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HomeMy Public PortalAboutMinutes_CCMeeting_03112008CITY COUNCIL MEETING MARCH 11, 2008 AT 6:30 P.M. AT THE COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council members Dennis McArthur, Steve Elliott, Jane Shaw, Dan Gubler, Treasurer Ron Nelson, Work Supervisor Zech Prouse, City Clerk Betty McKinlay VISITORS: Lynn McKinlay, Robyn Keyes, Michael and Barbara Schreier, Adrian Beazer, Sally Price, Ryan Jensen -Jenson Concrete, Eric Scoresby -Silver Crest Homes, Rob Phelps -Tallman Const., Bob McBride -Building Inspector, Jerry Hansen-P/Z, Darren Smith -Rockwell, Roy and Linda Hobbs, Steve Ryan, Brian Stutzman, Scouts - Austin Black, Blake Morrow, Johnny Lott, Dillon Dopp, Robert Pymm, Chase Bush, Joseph Heines, Justin Welrer, Mike Shepherd, Jocob Davidson, Tyler Lindley, Derik Biggs, Tate Marley, Mitch Simmons, Mike Long, Jason Goulon, Spencer Pymm, Tyson Craig, Jared Stutzman, Jacob Cook, Devin Abbott, Alan Moore, Harrison Guthrie, Bradley Smith, Braddin High, Tyler Stephens, Zac Ampey, Kristyan Schwendiman, Reynold Grover Mayor Andersen called the meeting to order and the pledge was led by Steve Elliott. The Consent Agenda was viewed. The Minutes from last month's meeting were amended. The Expense report and the Financial Report were viewed. Council member Dennis McArthur motioned to approve the Consent Agenda. Council member Steve Elliott seconded. All were in favor. Motion carried. Ron Nelson reported on the Easter Egg Hunt. It will go forward as planned on March 22nd at 12:00 p.m. Ron asked the Council to help if they could that day. The out sourcing water billing was discussed. The Mayor recommend that we not approve the United Mailing Direct Contract for our water billing because with the new person being hired to help in the office and keeping the office opened all day, we can save the money by getting the other person trained on the water billing. We can post pone for now and see how busy we are later. The Comprehensive Plan was discussed. The two maps were given to Kirt Hibbert. We are waiting for Kirt to get back with us with the finishing touches. Council member Dan Gubler discussed the Impact Area and his conversation with the County Commissioners. The Mayor said we need to give the County a copy of our Code book and our Comprehensive Plan when they are up dated at the end of the month. The Iona Cemetery is blocked out and we need to make sure it is in our impact area. PUBLIC HEARING FOR DENNIS MCARTHUR BASEMENT APARTMENT - 7:00 P.M. Jerry Hansen, Chairman of the P/Z Commission, discussed the proposal Dennis McArthur brought to the Commission on March 5th. He applied for a Conditional Use Permit to rent out his basement apartment. Jerry said he met all the code requirements. He got the signatures that were required from his neighbors within 300 feet. One person had concerns about the request. They came to an agreement and Dennis would have to comply with what the other party wanted. In the event that he does not comply then the permit would be cancelled. If Dennis sells his house then it will automatically be cancelled. There is concern about the water. The stipulation would be that he pays two water bills. Another stipulation is if Dennis serves a mission that they do not rent both parts. It is not a dual rental. Dennis can terminate it at anytime he wants and if the property is sold the Conditional Use Permit will be terminated. The P/Z Commission recommended to approve the Conditional Use Permit and now is bringing it to the Council for their approval. The Council discussed the issue and asked questions. Comments were made by the citizens. Council member Dan Gubler understood that in the pass this was not approved. Dennis said that he did apply for a zoning change and it was denied. A discussion followed. Council member Jane Shaw asked if a stipulation could be placed on how many occupants live in the apartment. Jane feels that the Conditional Use Permit would need to be renewed every three years and if issues came up then there would have to be a hearing to see if people still agree with it. So, the term could even be limited. Jane asked if there was a State Law or procedure that we need to follow. We did follow the procedure and