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HomeMy Public PortalAbout2015 City of McCall—Airport Advisory Committee Meeting Minutes December 3, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mark Thorien, Matt Shaddle, Mike Weiss Staff: Nate Coyle Other: Kevin Bissell,John Anderson, Mike Anderson Dan Scott called the meeting to order at 12:03 PM Public Comment There was no public comment. Approve Minutes from November 5,2015 The November 5, 2015 meeting minutes were presented for review. A motion was made by Mark Thorien to approve the November 5, 2015 meeting minutes. Mike Weiss seconded this motion. The motion passed unanimously. ATP 021 –Land Acquisition Update Nate Coyle provided an update stating that efforts on land acquisition are continuing, and that an update would be provided to the AAC when available. Airport Manager Position& Recruitment Nate Coyle stated that the interview panel had made a selection for a finalist airport manager candidate,and that the individual would be brought to McCall for a site-visit and final interview. An invite was extended to the AAC to meet the finalist candidate on Thursday/10 December at Noon in Legion Hall. Airport Minimum Standards Review Nate Coyle presented draft language of proposed revisions to minimum standards. The AAC provided comments, and Nate Coyle stated that staff would go back and consider the comments to make additional changes before presenting again to the AAC. Airport Rules/Regulations Review Nate Coyle presented draft language of proposed revisions to airport rules/regulations. The AAC provided comments, and Nate Coyle stated that staff would go back and consider the comments to make additional changes before presenting again to the AAC. Lease Rate Analysis Update Nate Coyle provided copies of appraisal information with a blended and split rate recommendation to the AAC. It was decided that the group would review the information and come back in January to discuss further. Adjourned at 12:45 PM Date Si_n I: Attest: Amittee Chairperson,, Dan Scott ort Manager, Jay, Jay Scherer 1IPage City of McCall—Airport Advisory Committee Meeting Minutes November 5, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Rick Fereday,Mark Thorien,Mike Weiss,Matt Shaddle Staff: Nate Coyle Other: Kevin Bissell,Mike Anderson,John Anderson Mark Thorien called the meeting to order at 12:010 PM Public Comment There was no public comment. Approve Minutes from October 1,2015 The October 1,2015 meeting minutes were presented for review. A motion was made by Mike Weiss to approve the October 1, 2015 meeting minutes.Matt Shaddle seconded this motion. The motion passed unanimously. AlP 021 –Land Acquisition Update Nate Coyle provided an update stating that efforts on land acquisition are continuing, and that an update would be provided to the AAC when available. Airport Manager Position & Recruitment Nate Coyle identified that a conditional offer had been presented to a candidate for the airport manager position, and provided a resume of the individual who had been offered the position. He stated that an update would be provided to the AAC if the offer were to be finalized with the candidate. Engineering Consultant Selection–RFQ Process Update Nate Coyle provided an update on the RFQ process stating that the review committee had met and scored the four submissions received. He stated that T-O Engineers received the highest scoring and that a process to negotiate and present a draft agreement to City Council would follow the selection. Airport Minimum Standards and Rules/Regulations Review John Anderson presented an introductory discussion regarding potential revisions for airport minimum standards and rules/regulations.No comments regarding the introductory notes were received during the meeting.Nate Coyle stated that he would coordinate with John to bring draft language and associated revisions back to the AAC for further review and discussion. Lease Rate Analysis Update Nate Coyle provided copies of a split-rate appraisal along with a revised blended rate report to the group. AAC members agreed that it would be appropriate to review the reports and prepare for discussion at the next meeting. Adjourned at 12:40 PM Date Si d: / Attest: Committee Chairperson, Dan Scott Airport Manager,Nate Coyle 1 ' Page City of McCall—Airport Advisory Committee Meeting Minutes August 13, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mark Thorien Staff: Nate Coyle Other: Kevin Bissell, Mike Anderson, Gene Drabinski, George Mustard Dan Scott called the meeting to order at 12:07 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from July 9,2015 The July 9, 2015 meeting minutes were presented for review. A motion was made by Mark Thorien to approve the July 9, 2015 meeting minutes. Rick Fereday seconded this motion. The motion passed unanimously. AIP 021 –Land Acquisition Update