HomeMy Public PortalAbout2009_02_10_R017 - Battlefield Pkwy - Ed Ferry to Ft Evans Rd - Change Order 3
The Town of
Leesburg,
Virginia
RESOLUTION NO. 2009-017
PRESENTED February 10. 2009
ADOPTED February 10. 2009
A RESOLUTION: APPROVING CHANGE ORDER NO.3 FOR THE BATTLEFIELD
PARKWAY - EDWARDS FERRY TO FORT EVANS ROAD PROEJCT
WHEREAS, the Battlefield Parkway - Edwards Ferry to Fort Evans Road is a funded
capital project; and
WHEREAS, the original lowest responsible and responsive bid was received from Tessa
Construction & Tech Company, LLC in the amount of$417,000; and
WHEREAS, Resolution No. 2008-38 awarded the construction contract to Tessa
Construction & Tech Company, LLC in the amount of$417,000; and
WHEREAS, there have been significant design changes made to the project; and
WHEREAS, these design changes provide for a better project; and
WHEREAS, Change Orders No. 1 and 2 are within the 25% of original contract price and
have been administratively approved; and
WHEREAS, Change Order No.3 caused the cumulative sum of change orders to exceed
the higher of $50,000 or 25% administrative approval level and thus requires Town Council
approval; and
WHEREAS, Change Order No.3 is related to design changes that increase the size of the
drainage pipe and add a pre-cast concrete arch structure to the project; and
WHEREAS, by instituting these changes we were able to avoid additional easement
acquisition and reduce our obligation for stream mitigation costs; and
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A RESOLUTION: APPROVING CHANGE ORDER NO.3 FOR THE BATTLEFIELD
P ARKW A Y - EDWARDS FERRY TO FORT EVANS ROAD PROJECT
WHEREAS, a decision was made to not cancel the existing bids and re-advertise in order
to keep the project moving forward; and
WHEREAS, the Department of Capital Projects Management recommends the approval of
this change order; and
WHEREAS, the FY 09-13 approved CIP shows a total budget of $3 million for
construction, of which $800,000 is available in FY 09; and
WHEREAS, with Change Order Nos. 1 and 2 added to the project, the available funds in
FY 09 are $780,236; and
WHEREAS, it is anticipated that only 75% of this work would be billed in FY 09 making
the funds needed for FY 09 at $274,357; and
WHEREAS, this funding would be available from within the approved FY 09 -13 CIP; and
WHEREAS, the balance of the change order value will be available from the project
budget in FY 10 where the currently approved CIP shows $2,000,000 for construction.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia that
Change Order 3 in the amount of$I,406,124.75 is hereby approved, and the Town Manager is
hereby authorized to execute this change order.
PASSED this 10th day of February, 2009.