letters were mailed to the neighbors within 300 feet and notices published in the paper etc. As long as Dennis has done everything that he needed to and there was no objection except one, and he did meet their objection, and it is not permanent and can be revoked, Jane felt it was okay. Ron made the comment that maybe one situation would not impact the City very much, but what about the next twenty who have been turned down previously and want to do the same thing. It will impact the City. Council member Steve Elliott had the same question. Precedence is being set. The Mayor's feeling is that we would look at it on a case by case base. That is why we have the process that we do that people have to go through. He doesn't feel there will be twenty people. Council member Dan Gubler said if someone comes in with the same requirements as Dennis did we cannot deny them. Council member Jane Shaw commented that they won't meet the same requirements because he is the only one. But if you suddenly get ten people in the same City block you can say no I am sorry there is too many now. We could have a waiting list if you want. That is why we can say on the Conditional Use Permit no because there are already too many out there. Dennis said he and Eric Seneff had to come to an agreement and had Dennis not met what he said to do, then Eric could have blocked it. Dennis said Eric is not here because he took care of what he needed to take care of. Had Eric said no then the P/Z would not have made the recommendation. If anyone had objection at the P/Z meeting then it would not have been approved. Jerry Hansen from the P/Z made some comments about the meeting held on March 5th. Council member Dan Gubler asked Dennis if he has been renting the apartment already. Dennis said he had his children living there and he had two families in there for little over a year. He has had people who have lived there and some have contributed. He said he has lost money on it. He has been asked twice to have people live in there who were in a bind and damage was done to it. They were not paying rent. The Mayor brought the hearing to a close. Time: 7:30 p.m. The Mayor asked the Council for approval of the Conditional Use Permit for Dennis McArthur to rent out his basement apartment with the recommendation from the P/Z. A motion was made to approve the permit by Council member Jane Shaw. Council member Steve Elliott said he was against it. Council member Dan Gubler seconded. Roll call as follows: Aye: Council member Jane Shaw Nay: Council member Steve Elliott Council member Dan Gubler Abstain: Council member Dennis McArthur Motion denied. Council member Jane Shaw led the discussion on the proposal for contract with the City of Ammon to do building plan review and inspections for the City of Iona. Council member Jane Shaw said that the biggest reason for doing this is for revenue for the City. Jane read the proposal. She feels it would benefit both cities. The citizens voiced their opinions. Bob McBride, the building inspector for the City of Iona discussed what he does in the way of inspecting the building in Iona. He has worked for the City almost two years. He is certified and keeps up on the codes. He works on Saturday's when contractors need inspections. He does the inspections for Bonneville County also. Bob had some of the contractors in the area come to answer questions if the citizens or Council had any about his performance. Council member Jane Shaw said she wanted to apologize if it was construed that this was proposed because we thought for any reason that Bob was not efficient in his job or not qualified. That has noting to do with Bob. She knows that Bob is qualified and does an excellent job and it was never the intention. Jane said the only purpose for this proposal was to try and bring in additional revenue for the City of Iona by bringing in these additional inspections and bring it all together as a package, without the City having to come up with a cost to implement the program itself It would be cost prohibited for us to have our own building department, and she feels taking advantage of resources that are there would allow us to bring in additional revenue. The additional revenue was the purpose of it. Bob said he thought