HomeMy Public PortalAboutJFOCM 2015-09-17 RECORD OF PROCEEDINGS
JOINT FACILITIES OVERSIGHT COMMITTEE MEETING
September 17, 2015
Attendees: Winter Park Ranch: Jim Cordell, Tom Newton, Jon Westerlund
Town of Fraser: Jane Mather, Peggy Smith, Philip Vandernail
Grand County #1 : Art Ferrari
Others Present: Jim Fox, Bruce Hutchins, Jeff Durbin, Joe Fuqua, Nat Havens,
Nancy Anderson, Gene Riordan, Emily Artaele
Roll call was taken and the meeting was called to order by Jon Westerlund at 3:05 p.m.
Minutes of September 11 , 20. 14: Tom Newton moved to approve the September 11 ,
2014 minutes as presented; the motion was seconded by Art Ferrari. Motion carried
unanimously.
Plant Operations Update: Joe Fuqua deferred until later in the meeting.
Copper Study: JFOC Environmental Attorney Gene Riordan provided background into
the NPDES Permit Requirements related to the Treatment Plant's current copper
regulations, also known as water quality based effluent limits. These limits are
developed using a mass balance equation that is based on the design capacity of the
plant (2.499 MGD) and a calculated low flow for the river. Copper is being picked up
from the piping in the potable water delivery systems to and within the commercial and
residential structures within the system. Due to seasonal changes, the Treatment Plant
has not been able to continual meet these copper compliance regulations. The state
has granted the Treatment Plant an extension until May 2017 to meeting the copper
limit outlined in our current discharge permit. Gene Riordan and staff responded to
questions and discussed options. The member managers and staff are currently
working through initial strategies. Pursue the current aggressive track.
Technical Energy Audit (TEA): Emily Artaele with Colorado Energy Office explained
how Energy Performance Contracting (EPC) works as a tool for financing public facility
improvements. The program is authorized by state statutes and complies with other
requirements, such as state TABOR and federal Dodd Frank regulations, as well as
industry standards. Utilizing EPC, the Town contracted with an energy service
company (ESCO) to conduct an investment-grade audit of our facilities, including the
wastewater treatment plant, and receive a prioritized list of facility improvement
measures. Then, through a separate performance contract, the ESCO guarantees an
entity will realize energy, water and associated operations and maintenance savings
from a set of facility improvements. Those utility savings offset construction costs.
Following the finance period, all subsequent cost savings are retained by the entity.
Our ESCO, McKinstry, has identified facility improvement measures at the plant,
Joint Facilities Oversight Committee Meeting
September 17,2015
including a proposed solar PV array. The managers were asked to present the
McKinstry findings for individual board discussions.
EQR Study/Consultant: Jeff Durbin reported on the EQR (equivalent residential unit)
RFP (request for proposals) process in which eight proposals were received. Following
review, the plant engineer, McLaughlin, was asked about the EQR assignment.
McLaughlin Engineer proposed an EQR/capacity analyses for an estimated budget, not
to exceed, $6,000, versus a range of $20,000 to $80,000 from the other eight proposals.
McLaughlin will work with us to review (organic loading, average water use in different
types of structures, capacity). Results from the study could then be utilized to amend to
the Joint Facility Agreement, if desired. Art Ferrari moved, Jim Cordell seconded the
motion to move forward with the McLaughlin proposal. Motion carried unanimously.
2016 Budget: Nat Havens reviewed two 2016 budget options. The operations and
maintenance figures for 2016 represents a ten percent (10%) overall reduction from last
year. CRR/CIP (capital replacement reserve/capital improvement projects) reserve
contributions/reimbursements were discussed related to potential copper expenses.
Nat Havens and Joe Fuqua responded to questions. Art Ferrari moved, Philip
Vandernail seconded the motion to approve Budget option "Plan B" (budgeting
$150,000 for copper compliance consulting), as presented. Motion carried
unanimously.
The Committee tentatively planned for a meeting of the Oversight Committee in early
2016 to receive additional information on the copper regulation.
Board Choice: None
Plant Operations: Joe Fuqua discussed infiltration. Each entity has adopted a goal
agreement to reduce their individual infiltration, while the gathering of data from the new
flow meters continues. Browns Hill will be completing one additional PLC
(programmable logic controller) update. The plant is running well and is again fully staff.
It was duly moved by Tom Newton, and seconded by Jim Cordell and unanimously
adopted that the meeting stand adjourned.
Secretary '