HomeMy Public PortalAbout2008_12_09_R182 ESI Agreement
The Town of
Leesburg,
Virginia
PRESENTED:December 9. 2008
RESOLUTION NO. 2008-182
ADOPTED: December 9. 2008
A RESOLUTION: RE-AUTHORIZING THE AGREEMENT BETWEEN THE TOWN OF
LEESBURG AND THE ENGINEERS AND SURVEYORS INSTITUTE
(ESI) TO CONTINUE THE LEES BURG ESI PROGRAM
WHEREAS, in January of 1997 the town signed an Agreement with the Engineers and
Surveyors Institute (ESI) creating a public/private partnership and a program for improving the
Town of Leesburg plan review and approval process; and
WHEREAS, in July of 2000, the Agreement was re-authorized by the adoption of
Resolution #2000-137; and
WHEREAS, in December of 2004, the Agreement was re-authorized by the adoption of
Resolution #2004-199; and
WHEREAS, the purpose of the ESI Program is to achieve a reduction in the overall time
required to review and approve land development plans submitted to Leesburg as well as to
improve the quality of submissions and compliance with current ordinances and standards; and
WHEREAS, the ESI Program includes Peer Review of Plans, Education Classes, and
Technical Issue Resolution as well as other benefits noted within the attached agreement; and
WHEREAS, the period of the Agreement for the Leesburg ESI Program has expired; and
WHEREAS, ESI has requested re-authorization of the Agreement with the initial term of
six (6) months starting on January 1,2009, with four (4) additional one-year renewals starting on
July 1, 2009; and
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A RESOLUTION: RE-AUTHORIZING THE AGREEMENT BETWEEN THE TOWN OF
LEESBURG AND THE ENGINEERS AND SURVEYORS INSTITUTE
(ESI) TO CONTINUE THE LEESBURG ESI PROGRAM
WHEREAS, starting the contract period on January 1,2009 for an initial six (6) month
term, with the option to extend the Agreement for four (4) additional one-year terms, will
coordinate the Agreement period with the town's fiscal year; and
WHEREAS, the average number of plan submissions to obtain approval has been
reduced from 4.9 to approximately 3 since the beginning of the ESI Program in 1997; and
WHEREAS, ESI has conducted over twenty (20) education classes specifically for
support of the Leesburg ESI Program; and
WHEREAS, the ESI Peer Review Committee has reviewed approximately 2000 plan
submissions during the past eleven (11) years; and
WHEREAS, multiple chapters of the Town's Design and Construction Standards Manual
have been revised based on recommendations and support from the Technical Issue Committee
of the Leesburg Program; and
WHEREAS, the ESI Leesburg Program continues to improve communications between
town staff and the engineering and surveying community; and
WHEREAS, the continued method of financing the Peer Review Program will be funded
by the ESI / private sector's pay as you go program; and
WHEREAS, the Town's complete ESI membership costs shall continue at the existing
contract cost of$I,250 per month ($15,000 per year) for the new term of the Agreement; and
WHEREAS, the Director of Plan Review recommends approval of the reauthorization of
the ESI Agreement.
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A RESOLUTION: RE-AUTHORIZING THE AGREEMENT BETWEEN THE TOWN OF
LEESBURG AND THE ENGINEERS AND SURVEYORS INSTITUTE
(ESI) TO CONTINUE THE LEESBURG ESI PROGRAM
THEREFORE, RESOLVED by the Council ofthe Town of Leesburg in Virginia as
follows:
The Town Manager is authorized to sign a new Agreement with ESI under the terms and
conditions of the attached agreement which is in a form that has been approved by the Town
Attorney and limits the town's cost to no greater than $1,250 per month ($15,000 per year) for an
initial six (6) month period starting on January 1,2009, and for four (4) additional one-year
renewals starting on July 1, 2009.
PASSED this 9th day of December 2008.
en C. Umstattd, Mayor
Town of Leesburg
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