Nate Coyle provided an update stating that efforts on land acquisition are continuing, and that an update would be provided to the AAC when available. Airport Manager Position & Recruitment Nate Coyle identified to the AAC his selection as McCall City Manager and requested a recommendation from the AAC regarding recruitment of a part-time or full-time replacement in the Airport Manager position. After discussion on the matter, AAC members provided unanimous feedback that the position should continue to be full-time. Based on this feedback,Nate Coyle stated that he would advertise the position as full- time and ensure that the AAC be involved in the review of candidates. Dan Scott volunteered to assist with the interview and selection process as a representative from the AAC. Airport Open House Follow-Up/Report Nate Coyle provided an update to the airport open house/fly-in which was held in August. He stated that the event was well attended by the public in the early hours of Saturday morning and that most of the populace left the airport as temperatures increased throughout the day. Nate Coyle mentioned that perhaps a shorter timeline of events might be better suited in future. Mike Anderson recommended that the event be targeted as a fly-in or open house in the future and not a combination of these two events in future years. Engineering Consultant Selection–RFQ Process Update Nate Coyle provided an update on the RFQ process for engineering services and stated that submittals are due to the City by close of business on 1 September. Following receipt of submittals, a review committee would review the submissions before recommending fir selection. 1IPage City of McCall—Airport Advisory Committee Meeting Minutes August 13, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Lease Rate Analysis Update Nate Coyle stated that he had coordinated with Valbridge Property Advisors and that a separate review and recommendation of a split-rate is being developed for use by the group, and that the second portion of this work would be presented to the AAC following completion. Adjourned at 12:45 PM Date . igned: /b 'kir Attest: Immittee Chairperson, Dan Scott Airport Manager,Nate Coyle VIO 11 2IPage City of McCall—Airport Advisory Committee Meeting Minutes July 9, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mark Thorien, Matt Shaddle Staff: Nate Coyle Other: Kevin Bissell, Mike Anderson, Gene Drabinski, George Mustard Dan Scott called the meeting to order at 12:02 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from June 4,2015 The June 4, 2015 meeting minutes were presented for review. Two errors in the minutes were identified for correction. A motion was made by Rick Fereday to approve the June 4, 2015 meeting minutes pending identified corrections. Matt Shaddle seconded this motion. The motion passed unanimously. Approve Minutes from June 10,2015 The June 10, 2015 minutes were presented for review. A motion was made by Rick Fereday to approve the June 10, 2015 minutes. Matt Shaddle seconded this motion. The motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update stating that an executive session is scheduled to occur with City Council on July 9, 2015 to discuss the current status and way forward with land acquisition. Airport FY16 Budget Proposal Overview Nate Coyle provided an overview of the proposed FY16 airport budget. He stated that much of the budget remained the same with few changes due to operational requirements. Nate Coyle identified that the airport fund would have $300,000 available for capital expenditure through the FY16 capital plan inclusive of money from the airport fund and a general fund allocation within FY16. Airport Lease Rate Model Discussion Nate Coyle provided a presentation to AAC members to review three lease rate models available for consideration in the ongoing lease rate analysis process. The three rate models included a blended lease rate, a split lease rate, and a third split rate option assessing a rate to developable leasehold parcel with a lower rate assessed to undevelopable parcel. AAC members discussed each option and identified benefits and limitations to each model. AAC members stated that they have a desire to view a recommendation for a split rate in addition to the blended rate recommendation that had been provided by Valbridge Property Advisors. Nate Coyle stated that he would Icoordinate this recommendation. IIPage I City of McCall—Airport Advisory Committee Meeting Minutes July 9, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 FY16 County Airport Levy Update Nate Coyle stated that he had received an update from Valley County regarding the allocation of an airport levy to Cascade, Donnelly, and McCall following a presentation and request for increased funding made to the commissioners in May. The standing allocation of$27,500 would be increased to $28,200 and McCall's share would be increased from $15,186 to $15,600 in FY16. Nate Coyle stated that the airport would plan to begin providing an annual report to the commissioners in an attempt to establish a better foundation of understanding for the importance of aviation in Valley County. Airport Fly-in/Open House Update Nate Coyle provided an update of planning efforts for the pending fly-in/open house on Saturday/1 August and Sunday/2 August. The update included an airport layout depiction and list of scheduled events. Nate mentioned that the planning group included representation from the airport, USFS, McCall Fire Department, McCall Chapter of the IAA, McCall Aviation, and other community members and pilots. Engineering Consultant Selection Update Nate Coyle provided an update to the request for qualifications for airport engineering consultants stating that the RFQ for submittals would had been released just prior to the AAC meeting with a 1 September deadline for receipt of submittals. MI Hangar Development Proposal Update Nate Coyle provided an update to a standing proposal for construction of a large hangar on the airport. The requester, Joe Scott, has inquired as to the potential for relocating the hangar site to another location north of the proposed location within the triangle section of the airport. Nate Coyle stated that this request for relocation would be prevented by the current location of the ASOS and its associated siting criteria. Nate Coyle stated that he is working with T-O Engineers and the National Weather Service to evaluate any siting options for siting of the ASOS on airport property which might allow for construction of a hangar within the northern portion of the triangle section of the airport. Adjourned at 1:34 PM -d:S'?" k -13 -/ Attest: i A 4 ,....____---, Co ur ittee Chairperson, Dan Scott Ai anager, Nate Coyle 1) 2IPage City of McCall—Airport Advisory Committee Meeting Minutes June 10, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Matt Shaddle, Rick Fereday, Mike Weiss Staff: Nate Coyle Other: Jo Schroeder(Gem Air Representative) Rick Fereday called the meeting to order at 12:01 PM Open Discussion and Public Comment There was no open discussion or public comment. Review/Make Recommendation of Gem Air Commercial Lease—Hangar 101 A draft commercial lease between the City of McCall and Gem Air for utilization of space in Hangar 101 was presented to the AAC. AAC members had discussion about the agreement. Mike Weiss asked to confirm that a reasonable parking plan had been coordinated, and Jo Schroeder state that an agreement with McCall Aviation was being established to utilize space behind Hangar 102. Nate Coyle identified that a provision within the agreement had been included, per recommendation of the AAC, to ensure that the airport manager had final approval authority of the parking plan to be executed by Gem Air. Mike Weiss made a motion to recommend that the McCall City Council approve the agreement. Matt Shaddle seconded the motion. The motion passed unanimously. Adjourned at 12:16 PM Date : • ed: Attest: air Committee Chairperson, Dan Scott Airport Manager,Nate Coyle 11Page City of McCall—Airport Advisory Committee Meeting Minutes June 4, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mark Thorien, Mike Weiss Staff: Nate Coyle Other: Kevin Bissell, Mike Anderson, George Mustard, Marty Gergen Dan Scott called the meeting to order at 12:04 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from May 7,2015 The May 7, 2015 meeting minutes were presented for review. A motion was made by Rick Fereday to approve the May 7, 2015 meeting minutes. Mark Thorien seconded this motion. The motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update stating that landowners have had correspondence with the City following issuance of a revised offer but that acceptance of the offer had not been received. It was mentioned that an executed session would be held with City Council on July 9th to update the Council on the status of the project. Summer Maintenance Project—Phase II Nate Coyle stated that a runway closure had been implemented on June 3rd to complete the final phase of this project through application of a second coat of paint markings. It was stated that the work was successful and that closeout paperwork would be coordinated with the FAA to receive final reimbursement on this project. Valley County Airport Levy Discussion Nate Coyle stated that a presentation was provided to County Commissioners on Tuesday/26 May regarding the importance of airports in Valley County. The members in attendance were Nate Coyle, Mike Anderson, Rick Fereday, and Rob Terry (Mayor of Cascade). Nate Coyle stated that a request for an increase in funding from the County to the airports was made at the end of the presentation, and that McCall specifically requested an increase from $15,186 to $36,000 annually to support the airport. Mike Anderson and Rick Fereday commented that the presentation and remarks of all involved seemed to be received well by the Commissioners. Nate Coyle mentioned that he would plan to begin providing an annual report to the Commissioners in an effort to inform them of the impact and need of the County's investment in the airport in McCall. Dan Scott recommended that the same annual report be provided to the State Aeronautics Board and Nate Coyle concurred that this idea had good value, and stated that he would plan to do so in the future. 