the cost about evened out. Comments were made by the citizens. Council member Dan Gubler asked if a copy of all the permits were kept by the City. City Clerk Betty McKinlay and Building Inspector Bob McBride both said yes. The planning and building permits are kept in the office, but not the building inspection itself Bob has those on his computer. Mayor Andersen commented that what Council member Jane Shaw has done in gathering the building permit proposal has a lot of benefits that could be for Iona. We are not to that point yet, but could be later on. If we start building more houses and growing as fast as Ammon it might be something to look at. The Mayor said that maybe the electrical and plumbing might be something we will have to look at later. Mayor Andersen thanked Bob for the good job he is doing for the City of Iona. The contractors made comments about Bob's performance. They are pleased with Bob and the inspections are done in a timely manner. The Mayor feels we should not disregard what has been presented from Ammon. In the future it might work for us. There are a lot of good things that Jane has presented. The Mayor's recommendation is to stay with Bob and then down the line if we see an increase in growth we can start building with staff and technology. P/Z Chairman, Jerry Hansen and Adrian Beazer presented their report. The P/Z has some concern about the continuation of the code enforcement. Progress was made on code enforcement and they would like to see it continued. Jerry feels if we do not continue with the action we will loose eighteen months of work. Mayor Andersen explained to the citizens that Police Officer SanDee Knowles had resigned and taken another job. Jerry recommended to the Council to hire an enforcement officer and have a committee of three to assist. The Mayor said we are looking for someone to do the code enforcement. Adrian Beazer showed the map of the impact area and the Council and Mayor discussed concern about including the Iona Cemetery in the impact area. Jeff Freiberg from Keller Associates presented the Engineering Scope of Work for the Completion of the Water Facilities Planning Study for the City of Iona. CH2M Hill did a water study a couple of years ago and it was not quite complete. Keller was asked to complete the study and have it approved by the Department of Environmental Quality. Jeff brought the agreement for the completion of this study and for the Mayor's signature. Jeff went through the engineering scope of work. There is a match of $12,500 for Iona and a match from DEQ of $12,500. The Mayor said we are trying to get a grant for the $12,500. After some discussion, Council member Dennis McArthur motioned to approve the completion of the water study as presented and have the Mayor sign the Agreement. Council member Steve Elliott seconded. All were in favor. Motion carried. The question was asked when the water study would be ready to present to the public. Jeff said they would work on it during the summer and have the public hearings, so maybe late fall would be the earliest. Next summer improvements will start. The Mayor signed the agreement. The proposal on the phone system was discussed. The Mayor explained why we need the phone system. We need a phone in the Council room for conference calls, a phone in the multipurpose room that is being renovated downstairs, one in the cultural hall and a new phone in the office. Three bids went out but only two were returned. Steve Ryan from Ideacome Business Communications Systems and Qwest Business Partner presented his bid. Brian Stutzman from Business Phone Specialists (BPS) presented his bid and demonstrated the equipment. Comments were made. Mayor Andersen recommended that the City go with the bid from BPS. Council member Dan Gubler motioned to accept Brian Stutzman's bid from BPS. Council member Steve Elliott seconded. All were in favor. Motion carried. City Clerk Betty McKinlay gave her report. She reminded the Mayor and Council of the AIC Conference in June and the Spring District Seminar in April. Betty will be out of the office next week for Clerk Institute in Boise. We had to change City Council this month because the Mayor, Zech and Betty will be gone. Our Attorney said we need to have someone