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HomeMy Public PortalAboutWater Commissioners -- 2008-08-20 MinutesBrewster Water Commissioners' Meeting August 20, 2008 page 1 oft Meeting was called to order at 9:03 am by Bill Porter, Chairman. Those present were: Walter Rowles member, Paul V Hicks, Superintendent and Julie A Cahoon, Administrative Supervisor. 1. VISITORS: None 2. MINUTES: Walter Rowles made the motion to approve the July 16, 2008 meeting minutes as corrected. Bill Porter seconded the motion. Passed unanimously. 3. SUPERINTENDENT'SREPQRT a. Operations report • The field crew has been busy with water meter re-reads for the billing and other minor work requests; they have worked some out at the new building site with the landscaping and brush removal. • The Brewster Pipeline has been printed and preparing the bills for mailing will begin tomorrow. The bills are scheduled to be mailed out on Friday, August, 29th. • Paul informed the Water Commissioners that he has recommended Seth Ritchie to Charles Sumner for the Water Laborer position with a start date of September 8th • Paul is to meet with Lisa Souve' today to review the FY08 Self-sufficiency analysis. • Julie, Paul and Lisa Souve' had a telephone conference with Mary of Data West, the billing software provider, last week. After a lengthy discussion it was decided to go with Mary's advice of charging interest once a month. Julie has requested that the interest be calculated on the 15th of each month, with Monday for any month that the 15th falls on a Saturday or Sunday. Using amid-month date will assist Julie by not interfering with closing out or beginning of the month. The Water Commissioners discussed this further with Paul and Julie. Bill Porter made the MOTION to revise the June 4, 2008 motion as follows: Water Department customers will be charged interest at an Annual rate of 14%, beginning forty-five (45) days from date of bill issuance. Interest will be charged to any delinquent customer account that is past this date to be calculated on the 15th of each month. If the 15th falls on a Saturday, Sunday or Holiday interest will be calculated on the next regular business day. A reminder bill for nonpayment will be sent after thirty (30) days from the date of bill issuance. b. Water Quality update • Regular bacteria samples taken for the month of August have been reported with no bacteria. • There are a few third quarter samples that still need to be taken. 4. UNFINISHED BUSINESS a. Project updates • The new building site project is going well. - Paul spoke with the sign company that did the Fire Department and Police Department signs. The quoted price was $4,000.00. With this quoted price, it was decided to go further with the original architect's suggestion of using the brick and blue-glass block. Paul has submitted the Sign Permit request to the Building Department and it has been issued. There will be an outside ground light on the sign. - Dick Carroll is expecting the contractor to be substantially finished in 2 to 3 weeks. - The grading has been completed and the final asphalt will be done next week. - Paul expects the move-in date to be in early October. - Paul and Julie have been working together on the new furniture required for the front office. The existing furniture will be used for the Foreman, Treatment Operator and SCADA room offices. - As of August 18th the building was on permanent service for electrical power. MIN Aug 20, 2008.doc/shared/minutes/2008 Brewster Water Commissioners' Meeting August 20, 2008 • The mapping update is still on hold due to available work time for this project. • Fiddlers Lane has been re-chlorinated and new main water samples were taken yesterday and are to be taken again this Friday. • Williams Drive water main has been added to the Department's system. Bud asked if there had been any applications submitted for installation. Julie informed him that there were none to her knowledge. Bortolotti Construction is to do the stubs to the curb-stops for each service lot. The cost will be charged to the abutters when they connect. This is being done to reduce the fusion costs for saddling the HDPE pipe. 5. ANY OTHER UNFINISHED BUSINESS: a. Fall Town Meeting Articles Paul submitted the Town meeting items for the Water Commissioners' approval along with a cover letter to Charlie and letter to the Board of Selectmen regarding Capital Plan waivers needed for two of the items on the equipment article(attachment 1). Paul explained the necessity of the Generator for Standpipes and the Water Discharge Permitting fund request in more detail. Walter Rowles made the MOTION to accept the four(4) November 2008 Fall Annual Town Meeting articles in the amount of $66,400.00, a $55,000.00 budget transfer request for chemicals, a possible Water Conservation Bylaw amendment and the letter to the Board of Selectmen for the Capital Plan waiver request. William Porter seconded the motion. PASSED unanimously. 6. NEW BUSINESS: none page 2 of 2 7. ANY OTHER NEW BUSINESS: none 8. DATE OF NEXT MEETING Wednesday, September 10, 2008 Wednesday, September 24, 2008 Wednesday, October 8, 2008 Wednesday, October 22, 2008 9:OOAM 9:OOAM 9:OOAM 9:OOAM William Porter moved to adjourn the meeting at 10:28AM Respectfully submitted, Julie A Cahoon, Administrative Supervisor l0: f, k1 l- 1~0 30. ~~~ MIN Aug 20, 2008.doc/shazed/minutes/2008