HomeMy Public PortalAboutORD15655 PASSED AS AMENDED
BILL NO. 2016-137
SPONSORED BY Councilman Henry
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY
SETTING PROCEDURES FOR A JOINT CITY AND COUNTY CAPITAL
IMPROVEMENTS SALES TAX PROJECT.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an
agreement with Cole County regarding setting procedures for a joint City and County Capital
Improvement Sales Tax Project.
Section 2. The agreement shall be substantially the same in form and content as that
agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date of its
passage and approval.
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Passedi4( / 7, M )7 Approved: �� . " l b 1 I /
COMX—eN ti7(..04:1
Presiding Officer Mayor Carrie Tergin
ATTEST: APPROVED AS TO FORM:
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ity CI-rk = City ' oun-elor
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Agreement Setting Forth Procedures for
Joint City and County Capital Improvements Sales Tax Projects
fl»r-4«3THISCONTRACT,made and entered into this I.\V of }JE£±!L 2017 by and
between the City of Jefferson,Missouri hereinafter called "City"and the County of Cole,
Missouri hereinafter called "County".
1.Projects:The following is the list of projects and the proposed year each
agency shall make funding available for the project,as well as which
agency will be responsible for administration of the project:
a.Capitol Avenue Infrastructure Improvements
i.Engineering Services - City and MECO Engineering (2017)
ii.Right of Way-City (2017)
iii.Bidding/Construction/Inspection - City (2017)
2.Project Administration:
a.The City and County Public Works Directors,hereinafter called the
Project Administrators,shall administer the projects for their respective
agencies.
b.The entity administering the construction of a particular project shall
establish an account particular to that project from which all costs are
paid and tracked.
c. If any "in-house"staff services that are provided for a particular project,
such as engineering,construction inspection,etc.,those services shall
not be charged to the project.
d.The project administrators shall follow their agencies'normal
purchasing,procurement and contracting procedures for the
portions of the projects within their agency's charge.
e.The project administrators shall jointly review the construction
bids for the projects and recommend the lowest and best bid
to the City Council and County Commission for approval.The
bids to be awarded by the City Council shall first receive
concurrence from the County Commission.The bids to be
awarded by the County Commission shall first receive
concurrence from the City Council.
f.The project administrators shall erect information signage on
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each project indicating the work is a "Joint City and County
Capital Improvement Sales Tax Project".
3. Financial Contributions: The County will contribute $600,000.00 to this project.
The City will pay for all of the design engineering totaling $16,000 and the
remainder of the construction contract costs which total $937,849.00 and all
other change orders or cost overruns.
The County shall provide to the City its full financial contribution totaling
$600,000.00 in one lump sum payment no later than four weeks following the
signing of this agreement.
4. Notices: All notices required or permitted hereunder and required to be in writing
may be given by first class mail. If to the City, notice shall be sent to the City
Administrator at 320 East McCarty Street, Jefferson City, MO 65101. If to the
County, notice shall be sent to the Cole County Commission at the Cole County
Courthouse Annex, 311 East High Street, Room 200, Jefferson City, MO 65101.
The date of the delivery of any notice shall be the date falling on the second full
day after the day of its mailing.
5. Agreement Binding: This agreement is to be binding on the successors and
assigns of the parties hereto and is not to be assigned by either party without
first obtaining the written consent of the other.
6. Applicable Law: The Laws of the State of Missouri shall govern the
validity, performance and enforcement of this agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
on the day and year indicated below.
Executed this _h�tday of
2017
On behalf of the Commission of Cole
County Missouri
C61w --Rua1ro-
Sam Bushman, Presiding Commissioner
Executed this WN day of.
2017
On Behalf of the City of Jefferson, Missouri
�7�
Carrie Tergin, Mayor
C 06-14L��-
drity Clerk r City Clerk
I certify that there is a balance otherwise unencumbered to
the credit of the appropriation to which it is to be charged
and a cash balance otherwise unencumbered in the treasury
to the credit of the fund from which payment is to be incurred.
This funding is subject to accounting officer certification in
2017 after appropriation and encumbrance.
11-00143
Approved as to form:
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