come on our regular Council meeting night which is March 18th in case someone arrives for the meeting and let them know it was changed. Council member Dennis McArthur said he would come over on Tuesday night for awhile. Work Supervisor Zech Prouse gave his report. The Mayor had asked Zech to get bids on Security cameras around the building and Square. He gave an up date on the street sweeper. The sweeper will come in April. Last month Council member Steve Elliott had asked about the shut off to isolate the water line over at the Post Office. Zech was able to get in and install a shut off so we do have control of that line for the business on the south side of the Post Office. It is inside the building so we can isolate the water now. Zech will be out of town Tuesday afternoon and returning late Friday afternoon. If there are any emergencies Zech said to get in touch with Ross Johnson. He will be filling in for Zech. Council member Dan Gubler has been asked to do the Newsletter in March. The Mayor mentioned that Dennis could help him. Anything the Council has for the newsletter they are to give to Dan by March 16th The Mayor had a handout of ideas for Iona Days. Whatever assignment the Council has for Iona Days they are to bring their ideas to Council meeting next month. Iona Days is July 24th-26th It is the 125th anniversary of the City. There will be a dinner to honor the pioneers on Thursday night July 24th Water meters were discussed. The Mayor's recommendation is to take a big place like the school and church that has as lot of lawn and a few smaller lots around town and put meters on them this year. It would give us information of how much water is used and the cost. Then we will have an idea to present to the public. Zech and Brad will get together and see how many meters and the cost associated with them. This will help us see the water usage. The Mayor recommends increasing the water bill between $26 and $29 per month. The Mayor asked the Council to think about it and bring back their ideas to next month's meeting. Change to the water hook up fees will need to be approved next month for the 4 and 6 inch lines. Council member Dennis McArthur discussed clean up day May 3rd. A back up date in case it snows like it did last year, will be May 17th Council member Steve Elliott mentioned that the Historical/Gem Committees will have a meeting Saturday morning. Council member Dan Gubler discussed the State Emergency Services meeting he went to and the effect it will have on Iona. We will need to get a radio. Council member Dennis McArthur motioned to go into the Executive Session to discuss the hiring of a Code Officer and the new Deputy City Clerk. Roll call as follows: Aye: Council member Dennis McArthur Council member Steve Elliott Council member Jane Shaw Council member Dan Gubler Nay: None Time: 9:20 p.m. Council member Dan Gubler motioned to come out of the Executive Session into Council Meeting. Time: 9:20 p.m. Council member Dan Gubler motioned to accept Robyn Keyes as the new Deputy Clerk. Council member Jane Shaw seconded. All were in favor. Motion carried. Council member Dennis McArthur motioned to accept Darby Probert as the new Code Enforcement Officer and have Attorney Dale Storer write the contract. Council member Steve Elliott seconded. All were in favor. Motion carried. The Council and Mayor discussed the annexation around our impact area. Council member Jane Shaw motioned to adjourn. Council member Dennis McArthur seconded. Time: 9:50 p.m. CITY OF IONA ** B U D G E T R E P O R T** 02-29-OB ris PAGE 3 **** GENERAL FUND FUND ACCOUNT# ACCOUNT TITLE ESTIMATED REVENUE ** R E C E I P T E D* UNRECEIPTED PERCENT MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 47,000.00 .00 24,692.74 22,307.26 001 310.000 STATE REVENUE SHARING 42,000.00 .00 23,071.48 18,928.52 001 315.000 STATE LIQUOR TAX 16,000.00 .00 12,480.00 3,520.00 001 320.000 BEER & DOG LICENSES 200.00 70.00 106.00 94.00 001 325.000 COURT REVENUE 1,200.00 155.48- 1,528.42 328.42- 001 330.000 INTEREST 4,500.00 219.96 2,221.16 2,278.84 001 335.000 CABLE TV FRANCHISE 3,600.00 .00 .00 3,600.00 001 340.000 NATURAL GAS FRANCHISE 9,200.00 2,836.25 3,725.73 5,474.27 001 345.000 POWER FRANCHISE 11,000.00 .00 7,618.12 3,381.88 001 355.000 