1iPage City of McCall—Airport Advisory Committee Meeting Minutes June 4, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Pending Hangar Sales Nate Coyle identified the pending hangar sale of Hangar 544 to Loon Mountain Aviation LLC. The owner of this hangar, Dave Looney, is a pilot and owns a Maul/N1474 which will be stored in the hangar. Gem Air Charter Service Proposal Review/Recommendation Request Dan Scott recused himself from this discussion prior to presentation of this agenda item. A proposal from Gem Air for commercial operations was presented to the AAC. The proposal included a request to enter a seasonal commercial lease agreement with the City of McCall for space within Hangar 101 (owned by the City) for charter operations during the summer months. AAC members reviewed and discussed the proposal as related to airport minimum standards, and voiced potential concerns with the proposed parking plan. It was suggested that Gem Air consider coordinating an agreement with McCall Aviation for use of parking adjacent to Hangar 101 to ensure a reasonable parking arrangement for passengers. AAC members recommended inclusion of a vehicle parking clause within the pending commercial lease agreement where the City would have authority to approve the parking plan to be utilized by Gem Air. Rick Fereday made a motion to recommend approval of proposed commercial operations by Gem Air pending resolution of the identified parking plan concern and pending the AAC's review and recommended approval of a commercial lease agreement between Gem Air and the City of McCall. Mike Weiss seconded the motion. The motion passed unanimously. Nate Coyle stated that he was awaiting the final draft of a commercial lease agreement and would schedule a special AAC meeting for review of the agreement prior to presentation to City Council. Potential Proposal for Hangar Development Nate Coyle provided an update to the AAC regarding development and advertisement of a request for statements of qualifications and experience for airport planning and engineering services. Nate Coyle state that the RFQE would be published in the Star News and sent to a short-list of candidates in late June or early July. Adjourned at 1:05 PM Date S ,-d: c9 ' /3 /C Attest: 4 ommittee Chairperson, I an Scott Airport Manager,Nate Coyle 2IPage City of McCall—Airport Advisory Committee Meeting Minutes May 7, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Matt Shaddle, Rick Fereday, Mark Thorien, Mike Weiss Staff: Nate Coyle Other: Kevin Bissell, Mike Anderson, George Mustard, Marty Gergen Dan Scott called the meeting to order at 12:04 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from April 2,2015 Matt Shaddle identified an error in the documented attendance of the April 2, 2015 minutes. A motion was then made by Matt Shaddle to approve the April 2, 2015 meeting minutes as corrected. Rick Fereday seconded this motion. The motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update stating that revised letters of intent to purchase property had been provided to landowners in mid-March. He stated that the City is now awaiting a formal response from landowners as requested by the end of May 2015. Summer Maintenance Project—Phase II Nate Coyle provided an update to this project by stating that a runway closure was scheduled for May 18th from 10:30 AM until 3:30 PM for application of a second coat of markings to the runway. Nate Coyle stated that an update to this project would be provided at the next AAC meeting. Valley County Airport Levy Discussion Nate Coyle stated that a presentation would be provided to County Commissioners on Tuesday/26 May at 11:15 AM. This presentation would outline the benefits of airports in Valley County, and would also request that Commissioners consider the county's investment in airports given the demonstrated importance and economic/tax contribution produced by these airports. Nate Coyle stated that a follow-up from this presentation would be provided at the next AAC meeting. Pending Hangar Sales Nate Coyle identified two ongoing hangar sales. These transactions included the sale of Hangar 526 from Paige Walker to Gerald Wortley (owner of a Cessna 180) and Hangar 541 from Frank Bruneel to Charles Schneider (owner of a Cessna 182). Nate Coyle identified that the lease transactions for these sales would be presented to City Council on May 14, 2015. 