HomeMy Public PortalAbout6/14/2011City of Greencastle Teresa P. Glenn
City Hall = Clerk Treasurer
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
tglenn @cityofgreencastle.com
Greencastle Common Council
Regular Meeting
Minutes
June 14, 2011 7:00 P.M. Greencastle City Hall
Call to Order; Roll Call
A. Mayor Murray called meeting to order at 7:00 PM, upon roll call by Clerk
Treasurer Teresa Glenn the following councilors were present: Adam
Cohen, Jinsie Bingham, Mark Hammer, Terry J. Smith and Phyllis Rokicki.
II. Public Hearing — Resolution 2011 -11, A Resolution Authorizing Additional
Appropriations To The Annual Budget
A. Mayor Murray opened the Public Hearing at 7:01 PM by reading
Resolution 2011 -11 in its entirety. Discussion. Public Hearing closed at
7:07 PM on a motion by Adam Cohen, second by Terry J. Smith, 5 -0,
motion carried.
III. Public Petitions and Comments
A. Ellie Boyle asked to share her idea about a City wide fundraiser for Joplin,
Missouri. The date for this event will be July 5 and 6, 2011. Wal -Mart has
donated 2 semi trailers to be filled and will transport items to Joplin.
IV. Special Requests
A. Street Closure
1. Almost Home — August 20, 2011, Noon to 1:00 AM- Close Franklin
Street. Music Fest Celebrating Dave's Heating and Cooling 25`
Anniversary.
a. Gail Smith present representing this request and Pam
Carrington representing Dave's Heating and Cooling. Motion
by Adam Cohen to approve request contingent upon City
receiving waiver and beer garden permit from Gail Smith and
motion to approve noise waiver request as long as music
ends by 11:00 PM and turned down if complaint heard prior
to 11:00 PM, second by Jinsie Bingham, 5 -0, motion carried.
2. Cycle Shop — Scott Easton asking for change of date for the event
previously approved due to conflict with another ride the same day.
Asking for change of date from June 18, 2011 to September 17, 2011;
Columbia between 231 and Indiana, from 6:00 AM to 1:00 PM.
a. Motion by Terry J. Smith to approve this date change,
second by Phyllis Rokicki, 5 -0, motion carried.
V. Department Reports
A. Cemetery — Ernie Phillips
s
B. Engineer—
C. Fire Department — Bill Newgent (absent)
D. Park and Recreation — Rod Weinschenk
1. Superintendent Weinschenk reported recent recall of drain covers and
issue with the wading pool resulting in wading pool closed until further
notice. The main pool drains are being used in such a way that these
covers do not need to be changed and have been passed for use.
Regarding ADA Compliance due by March 2012, Weinschenk will
have more information forth coming.
E. Planner — Shannon Norman (absent)
F. Police Department —Tom Sutherlin
1. Councilor Smith gave a special thanks to Volunteer Police Officers
David Clodfelter and Kyle Lee.
G. Department of Public Works — Brad Phillips
H. Water &Wastewater Department — Richard Hedge
I. City Attorney - Laurie Robertson Hardwick
VI. Approval of Minutes
A. Regular Session May 10, 2011
1. Motion by Jinsie Bingham to accept minutes as corrected, second by
Mark Hammer, 5 -0, motion carried.
VII. Old Business
VIII. New Business
A. Resolution 2011 -10, A Resolution Transferring Surplus Property To The
City of Greencastle
1. Mayor Murray read this resolution in its entirety. Attorney Hardwick
discussed the need for this resolution. Motion by Terry J. Smith to
approve as presented, second by Phyllis Rokicki, 5 -0, motion carried.
B. Resolution 2011 -11, A Resolution Authorizing Additional Appropriations
To The Annual Budget
1. Motion by Adam Cohen to approve as presented, second by Jinsie
Bingham, 5 -0, motion carried.
IX. Approval of City Claims
A. Motion by Mark Hammer to approve all claims as presented for a total of
$596,601.21, second by Phyllis Rokicki, 5 -0, motion carried.
X. Reports
A. Mayor's Report
1. Colt's tour June 21, 2011 downtown. Percy Julian work has begun
and on going. Fagade grant construction has been approved by
OCRA and will be moving forward soon. RFP's for owner occupied
grants were due today and grant administrator RFP's due next week.
Met today with INDOT regarding 231 and Veteran's Highway need for
widening the road. Will require moving a water line as soon as
possible.
B. Clerk- Treasurer's Report
1. Clerk Treasurer updated Council and Mayor on fund balances and
budget process for 2012.
C. Councilors
Phyllis Rokicki Alisa Love received City Scholarship
Jinsie Bingham extended congratulation to Chuck Schroeder as
official of the year by coaches and officials. Ernie has put together a
brochure for the Cemetery with some points of interest. Had a
wonderful turn out for the Memorial Day event at the Cemetery.
XI. Adjournment
A. Motion by Jinsie Bingham to adjourn at 8:00 PM, second by Terry J.
Smith, 5 -0. motion carried.
Susan V. Murray, Mayor
ATTEST:
Teresa P. Glenn, Clerk Treasurer