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Home My Public Portal AboutMinutes_CCMeeting_04152008CITY COUNCIL MEETING APRIL 15, 2008 6:30 P.M. AT THE COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Council members Dennis McArthur, Steve Elliott, Jane Shaw, Dan Gubler, Treasurer Ron Nelson, Work Supervisor Zech Prouse, City Clerk Betty McKinlay VISITORS: Lynn McKinlay, Terry McNamara, Adrian Beazer, Robyn Keyes, Rich Monson, Steve Elg, Mike and Barbara Schreier, Ruby and Mark Taylor, Sally Price, Clip Holverson, Killan Dopp, Tory Nelson, Daylen Nielsen, Jakob Meng, Jesse Hoffmann, Austin Dopp, Jody Denning, Dee and Christine Johnson, Logan Pymm, Joanie Marshall, Dave and Angie Huntsman, Craig Rockwood, Cindy and Casey Quiroz, Karen and Devere Hansen, Lynn Morgan Mayor Andersen brought the meeting to order. Council member Jane Shaw led the pledge. The Consent Agenda was reviewed and Council member Steve Elliott motioned to approve the Consent Agenda. Council member Dan Gubler seconded. All were in favor. The Mayor thanked Ron and his family for doing the Easter Egg Hunt. The Resolution authorizing payment of regularly occurring or pre -approved invoices was discussed. Council member Dan Gubler discussed item number two. He thought the wording should be changed from $10,000 to read the following: "Those invoices that are deemed to be regularly occurring and have been considered and approved as part of the annual budget process and are less than $5,000, may be paid between Council meetings with the authorization of the Mayor and/or Chief Financial Officer and/or City Clerk. And number 3 to read: "Those invoices that are deemed to be regularly occurring and have been considered and approved as part of the annual budget process and are more than $5,000, may be paid between Council meetings with the authorization of at least one (1) elected official and one (1) employee of the Iona Treasurer's Office." The Council approved Resolution 2008-1 as amended. Council member Dan Gubler motioned to approve the Resolution as amended. Council member Steve Elliott seconded. Roll call as follows: Aye: Council member Dennis McArthur Council member Steve Elliott Council member Jane Shaw Council member Dan Gubler Nay: None Motion carried. The Comprehensive Plan was approved December 18, 2007 with the exception of the two maps, the map of the bike/pedestrian path and the map of the residential, commercial area etc. that was not completed at the time of the Public Hearing in December and to be inserted at a later date. A motion was made by Council member Dennis McArthur to insert the two maps and approve the final plan. Council member Dan Gubler seconded. All were in favor. The Mayor asked City Clerk Betty McKinlay to get the disk from Dale Storer, our Attorney, with our Code Book on it and then the disk with our Comprehensive Plan on it and have Shauna Hemsley Spencer put on our web page. Council member Dan Gubler discussed the Impact Area and people who want to build and use City water but are not annexed into the City. Dan feels if they are contiguous to our impact area and want our water service, they should be annexed into the City. The Council agreed. The Council agreed to have Adrian Beazer from the P/Z Commission and Council member Dan Gubler talk to the County to enforce the decision. The Sub -Division Ordinance was discussed. At the request of the Mayor, Council member Dennis McArthur read the following Ordinance by title: ORDINANCE NO. 134 AN ORDINANCE OF THE CITY OF IONA, IDAHO, AMENDING SECTION 10-1-8 OF THE IONA CITY CODE RELATION TO STREET REQUIREMENTS; AMENDING SUBSECTION (K) RELATING TO RURAL STREET SECTIONS AND