BUILDING RENT 5,000.00 450.00 2,640.00 2,360.00 001 357.000 BUILDING INSPECTION FEES 21,600.00 872.00 9,201.00 12,399.00 001 358.000 GRANTS 11,000.00 .00 2,863.00 8,137.00 001 360.000 PROPERTY TAX REVENUE 146,000.00 4,083.11 88,355.06 57,644.94 001 390.000 MISCELLANEOUS REVENUE 5,000.00 50.00 1,861.50 3,138.50 001 395.000 RESERVES 10,000.00 .00 .00 10,000.00 52.54 54.93 78.00 53.00 127.37 49.36 40.50 69.26 52.80 42.60 26.03 60.52 37.23 **TOTAL GENERAL FUND REVENUE 333,300.00 8,425.84 180,364.21 152,935.79 54.11 pit **** GENERAL FUND **** ACCOUNT# ACCOUNT TITLE ESTIMATED ** E X P E N D E D** UNEXPENDED PERCENT EXPENSE MTD YTD BALANCE EXPENDED 001 410.000 PAYROLL 66,000.00 8,227.00 41,754.00 24,246.00 001 420.000 RETIREMENT 8,000.00 686.06 2,206.22 5,793.78 001 422.000 HEALTH INSURANCE 25,000.00 1,521.07 7,839.15 17,160.85 001 424.000 PAYROLL TAXES 9,000.00 617.79 3,144.33 5,855.67 001 440.000 ELECTRICITY - NATURAL GAS 22,000.00 2,929.92 9,515.92 12,484.08 001 445.000 OFFICE SUPPLIES 7,500.00 581.41 3,288.70 4,211.30 001 446.000 TRAVEL 6,000.00 .00 1,026.80 4,973.20 001 447.000 ADVERTISING 1,500.00 2,698.35 3,880.18 2,380.18- 001 450.000 INSURANCE LIABILITY 7,000.00 .00 4,626.00 2,374.00 001 455.000 LEGAL & AUDIT FEES 9,000.00 .00 4,650.00 4,350.00 001 460.000 POLICE 37,500.00 7,215.75 8,274.76 29,225.24 001 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00 001 470.000 MAINTENANCE 69,000.00 5,049.74 29,566.14 39,433.86 001 472.000 BUILDING INSPECTIONS 9,000.00 1,100.00 6,629.00 2,371.00 001 475.000 CIVIL DEFENSE 500.00 .00 .00 500.00 001 480.000 LIBRARY 3,000.00 .00 .00 3,000.00 001 490.000 CAPITAL IMPROVEMENTS 43,300.00 .00 6,982.00 36,318.00 001 495.000 MISCELLANEOUS EXPENSE 5,000.00 1,263.20 3,166.28 1,833.72 63.26 27.58 31.36 34.94 43.25 43.85 17.11 258.68 66.09 51.67 22.07 42.85 73.66 16.12 63.33 **TOTAL GENERAL FUND EXPENSES 333,300.00 31,890.29 136,549.48 196,750.52 40.97 **NET EXCESS OR DEFICIENCY(-) 23,464.45- 43,814.73 43,814.73- CITY OF IONA ** B U D G E T R E P O R T** f100002-29-08 PAGE 4 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 140,000.00 11,580.00 57,996.31 82,003.69 002 310.000 HOOK UP FEES 36,000.00 1,200.00 10,800.00 25,200.00 002 315.000 INTEREST 4,000.00 128.06 1,204.53 2,795.47 002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 002 395.000 RESERVES 40,000.00 .00 .00 40,000.00 002 397.000 WATER BOND 1,500,000.00 .00 .00 1,500,000.00 41.43 30.00 30.11 **TOTAL WATER FUND REVENUE 1,770,000.00 12,908.06 70,000.84 1,699,999.16 3.95 **** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 30,000.00 .00 .00 30,000.00 002 440.000 ELECTRICITY 28,000.00 1,082.71 9,192.26 18,807.74 32.83 002 445.000 OFFICE, SUPPLIES, LEGAL 7,000.00 1,006.30 3,754.96 3,245.04 53.64 002 450.000 ENGINEERING COSTS 15,000.00 .00 14,515.00 485.00 96.77 002 460.000 VEHICLE EXPENSE .00 .00 .00 002 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 470.000 REPAIRS & MAINTENANCE 30,000.00 3,335.61 12,061.23 17,938.77 40.20 .,..< 480.000 BOND PAYMENT 29,928.00 .00 14,730.00 15,198.00 49.22 002 482.000 BOND INTEREST 1,440.00 .00 954.07 485.93 66.25 002 485.000 TANK REPLACEMENT FUND 60,000.00 .00 .00 60,000.00 002 490.000 CAPITAL IMPROVEMENTS 61,632.00 .00 900.00 60,732.00 1.46 002 497.000 WATER SYSTEM UPATE 1,500,000.00 .00 .00 1,500,000.00 **TOTAL WATER FUND EXPENSE 1,770,000.00 5,424.62 56,107.52 1,713,892.48 3.17 **NET EXCESS OR DEFICIENCY(-) 7,483.44 13,893.32 13,893.32- CITY OF IONA * *BUDGET REPORT** 02-29-08 PAGE 5 **** EQUIP REPLACEMENT **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 395.000 EQUIP RESERVES --WATER 33,571.00 .00 .00 33,571.00 003 396.000 EQUIP RESERVES --GENERAL 35,071.00 .00 .00 35,071.00 **TOTAL EQUIP REPLACEMENT REVENUE 78,642.00 .00 .00 78,642.00 **** EQUIP REPLACEMENT **** FUND ACCOUNT# ACCOUNT TITLE ESTIMATED ** E X P E N D E D** EXPENSE MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 38,571.00 .00 .00 38,571.00 003 415.000 EQUIP REPLACEMENT --GENERAL 40,071.00 .00 .00 40,071.00 003 490.000 EQUIPMENT PURCHASE .00 .00 .00 **TOTAL EQUIP REPLACEMENT EXPENSE 78,642.00 .00 .00 78,642.