1 Wage City of McCall—Airport Advisory Committee Meeting Minutes May 7, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Gem Air Charter Service Discussion Nate Coyle presented background information regarding ongoing discussions between the airport and Gem Air. Gem Air is a commercial operator that is interested in providing itinerant revenue charter services at the airport in McCall.Nate Coyle asked that AAC members provide feedback regarding the application of minimum standards to Gem Air's operations at the airport, and the AAC unanimously stated that Gem Air should meet minimum standards as outlined for a Specialized Aviation Operations Service (SASO) providing revenue charter services at the airport. Nate Coyle stated that he would communicate these requirements to Gem Air and ensure a suitable proposal for use at the airport be applied to comply with minimum standards. Potential Proposal for Hangar Development Nate Coyle stated that the proposal for hangar development by Mr. Scott had been forwarded to all hangar waiting list members, and that no other requests for development were received by the deadline afforded. Nate Coyle also stated that the next step would be submission of an engineered design and site plan for design review. Airport Lease Rate Analysis Nate Coyle identified that he had captured comments and concerns from AAC members following the presentation of an appraisal to recommend lease rates by Joe Corlett and Paul Dehlin, and that a teleconference had been scheduled with the appraisers on May 10, 2015 to discuss these comments. It was stated that an update to the process would be provided following completion of this teleconference. IAA—Treasure Valley Chapter Bike Shed & Bike Share Program Proposal Nate Coyle identified a proposal from the Treasure Valley Chapter of the IAA for placement of a shed and bikes on the airport for use by transient pilots at the airport. A potential location for siting of this shed along the northeastern fence line of the airport was provided to the AAC. AAC members recommended that the proposed siting location be moved to a spot adjacent to the walkthrough gate in the McCall Aviation Parking Lot. It was voiced that this would be a more convenient location for use by transient pilots, and that this location would mitigate bicycle traffic in front of commercial operators at the airport. Nate Coyle stated that he would coordinated this recommendation with McCall Aviation and the IAA. Adjourned at 1:25 PM Date :ign d: 6 L/- / Attest: av i Committee Chairperson, Dan Scott Airport M.atger,Nate Coyle 2IPage City of McCall—Airport Advisory Committee Meeting Minutes April 2, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, liSFSMENti€, Rick Fereday, Mark Thorien, Mike Weiss Staff: Nate Coyle Other: Kevin Bissell, John Anderson, Maxime Valencik, Mike Anderson, George Mustard, Joe Corlett, Paul Dehlin Rick Fereday called the meeting called to order at 12:05 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from March 5, Rik Ferec1 A motion was made by ie to approve the March 5, 2015 meeting minutes. Mark Thorien seconded this motion. The motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update stating that revised letters of intent to purchase property had been provided to landowners in mid-March. He stated that the City is now awaiting a formal response from landowners. Summer Maintenance Project—Phase II Nate Coyle provided an update to this project by stating that the airport would have access to a crack fill machine in early to mid-May with an anticipated late May scheduling for application of final markings on the runway and airport surfaces. Nate Coyle reminded the group that application of final markings on the runway would incur an estimated four hour closure of the runway. Valley County Airport Levy Discussion Nate Coyle stated that he, Mike Anderson, and Rick Fereday continued efforts to review a potential proposal or presentation for county commissioners. Nate Coyle and Mike Anderson met with Rob Terry to discuss this effort and Mr. Terry stated that he would be interested in assisting with the process. It was identified that an update and/or proposal for presentation would be provided to the AAC at the next meeting in May. Potential Proposal for Hangar Development Nate Coyle stated that the airport had been in discussion with Joe Scott regarding a potential proposal to construct a 23,000 sq/ft hangar in the triangle section of the airport. A rendering of this potential development along with future hypothetical hangar development in the triangle section of the airport was presented to the AAC for consideration and discussion. Nate Coyle outlined a process for coordination of this proposal stating that he felt the first step was to contact