ADDING A NEW SUBSECTION (Q) PROVIDING FOR CIRCLE DRIVEWAYS; PROVIDING FOR METHODOLOGY; PROVIDING FOR PRESERVATION OF PRIOR ORDINANCE; PROVIDING FOR SEVERABILITY AND ESTABLISHING EFFECTIVE DATE. The foregoing Ordinance was presented by title only. Council member Dennis McArthur moved, and Council member Steve Elliott seconded, that the provisions of Idaho Code Section 50-902 requiring all Ordinances to be read by title, and once in full, on three separate dates be dispensed with and the Ordinance be passed on all three readings. Roll call as follows: Aye: Council member Dennis McArthur Council member Steve Elliott Council member Jane Shaw Council member Dan Gubler Nay: None Motion carried. At the request of Mayor Andersen, Council member Dan Gubler read the following Ordinance by title: ORDINANCE NO. 135 AN ORDINANCE OF THE CITY OF IONA, IDAHO, AMENDING SECTION 8-2-14 OF THE IONA CITY CODE, RELATING TO WATER SYSTEM CONNECTION FEES; ESTABLISHING METHODOLOGY, PROVIDING FOR SEVERABILITY AND ESTABLISH AN EFFECTIVE DATE. The foregoing Ordinance was presented by title only. Council member Dan Gubler moved, and Council member Jane Shaw seconded, that the provisions of Idaho Code Section 50-902 requiring all Ordinances to be read by title, and once in full, on three separate dates be dispensed with and the Ordinance be passed on all three readings. Ro11 call as follows: Aye: Council member Dennis McArthur Council member Steve Elliott Council member Jane Shaw Council member Dan Gubler Nay: None Motion carried. The Mayor introduced Robyn Keyes the new Deputy City Clerk. She will work in the office in the afternoon. Robyn worked on the Personnel Policy and the Mayor asked the Council to review it and it will be approved next month. Council member Dan Gubler discussed the trash pick up service. There are two or three companies that come into Iona. There are some people in Iona that let their trash pile up. This is a health issue. The City is looking into contracting with a company. Dan is scheduled to meet with Grandpa's Service and PFI at a later date. PUBLIC HEARING -WATER RATE INCREASE A public hearing was conducted to consider water rate increase. The Mayor explained the water study and estimates that were made and up -grading the water system and the bond issue. The audit report showed that we are not charging enough for our monthly water rate. He said the monthly rate is not keeping up with the expenses. The engineering firm showed what needed to be done and the Mayor explained their results to the citizens. The engineering firm is working on options that can be looked at. David Huntsman asked what the monthly rate will be raised to. Brad told him $30.00 for people in the City limits and $40.00 for outside the limits. Ruby Taylor asked how much it is costing us to provide service now. The Mayor explained that there have been expenditures on the system that we did not expect. Ruby asked how we came up with the $10.00 difference. Council member Dennis McArthur explained the expenses. The Mayor said we have been working with The Development Company and Keller Associates and they have recommended we raise our water rates 5% each year. We do not know if the bond will pass or not, but our monthly rate needs to be raised to keep up with the expenses. David Huntsman said with 550-600 water hook ups, we are bringing in $60,000 a year on the water budget. He asked where we are at on the water budget today. He said the monthly water fee should take care of itself and the bond. David wanted to know what was happening with his $20.00 a month fee. The Mayor explained that we are half way through the budget and all expenses are added into