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA *BUDGET R E P O R T** 02-29-08 PAGE 6 **** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 305.000 BASEBALL FEES 10,000.00 .00 .00 10,000.00 004 310.000 SHELTER RENTAL 500.00 45.00 65.00 435.00 004 320.000 WESTERN BOYS FEES 300.00 .00 .00 300.00 004 395.000 RESERVES .00 .00 .00 13.00 **TOTAL RECREATION FUND REVENUE 10,800.00 45.00 65.00 10,735.00 .60 **** RECREATION FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE * *EXPENDED** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 004 415.000 RECREATION LABOR 004 420.000 BASEBALL SUPPLIES 004 470.000 RECREATION MAINTENANCE 1,000.00 .00 .00 1,000.00 3,000.00 .00 .00 3,000.00 4,000.00 .00 .00 4,000.00 2,800.00 .00 938.61 1,861.39 33.52 **TOTAL RECREATION FUND EXPENSE 10,800.00 .00 938.61 9,861.39 8.69 **NET EXCESS OR DEFICIENCY(-) 45.00 873.61- 873.61 MONTHLY EXPENSE REPOT 2/29/2008 Amount Date Description ROCKY MTN POWER $ 1,865.33 POSTMASTER $ 226.04 ALLTEL $ 113.01 CHASE CARD SVC $ 488.04 OFFICE SUPPLIES(2 MONTHS) ACTION MOTOR SPORTS $ 18.59 PSI $ 96.63 WHEELER ELECTRIC $ 530.77 6-12 EZ MART $ 788.75 POST REGISTER $ 2,698.35 DIAMOND T $ 3,465.00 SNOW REMOVAL ADRIAN BEAZER $ 500.00 COMMUNITY DANCES JIMS TROPHY ROOM $ 15.00 BLUE CROSS $ 27.10 HI COUNTRY R C &D $ 100.00 ANNUAL DONATION FIRST RESPONDERS $ 114.00 POLICE EQUIPMENT BONNEVILLE FOOD SERVICE $ 763.20 CHRISTMAS PARTY BOB MCBRIDE $ 1,100.00 • INTERMOUNTAIN GAS CO $ 2,147.30 ' BONNEVILLE CO SHERIFF $ 7,531.73 OCT-NOV-DEC REGENCE BLUE SHIELD $ 1,493.97 DIANA NELSON $ 150.00 CLEANING(2 MONTHS) NORTHERN ANALYTICAL $ 60.00 WATER TEST MICRO SERV $ 145.80 SHAUNA HEMSLEY $ 90.00 COMPUTER SERVICE CAL STORES $ 160.61 LANDON EXCAVATING $ 3,115.00 AT&T $ 76.97 Q WEST $ 287.85 ID BUREAU OF OCC LIC $ 45.00 STATE WATER LICENSE NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that on the 11`h of March , 2008 at the hour of seven o'clock p.m. at the City of Iona City Hall, 3548 North Main, Iona, Idaho, the City Council of the City of Iona will conduct a public hearing for the purpose of considering an application for a conditional use permit filed by Mr. Dennis McArthur, seeking to operate a basement apartment at 3652 Dayton Avenue, Iona, Id. All interested citizens are invited to attend and provide public comment upon such conditional use permit. A copy of the application may be obtained by contacting the City Clerk at the office of the City Clerk, 3548 N. Main Street, Iona, Idaho. Dated this 19th day of February, 2008. Betty City Clerk Publish: Fifteen (15) days prior to hearing date. it N Mc a P1465 1 ST STREET IDAHO FALLS ID 83401 Bill To FALLS WATER 1770 SABIN DR AMMON ID 83406 P.O. No. Terms Due Date Rep FED EIN 1/28/2008 MQ Invoice Date Invoice # 1/28/2008 213721 Description Qty Rate Amount FOLDING & INSERTING POSTAGE METERING SORTING PRINTING I?OSTAGE USED DOUBLE WINDOW ENVELOPES 5C,0 3(312 31312 ,�{/ 7s068 (. 0 3�82 0.025 0.02 0.03 0.05 X ),3/6)1,1os.75 0.036 //, ZO • .G4T 16.S.D 101.46T �.S�,C?O 3534U1 p},105.75 Z4-Lt. % �1161 �. (p.ev +t L7 r�t4 ret b`°/ THANK YOU UNITED MAILING DIRECT Subtotal $1,838.35 Sales Tax (6.0%) $43.96 Total $1,882.31 Balance Due $0.00 Phone # Fax # E-mail Web Site 208-529-0775 208-529-1696 lsmith@umdata.com www.umdata.com Iona Proposal The proposal by Ammon Suggests: 1. 200 Homes built would result in $100,000 to Iona. a. This is totally unrealistic. b. In the year 2007, the City of Iona issued a total of 56 permits. Thirty-four for homes. c. Others issued for additions, basement finishes, installation of fireplaces, (Smaller permit values) 2. I am a certified Building Inspector a. Certified for 10 years b. Licensed by the International Conference of Building Officials, now called International Code Council. c. Building Inspector certification was renewed - Feb. 2007 3. I am a Mechanical inspector a. Certification was re -issued in Feb of 2008. 4. Ammon in NOT the only jurisdiction who has well trained people. 5. I do all inspections for Bonneville County a. footings b. foundations c. sheeting d. framing e. mechanical f. gas pressure g. insulation h. sheetrock i. final inspection 6. When a contractor calls in an inspection, I will respond the next working day. Many times I will do the inspection in the afternoon of the day he calls it in. 7. Ammon's proposal is all about money. Who is going to meet with the person building his own home on a Saturday morning (at NO cost) to help get his home up to code. I HAVE done this numerous times. 