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HomeMy Public PortalAbout2014 City of McCall—Airport Advisory Committee Meeting Minutes December 4, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 411. Members Present: Dan Scott, Mike Weiss, Mark Thorien, Rick Fereday Staff: Nate Coyle, Gene Drabinski Other: Mike Anderson, Kevin Bissell Dan Scott called the meeting called to order 12:08 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from November 6, 2014 A motion was made by Rick Fereday to approve the November 6, 2014 meeting minutes. Mike Weiss seconded this motion. Motion passed unanimously. AIP 021 —Land Acquisition Update Nate Coyle provided an update to the land acquisition process stating that a revised appraisal has been drafted and is awaiting an appraisal review. It was mentioned that this revised appraisal is to correct minor issues highlighted during the review appraisal process. Nate Coyle stated that, following completion of the review appraisal, the updated information would be shared with the FAA and subsequently to landowners. Summer 2014 Airport Maintenance Project Update Nate Coyle stated that the new rotating beacon has been installed and is operational. The old rotating beacon has been removed, and the final phase of this project will a second set of paint markings in the spring of 2015. Receive AAC Recommendation for Membership Reappointment—Dan Scott Nate Coyle identified that Dan Scott's term would soon be ending and requested a recommendation from the AAC regarding reappointment of Mr. Scott to the AAC. Mike Weiss made a motion to recommend that City Council reappoint Dan Scott to the AAC for another three-year term. Rick Fereday seconded the motion. Motion passed unanimously. Discuss Presentation to City Council for AAC Charter Amendment Nate Coyle presented a previous recommendation from the AAC made on January 2, 2014 for an amendment to AAC Charter to revise the AAC's role in providing recommendations to City Council for airport lease transactions (new lease requests and lease amendments). AAC members stated that the format of the proposed language could be confusing and recommended restructuring of the proposed language. Nate Coyle agreed and stated that he would return in January with a restructured proposal for amendment of the AAC Charter. illt Wage City of McCall—Airport Advisory Committee Meeting Minutes December 4, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 j Airport Lease Rate Analysis •,/ Nate Coyle presented a draft scope of work from Vaibridge Property Advisors for completion of an appraisal to recommend airport land lease rates to City Council. The AAC identified that the letter called out hangar rental rates and that the airport does not currently rent hangar space. Rick Fereday made a motion that the AAC recommend to proceed with completion of an appraisal to recommend lease rates to City Council. Mark Thorien seconded the motion. Motion passed unanimously. Airport CIP/ALP Discussion Nate Coyle presented the current CIP along with a copy of the ALP developed in 2007 for discussion. AAC members made a recommendation to shift a project to rehabilitate parking apron surfaces to the year following taxiway relocation/apron reconstruction. Nate Coyle stated that he would discuss this shift with the Helena ADO Project Manager and follow-up with the AAC as land acquisition efforts progressed and/or neared completion. AAC Annual Report to City Council Nate Coyle presented a draft document for the AAC's use in providing an annual report to City Council. Nate Coyle stated that he would add this on the agenda for the January AAC meeting and requested that any requested changes to the report be provided for completion prior to this meeting in hopes of solidifying a final draft report during the January AAC meeting, as well as identifying an AAC member to present the report to City Council. Adjourned at 1:15 PM Date S': ;d: i — / C Attest: 41■ C'mmittee Chairperson, Dan Scott Airport Manager,Nate Coyle 2I1' aLI r City of McCall—Airport Advisory Committee Meeting Minutes November 6, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mike Weiss, Rick Fereday Staff: Nate Coyle, Gene Drabinski Other: Mike Anderson, Martin Gergen, P.E. Dan Scott called the meeting called to order 12:06 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from October 2,2014 A motion was made by Mike Weiss to approve the October 2, 2014 meeting minutes. Rick Fereday seconded this motion. Motion passed unanimously. Summer 2014 Airport Maintenance Project Update Nate Coyle provided an update regarding the 2014 maintenance project stating that installation of the new rotating beacon has commenced and would be completed prior to winter. Nate Coyle reminded the group that the final phase of this project would take place in the spring of 2015 when the second coat of paint markings would be applied. Airport Noise Abatement Manual Nate Coyle provided a draft copy of a noise abatement manual and stated that he felt the information may be best suited within an airport noise abatement website which would provide information regarding preferred operational procedures, and could also provide an avenue for receipt of noise complaints by the public. AAC members recalled that much work had been done on noise abatement at the airport in the past to include development of knee-boards and discussion of airport signage. Nate Coyle stated that he would review different options with