existing hangar/bare parcel waiting list members to request similar proposals for construction of a hangar. A draft tit letter was presented to the AAC, and comments for revision were provided by the group. Following discussion of the proposal and proposed coordination process Rick Fereday made a motion to recommend approval of the proposed hangar development as shown on 1 ' Page City of McCall—Airport Advisory Committee Meeting Minutes April 2, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 the rendering provided to the AAC, and issuance of the letter to hangar waiting list members following inclusion of changes recommended by AAC members. Mark Thorien seconded the motion. The motion passed unanimously. Airport Fly-In Update Nate Coyle stated that the team of planners have continued their work to plan a fly-in and open house at the airport on Saturday/I August and the morning of Sunday/2 August. Nate Coyle stated that the next scheduled meeting was set to occur on Saturday/April 1 10 AM in the McCall Real Estate conference room. Airport Consultant Qualifications Based Selection Nate Coyle stated that the 5-year consultant period with T-O Engineers is set to expire in December of 2015, and presented a draft Request for Qualifications (RFQ)to the group for review.No comments for revision to the RFQ were made by the group. Nate Coyle asked for a volunteer from the AAC to sit on the review/selection committee and Mark Thorien volunteered to assist with the process. Finally, Nate Coyle stated that he would intend to post/distribute the RFQ in late July for receipt of applications by 31 September, and selection by 1 December 2015. Airport Lease Rate Analysis Nate Coyle handed the discussion over to Joe Corlett and Paul Dehlin for presentation of an appraisal with a recommendation to set a new hangar/parcel lease rate for the airport. Following the presentation questions and concerns were introduced by AAC members and public attendees. After conclusion of questions and concerns,Nate Coyle stated that he would review comments and have further discussion with the appraisers before coming back to the AAC for a formal recommendation. IAA—Treasure Valley Chapter Bike Shed & Bike Share Program Proposal Nate Coyle identified a proposal from the Treasure Valley Chapter of the IAA for placement of a shed and bikes on the airport for use by transient pilots at the airport. Nate Coyle stated that he first wanted to confirm that the fit and use of space was appropriate for the airport. The group identified that McCall Aviation does have bikes available for transient pilots which can be requested at the counter, and Dan Scott mentioned that McCall Aviation could reach out the IAA to offer storage of the bikes in the FBO facility. Nate Coyle stated that this would be a good step and that if this was not a viable alternate solution that use of space along the northeastern fence-line could be a convenient location for this bike shed. Adjourned at 1:30 PM Date Sign;I 5—7--/S` Attest: A / t ' 5 C C. r Free C airperson'P an Scott Airport Manager,Nate Coyle 2IPage City of McCall—Airport Advisory Committee Meeting Minutes March 5, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Matt Shaddle, Rick Fereday, Mike Weiss Staff: Nate Coyle Other: Kevin Bissell, Mike Anderson, Mike Coyle, George Mustard Dan Scott called the meeting called to order 12:04 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from February 5,2015 A motion was made by Rick Fereday to approve the February 5, 2015 meeting minutes. Matt Shaddle seconded this motion. The motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update stating that an executive session was held on February 12, 2015 with City Council to discuss the land acquisition process and to prepare transmission of revised written offer letters to landowners in mid-March. Summer Maintenance Project—Phase II Nate Coyle provided a reminder to the AAC that the final phase of the airport maintenance project is to apply a second coat of markings to runway and taxiway/apron surfaces. It was stated that this work would be completed in early June following completion of routine airport crack filling that will be conducted by the airport. It was stated that this work would incur a four-hour closure of the runway which would be coordinated real time among airport users. Valley County Airport Levy Discussion During the February 5, 2015 AAC meeting Rick Fereday requested addition of an agenda item at the next AAC meeting to discuss the Valley County Airport Levy that is allocated to the airport from Valley County. Nate Coyle presented this agenda bill during the meeting with a proposal to request assistance from an AAC member to review the existing levy amount provided to the airport. Rick Fereday volunteered to assist Nate Coyle with review of this levy. Nate Coyle stated that a follow-up would be provided