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Home My Public Portal About4.2.1989 Agenda & Minutes Planning Boardr ITEM #1: ITEM #2: ITEM #3: ITEM #4: ITEM #5: ITEM #6: ITEM #7: ITEM #7A: Item #8: �nwm �f ��ill��urnugt� HILLSBOROUGH; NORTH CAROLINA 27278 AGENDA PLANNING BOARD APRIL 6, 1989 6:30PM Consideration of additions to the agenda. Approval of the minutes of the March 2, 1989 meeting. Chair's comments. Introduction of members and short personal history. Town Manager discussing Site Plan Review Process. Joint Planning Board meeting with Orange County - possible meeting dates. Planning for the Town's Long Range Future. Immediate steps that we should take to put planning into motion. Discussion on road improvements to be submitted to the NCDOT on the Transportation Improvement Plan (TIP) in May. (1988 request attached) Review and possible adoption of the Rules of Procedure. (attached please review before meeting). ITEM #9: Members questions regarding the Zoning Ordinance. ITEM #10: Planning Calendar and volunteers to attend other board meetings. ITEM #11: Handout: "Planning,P9anaging, and Paying for Growth" (attached) I lJr i 5 k;f /eezon i j Re 9 v es f Please call Janet Rigsbee at 732-2014 (mornings) if you j /� cannot attend this meeting. ,l' A cirswy-L 4t, 1Owns W�✓�CSleo� MINUTES PLANNING BOARD March 2,1989 MEMBERS: Rabin Brever, William Crovther, Margaret Moore, Cheshire PRESENT Cole Sr, T arleton Davis, I da L ouise E vans, Samuel Janes Sr, Richard Simpson, Wayne Tilley, Kenneth Chavious EMBERS: Dr. Robert Murphy, Jim Culbreth ABSENT OTHERS: Janet V. Rigsbee, Vance Spinks Temporary Chair: Janet V. Rigsbee ITE # l : Introduction and velcome of nev members . ( Samuel Jones Sr, Richard Simpson, Wayne Tilley, and Kenneth Chavious) Kenneth Chavious vas appointed by the Tovn Board to be the Planning Board member on the Board of Adjustment. ITEM # : Nomination and election of Chair and Vice -Chair - William Crovther vas nominated for Chair. Robin Brever vas nominated for Chair. She vithdrev her name from consideration- Nominations onsiderationNominations were closed. William Crovther vas elected Chair. He assumed the Chair for the rest of the meeting Crovther said that he vas a volunteer like all the members of the Planning Board. He said that he vas going to approach the Planning Board through tvo approaches; current issues and future issues. He said that the Board has three resources to use when acting on issues; I) Zoning Ordinance, Subdivision Regulations, other documents, and Rigsbee; 2) The public; 3 ) The Planning Board members personal views and feelings on vhat's right for Hillsborough_ He said that hopefully ve vill create a better Hillsborough. Robin Brever vas nominated for 'dice -Chair. Nominations were closed. Rabin Brever vas elected 'dice -Chair. 312189 page tvo ITEM 13: Discussion regarding the proposal for the Planning Board to review Site Flan Reviews vas begun by Rigsbee reviewing the history of the issue_ She said that the Mayor wants to give developers the ability to appeal decisions on Site Flan Reviews by the Board of Adjustment to the Tovn Board instead of the courts. She said that all non-residential projects receive Site Flan Reviews. Site said if the Planning Board did the Site Flan Reviews that it could add an hour to the total meeting time. She said that the actual Site Flan Reviews were very interesting. Brever said that she is not interested in the Planning Board doing Site Plan Revievs. She asked if the Board of Adjustment did not do Site Flan Revievs, would they be done away vith. Rigsbee said that about half of the Board of Adjustment meetings might be cancelled. Simpson said that since it prevents a developer and Tovn from going to court, that it vas a good idea_ Crovther said that the Tovn Board is looking for the Planning Board to recommend a decision on a project. He said then if the developer did not like a decision, then they could go to the Tovn Board for a final decision on the issue. He said thus ve have a decision on the matter, but if the developer dislikes our decisions then ve really do not have the final word. He said when the Board ofAdjustment nov makes a decision on a Site Flan, only an appeal to the courts is left to a developer. He said that the Tovn Board vants a say in Site Flan Review and the Planning Board would end up taking on more issues. Chavious asked if there were avenues for the Site Plan Reviev process, like the Board of Adjustment deferring an issue to the Tovn Board. Rigsbee said that the Board of Adjustment could have a thirty day table clause on a project before it vas denied. ,tones said that the Board of Adjustment vas only a five member board, vhile the Planning Board vas a ten member board plus alternates. He said that he likes the idea of more voices being heard on issues. %P-2-89 page three Ohavious asked vhy should ve involve the Planning Board if the Board of Adjustment could do the same thing. Jones said that if the issues could go from the Board of Adjustment to the Tovn Board, he would be happy_ Crovther said that the town board vants a voice in Site Flan Revievs. He asked if this issue had been brought up before the Board of Adjustment Rigsbee said that it had and the Board expressed the opinion, that without Site Plan Reviews what would they do. Simpson said that he did not think that any group should have the power the Board of Adjustment has on anyone's property. He said