8. There is a record of EVERY inspection that is performed and a copy is left at every job site. 9. I keep a permanent file on every job and copies of all inspections are kept there also. 10. The number to call for inspections is printed on the Building Permit. 11. We have established a set fee for the Mechanical Permit which.the builders prefer. 12. Basic Mechanical permit - including gas pressure check is $160. If it is a furnace replacement or fireplace the fee is $62.00. 13. I have been in the building business for many years. I ran my own building and house remodeling business for over 20 years - McBride Builders 14. I have been a certified inspector for 10 years - probably 3 - 4 years longer than any inspector at Ammon CD 0 6) SCc /iv ,tic 1 /d 1 "e r.*r / 4- P�� n rLC.s/ems 4-- P/4,7 (.) /3(.4 oqf b._() ; r_ Lc..? Q e r^-r _1 o et ct c_L cca 7-0-f4/ / `t° D„ 60_ 47492) 'aH9 55/ N/e-c._1 4/- Zij ' F/,a /30 ,‘ i Cc-4 ccl yL -.L- fQC c_ / , J.-!S /3c. 4 �6 y LCrna< c._ change_ 0�c"7'`-� -71/- -TOnq Sys �Z,6 2 fiO J / v /cam o cr O D 70 ne-cicz.-/ ;cJ Ta, I 4-(-) -e_ -7s ly-zO x„.„. it. r e._ �{ r'Z Q u . .^ c es ,c i3o , -3 2 �a`r 4 3, «�i 4 S PROPOSAL FOR CONTRACT WITH CITY OF AMMON TO DO BUILDING PLAN REVIEW AND INSPECTIONS FOR THE CITY OF IONA It is proposed that the City of Iona would like to contract with the City of Ammon to do all pre -permit plan review and building inspections. Following are a list of benefits of this arrangement: Benefits to the City of Ammon • The City, of Ammon has invested a great deal of time and resources into state of the art equipment, computer programs, and internet interface that is a benefit to contractors and builders. They have also invested a great deal financially in hiring well trained and knowledgeable employees and inspectors, and providing continuing education to these individuals. By contracting to do inspections for the City of Iona, this investment would be used to its' fullest potential • The City of Ammon would benefit financially to help offset the cost!of these resources. Benefits to the City of Iona • The City; of Iona would receive the benefit of thorough pre -permit plan review that assures the plans submitted and approved meet current code. • All inspections, electrical, plumbing, mechanical, and building, are being performed in a thorough and timely manner by individuals who are up to date on current codes and who are highly trained and experienced • The City, of Iona would benefit financially by receiving a percentage) of the additional fees for plumbing and electrical fees that are now going to the State of Idaho. • The consumer who builds or buys a building in the City of Iona has tine assurance that all inspections have been performed and a record of all inspections would be easily accessible to them. Proposed break down of how fees would be divided. It is proposed that The City of Ammon would receive 60% of the following fees: Building permit, fee — (fee varies depending on sq. footage) Plan review fee,— (fee varies depending on sq. footage) Electrical fee - $120.00 (200 amp service) $210.00 (over 200 amp service) Plumbing fee — (varies depending on # of fixtures) Mechanical and gas fee — (varies according to number of fixtures) Sewer and water 1 trip fee - $50.00 The City of Iona would retain 40% of the above mentioned fees. Following are a few examples of what amounts would go to each City. I Square Footage Total Building Fees Ammon Share 60% Iona Share 40% 1250/unfinished basement $1258.81 $755.29 $503.52 1196/ finished basement 546 $1227.95 $736.77 $491.18 1912/unfinished basement $1502.80 $901.68 $60112 1702/unfinished $1576.23 $945.74 $63049 basement This chart is a small sampling taken from existing permits for homes that,are equivalent to those that will most likely be built in the sub divisions currently in the City of Iona limits If 200 homes were built this year in those subdivisions, with the average receipt on any building permit being $500.00, this would bring in approximately $100,000.00 to the City of Iona with any additional operating expenses being minimal. The City of Ammon would carry most of the operating expenses. Following is a proposal of how to implement the