the intent of developing a more comprehensive approach to noise abatement, and would return to the AAC at a later date with an update. Hangar 207 Lease Assignment Nate Coyle presented a proposed assignment of lease for Hangar 207 to transfer the title of existing lease from Thomas O. Wooten to Thomas Wooten as trustee of the Wooten Family Trust, dated September 4, 2013. Mike Weiss made a motion to recommend that the assignment be approved by City Council. Rick Fereday seconded the motion. Motion passed unanimously. Hangar 523—Termination of Lease and Establishment of New Lease Nate Coyle presented a lease application and draft lease for the pending sale of Hangar 523. The pending purchaser of Hangar 523 was identified as SEICO, LLC (David Shotwell). David is a private pilot who plans to store his aircraft (N523DS/Kit Fox IV) in the hangar. The AAC asked if the format of lease for presentation to City Council would be changed to match proposed lease template format, if approved by City Council, and Nate Coyle stated that the language would be changed to match this format if approved. Mike Weiss made a motion to recommend that the new lease be approved by City I P a r City of McCall—Airport Advisory Committee Meeting Minutes November 6, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Council in the existing format or proposed format, if approved by City Council. Rick Fereday seconded this motion. Motion passed unanimously. Airport Tie-Down Vehicle Discussion Nate Coyle presented information regarding a proposal to relocate personally owned vehicles which are currently authorized to park on seasonal tie-down spots. It was stated that the FAA has discouraged this practice and identified it as a deficiency on two subsequent compliance inspections (2009 and 2014). Options for relocation were presented to the AAC and discussed. Following review/discussion, the AAC recommended that airport staff coordinate with the FBO for use of space adjacent to Hangar 102 and/or within the FBO's existing parking lot. Nate Coyle stated that he would begin coordination with the FBO for implementation of this option. Lease Revision Update Nate Coyle provided a final draft of the revised lease template to AAC members. This draft included minor revisions made by the City Attorney. It was stated that Nate Coyle would present this draft lease to City Council on November 6, 2014 for approval, and confirmed that recommendations from the AAC would be included within the presentation. Adjourned at 1:25 PM Date Si,ed: 4" t /9 Attest: /i/t4 Committee Chairperson, Dan Scott Airport Manager,Nate Coyle 21PaLt City of McCall—Airport Advisory Committee Meeting Minutes October 2, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mike Weiss, Mark Thorien, Matt Shaddle, Rick Fereday Staff: Nate Coyle, Gene Drabinski Other:N/A Dan Scott called the meeting called to order 12:02PM Open Discussion and Public Comment Nate Coyle stated that the airport had received a visit from its Helena ADO Project Manager, Gary Gates, for completion of a compliance inspection. The results of the inspection were positive with one finding and request for follow-up by the FAA regarding the parking of vehicles on the tie-down ramp. Nate Coyle stated that he would look to discuss this issue further with the AAC in a future meeting in hopes of finding a solution to relocate vehicle parking to another location on the airport. Approve Minutes from September 4, 2014 A motion was made by Mark Thorien to approve the September 4, 2014 meeting minutes. Mike Weiss seconded this motion. Motion passed unanimously. Airport Emergency Response Exercise—Thursday/2 October at 3 PM ( Nate Coyle stated that key response agencies recently participated in an effort to develop �/ an emergency response plan for the airport to enhance roles/responsibilities and communication during incidents that occur on the airport. This plan has been finalized and provided to all participating agencies, which includes Valley County Dispatch, McCall Police Department, McCall Fire Department, USFS, and McCall Aviation. It was mentioned that an exercise would be held on Thursday/2 October to test the initial notification/response phase of this plan. Summer 2014 Airport Maintenance Project Update Nate Coyle stated that the project commenced as scheduled on Monday/29 September but that, due to weather, the runway closure would be extended for an extra day with the runway opening on the afternoon of Friday/3 October. Nate Coyle also stated that the pad for the new rotating beacon would be poured in November and that the structure would be erected by late November. Finally,Nate Coyle mentioned that a second set of markings would be applied to the runway in the spring of next year, which will be the final phase for this project. 