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HomeMy Public PortalAbout2017-04-26 packetNOTICE OF MEETING & TENTATIVE AGENDA Council Committee on Administration Wednesday, April 26, 2017 – 7:30 a.m. Boone/Bancroft Room (City Hall) – 320 E McCarty St Tentative Agenda 1. Call to Order 2. Roll Call 3. Approval of February 1, 2017 and April 17, 2017 Minutes 4. Charter Review(Moehlman) a. City Clerk b. City Prosecutor c. Term Limits 5. Ordinance to allow Cultural Arts Commission Members to Attend Meetings and Cast Votes by Electronic Means (Spalding) 6. Ordinance to allow Environmental Quality Commission Members to Att end Meetings and Cast Votes by Electronic Means (Spalding) 7. Ordinance to Modify Member Requirements for the Electrical and Plumbing Licensing Boards (Burkhardt) 8. Appointment Review (Strope) 9. Future meeting dates and time 10. Adjournment NOTES Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Minutes of Meeting Jefferson City Council Committee on Administration Wednesday February 1 , 2017 City Hall - 320 E. McCarty Street Large Conference Room ATTENDEES: Committee members present: Jim Branch, Mark Schreiber, Rick Mihalevich Staff present: Gail Strope, Steve Crowell, Margie Mueller, Ryan Moehlman, Matt Schofield Others Present: Carrie Tergin Meeting came to order at 7:33 a.m., the minutes were approved with a motion by Councilman Rick Mihalevich and second by Councilman Mark Schreiber. The motion passed 3-0. Appointment Review: Presented by Gail Strope. The committee made nine new appointments. A motion was made by Councilman Mihalevich to approve the following appointments and seconded by Councilman Schreiber. The motion passed 3-0. Voluntee Full Ter oards or Commission Recommended New Te Term Sery Appointment Expires p Full/Partial Vacant-ALT NA Board of Adjustment-ALT Michael Harvey Sept 2017 _ FULL Brent Hemphill 1 Historic Preservation Bill Gerling Dec 2019 FULL Art Hernandez 2 Facade Improvement Art Hernandez Feb 2019 FULL Jane Moore 2 Facade Improvement Jane Moore Feb 2019 FULL Jim Wish 2 Facade Improvement Jim Wisch Feb 2019 FULL Brad Schaefer 1 Facade Improvement Brad Schaefer Feb 2019 FULL Jim Crabtree 1 Facade Improvement Jim Crabtree Feb 2019 FULL Rob Trowbridge 0 Police Personnel Board Rob Trowbridge Jan 2020 FULL Rick Derks 1 Police Personnel Board Rick Derks Jan 2020 FULL Discussion on Compression Plan: Councilman Mihalevich asked about the number of people impacted by the compression adjustment. The committee discussed the impact the pay history and range adjustments have on compression. The committee members will recommend to the finance chair to have a discussion at the next finance committee meeting. There being no further business, Councilman Mihalevich made a motion to adjourn which was seconded by Councilman Schreiber. The motion passed 3-0 ending the meeting at 8:10 a.m. Minutes of Meeting Jefferson City Council Committee on Administration Monday, April 17, 2017 Immediately following 6:00 PM City Council Meeting City Hall - 320 E. McCarty Street City Council Chambers The meeting was convened at 9:18 P.M. by Mayor Tergin for the purpose of election of officers. Members of the Committee present: Present: Kemna, Ward, Wiseman, Fitzwater, and Schreiber Absent: None Mayor Tergin opened the floor for nominations of Chairman and Vice-Chairman. Chairman — Councilwoman Ward nominated Councilwoman Wiseman as Chairman. There being no further nominations made, Councilwoman Wiseman was elected unanimously. Vice-Chairman — Councilwoman Wiseman nominated Councilwoman Ward as Vice-Chairman. There being no further nominations made, Councilwoman Ward was elected unanimously. There being no further business brought before the Committee at this time, Councilwoman Wiseman moved for adjournment, seconded by Councilman Schreiber, and approved unanimously at 9:19 PM. BILL NO. 17- SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ALLOWING MEMBERS OF THE CULTURAL ARTS COMMISSION TO ATTEND MEETINGS AND COST VOTES BY ELECTRONIC MEANS BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 7 (Boards and Commissions) Section 604 (Meetings [Cultural Arts Commission]) is amended as follows: Sec.7-604. Meetings. The cultural arts commission shall hold a regular business meeting at least once each quarter at such time and place as shall be established by rule of the commission. The commission may hold such additional business meetings as it shall,from time to time, deem necessary. Commissioners may attend meetings by electronic means including video conferencing,the Internet,and telephone.Commissioners who electronically attend meetings may participate in discussions and votes as if physically present. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Carrie Tergin, Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Counselor BILL SUMMARY BILL NO: 17- SPONSOR: SUBJECT: Allowing Cultural Arts Commission members to attend meetings electronically, and to participate in discussions and cast votes as if they were physically present. DATE INTRODUCED: Summary: This ordinance allows members of the City's Cultural Arts Commission to attend meetings via electronic means such as video conferencing, the Internet, and telephone and to cast votes at the meetings as if they were physically present. Background Information: The City Council and its subordinate boards and commissions generally ascribe to the rules of parliamentary practice set forth in "Robert's Rules of Order, Newly Revised," 10TH Edition by Henry Robert III, William J. Evans, Daniel H. Honemann, Thomas J. Blach. Under the current edition, political body members are only counted for attendance, and may only cast votes if they are physically present at the meeting of the body. The current edition also allows for the political body to adopt procedures for electronic attendance. The Cultural Arts Commission desires to adopt by ordinance a parliamentary rule to allow its members to appear at a stated meeting by electronic means, including video conferencing, the Internet, and telephone. The Commission desires that any member attending a meeting electronically may fully participate in the discussion, be counted for attendance, and be able to cast votes as if the member was physically present. Fiscal Information: None. Origin of Request: Staff Department Responsible: Parks and Recreation Person Responsible: Spalding, Todd Staff Recommendation: Approve BILL NO. 17- SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ALLOWING MEMBERS OF THE ENVIRONMENTAL QUALITY COMMISSION TO ATTEND MEETINGS AND COST VOTES BY ELECTRONIC MEANS BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 7 (Boards and Commissions) Section 13 (Meetings [Environmental Quality Commission]) is amended as follows: Sec.7-13. Meetings. The commission shall hold a regular business meeting at least once each quarter at such time and place as shall be established by rule of the commission. The commission may hold such additional business meetings as it shall, from time to time, deem necessary. Commissioners may attend meetings by electronic means including video conferencing,the Internet,and telephone.Commissioners who electronically attend meetings may participate in discussions and votes as if physically present. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Carrie Tergin, Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Counselor BILL SUMMARY BILL NO: 17- SPONSOR: SUBJECT: Allowing Environmental Quality Commission members to attend meetings electronically, and to participate in discussions and cast votes as if they were physically present. DATE INTRODUCED: Summary: This ordinance allows members of the City's Environmental Quality Commission to attend meetings via electronic means such as video conferencing, the Internet, and telephone and to cast votes at the meetings as if they were physically present. Background Information: The City Council and its subordinate boards and commissions generally ascribe to the rules of parliamentary practice set forth in "Robert's Rules of Order, Newly Revised," 10TH Edition by Henry Robert III, William J. Evans, Daniel H. Honemann, Thomas J. Blach. Under the current edition, political body members are only counted for attendance, and may only cast votes if they are physically present at the meeting of the body. The current edition also allows for the political body to adopt procedures for electronic attendance. The Environmental Quality Commission desires to adopt by ordinance a parliamentary rule to allow its members to appear at a stated meeting by electronic means, including video conferencing, the Internet, and telephone. The Commission desires that any member attending a meeting electronically may fully participate in the discussion, be counted for attendance, and be able to cast votes as if the member was physically present. Fiscal Information: None. Origin of Request: Staff Department Responsible: Parks and Recreation Person Responsible: Spalding, Todd Staff Recommendation: Approve BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE CITY CODE, CHAPTER 7, SECTION 7-301, SECTION 7-302, SECTION 7-303, SECTION 7-307, SECTION 7-308 AND SECTION 7-309, BY MODIFYING MEMBER REQUIREMENTS FOR THE ELECTRIAL AND PLUMBING LICENSING BOARDS NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The City Code, Chapter 7 (Boards and Commissions), Section 7-301 (Members, qualifications, appointment, terms and officers), is hereby amended as follows: Section 7-301. Members,qualifications,appointment,terms and officers. The board shall consist of eight(8) members: the electrical inspector of the City of Jefferson; the Director of Planning and Protective Services or his or her designee; at least one electrical