
Use and Management Committee: Participate in the Master Planning
Workshops with the Public, Staff and Consultants to Draft a Vision, Goals
and Concept for Each Master Plan for the Consideration and Approval of
the Board of Directors— (Report R-04-85)-
C. Woodbury presented the report. She explained the process. The
contractor would finish collecting data; work with the District on the
outreach campaign; handle public sessions, in which they have a lot of
experience; and provide a document with specific recommendations. She
said the $170,000 covered the two years of the contract.
A member of the public asked if there were preliminary schedules
available. C. Woodbury said not yet. The public process will probably
start in about three months.
L. Hassett commented that he hoped this process would be as successful
as the Skyline project.
Motion: L. Hassett moved that the Board Authorize the General
Manager to contract with EDAW, Inc. in the amount not to
exceed $170,000 to provide master planning services at
Sierra AzuI and Bear Creek Redwoods Open Space
Preserves; and refer the following assignment to the Use
and Management Committee: Participate in the master
planning workshops with the public, staff and consultants
to draft a vision, goals and concept for each master plan for
the consideration and approval of the full Board of
Directors. K. Nitz seconded the motion. The motion
passed 7 to 0.
VIII. INFORMATIONAL REPORTS
J. Cyr: 1. On Friday, he hiked Purisima Creek. He saw the rail car bridge for the
first time. He talked to the OSTs who were doing the trail re-route. 2. He
appreciated being sent a copy of the audit and asked if it would be on the agenda.
Meeting 04-19 Page e 4
i
C. Britton said there will be a staff response. He will meet with Board Members
who have questions about the audit.
L. Hassett was at the King's Mountain Art Fair and noticed that their organization j
used the District's parking area for a shuttle area. C. Britton said it had been
coordinated with the District, as it had been in past.
M. Davey: 1. The annexation was approved yesterday. She congratulated staff,
stating that they are special, wonderful people. 2. She had had many
congratulatory calls regarding the annexation. 3. She was concerned about
whether other districts have a permitting process. 2. She called Tony Kramer and
encouraged him to participate and thanked him for his input on the District
ordinances. 3. N. Hanko said the Committee had information on that when they
were considering the ordinances. C. Britton said J. Maciel had that information
for M. Davey to pass along to Mr. Kramer.
D. Little asked for an update on the Russian Ridge burn. He said there was a lot
of star thistle there. J. Maciel said it could be next week and CDF is supportive of
the project. It is a matter of the weather plus CDF has a lot of staff out of town
fighting fires throughout the state.
K. Nitz: 1. He was in Sonoma over the Labor Day weekend and saw the fire
there. 2. He noticed that at Pulgas where roots are sticking out, they had been
painted a bright pink. J. Maciel said they do put dye in spray when they are doing
treatment. He will get back to K. Nitz with information on this matter.
N. Hanko: 1. She and staff members met with the City of Palo Alto on the
hopeful completion of a regional trail that would include Foothill Park. Another
meeting is scheduled for September 29. 2. LFPAC met on the question of
naming Mills Creek Preserve. She talked about the history that D. Woods and A.
Koletzke had compiled. She said when the next Use and Management Plan
comes up it might be a good time to rename it Miramontes. C. Britton said they
would list it in the book as Miramontes Ridge. K. Nitz said he was not happy
with that name and thought they should go back further than Spanish Land Grants
to Native American names which might be more appropriate. He thought this was
an opportunity to change their naming convention. D. Little agreed. J. Cyr
suggested noting in the book that Mills Creek is an interim name. D. Little asked
the Committee to look further than even Native Americans, perhaps to name it
after a plant or animal that was native to the preserve. C. Britton said they should
ask the Committee to look at the naming policy. 3. She said her son had
suggested changes to the nudity section of the ordinance considered at the last
meeting to require that defecation and toilet tissue be buried. S. Schectman said
this was a living document and when it comes back next year, the Board could
amend it if they wished.
Meeting 04-19 Page 5
C. Britton: 1. The FYIs included a letter from Mike Honda and he reported on
activities including a ribbon cutting at Black Mountain. They will send out a
press release tomorrow. 2. He handed out the audit report to Board Members. 3.
He had the invitation to the Deer Hollow Farm annual celebration on October 3
and asked if Board members would be interested in attending. M. Davey and J.
Cyr said they would attend.
S. Schectman handed out a copy of the Certificate of Completion for the
annexation the Board had discussed earlier.
C. Woodbury noted that the Board had talked about signage several meetings ago.
She passed around a model of the proposed interior layout for trailhead signs.
J. Maciel said that last week two rangers were looking at an area off Hicks Road
in the Sierra Azul Preserve that had generated a lot of activity in the past. They
found a marijuana patch, and the task force took out 2,500 plants. 2. In answer to
a question he said the District had had no reported problems with coyotes.
R. Jurgensen said they wanted to expand the Spaces and Species Program, and
that the King's Mountain School had signed up to participate.
M. Williams said they had received a grant for the purchase of the Presentation
Center property at Bear Creek Redwoods Open Space Preserve for $1,686.000
from the Coastal Conservancy.
M. Davey asked for information about the appeal to the Coastal Commission
regarding the Devil's slide tunnel.
IX. ADJOURNMENT
At 8:28 p.m., the meeting was adjourned.
Roberta Wolfe
Recording Secretary