1 ' Page City of McCall—Airport Advisory Committee Meeting Minutes October 2, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Airport Driving Manual Presentation Nate Coyle presented a draft educational manual that airport staff had developed which outlined basic driving procedures for operating personal vehicles on the airport. The intent of this manual is to provide a reminder to airport users of basic airport driving rules, and to highlight potential conflict/danger areas on the AOA. The AAC provided recommendations for revision, and Nate Coyle stated that he would make these changes to the manual prior to distribution. Dan Scott recommended that the airport look to create a noise abatement manual for the airport in similar fashion, and Nate Coyle stated that he would make an attempt at developing this manual for review by the AAC in a future meeting. Airport Lease Revision Update Nate Coyle stated that he was awaiting a final legal review of the draft lease template prior to presenting the document to Council for consideration. Nate Coyle stated that he would notify the AAC of the presentation date and provide materials that would accompany the presentation to Council. Adjourned at 12:35 PM Date i••tied: — (o— �( Attest: Co ilwittee ' hairperson, Ilan Scott Airport Manager,Nate Coyle NJ 2IPage City of McCall—Airport Advisory Committee Meeting Minutes September 4, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott,Matt Shaddle, Rick Fereday, Marc Thorien Staff: Gene Drabinski, Erin Roper, Mayor Jackie Aymon Other: John Anderson& Kevin Bissell,TO Engineers, Beverly Anderson, Mike Anderson Dan Scott called the meeting called to order 12:05 PM Open Discussion and Public Comment No open discussion or public comment. City Manager, Gene Drabinski,gave an informational presentation on the 1%Local Option Sales Tax ballot measure. At the end of the presentation,the Mayor and City Manager took and answered questions from the group. Approve Minutes from August 7,2014 meeting Motion made by Mark Thorien to approve August 7,2014 minutes. Matt Shaddle seconded this motion. Motion passed unanimously. ITD Airport Basic Training Workshop Gene Drabinski provided a summary of the ITD Airport Basic Training Workshop,to be held in McCall, Wednesday, October 1,9:00 AM at Legion Hall. Airport Expansion Update Kevin Bissell—TO Engineers,gave a status update on the airport expansion project. The FAA has directed TO Engineers and the City of McCall to amend the contract to have Joe Corlett, Mountain States Appraisal, to revise his appraisal. The revised appraisal will be presented to the FAA and landowners upon completion. Airport Summer 2014 Maintenance Project Kevin Bissell reported that a notice to proceed has been sent to Granite Construction execution of this project. Maintenance efforts will commence on September 29,2014. It is expected that the rotating beacon will not arrive until late November,at which time the existing beacon will be replaced. Fly-In Discussion John Anderson presented information on"Fly-In 2015." Beverly Anderson presented information as a representative from the McCall chapter of IAA. There was a discussion on event, intentions,and creating an organizational committee. Airport Lease Revision Update Gene Drabinski presented direction from City Council on the airport lease revision update. Council likes the appraisal method,but wants to retain flexibility. Direction provided to the airport manager was to formalize a process to utilize appraisals outside of lease language to allow for future flexibility. Adjourned at 1:20 PM Date Sig : 10/2'/A g Attest: // Committee Chairperson, Dan Scott Airport Manager,Nate Coyle Wage City of McCall—Airport Advisory Committee Meeting Minutes August 7, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mike Weiss, Mark Thorien Staff: Nate Coyle, Gene Drabinski Other: Mike Anderson, John Anderson Dan Scott called the meeting called to order 12:07PM Open Discussion and Public Comment Nate Coyle stated that there has been discussion for planning an airport fly-in/open house in 2015, and stated that he would return in the next Council session with a potential date and request for feedback from the AAC regarding the scope of this event. Dan Scott voiced support for a public event that would draw public awareness and involvement with the airport, and Nate Coyle concurred with the benefits of having an event accessible to the public. Approve Minutes from July 23,2014 A motion was made by Mark Thorien to approve July 23, 2014 meeting minutes. Mike Weiss seconded this motion. Motion passed unanimously. Airport Expansion Update—Status of AlP 21 Nate Coyle stated that the review of landowner and City appraisals had been received, and that a teleconference was held with the FAA on July 25, 2014.Nate Coyle also stated that an executive session was scheduled with Council on August 14, 2014 to discuss the outcome of the appraisal reviews and direction received from the FAA for the way forward. Summer 2014 Airport Maintenance Project Update Nate Coyle stated that project planning was on track to conduct a runway closure, as planned, from September 29 through October 2,2014. An announcement flyer was presented to AAC members that will be utilized to notify airport tenants/users of the upcoming closure. Airport Lease Revision Update Nate Coyle requested confirmation of a previous recommendation from the AAC regarding use of an appraisal to establish lease rates. Methods for utilizing an appraisal were discussed, and the AAC unanimously confirmed that its previous recommendation stands,which is for the City to procure an appraisal that evaluates land value, comparison of airport rates,and ROI to establish lease rates for the airport. The AAC also unanimously agreed that use of appraisals should be spelled out within lease language and that there should be no establishment of a provision to prevent lease rates dropping below the CPI adjusted rate within respective leases.Nate Coyle stated that he would discuss this policy decision with Council and bring the results of this discussion back to the AAC for finalization of draft lease