contractor; at least one journeyman electrician; and at least one representative of the local electric utility company. The electrical inspector shall serve as ex officio chairman. The board shall be appointed by the mayor with the consent of a majority of the members of the council for a term of three (3) years and shall serve until their successors are duly appointed and shall be qualified. The appointments of the Board members shall be made every three (3)years and they shall serve without pay. The chairman shall be a voting member although he is not permitted to make motions. The board may pick a vice chairperson and any other officers they deem necessary. The provisions of Section 7 5 notwithstanding, the members of the board, excepting employees need not reside within the City, but must reside in Cole County or Callaway County and must own or be employed by a business which maintains an electrical license with the City of Jefferson. Residence of City employees shall be governed by this Code and the Personnel Policy Manual. A. The board shall consist of five(5)voting members with the electrical inspector of the City of Jefferson and the Director of Planning and Protective Services or his or her designee serving as ex officio non- voting members. B. The five (5) voting board members shall be: two (2) electrical contractors; two (2) journeyman electricians; and one representative of the local electric utility company. C. The board shall be appointed by the mayor with the consent of a majority of the members of the council for a term of three (3)years and shall serve until their successors are duly appointed and shall be qualified. The appointments of the Board members shall be made every three (3) years and they shall serve without pay. D. The board will pick a chairperson and any other officers they deem necessary at the first meeting of the fiscal year. The chairperson shall be a voting member although he or she is not permitted to make motions. E. Residency: a. The provisions of Section 7-5 notwithstanding,the contractor and journeyman members of the board must reside in Cole County or Callaway County and must own or be employed by a business which maintains an electrical license with the City of Jefferson. b. The local utility representative is exempt from any residency requirement. Editor's Note:Deleted language shown thus.Added language shown thus. c. Residency of City employees shall be governed by this Code and the Personnel Policy Manual. (Ord. No. 11905, § 8, 5-17-93; Ord. No. 13301, §3, 11-5-2001; Ord. No. 13871, §1, 4-18-2005; Ord. 14802, §1, 6-6-2011;Ord.No. 14998, §1,8-20-2012) Section 2. The City Code, Chapter 7 (Boards and Commissions), Section 7-302 (Meetings), is hereby amended as follows: Section 7-302.Meetings. The board shall meet at such intervals as may be necessary for the proper performance of its duties, upon call of the board chairman, but in any case not less than twice a year. Three (3) voting members of the committee shall constitute a quorum. Minutes of all meetings shall be kept. (Ord.No. 11905, § 8, 5-17-93) Section 3. The City Code, Chapter 7 (Boards and Commissions), Section 7-303 (Duties), is hereby amended as follows: Section 7-303.Duties. The board shall act on grievances by an applicant for an electrical permit;the holder of an electrical permit, or the owner and/or agent of a building or structure wherein electrical work is to be installed. Such referral shall be an appeal from the decision of the electrical inspector or his authorized agent or representative, refusing to grant a modification of provisions of the electrical code governing the installation or materials to be used in the installation. Application for appeal will be received by the Director of Planning and Protective Services,or his authorized representative,when it is claimed that: A. The true intent of the electrical code or the rules adopted thereunder has been incorrectly interpreted. B. The provisions of the electrical code do not fully apply. At such time as the Board meets to act on such an appeal,the electrical inspector shall not have a vote. a i I f one of the members of the board is the appellant,that member shall not have a vote. A simple majority of those members voting shall constitute a qualified decision. In the event the voting members of the Board are evenly divided,the decision of the electrical inspector shall be affirmed. The board shall review the electrical code at least once a year. Three (3) members of the board must be present at every examination. They shall transmit to the council any and all recommendations and changes that are necessary to update the electrical code. (Ord.No. 11905, § 8,5-17-93) Section 4. The City Code, Chapter 7 (Boards and Commissions), Section 7-307 (Members, qualifications, appointment, terms and officers), is hereby amended as follows: Section 7-307.Members,qualifications,appointment,terms and officers. .. .. .