contract. Plans and • - o 't applications for building permits in the City of Iona would be submitted to the City of Iona offices. Two sets of plans and other documents would be required. One set wouldllbe retained by the City of Iona, the other set would be taken to the City of Ammon offices. At the City of Ammon, the permit would be entered in the computer, fees calculated, and plans reviewed. Once approved the documents would be returned to the City of Iona where the permit would be issued and the fees collected. A copy of the receipt of fees would be faxed to the City of Ammon to verify they have been paid. At the end of each month the City of Iona would issue the City of Ammon a check for their percentage of fees for each permit. Included with the permit documents returned to the builder would be information with the telephone number to call for inspections and information to access the online interface for unmediate access to all information regarding their permit. All inspections would be trac6d by the City of Ammon and when completed a Certificate of Occupancy would be printed and delivered to the City of Iona to be filed or given to the builder. Obviouslyther',e are other small details that would need to be addressed if this contract is entered in to, but are not necessary to discuss at this point. I believe this agreement would be mutually beneficial to both Cities. But most important, I believe this agreement would be greatly beneficial to the builders, contractors, and homeowners. Most important is maintaining quality and safety in the built environment. This contract would give the consumer this assuredness, as well as providing continuity and equality in closely related areas such as Ammon, Iona, and Idaho Falls. The City of Iona would have access to expertise and resources that would be cost prohibitive if they had to do it on their own. This contract gives Iona access to that expertise and sources without having to invest a lot of money and at the same time actually producingadditional funds for the City. This agreement allows the City of Ammon to use this expertise and resources to the full value of their investment while at the same time generating some additional funds to help maintain this system. This is a win, win, win situation for the City of Ammon, the City of Iona, and most importantly, the consumer. PIN Qwest Pricing for QWEST CHOICE BUSINESS Name of Company: City of Iona Phone Number: 208-523-5000 645 Location: 3548 N Main, Iona, ID 83427 QWEST Choice Business Package includes the following services: • 2 existing business phone lines • Up to 3 features per line • 2 Add -A -Lines (includes hunt/forward) • 1.5M/896K DSL • Voicemail remains unchanged (2 voicemail boxes) • All existing phone numbers remain unchanged • Long distance available (see below) • 36-month agreement Current monthly Qwest charges: $237.96 (includes federal access charges) New monthly Qwest charges: $167.50 (includes federal access charges) Sayings: $70.46 monthly and $845.52 annually. Qwest Choice Long Distance Plans Qwest Basic: $2.99 per month and the rate of 7 cents per minute in state and state to state calls. Qwest Plus: $15.00 per month, includes 300 minutes of long distance and then the rate is 5 cents per minute for in state and state to state calls Qwest Choice Unlimited: $25.00 per line and no per minute rate Long Distance and Toll Free 4-4 Promotion : 4 cents per minute in state and state to state with a minimum of $100.00 in total spend with Qwest and a 36 month contract . (total spend includes line charges) Qwest numbers City of Iona is paying for. 1) 523-6600 Main number 2) 523-0165 (Old Law enforcement number) still active 3) 523-2358 DSL-Library 4) 523-0087 Fax This is in addition to the 1 line they have © the city shop we can save about $3 a month under the Qwest prime 36 program. Regardless if they get a new system, we can save them a lot of money on the phone bill! NOTICE OF CITY COUNCIL MEETING NOTICE IS HEREBY GIVEN, that the City Council of the City of Iona will convene City Council Meeting on March 11th, 2008 at the hour of 6:30 p.m. at the City Council chambers, Iona Community Center, 3548 North Main Street, Iona, Idaho. DATED this 3rd day of March, 2008. Betty Mc inl y Iona City rk