language. Airport FY15 Budget Overview Nate Coyle presented, and reviewed in detail,the proposed FY15 airport budget. Nate Coyle stated that a public hearing for the City's proposed FY 15 budget would be held on August 14, 2014 and that the budget would be presented for final approval by Council on August 28, 2014. Adjourned at 1:45 PM Date Signed: - z/-/1/ Attest: 1IPa e City of McCall—Airport Advisory Committee Meeting Minutes August 7, 2014, 12:00 PM -rican Legion Hall, 216 E. Park St., McCall, ID 83638 r / /4;4 Committee Chairperson, Dan Scott Airport Manager,Nate Coyle via 2IPa L City of McCall—Airport Advisory Committee Meeting Minutes June 25, 2014, 12:00 PM fir American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mark Thorien, Mike Weiss, Matt Shaddle Staff: Nate Coyle, Ben Gau Other: Mike Anderson Dan Scott called the meeting called to order 12:05 PM Open Discussion and Public Comment There was no open discussion or public comment provided. Approve Minutes from June 5, 2014 Motion made by Dan Scott to approve June 5, 2014 meeting minutes. Rick Fereday seconded this motion. Motion passed unanimously. Lease Split—Hangar 208A and 208B (Marvin May and Hugh McNair) Nate Coyle presented a proposal to split an existing lease held by Hugh McNair and Marvin May due to a pending sale of Hangar 208A, owned by Marvin May, to the buyer, Jackson Food Stores, Inc. This proposal included an amendment of the existing lease to remove Marvin May's interest from the lease thereby leaving Hugh McNair as the sole interest on the lease. Subsequently a new lease for Jackson Food Stores, Inc. was presented to establish a leasehold for Hangar 208A. It was noted during presentation that new survey data suggests that the shared wall of the hangar may not sit on the leasehold parcel boundaries. A statement was included in the lease to identify that this may be the case and that the City has identified leased parcel through use of the standing record of survey for the airport. AAC members requested that this information be given to Council during presentation of leases Rick Fereday made a motion to recommend approval for amendment of the existing lease and establishment of a separate lease as part of the sale of Hangar 208A from Marvin May to Jackson Food Stores, Inc. Matt Shaddle seconded the motion, motion passes. The committee recommends City Council approval for amendment of the existing lease and establishment of a separate lease as part of the sale of Hangar 208A from Marvin May to Jackson Food Stores, Inc. Airport Hangar Lease Revision Discussion Nate Coyle provided an update on the status of revision for the airport's lease template along with a potential proposal for offering the revised lease to hangar owners, pending concurrence of Council. This proposal included a recommendation for use of an appraisal which could evaluate land value, comparable airport rates, and ROI for recommendation of a lease rate. Nate Coyle requested a recommendation from the AAC for this proposal. A motion was made by Rick Fereday to recommend that Council approve procurement and use of an appraisal that evaluates land value, comparable airport rates, and ROI to recommend a lease rate for the airport. Matt Shaddle seconded the motion, motion passes 1 I ace City of McCall—Airport Advisory Committee Meeting Minutes June 25, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Subsequently,Nate Coyle discussed a potential proposal that he planned to provide Council to identify a method for seeking interest from hangar owners for entrance into new leases. It was mentioned that this proposal would not succeed if the outcome would result in a significant net loss of revenue for the airport through hangar leases, which will be budgeted at $140K for FY15. Adjourned at 12:55 PM Date Si Cs /I/ Attest: / C CommCommittee Chairperson, Dan Scott Airport I34erlager,Nate Coyle 2IPa ‘: City of McCall—Airport Advisory Committee Meeting Minutes July 23, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mike Weiss, Matt Shaddle Staff: Nate Coyle, Ben Gau Other: Mike Anderson Dan Scott called the meeting called to order 12:06PM Open Discussion and Public Comment There was no open discussion or public comment provided. Approve Minutes from June 25,2014 Dan Scott noted a copy/paste error within the motion for recommendation to approve the lease transaction for Hangar 208,and asked that the minutes be corrected prior to signature. A motion was made by Matt Shaddle to approve June 25, 2014 meeting minutes as amended by Dan Scott. Rick Fereday seconded this motion. Motion passed unanimously. Hangar 701 Lease Termination and Establishment of New Lease Nate Coyle presented a proposal to terminate the existing lease for Hangar 701 and enter a new lease for this hangar pursuant to a sale from Mike Weiss to Steve Miller. The lease application and draft lease were presented to the AAC. During discussion, Mike Anderson noted that a legal description was completed and added to the proposed lease for Hangar 701. Mike Anderson also recommended that the airport consider an effort to have legal descriptions created and kept on file for parcels that lack these documents. Nate Coyle concurred that this was a beneficial idea,and stated that he would inquire as to cost for completion of this work. Rick Fereday made a motion to recommend approval for termination of the existing lease and establishment of a new lease as part of the sale of Hangar 701 from Mike