• . work; a master plumber actually engaged in the work of plumbing; and a journeyman plumber actually engaged in the work of plumbing. The plumbing inspector shall serve as ex officio chairman. The board Editor's Note:Deleted language shown thua.Added language shown thus. shall be appointed by the mayor with the consent of a majority of the members of the council for a term of three (3) years and shall serve until their successors are duly appointed and shall be qualified. The appointments of the board members shall be made every three (3) years and they shall serve without pay. The chairman shall be a voting member although he is not permitted to make motions. The board may pick a vice chairperson and any other officers they deem necessary. The provisions of section 7 5 notwithstanding,the members of the board, excepting City employees need not reside within the City,but must reside in Cole County and must own or be employed by a business which maintains a plumbing license with the City of Jefferson. Residence of City employees shall be governed by this Codc and tha Personnel Policy Manual. A. The board shall consist of five(5)voting members with the plumbing_inspector of the City of Jefferson and the Director of Planning and Protective Services or his or her designee serving as ex officio non- voting members. B. The five (5) voting board members shall be: two (2) plumbing contractors; two (2) journeyman plumbers;and one representative of a local water utility company. C. The board shall be appointed by the mayor with the consent of a majority of the members of the council for a term of three (3)years and shall serve until their successors are duly appointed and shall be qualified. The appointments of the Board members shall be made every three (3) years and they shall serve without pay. D. The board will pick a chairperson and any other officers they deem necessary at the first meeting of the fiscal year. The chairperson shall be a voting member although he or she is not permitted to make motions. E. Residency: a. The provisions of Section 7-5 notwithstanding,the contractor and journeyman members of the board must reside in Cole County or Callaway County and must own or be employed by a business which maintains a plumbing license with the City of Jefferson. b. The local utility representative is exempt from any residency requirement. c. Residency of City employees shall be governed by this Code and the Personnel Policy Manual. (Ord.No. 11905, § 8, 5-17-93; Ord.No. 13301, 11-5-2001;Ord. No. 13871, §2,4-18-2005) Section 5. The City Code, Chapter 7 (Boards and Commissions), Section 7-308 (Meetings), is hereby amended as follows: Section 7-308.Meetings. The board shall meet at such intervals as may be necessary for the proper performance of its duties, upon call of the board chairman, but in any case not less than twice a year. Three (3) voting members of the committee shall constitute a quorum. Minutes of all meetings shall be kept. (Ord.No. 11905, § 8,5-17-93) Section 6. The City Code, Chapter 7 (Boards and Commissions), Section 7-309 (Duties), is hereby amended as follows: Section 7-309.Duties. The board shall act on grievances by an applicant for a plumbing permit; the holder of a plumbing permit, Editor's Note:Deleted language shown thuG.Added language shown thus. or the owner and/or agent of a building or structure wherein plumbing work is to be installed. Such referral shall be an appeal from the decision of the plumbing inspector or his authorized agent or representative, refusing to grant a modification of provisions of the plumbing code governing the installation or materials to be used in the installation. Application for appeal will be received by the Director of Planning and Protective Services,or his authorized representative,when it is claimed that: A. The true intent of the plumbing code or the rules adopted thereunder has been incorrectly interpreted. B. The provisions of the plumbing code do not fully apply. At such time as the board meets to act on such an appeal,the plumbing inspector shall not have a vote. i I-f one of the members of the board is the appellant, that member shall not have a vote. A simple majority of those members voting shall constitute a qualified decision. In the event the voting members of the board are evenly divided,the decision of the plumbing inspector shall be affirmed. The board shall review the plumbing code at least once a year. Three (3) members of the board must be present at every examination. They shall transmit to the council any and all recommendations and changes that are necessary to update the plumbing code. Section 7. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Counselor Editor's Note:Deleted language shown thus.Added language shown thus.