that he thinks that more people should have input before they have to go to court over issues. He said that he thinks the Tovn Board should have the final voice on these issues. Crovther asked if the Tovn Board vas willing to take on the Site Flan Revievs. Rigsbee said that they were. She said that the Board of Adjustment takes 45 minutes to hear a plan and 25 minutes to decide upon the conditions of the plan. She said that the Tovu Board might have to have tvo meetings a month to review Site Plans if non-residential construction booms. Crovther asked if there vould be changes to the Zoning Ordinance. Rigsbee said that there would be 30+ changes to the Zoning Ordinance with any change in the Site Plan Review process- Crovther said that would change the Zoning Ordinance arloty Rigsbee said that the changes would be only to the body of the Zoning Ordinance, not to the actual meaning. Crovther said that the Planning Board reviews major subdivisions already and has the responsibility of maintaining the Comprehensive Land Use Plan_ The addition of Site Plan Revievs on non-residential projects would mare the Planning Board very busy - Jones said that time is not the matter. He said that he does not like the idea of just those five people having so much paver. He said that did not want to have to spend any time in court because of a difference of opinion_ 3-2-89 page 4 Crovther said that the Board of Adjustment feels that it can check and balance some of the power of the Town Board whether it's pro or con on development Simpson said that since the Board of Adjustment has the paver nov, there needs to be a change to prevent court cases. Crovther said that if the Planning Board reviews, then the Board would become a recommended check instead of a solid check. Simpson said that he would never agree that there should be five appointed people with that much paver. Chavious said that he needed more information on the issues_ Davis said that this idea of change vas to alloy problem cases not to go to court. Moore asked other than power, what is the change actually and can the Tovn Board's decision be appealed. Rigsbee said that she vas not sure if the Town Board's decisions on Site Plan Reviev could be appealed. She said that the Tovn Attorney has suggested three passible processes: 1) Staff review of projects, 2) Informal negotiations with the Board before going to the Board of Adjustment, 3) Planning Board reviews and a nev application to the Tovn Board if there is a problem and appeal. Crovther said that the Planning Board needs more information from the Tovn Attorney and staffs. Rigsbee said that this will come up at the April Joint Public Hearing. Crovther said that this would be a big change in public policy. ADDITION: Approval of the minutes from the February 2,1989 meeting. ITEM f 5: Final Plait of Major Subdivision of North Dixie -Section 3, Phase Subdivision of lots 30-33 of Robert and Rachel Scholar on the vest side of Wildaro Court vas presented by Rigsbee_ 3-2-89 page 5 Simpson asked if there vas any discussion on this at the last Planning Board meeting. Crowther said that this vas originally a Zoning Change. He said that the Planning Board recommended denial h lots and the Tovn Board approved 6 lots. He said the Scholars had meet all criteria for subdivision and if they have meet all criteria then the Board vill approve this plan. Davis said that there will be many times when the Planning Board votes to recommend denial and the Tovn Board votes to approve a change. Tilley asked if originally this track of land had enough square footage for 6 lots. Rigsbee said that the land vas annexed and zoned by administrative zoning recommended R-15. She said that they pa ; a` for rezoning to R-10 and von approval. Chavious said that assuming the Wildaro Court is the fronting road, there is a vast difference in sizes. Rigsbee said that on a c-ul-de-sac 30' frontage is alloyed. Crowther asked if on the map that lots 30-33 were subdivided correctly. Rigsbee said that they are, because they are the original lot numbers and until the Board decides to alloy for 6 lots. Tilley moves approval of the final plat Cole seconded. Unanimous. ITEM # +6: Distribution of nev amendments from the January 30 th Joint Public Hearing, list of Planning Board members, Hillsborough Throughfare Plan, and Major Subdivision Final approval forms. ITEM 17: Rigsbee encouraged members to attend the ITC Planning Conference in Chapel Hill. She said that the meeting vas free to Board members, but the banquet would cost them $20 a piece. ITEM * 8: .Appreciation to Bob Rose and Barbara Page for past Planning Board work vas discussed. Crowther said that Bob Rose, the former Chair of the Board, worked with Rigsbee for 2 years. He said that Barbara Page vas on the Board for three years_ 3--89 page 6 Evans said that Page vas very knowledgeable on the issues before the Board. Crowther said that Rase vas an excellent leader of the Beard. Chavious said that it would be nice to present something to them for their service. Evans moved to approve certificates of appreciation for Bob Rose and Barbara page for past Fork with the Planning Board. Breuer seconded. Unanimous. ADDITION: Approval of the minutes from the February 2, 1989 meeting Cole moves to approve the minutes as written. Evans seconded. Unanimous. Cole moves to adjourn the meeting - Davis seconded. Unanimous. The meeting ended at 7:35 PM - Vance Spinks, Secretary