Weiss to Steve Miller. Matt Shaddle seconded the motion, motion passes. The committee recommends City Council approval for termination of the existing lease and establishment of a new lease as part of the sale of Hangar 701 from Mike Weiss to Steve Miller. Airport Hangar Lease Revision Discussion Nate Coyle discussed the status of lease discussions with City Council and stated that he planned to present draft lease language and a proposal for utilizing appraisals to set lease rates during the Council session on July 24. A powerpoint presentation was shared with the AAC which outlined planned discussion points with Council. Adjourned at 12:30 PM Date Si • ' 7- /Y Attest: Committee C airperson, Dan Scott Airport Manager,Nate Coyle 1lPauc City of McCall—Airport Advisory Committee Meeting Minutes May 1, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Rick Fereday, Mark Thorien, Mike Weiss Staff: Nate Coyle, Ben Gau Other: Kevin Bissell, Mike Anderson, Mike Dorris Dan Scott called the meeting called to order 12:15 PM Open Discussion and Public Comment Nate Coyle stated that airport staff has coordinated with the Pocatello Airport for receipt of a donated 1980 SnowBlast broom and air blower.This equipment will enhance airport snow removal and sweeping capabilities for the airport. It was stated that donation of this equipment is contingent upon approval of the Pocatello City Council. Nate Coyle also announced the upcoming Idaho Airport Management Association(LAMA)Conference to be held at the Shore Lodge on 12 and 13 May. It was stated that airport staff would be providing an airport tour to Kathryn Vernon, FAA Regional Administrator for the Northwest Mountain Region on 12 May at 4 PM. Approve Minutes from April 3,2014 Motion made by Rick Fereday to approve April 3,2014 meeting minutes. Mike Weiss seconded this motion. Motion passed unanimously. Airport Expansion Update—AIP 21 Nate Coyle provided an update to AIP 21 stating that landowners and the City had agreed upon an appraiser to review the City's appraisal and appraisal obtained by landowners. It was stated that the appraiser, Ed Morse,had requested a legal interpretation of the project rule as it relates to the subject property.Nate Coyle stated that the City's newly acquired legal counsel for land acquisition was in the process of developing this legal opinion for use by Ed Morse. It was also mentioned that,following receipt of the legal opinion,the FAA would provide a review of this opinion to provide concurrence as the funding source for this project. 2014 Airport Maintenance Project Update Nate Coyle and Kevin Bissell provided an update to the scheduled 2014 airport maintenance project. It was stated that the grant application for this project had been signed by the Mayor and submitted to the FAA. Per recommendation from the AAC,the date for completion of this project has been selected as 29 September through 2 October. It was also mentioned that, due to a significant lead time for receipt of the rotating beacon, installation of the new rotating beacon would most likely occur outside of the scheduled timeframe for this work. Airport Hangar Lease Revision Update Nate Coyle stated that a work session has been scheduled on 25 May at which time recommendations for revision of the airport's standing lease format would be presented to Council for discussion.Nate Coyle also stated that the agenda and proposed material for this discussion would be forwarded to AAC members prior to the meeting date. Airport Hangar Inspections Nate Coyle presented the proposed notification letter for airport hangar inspections to AAC members. Dan Scott requested a correction to remove reference of the airport as a recreational asset and Nate Coyle concurred with this request. Airport Sewer Trunk Line Install Nate Coyle presented information regarding a planned 2014 project,funded through the water/sewer funds, to install a sewer trunk line between the 600-block hangar rows on the airport.This trunk line will enable 1IPaII e City of McCall—Airport Advisory Committee Meeting Minutes May 1, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 access to sewer infrastructure for these hangars and will eliminated existing holding tanks which will satisfy directives from DEQ regarding use of holding tanks on the airport. Mike Anderson inquired as to how many hangars on the airport currently do not have access to sewer,and Nate Coyle responded that the 600-block hangars,hangars 212-214,and the East row hangars currently do not have access.Nate Coyle also stated that the 600-block hangars were prioritized in an effort to eliminate existing holding tanks and provide sewer access to hangar owners who had paid an infrastructure fee for availability of sewer years ago.Nate Coyle also stated that he would evaluate installation of a sewer line to Hangars 212-214. Adjourned at 12:55 PM Date Sig : 6 - Attest: Committee Chairperson, Dan Scott Airpo,j,ir ,Nate Coyle a 2 Pa � � City of McCall—Airport Advisory Committee Meeting Minutes April 3, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Matt Shaddle, Rick Fereday, Mark Thorien Staff: Nate Coyle,Gene Drabinski, Ben Gau Other:John Anderson, Mike Anderson Dan Scott called the meeting called to order 12:05 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from March 6,2014 Motion made by Rick Fereday to approve March 6, 2014 meeting minutes. Matt Shaddle seconded this motion. Motion passed unanimously. Airport Expansion