to the AAC once the review was complete along with a potential proposal for action, if deemed appropriate. AAC Charter Revision Follow-Up Nate Coyle stated that City Council had approved the posed revisions to the AAC Charter on February 26, 2015 as recommended by staff and the AAC. A final/approved copy of the charter was provided to AAC members. try USFS Helicopter Parking Pad Relocation Project Nate Coyle presented information regarding a pending project to relocated two gravel helicopter parking pads adjacent to the USFS aircraft parking apron. The two existing pad I1Page City of McCall—Airport Advisory Committee Meeting Minutes March 5, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 currently violate the runway object free area for a B-II airport, and this relocation would bring the pads into compliance with B-II standards. Dan Scott identified a long term concern regarding the airport's planning efforts to meet compliance with C-II standards. It was stated that this relocation would need to be temporary in nature and that a relocation would need to occur once the airport achieved C-II status. Airport Lease Rate Analysis—Appraisal Update Nate Coyle stated that a draft appraisal had been received and that minor changes to the report were requested before finalizing the report. Nate Coyle stated that a final report would be sent out prior to the next AAC meeting, and that Joe Corlett and his staff would attend the subsequent AAC meeting to discuss the report and answer questions. Airport Fly-In Update (Results of 28 February IAA Meeting) Nate Coyle stated that he attended a meeting with members of the McCall Chapter of the IAA on 28 February. During this meeting these members voiced a desire to plan a fly-in at the airport which contained an open house for public involvement.Nate Coyle stated that he would assist the group with planning the event, which would be scheduled to occur on Saturday/August 1S and the morning of Sunday/August 2"d Airport Spring Staffing Report Nate Coyle provided an update to the group regarding airport manning for the spring season. It was stated that the Airport Ops Superintendent/Ben Gau would be out of office until early May due to an injury but that the airport would have use of its seasonal equipment operator until Ben's return to work. Adjourned at 12:45 PM Date i!ned: S Attest: =jai& Committee Chairperson, Dan Scott Airport Manager,Nate Coyle 1) 21Page City of McCall—Airport Advisory Committee Meeting Minutes February 5, 2015, 12:00 PM 4 American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Matt Shaddle, Rick Fereday, Mike Weiss Staff: Nate Coyle Other: Kevin Bissell, Chris Pomeroy, Mike Pape, Melissa Kaplan, Mike Anderson, Mike Coyle, George Mustard Dan Scott called the meeting called to order 12:05 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from January 8,2014 A motion was made by Matt Shaddle to approve the January 8, 2015 meeting minutes. Rick Fereday seconded this motion. The motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update to the land acquisition process stating that the appraisal and appraisal review reports had been completed. Nate Coyle also stated that he would hold an executive session with City Council on 12 February to discuss the results of the revised appraisal and appraisal review report prior to communicating with landowners. 41110 AAC Reappointment Recommendation Request Nate Coyle presented a letter of interest from Mark Thorien for reappointment to the AAC for a second term. A motion was made by Rick Fereday to recommend that City Council reappoint Mark Thorien to the AAC. Matt Shaddle seconded this motion. The motion passed unanimously. Airport Tie-Down Vehicle Parking Update Nate Coyle reminded the AAC of its previous recommendation to coordinate with McCall Aviation for use of space to park privately owned vehicles owned by seasonal tie- down members.Nate Coyle presented Ordinance Number 882/McCall Airport Rules and Regulations, and asked for a recommendation regarding revision of the rules/regulations to remove a portion of Section 8.16.3 (H) which currently states "Persons renting a tie- down space may leave one vehicle in a parking space designated by the Airport when the aircraft is absent from the Airport".Nate Coyle stated that this revision would support the decision to restrict vehicle parking on aircraft tie-down spaces as directed by the FAA. Matt Shaddle made a motion to recommend that City Council approve removal of the aforementioned statement from the McCall Airport Rules and Regulations. Rick Fereday seconded this motion. The motion passed unanimously. Airport Lease Rate Analysis—Appraisal Update Nate Coyle stated that he is still awaiting completion of this appraisal and that he would distribute the report to AAC members upon receipt/completion. 