it. David asked to see facts and figures. He can't see raising the fee 50% without knowing the figures. Not knowing what to raise it to because we are going to have a bond David could not see raising it now. Clip Holverson said if the bond is paid off if we would have that money to work with. He asked if the bond passes if the water rate will be raised again. The Mayor said the revenue is there and he explained where our expenses are and other monthly expenses so we can off set the cost of the water system. Clip said this issue came up several months ago and he feels the rate will be raised again if the bond passes. Brad said the average home uses 20,000 gallons of water per month. Angie Huntsman asked the Mayor to show the numbers and what the City is doing. Mike Schreier said to show the exact numbers of what is coming in and the loss if there is a loss. Brad said he will try to get exact numbers. We need a little extra revenue for the unforeseen expenses. Ruby Taylor wanted to know what maintenance is for each home. What does it need to be costing us so we are not going in debt? She said if we are losing money how much will it cost to make up for the loss. Brad said we are breaking even right now with $20.00 a month. Craig Rockwood said to show a list of budget items. Clip said the budget last year broke the $20.00 down. Brad said he would look it up. David wondered about canceling this meeting and holding it again next month. Brad said we just wanted in -put from the citizens tonight so that we know what they want to do. Sally asked if we need to go to some entity before we raise the rate and Brad said no we did not. Terry McNamara said that people need to get involved and come to the water meetings and see what things have to be done. Brad said the next water meeting is May 13th and invited people to come. Council member Dennis McArthur said a detailed expense report would be good. But he knows things have not been done because we did not have the money. Major work needs to be done on the tank and things need to be done but we have not had the resources to pay for it. Angie said the people are just asking for figures. Dee Johnson asked if a study had been made into variable drive pumps. Brad said yes that we are looking at lowest cost options and the pumps are one of the options. The engineering firm is looking for lowest type options. Brad said we will get the numbers for next month. Rich Monson asked the question about meters and what it would cost. Brad explained that it would take three years to recover. Terry McNamara said it will be a government mandate to have meters and it will be taken out of our hands within 5 years. We can drill wells if we have meters and reduce our water 1/3 less. The City is in the process of putting 7-8 meters in our town to record water usage data. Lynn McKinlay asked if this public hearing was going to be postponed until next month. The Mayor told him we would have another hearing next month. If there is an agreement then we will not need anymore public hearings. Ruby Taylor said she would like to see what the master plan is for repairs and what the long term plan is and come next time. She wants to know what it is costing the City now and what the long term plan is. If the bond does not past then we can't take care of the tank but maybe we can get by. Ruby does not mind paying more if she can understand the long term planning and how much the City is going to annex in. These are all things that need to be factored in. Adrian Beazer suggested having Keller and Associates be present next time. Brad said we need to focus on monthly water rate and what we need to increase. A short recess was