Update—AIP 21 Nate Coyle provided an update to AIP 21 stating that landowners and the City had agreed upon an appraiser to review the City's appraisal and appraisal obtained by landowners.The agreed upon appraiser is Ed Morse CRE, MAI and the anticipated timeframe for completion of this review is four weeks from execution of agreement. Airport Hangar Lease Revision Update Nate Coyle presented an overview of airport budget data to the AAC. Mark Thorien requested additional information regarding property taxes produced from the airport. It was discussed that taxation from hangar owners produces$55K to the McCall taxing district and that the airport pulled $73K in FY13 for a net taxi investment of$18K. Mike Anderson recommended that total property tax draw to Valley County be identified within the presentation. Dan Scott commented on the fact that the airport has a minimal net draw on property taxes and yet provides a significant positive impact to the community.All AAC members agreed that they should attend the budget discussion on April 25,2014. Airport Hangar Inspections Nate Coyle stated that the airport is planning to conduct hangar inspections during the upcoming summer season. It was mentioned that the Fire Department and Building Code inspector will participate in these inspections,and that notification letters for inspection would be sent to hangar owners within the next few weeks. Airport Newsletter Nate Coyle requested feedback from the AAC regarding the development of a digital airport newsletter. AAC members stated that the newsletter could have potential value as long as the information is interesting and pertinent to hangar owners. Nate Coyle stated that he would produce an initial draft within the weeks to come and use that as a test to gauge interest. Adjourned at 12:45 PM Date Sig : 7// / I Attest: Committee Chairperson, Dan Scott Airport Manager, Nate Coyle 'Wage City of McCall—Airport Advisory Committee Meeting Minutes March 6, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mike Weiss, Matt Shaddle, Rick Fereday Staff: Nate Coyle, Gene Drabinski,John Anderson, Kevin Bissell Other: Dan Scott called the meeting called to order 12:03 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from February 6, 2014 Motion made by Rick Fereday to approve February 6, 2014 meeting minutes. Matt Shaddle seconded this motion. Motion passed unanimously. Airport Expansion Update–AIP 21 Nate Coyle provided an update to AIP 21 stating that landowners and the City had agreed upon an appraiser to review the City's appraisal and appraisal obtained by landowners.The agreed upon appraiser is Ed Morse CRE, MAI and the anticipated timeframe for completion of this review is four weeks from execution of agreement. Nate Coyle also updated the AAC on the City's pursuit for acquisition of an attorney to provide non-litigation oriented legal counsel within the remaining land acquisition process. Arir Rick Fereday inquired as to the selection process of legal counsel and Nate Coyle outlined that four firms were considered to include Stoel/Rives, Meuleman/Mollerup, White/Peterson, and Millemann Pittenger McMahan & Pemberton. Nate Coyle stated that the qualifications of Bill Gigray from White/Peterson were the best fit for this effort and that an agreement for these services would be presented to Council on March 13. Proposal for Termination of Existing Lease and Establishment of a New Lease–Commercial Hangar 102 Nate Coyle presented a proposal from the current lessee,Aviation Properties LLC,for termination of an existing lease and entrance into a new lease for Hangar 102.The existing lease was assigned to Aviation Properties LLC in 2010 and currently has 13 years remaining on the term of the lease.To satisfy lender requirements for refinancing a lease term with no less than 25 years remaining is required. Hangar 102 is utilized in support of McCall Airport's primary FBO (McCall Aviation).The other existing lease agreement for this FBO facility(Hangar 103)was established in 2002 (28 years remaining on term)and currently affords a rental rate of$0.125 per square foot of uncovered parcel and $0.255 per square foot of covered parcel per annum. Dan Scott has requested the City's consideration to match the time and lease rate of the existing FBO agreement.The proposal of this agreement was to therefore enter into a lease with an initial term of 20 years with one 5-year and one 3-year renewal period for a total term of 28 years. In an effort to match 4. the terms of the existing agreement, proposed lease includes a stipulation for adjustment of base rent on the eighth anniversary of the initial lease term in addition to annual CPI adjustments. 1IPaIre City of McCall—Airport Advisory Committee Meeting Minutes March 6, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 ila The original lease for Hangar 102 was established in 1987. In 1989 the City amended the original agreement to allow for receipt of up-front payment for the remaining 39 years of this lease thus enabling the match of airport improvement program funds for extension of the runway. At the time,the existing lease rate was$3,046 per annum which totaled $118,794 for the remaining term of the lease. A present value calculation (discounted at 8%)was accomplished and resulted in the payment of$39,080 for the entire term of this lease. The existing lease is therefore paid in full through provision of an annual credit of$3,046. The airport receives deferred revenue in the amount of$1,002 per annum from the original $39,000 payment. Following discussion of this lease a motion was made by Rick Fereday to recommend approval of this lease to City Council. Mike Weiss seconded this motion. Motion passed unanimously Airport Hangar Lease(Essential Element Overview)—Initial Thoughts from Council Nate Coyle outlined an introductory discussion with Council members regarding essential elements of airport leases,and provided initial feedback that was received from Council members regarding specific lease elements which included lease term, rent and escalation, hangar use, and lease assignments. Adjourned at 12:45 PM Date •d: 'v.