1 ' Page City of McCall—Airport Advisory Committee Meeting Minutes February 5, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 2014 Airport Star News End of Year Advertisement Review Nate Coyle presented a proposal to the AAC for publishing an end of year ad for the airport to display the benefits of what the airport provides to the community along with property tax information which identifies that property taxes produced by hangar owners offsets investment from the surrounding community. Mike Pape offered to provide a letter to the editor in support of this advertisement, and Nate Coyle stated that he would coordinate with State Aeronautics prior to publishing the article. While reviewing property tax information Rick Fereday requested a future agenda item to discuss the Valley County Levy distributed to the airport, and Nate Coyle stated that he would add this to the next AAC agenda. Upcoming City Council Presentations Nate Coyle stated that there were a number of upcoming presentations to City Council and provided an update to the AAC to keep the group apprised of his efforts. The pending presentations included: a. AAC Charter Revision Presentation—February 12, 2015 b. AAC Member Reappointment/Mark Thorien—February 12, 2015 c. Executive Session/Land Acquisition—February 12, 2015 d. Airport Manager Annual Report to Council—February 26, 2015 Adjourned at 12:45 PM Date Signed: 3 -5-4 / /r Attest: Committee Chairperson, Dan Scott Airport Manager,Nate Coyle 4) 21Page City of McCall—Airport Advisory Committee Meeting Minutes January 8, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mark Thorien, Matt Shaddle Staff: Nate Coyle, Gene Drabinski Other: Mike Anderson, Kevin Bissell Dan Scott called the meeting called to order 12:05 PM Open Discussion and Public Comment Gene Drabinski identified a new part time Special Projects Manager position within the City and stated that the airport manager had been selected to fill this role. Nate Coyle stated that he was confident that he could continue serving as airport manager without impact to service, and identified the personnel expense savings to the airport for work completed outside of the airport department. Approve Minutes from December 4,2014 A motion was made by Mark Thorien to approve the December 4, 2014 meeting minutes. Matt Shaddle seconded this motion. Motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update to the land acquisition process stating that the appraisal and appraisal review reports had been completed. Nate Coyle also stated that would intend to hold an executive session with City Council on 12 February to discuss the results of the revised appraisal and appraisal review report prior to communicating with landowners. Review/Discuss AAC Annual Report to City Council—Thursday/22 January Matt Shaddle volunteered to provide the AAC's annual report to City Council. No comments were received for the draft report presented to the AAC. Matt Shaddle and Nate Coyle agreed to meet prior to the 22 January City Council session to discuss the report and prepare for the presentation. Discuss Presentation to City Council for AAC Charter Amendment Nate Coyle presented a revised AAC Charter for consideration by the group. Dan Scott provided comments for revision, and all recommendations were incorporated into the draft AAC Charter. Mark Thorien made a motion to recommend that City Council approve changes as outlined within the draft AAC Charter. Matt Shaddle seconded the motion. Motion passed unanimously. Nate Coyle stated that he would provide an update to the AAC after presentation to City Council. Airport Lease Rate Analysis Nate Coyle stated that the appraisal to recommend lease rates was still in a work in progress and that he would ensure that a copy is provided to the AAC upon completion for review. Nate Coyle also stated that the appraiser, Joe Corlett, would provide a presentation to the AAC and answer any questions at the AAC meeting following receipt of the report. Dan Scott requested that Nate Coyle make it clear within the AAC meeting 11Page City of McCall—Airport Advisory Committee Meeting Minutes January 8, 2015, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 announcements for which meeting this would occur, and Nate Coyle agreed that he would do so. 20:1 Obstruction Update Nate Coyle had previously provided a presentation to the AAC regarding tree obstructions within the 20:1 surface for Rwy 16. In December, the FAA Flight Procedures Office approved a change to this surface which reduced the half-width of the surface thereby eliminating many existing obstructions. Nate Coyle stated that the City GIS office is in the process of updating LIDAR imaging data to confirm tree obstructions within the revised surface, and that an update would be provided to the AAC when available. Adjourned at 1:10 PM Date Sig S I Attest ad /1 Committee Chairperson7Dan Scott Airport Manager,Nate Coyle 4 2IPagr