held and the meeting was called to order again. Adrian Beazer from the Planning and Zoning Commission gave his report. He has not heard back from the County Commissioners on the map. The Mayor mentioned Steve Elg has applied for a Variance on the set backs for his garage. A public hearing will be scheduled for the P/Z meeting in May. Work Supervisor Zech Prouse gave his report. A survey was taken and six leaks through out the town were discovered. The City contracted with a company for two days to fix the leaks but only used one day. Zech said that Steve Elg has a waterline that needs to be moved. The water line will be moved back into the City property. Water meters have been installed at the School for the park and irrigation system and one will be installed at the Church. Street sweeping was completed today. Seal coating on the roads will begin in August. Cost of oil has gone up. Three miles was done at $26,000 in 2005. All of the roads this year will be $30,000 a mile. The Mayor said we would budget for seal coating every year. The Mayor said he and Zech had talked about a skate park. People have shown interest in a skate park. The Mayor was wondering how much the tennis court is used. He thought it would be an option to put it there. Council member Dan Gubler said a lot of people use the tennis court and they would like to see lights on it. Robyn Keyes suggested the north end of the park. Dan said he would like to see the money spent on other improvements that would benefit the people like a continuation of the bike path or something else. Brad said we do need something in our community for the youth. He did not know if we could do it this year. The question about insurance was brought up by Lynn McKinlay. The Mayor said the City does have an insurance plan. It would be in our regular policy. Brad said we want to make the park use for a variety of people. The Mayor and John Price are concerned about the monument funding and the historical society funding. They are two excellent projects and they could hurt one another to get done. It was suggested that both committees get together and work out how they will gather the funds. There is a Historical meeting Thursday night at 7:00. Brad will come and discuss the concerns with the committees and see if Lon Huls and Ron Olsen can come. May 3rd is the spring clean up day at 9:00 — 12:00. Hamburgers and hot dogs will be served to those who work. Sally Price, Lions Club President, was asked if the Lions Club would help with cooking the food. If it is increment weather it will be held on May 17. Brad said we need help from the Council and come and support. Arbor Day Celebration is April 25th at 1:00 and the Cliff Long Memorial Park will be dedicated. Robyn Keyes is the chair person. The Mayor asked the Council to come and show their support. The Department of Lands contacted Robyn Keyes and has bought a tree to be planted. Iona Days was discussed. Council member Steve Elliott is getting the entertainment. Council member Jane Shaw is over the food for Friday night. She needs some names of some people who dutch oven cook. The citizens and Council gave her some names. Council member Dennis McArthur needs help Saturday trimming the trees. They will start at 10:00 a.m. He asked for the Council to help. Karen Hansen asked if the trees along the sidewalk by Hansen's were the Cities. The City will trim them because they hang on the City property. Karen thanked the Council and Mayor for plowing her road this winter. The Mayor recognized past Mayor Craig Rockwood and Karen Hansen in attendance tonight. Karen was the first female Mayor of Iona. Jody Denning thanked the City Council for letting the Scouts come. He also thanked them for the walking path in the park being plowed for people to walk. He appreciated it. Council member Steve Elliott said the History Committee is meeting Thursday night April 17th at 7:00 p.m. Dale Storer is working on writing up the papers and getting a tax form. Council member Dan Gubler motioned to adjourn. Council member Dennis McArthur seconded. Time: 8:35 p.m. ett CITY OF IONA ** B U D G E T R E P O R T* 03-31-08 PS PAGE 3 **** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 47,000.00 .00 24,692.74 22,307.26 001 310.000 STATE REVENUE SHARING 42,000.00 .00 23,071.48 18,928.52 001 315.000 STATE LIQUOR TAX 16,000.00 .00 12,480.00 3,520.00 001 320.000 BEER & DOG LICENSES 200.00 6.00 112.00 88.00 001 325.000 COURT REVENUE 1,200.00 508.61 2,037.03 837.03- 001 330.000 INTEREST 4,500.00 180.63 2,401.79 2,098.21 001 335.000 CABLE TV FRANCHISE 3,600.00 3,583.89 3,583.89 16.11 001 340.000 NATURAL GAS FRANCHISE 9,200.00 .00 3,725.73 5,474.27 001 345.000 POWER FRANCHISE 11,000.00 .00 7,618.12 3,381.88 001 355.000 BUILDING RENT 5,000.00 750.00 3,390.00 1,610.00 001 357.000 BUILDING INSPECTION FEES 21,600.00 2,160.00 11,361.00 10,239.00 001 358.000 GRANTS 11,000.00 .00 2,863.00 8,137.00 001 360.000 PROPERTY TAX REVENUE 146,000.00 3,020.14 91,375.20 54,624.80 001 390.000 MISCELLANEOUS REVENUE 5,000.00 9,299.00 11,160.50 6,160.50- 001 395.000 RESERVES 10,000.00 .00 .00 10,000.00 52.54 54.93 78.00 56.00 169.75 53.37 99.55 40.50 69.26 67.80 52.60 26.03 62.59 223.21 **TOTAL GENERAL FUND REVENUE 333,300.00 19,508.27 199,872.48 133,427.52 59.97 **** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 001 410.000 PAYROLL 66,000.00 6,940.00 48,694.00 17,306.00 001 420.000 RETIREMENT 8,000.00 725.95 2,932.17 5,067.83 001 422.000 HEALTH INSURANCE 25,000.00 1,297.55 9,136.70 15,863.30 001 424.000 PAYROLL TAXES 9,000.00 629.43 3,773.76 5,226.24 001 440.000 ELECTRICITY - NATURAL GAS 22,000.00 2,588.60 12,104.52 9,895.48 001 445.000 OFFICE SUPPLIES 7,500.00 529.56 3,818.26 3,681.74 001 446.000 TRAVEL 6,000.00 1,083.52 2,110.32 3,889.68 001 447.000 ADVERTISING 1,500.00 182.05 4,062.23 2,562.23- 001 450.000 INSURANCE LIABILITY 7,000.00 1,156.00 5,782.00 1,218.00 001 455.000 LEGAL & AUDIT FEES 9,000.00 2,587.50 7,237.50 1,762.50 001 460.000 POLICE 37,500.00 7,101.75 15,376.51 22,123.49 001 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00 001 470.000 MAINTENANCE 69,000.00 1,036.73 30,602.87 38,397.13 001 472.000 BUILDING INSPECTIONS 9,000.00 1,035.00 7,664.00 1,336.00 001 475.000 CIVIL DEFENSE 500.00 .00 .00 500.00 001 480.000 LIBRARY 3,000.00 .00 .00 3,000.00 001 490.000 CAPITAL IMPROVEMENTS 43,300.00 .00 6,982.00 36,318.00 001 495.000 MISCELLANEOUS EXPENSE 5,000.00 872.56 4,038.84 961.16 73.78 36.65 36.55 41.93 55.02 50.91 35.17 270.82 82.60 80.42 41.00 44.35 85.16 16.12 80.78 **TOTAL GENERAL FUND EXPENSES 333,300.00 27,766.20 164,315.68 168,984.32 49.30 **NET EXCESS OR DEFICIENCY(-) 8,257.93- 35,556.80 35,556.80- CITY OF IONA * *BUDGET 010 03-31-08 R E P O R T** PAGE 4 **** WATER FUND ESTIMATED * *RECEIPTED** UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 140,000.00 12,178.27 70,174.58 69,825.42 002 310.000 HOOK UP FEES 36,000.00 7,200.00 18,000.00 18,000.00 002 315.000 INTEREST 4,000.00 125.11 1,329.64 2,670.36 002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 002 395.000 RESERVES 40,000.00 .00 .00 40,000.00 002 397.000 WATER BOND 1,500,000.00 .00 .00 1,500,000.00 50.12 50.00 33.24 **TOTAL WATER FUND REVENUE 1,770,000.00 19,503.38 89,504.22 1,680,495.78 5.06 **** WATER FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 30,000.00 .00 .00 30,000.00 002 440.000 ELECTRICITY 28,000.00 1,300.06 10,492.34 17,507.66 37.47 002 445.000 OFFICE, SUPPLIES, LEGAL 7,000.00 720.44 4,475.40 2,524.60 63.93 002 450.000 ENGINEERING COSTS 15,000.00 .00 14,515.00 485.00 96.77 002 460.000 VEHICLE EXPENSE .00 .00 .00 002 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 470.000 REPAIRS & MAINTENANCE 30,000.00 730.53 12,791.76 17,208.24 42-64 z 480.000 BOND PAYMENT 29,928.00 .00 14,730.00 15,198.00 49.22 002 482.000 BOND INTEREST 1,440.00 .00 954.07 485.93 66.25 002 485.000 TANK REPLACEMENT FUND 60,000.00 .00 .00 60,000.00 002 490.000 CAPITAL IMPROVEMENTS 61,632.00 .00 900.00 60,732.00 1.46 002 497.000 WATER SYSTEM UPATE 1,500,000.00 .00 .00 1,500,000.00 **TOTAL WATER FUND EXPENSE 1,770,000.00 2,751.05 58,858.57 1,711,141.43 3.33 **NET EXCESS OR DEFICIENCY(-) 16,752.33 30,645.65 30,645.65- CITY OF IONA ** B U D G E T R E P O R T* 03-31-08 PAGE 5 **** EQUIP REPLACEMENT FUND ACCOUNT# ACCOUNT TITLE ESTIMATED REVENUE ** R E C E I P T E D** UNRECEIPTED PERCENT MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 395.000 EQUIP RESERVES --WATER 33,571.00 .00 .00 33,571.00 003 396.000 EQUIP RESERVES --GENERAL 35,071.00 .00 .00 35,071.00 **TOTAL EQUIP REPLACEMENT REVENUE 78,642.00 .00 .00 78,642.00 **** EQUIP REPLACEMENT **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE ** E X P E N D E D** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 38,571.00 .00 003 415.000 EQUIP REPLACEMENT --GENERAL 40,071.00 .00 003 490.000 EQUIPMENT PURCHASE .00 **TOTAL EQUIP REPLACEMENT EXPENSE .00 .00 .00 38,571.00 40,071.00 .00 78,642.00 .00 .00 78,642.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA ** B U D G E T (OS03-31-08 R E P O R T* PAGE 6 **** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 305.000 BASEBALL FEES 10,000.00 .00 .00 10,000.00 004 310.000 SHELTER RENTAL 500.00 .00 65.00 435.00 004 320.000 WESTERN BOYS FEES 300.00 .00 .00 300.00 004 395.000 RESERVES .00 .00 .00 13.00 **TOTAL RECREATION FUND REVENUE 10,800.00 .00 65.00 10,735.00 .60 **** RECREATION FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE ** E X P E N D E D** MTD UNEXPENDED PERCENT YTD BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 1,000.00 .00 .00 1,000.00 004 415.000 RECREATION LABOR 3,000.00 .00 .00 3,000.00 004 420.000 BASEBALL SUPPLIES 4,000.00 .00 .00 4,000.00 004 470.000 RECREATION MAINTENANCE 2,800.00 .00 938.61 1,861.39 33.52 **TOTAL RECREATION FUND EXPENSE 10,800.00 .00 938.61 9,861.39 8.69 **NET EXCESS OR DEFICIENCY(-) .00 873.61- 873.61 MONTHLY EXPENSE REPOI 3/31 /2008 A Amount Date Description ROCKY MTN POWER $ 2,706.26 BRAD ANDERSEN $ 81.70 CITY LUNCH ALLTEL $ 112.86 MELS LOCK & KEY $ 52.00 PEAK ALARM $ 87.00 POST REGISTER $ 182.05 COLUMBIA PAINT $ 222.55 s WHEELER ELECTRIC $ 263.50 AIC $ 410.00 MEETINGS BOB MCBRIDE $ 1,035.00 HOLDEN KIDWELL $ 1,100.00 FEB/MAR INTERMOUNTAIN GAS CO $ 1,532.42 SAMS CLUB $ 183.71 EASTER W INCO $ 108.37 EASTER IBC $ 31.59 EASTER BLUE CROSS $ 27.10 VALLEY GLASS $ 311.68 ICRMP $ 1,156.00 LIABILITY INSURANCE BONNEVILLE CO SHERIFF $ 7,374.79 JAN/FEB/MAR TAMMY NELSON $ 436.89 EASTER ZECH PROUSE $ 236.08 TRAVEL YOST $ 335.00 COPY MACHINE MAINT CONTRACT BETTY MCKINLAY $ 437.44 TRAVEL REGENCE BLUE SHIELD $ 1,270.45 HOLDEN KIDWELL $ 1,487.50 CODE BOOK DIANA NELSON $ 100.00 CLEANING JULIE AICHER $ 32.00 TEMP HELP VICKI BURNHAM $ 32.00 TEMP HELP NANCY LONG $ 48.00 TEMP HELP POSTMASTER $ 144.56 NORTHERN ANALYTICAL $ 40.00 WATER TEST SHAUNA HEMSLEY $ 60.00 COMPUTER MAINT JIMS TROPHY ROOM $ 63.25 6-12 EZ MART $ 690.53 MICRO SERV $ 72.90 AT&T $ 86.12 Q WEST $ 293.61 NOTICE A PUBLIC HEARING WILL BE HELD AT THE COMMUNITY CENTER ON APRIL 15, 2008 AT 7:00 P.M FOR RAISING THE MONTHLY WATER BILL FEE