-- 3 —/'( Attest: Vill Committee Chairperson, Dan Scott Airport Manager, Nate Coyle 4 2 I I> J 1.1 e City of McCall—Airport Advisory Committee Meeting Minutes February 6, 2014, 12:00 PM CAmerican Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mike Weiss, Matt Shaddle, Rick Fereday Staff: Nate Coyle, Gene Drabinski Other: John Anderson, Mike Anderson Dan Scott called the meeting called to order 12:01 PM Open Discussion and Public Comment Dan Scott provided commentary on the status of Senate Bill 1265 and its implications for airport planning and zoning efforts. This bill was to be presented to the Senate Committee for Local Government and Taxation on January 16, 2014 for a vote that could potentially send the bill to the Senate floor. Approve Minutes from January 17,2014 Motion made by Matt Shaddle to approve January 17, 2014 minutes. Rick Fereday seconded this motion. Motion passed unanimously. Airport Expansion Update—AIP 21 Nate Coyle provided an update to AIP 21 stating that the FAA has pushed land acquisition into FY15. Per FAA recommendation,the City has developed a list of appraisers, from which it is hoped that a mutually agreed upon appraiser will execute a review of the landowners' independent appraisal. This list has been shared with landowners and the City is awaiting their response. Per FAA recommendation,the City is also seeking an attorney to provide land acquisition focused legal counsel throughout the remaining acquisition process.Nate Coyle has discussed qualifications with a series of attorneys and will be working with the land acquisition team to make a selection. Airport Hangar Lease Template Update Nate Coyle issued an update regarding a plan to provide a presentation to City Council in an attempt to define essential lease elements prior to discussing recommended changes to the City's standing airport lease template. As a part of this process, initial concerns or questions on behalf of Council will be captured and presented to the AAC for consideration prior to presentation of recommendations to Council from City Staff and AAC members. Airport CLP Update Nate Coyle provided an update to the standing CIP for KMYL. The purpose of this update was to identify the FAA's continued support for land acquisition efforts beyond the land required for relocation of the airport's parallel taxiway. It was noted that the acquisition effort has been split into two separate phases within FY15 and FY16. Adjourned at 12:42 PM Date 5.. ,d: '-6 - /1/ Attest: D1 ate Committee Chairperson, Dan Scott Airport Manager, Nate Coyle IIPa _ • • 4 McCall Municipal Airport Airport Advisory Committee Annual Report to McCall City Council January 23,2014 2013 Accomplishments • The AAC participated in the recruiting and selection process for a new Airport Manager. Nate Coyle was selected as the new Airport Manager and began working for the City of McCall in May of 2013. Nate comes to the airport following an eight-year career as a commissioned officer in the United States Air Force where his specialty was managing military airfields and air traffic control facilities. • In 2013 the airport completed an appraisal and review appraisal of property needed to relocate Taxiway A (parallel taxiway). The airport also initiated discussions with landowners for this potential acquisition. We now expect that these discussions will continue into Fiscal Year 2015. The successful acquisition of this property will continue to be contingent upon willingness of sellers, FAA funding, and funding of a grant match by the City. • The AAC worked with city staff to provide recommendations for a revision of the current 6 non-commercial hangar lease template. It is expected that our recommendations will be presented to City Council for consideration early in Calendar Year (CY) 2014. Furthermore, in 2012 the AAC executed an Airport Rates and Charges Review and provided recommendations to staff for changes to airport lease rates. It is anticipated that these recommendations will also reach City Council for consideration in CY14. • The airport executed a week-long project to remove thick brush on airport property west of the active runway. The purpose of this effort was to mitigate wildlife hazards to airport operations by removing an attractive wildlife habitat from airport property. • The airport successfully leveraged a partnership with County officials to complete a noxious weed spraying program across airport property. 