HomeMy Public PortalAbout8.4.1988 Agenda & Minutes Planning Boardi moww & i 1 1
HILLSBOROUGH, NORTH CAROLANA 27278
AGENDA
PLANNING BOARD
AUGUST 4, 1988
6:30PM
ITEM #1: Approval of the minutes of the June 2 and July 7, 1988 meetings.
ITEM 7#2: Consideration of additions to the agenda.
ITEM #3: Review of the new subdivision forms (attached)
ITEM #4: Discussion and/or questions regarding the new Subdivision Regulatior
ITE` #5:Preliminary Plan review for Senate Properties one for a 6 lot
major subdivison on a 22.29 acre tract. There will be a new
road, Cardinal Dr. and abandonment of the old private Murdock Rd.
(attachments)
ITEM #5: Final Plan review (if agreed upon) for the North Dixie -Section 3
Phase 2 Major subdivision of 9 lots by Robert and Rachel Scholar.
There will be a new, public road, Wildaro Court. (attachments)
ITEM #6: Distribution of a report on Stormwater Management.
ITEM #7: Discussion on walkways and pedestrian paths requested by the
Board of Adjustment. .
Pa e45- -e- - dovw-K'C�-
If you cannot be present for this meeting, please call
Janet Rigsbee, 732-2104, as soon as possible.
A
MINUTES
PLANNING BOARD
AUGUST 4, 1988
`EMBERS Bob Rose (Chair), Barbara Page, Cheshire Cole, Robin Coleman,
.:RESENT: Margaret Poore, Dr. Robert Murphy
MEMBERS David Cates, Calvin Ashley, Jim Culbreth, Tarleton Davis,
ABSENT: Ida Louise Evans
OTHERS:
Geoffrey Gledhill, Robert Scholar, Jack Smyre, Susan Whaley,
Libby Moose, Grainger Barrett, Janet Rigsbee
ITEM #1:
Page moved to approve the minutes of the June 2 and July 7, 1988
meetings.
Murphy seconded.
Unanimous.
ITEM #2:
Rigsbee added a discussion of the upcoming Parks & Recreation
Advisory Council.
ITEM #3:
All members liked the new forms. Page said she especially
wants to see existing structures and physical features shown on
surveys. Rigsbee said she developed the forms from the Site
Plan Review forms, the Subdivision Regulations, and Orange
County's forms.
ITEM #4:
There was no discussion or questions regarding the Sub Regs.
ITEM #5:
The Preliminary Plan for Senate Properties Inc for a 6 lot
major subdivision on a 22.29 acre tract was presented by Rigsbee
from her review (in file). It is located on the west side of
old Hwy 86 behind McDonald's with road frontage on Old Hwy 86.
There will be a new road, Cardinal Dr., and the old, private
road, Murdock Dr., which has given such upkeep problems over
the years will be abandoned.
A letter certifying that all Town Ordinances have been met or a
list of those to be met in the future is needed.
The NCDOT has reviewed the new public road and the connection
with and improvements to Old Hwy 86 and have approved all with
minor revisions needed on Old Hwy 86.
The subdivision name Hillsborough Commerce Center closely
approximates another development in Hillsborough and Jack Smyre
suggested the name Colonial Commerce Park at Hillsborough. The
Board discussed this and it was agreed by all to shorten it to
Colonial Park at Hillsborough.
Rigsbee went over the plat requriements that were still needed,
all agreed, and they will be spelled out in the conditions.
Rigsbee read David Cain, Town Engineer's, letter which gave
approval of the water and sewer plans but said that there is
inadequate fire protection and that a gravity sewer may be
required in the future.
Page 2
August 4, 1988
David Cates, traffic engineer, was not able to be present at the
meeting, so, Rigsbee relayed to the Board his analysis and
concerns. He did not feel that it was advantageous to extend
Cardinal Dr. to the west property line because we do not desire
that the business uses on Old Hwy 86 be mixed with the residential
uses on Orange Grove Rd. Also, the extra traffic on Old Hwy 86
may be a problem. He felt that Lot #1 maybe should not access
onto Old Hwy 86. Smyre said that they are not creating a new
driveway but will use the existing Murdock Rd. access which needs
to stay open to service Flint Ridge Apartments. Cates'
recommendation then, was to provide a left turn land to service
this driveway and a deceleration lane in front of Lot 1. The
Board discussed this and determined that this could be
required at the Site Plan Review stage.
Cates felt that rather than a 22' face-to-face width at the exit
that 24' to 28' should be provided. The Board discussed this
and allowed the 22' face-to-face width.
Rose said that he would like to see a left turn lane in front
of McDonald's but realizes that this would not service this
subdivision so it would not be required but he asked Rigsbee
to check with the NCDOT and ask for the feasiblity of this along
with the timetable to improve all of Old Hwy 86 to the T-40
interchange.
Smyre explained the entrance into the devlopment and said that
an encroachment agreement is needed from MCDonald's to impinge
on their lot so there could be a wide turning radius. Rose asked
if there would be curb and gutter there and Smyre explained that
the NCDOT did not want curb and gutter there.
Rose asked if there would be drainage close to the gas tanks at
the proposed convenience store. Smyre said that this would be
addressed at the Site Plan stage but no, they would not be close
to each other.
Rigsbee read the letter of conditional approval from the NCDOT.
(file).
Rigsbee went over the remainder of the information needed from
the "Approvals/Recommendations" sheet and the Board agreed to
make these requqirements of the Preliminary Plan approval. (file)
Rigsbee went over the Sketch Plan comments and the last two
items centerline of 1-85 elevation and the use of the geodetic
marker "CAMP" are still needed.
The Board discussed the "billboard" on the property and as there
has not been advertising on it for many years, it was the consensus
that it should be removed.
Page 3
August 4, 1988
The Board and Rigsbee went over her Preliminary Review (in file)
item by item. Items still needed are a document abandoning the
old private road to be reviewed by the Town Attorney, a final
letter of approval from the NCDOT.
Recreation requirements were discussed and the Board agreed to
allow the developer to use the 15' wide pedestrain easement as
the recreation space to serve 6 businesses. Smyre added the
pedestrian path plan to the file. It was agreed by Board and
developer that when lot 6 develops that the number of businesses
contained therein would be required to either provide recreation
land or fees in lieu of recreation because at this time there is
no way of knowing the number of businesses using lot 6.
This would be provided at the Site Plan Review stage.
The developer proposes to use Gateway -Oxford property to satisfy
the southern buffer requirement. Barrett said that they have
oral approval from Gateway -Oxford and expect to have signatures
by August 25th. Smyre said that if these easement plans broke
down that they would have to submit a revised preliminary plan.
The buffer was disccussed. Rigsbee said that the buffer had not
been drawn as shown in the appendix and Smyre said that he would
have that redrafted but the intent was to have the type buffer
that was called for by the designated letters. Initially,
Rigsbee had said that a Type C buffer was needed on the south
but when Smyre explained the use of a Type C and a Type B buffer
she and the Board agreed that it would be appropriate. Smyre
asked the Board to allow a 5' high berm with 5' high evergreen
shrubs in lieu of a 10' stockade fence as shown in the Sub Regs
appendix for a Type C buffer. The Board discussed this and all
agreed that the appearance of a stockade fence is often undesireabl(
and they would like that section of the Sub Regs fine tuned.
They agreed to allow the berm/evergreen in lieu of the stockade
fence.
Smyre asked the Board's permission to delay the planting on lot 6
until the Site Plan Review stage and as the Board had requested
that the developer keep lot 6 in its natural state until the
Site Plan Review stage they agreed.
Smyre asked that they be allowed to defer the interior lot line
buffer and interior street scape until the Site Plan Review stage.
The developers will plant the entire perimeter buffer immediately
(as weather permits) but as they deliver a rough -graded site to
their customers they feel that the customers heavy equipment
on site will damage the new plantings. The Board agreed.
The develOper will revise the preliminary landscape plan to show
the buffers as indicated in the appendix and add the proper
buffer notation.
The landscaping plan was discussed and the developer is doing so
much grading which will result in building pads in a stair -step
pattern that they are proposing that no vegetation will remain.
The Board noted that the existing vegetation is scrubby and
Page 4
August 4, 1988
agreed to invoke the exception in the Sub Regs 4.B.8.b.2.c
as there will be essential grade changes.
The Board approved the landscaping plans.
Because of the great amount of clearing and grade changes the
timing of the clearing, excavation, and planting was discussed.
Smyre said that they would grade lots 1-5 and that they would
try to be efficient as possible during the time that the land
looks denuded. They would then plant the perimeter buffer, and,
they feel that almost immediately that the projects would be
coming in for Site Plan Review. Also the actual scheduling of
grading is covered in the Soil and Erosion Control Permit.
The Board agreed that with Gateway -Oxford's agreement that the
developer could use an easement with proper vegetation to satisfy
the southern buffer requirement. The easement would have to be
reviewed by the Town Attorney.
Smyre indicated on the plans where the future driveways would
be located and they will be directly across from other drives
or the new Murdock Rd.
Smyre asked that the change of moving the sidewalk on Murdock Rd.
on the west side of the street be included in the plan approval
and the Board agreed.
The Board noted that Soil & Erosion Control and a Grading Permit
were needed before grading could begin.
Page noted that each lot would be reviewed again at the Site
Plan Review stage and this subdivision was not typical in that
it was for a commercial uses and would receive this double review.
Page moved to recommend preliminary plan approval for the
Colonial Park Subdivision with the conditions as stated and that
the conditions, in so far as possible, be satisfied at the
Final Plan stage.
Moore seconded.
Unanimous.
ITEM #5: The Final Plan Review for the North Dixie -Section 3 Phase 2
major subdivision of 9 lots by Robert and Rachel Scholar was
presented by Rigsbee. There will be a new public road Wildaro Ct
Rose told the Board that they had seen this at the Courtesy
Review stage for Preliminary Plan approval.
Rigsbee explained that this was located on the north side of
Dixie Dr. and all of the approvals and requirements had been
met except for the payment of fees in lieu of dedication of
recreation space (which needs Town Board approval on %'x/8/88)
and the ordering of raod signs which she and Scholar will do
when the process for ordering can be determined.
The only Preliminary Plan requirement that had not been met was
to have 30 foot drainage easements - 20 foot easements had been
Page 5
August 4, 1988
shown on the final plat and approved by the Board.
Rigsbee explained the background of this subdivision. Both
she and the county accepted this as a final plan. The County's
Preliminary Plan review was done in November of 1985. The
developer then built phase one and as he was building all of the
homes in phase one, he felt that work was not completed until
just several months ago. Therefore, he interpreted the unwritten
County policy to allow for final review on phase 2. However,
on August 2nd after she had done her review, Rigsbee learned that
the County would require Scholar to go through the entire
subdivision process. The Town, of course, at this time does not
have a policy on the expiration time on phased developments.
Rigsbee discussed this with Town Attorney, Frayda Bluestein, and
together came up with the following recommendation: As a matter
of fairness to Scholar and as all final plan requirements are
met and as Scholar will meet all new Subdivision Regulation
requirements and as this case is unique as Scholar is caught up
in the transition between the County and the Town, we recommend
final plat approval with conditions in recognition that the
Town does not have a policy regarding phased development
expiration dates.
The Board discussed this recommendation and asked Rigsbee to
develop a a written policy for expiration date of phased
developments and to inform Scholar of the policy as there are
two more phases in his development.
Page moved to approve the final plan for North Dixie -Section 3
Phase 2 realizing that the developer is caught in the transition
of subdivision administration through no fault of his own and
he should not be penalized.
Murphy seconded.
Unanimous.
ITEM #6: No questions on the Stormwater Management article in agenda,
ITEM #7: The Board of Adjustment asks the Planning Board to consider
paths and walkways. The Planning Board realizes that there is
no policy on developing sidewalks in Hillsborough and feels that
this should be worked on in the future. For now, Rigsbee is
to add the category of sidewalks and walkways to the subdivision
forms.
ADDITION: All members signed a Get Well card for Calvin Ashley who is
home recuperating.
�J
Jan V. Rigsbee, S retary