2014 Planning(And Beyond) • The airport will continue efforts to acquire land adjacent to the airport for relocation of the parallel taxiway. • The airport is planning a maintenance project to be completed in the summer of 2014. The scope of this potential project includes fog sealing and re-marking the runway, crack sealing and re-marking taxiway/apron surfaces, and replacing the airport's rotating beacon. The airport will plan to utilize Non-Primary Entitlement grant funding for this project and will be expected to provide a 7.5% match of the total project cost. • Airport Capital Improvement Plan 2014—2018 o Airport Maintenance Project: Fog seal and re-mark the runway, crack seal and re- mark apron/taxiway surfaces, and replace the airport's rotating beacon. (2014) o Land Acquisition Phase 1: This project will fund acquisition of land needed to relocate the parallel taxiway. (2015) o Land Acquisition Phase 2: This project will allow for potential acquisition of additional land, beyond what is needed to relocate the parallel taxiway, if agreement can be reached with landowners. If the City only acquires enough land to relocate the parallel taxiway then this project will fund relocation of the parallel taxiway and reconstruction/expansion of general aviation apron lost to taxiway relocation. (2016) o If not accomplished in 2016, a project will be executed to relocate the parallel taxiway and rebuild/expand general aviation apron lost to taxiway relocation. vie (2017) o Purchase replacement medium capacity snow blower and update the Airport Master Plan, Airport Layout Plan, and create an Airport Sustainability Plan. (2018) • Grant Match Requirements: Future grant matches for FAA Airport Improvement Program (AIP) grants will be a challenge for the City. Current AIP authorization legislation requires a local grant match of 10%. It is anticipated that the State of Idaho Airport Aid Program (IAAP) will continue to contribute 2.5% to the local grant match requirement leaving a 7.5%match for the City of McCall. The table at Attachment 1 provides an overview of potential grant match requirements for planned 2014—2018 capital improvement projects. Attachment 1 Airport AIP Projects (2014— 2018) 10% 7 2.5% Match Match Match Rotating Beacon/Pavement Maintenance: $150,000 $15,000 $11,250 $3,750 Land Acquisition Phase 1: $3,500,000 $350,000 $262,500 $87,500 Land Acquisition Phase 2: $3,500,000 $350,000 $262,500 $87,500 Relocate Taxiway: $2,450,000 $245,000 $183,750 $61,250 Apron Replacement : $1,450,000 $145,000 $108,750 $36,250 Snow Removal Equipment/Master Plan/ALP Update: $830,000 $83,000 $62,250 $20,750 Total Match $1,888,000 $891,000 $297,000 City of McCall—Airport Advisory Committee Meeting Minutes January 17, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Members Present: Dan Scott, Mike Weiss, Matt Shaddle, Rick Fereday Staff: Nate Coyle, Gene Drabinski Other: Dan Scott called the meeting called to order 12:01 PM Open Discussion and Public Comment There was no open discussion or public comment. Approve Minutes from November 14, 2013 and December 5, 2013 Motion made by Mike Weiss to approve November 14, 2013 and December 5, 2013 minutes. Matt Shaddle seconded this motion. Motion passed unanimously. • Airport Expansion Update–AIP 21 Nate Coyle provided an update to AIP 21 stating that the FAA has pushed land acquisition into FY15. Per FAA recommendation,the City has developed a list of appraisers,from which it is hoped that a mutually agreed upon appraiser will execute a review of the landowners' independent appraisal.This list has been shared with landowners and the City is awaiting their response. Ihr Nate Coyle also provided information regarding a plan to utilize NPE funding for execution of a project within FY14 that will fog seal and remark the runway, crack seal and re-mark prioritized apron/taxiway surfaces, and replace the airport's rotating beacon. Matt Shaddle and Dan Scott expressed concern regarding operational impact if the runway were to be closed one week for this effort. Nate Coyle stated that he will attempt to coordinate a plan with the FAA for utilization of the parallel taxiway as temporary runway surface. Airport Hangar Lease Template Update A consolidated matrix of comments pertaining to the airport's draft hangar lease template was reviewed. Nate Coyle captured final feedback from MC members that will be presented to Council along with a draft lease template for consideration. Discussion of AAC's role to review commercial and non-commercial leases Nate Coyle presented two options for consideration to potentially revise the AAC's charter with respect to coordination of airport lease transactions.A motion was made by Rick Fereday to recommend modification of the existing charter to include language listed below. Matt Shaddle seconded the motion. Motion passed unanimously. AAC's Recommended Language: Prior to City Council consideration, review and make recommendations for all new leases pertaining to development of new ground or additions to existing hangars, all new leases or lease assignments that are commercial in nature, any lease transactions involving property adjacent to Deinhard Lane or Highway 55, and/or any lease transaction involving the 106-series("Legacy") hangars. IIPace City of McCall—Airport Advisory Committee Meeting Minutes January 17, 2014, 12:00 PM American Legion Hall, 216 E. Park St., McCall, ID 83638 Discussion of the AAC's Annual Report to Council Nate Coyle presented a draft report for the AAC's use in providing an annual report to Council on January 23 at 6PM. Mike Weiss volunteered to provide the report.AAC members reviewed the draft report and had no changes in format or content. Adjourned at 1:00 PM Date Sig d: z/ �v Attest: Committee Chairperson, Dan Scott Airport Manager, Nate Coyle 2IPa �: