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HomeMy Public PortalAbout2016City of McCall McCall Redevelopment Agency Minutes November 15, 2016-8:00 am Legion Hall, 216 E. Park Street CALL TO ORDER AND ROLL CALL Vice Chair Bob Youde, Nic Swanson, Shelly Johnson, Bob Giles, and Monty Moore were present. City Manager Nate Coyle, Community Development Director Michelle Groenevelt Permit Technician Morgan Bessaw, and Public Works Director Nathan Stewart were also present. CONSENT AGENDA • Minutes from September 20, 2016 Member Giles made a motion to approve the September20, 2016 minutes. Member Johnson seconded the motion; the motion carried. • Star News Invoice • ICRMP Invoice • Terrorism Coverage Rejection • Redevelopment Association of Idaho Membership dues • White Peterson Invoice Member Swanson made a motion to approve all items on the Content Agenda. Member Giles seconded the motion; the motion carried. OLD BUSINESS • Community Choices Project update and final financials review o Nathan Stewart Presented —The project is not officially complete because the contractor has not submitted all of the paperwork, but the work is done and working with the consulting team. The City is very confident that these financials are accurate. o Total MRA investment on the Community Choices project was $258,373, and addition $39,879 was spent on the Fir St. Boat Parking for a total expenditure of $298,252. o The total City contributions, including work done by the Streets Department was approximately $28,000. o The Playhouse is currently finishing up some landscaping in the right-of-way, and Nathan Stewart will follow up with them to make sure it is permitted. NEW BUSINESS • MRA cash flows and financials— Linda will email out the financials. • MRA owned property on Pine Street update At the last meeting the board authorized staff to move forward with the appraisal. The appraiser needed some information from the developer before they could move forward so the appraisal is on hold until they receive the requested documentation from the applicant. McCall Redevelopment Agency November 15, 2016 Minutes REPORTS • McCall In Motion Update o Michelle Groenevelt - Moving forward in the New Year the City will be starting a code revision that will run concurrently with the Comprehensive Plan rewrite. This will include an evaluation of the current City Code focusing on Titles 2, 3, and 9 — Building, Planning, and Subdivisions. The City will also be embarking on a housing strategy. o Nathan Stewart —The Transportation Master Plan is also under way and just finished the field data season in October, which has been given to our consultants. The City will have work sessions with the City Council and the public coming up to evaluate street sections and corridor options. o The City would like to have a draft out in the spring of all of these documents so that they can hopefully be adopted in the summer of 2017. NEXT MEETING Member Swanson made a motion to adjourn the meeting; Member Youde seconded the motion; the meeting adjourned at 8:40 AM. The next meeting will be held January 17, 2017. Signed: January 17, 2017 Rick Fereday MRA Chair Attest: Michelletenevelt Community Development Director McCall Redevelopment Agency November 15, 2016 Minutes City of McCall McCall Redevelopment Agency Minutes September 20, 2016 — 8:00 am Legion Hall - 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Bob Youde, Dave Peugh, Nic Swanson, Shelly Johnson, and Bob Giles were present. Community Development Director Michelle Groenevelt Permit Tech Morgan Bessaw, and City Engineer Nathan Stewart were also present. CONSENT AGENDA Member Youde made a motion to approve the minutes from August 16, 2016. Member Peugh seconded the motion. All members voted aye and the motion passed. OLD BUSINESS • Approval of $10,000 transfer to Recreation for the Boat Launch Project: Boat trailer parking — Last fall the board agreed to provide up to $10,000 toward retaining wall as well as $25,000 for the boat ramp. All $35,000 was expended and did not exceed the approved funding. Unclear from the email about the reference to being over budget by $13,561. Do not approve until the next meeting to give Linda time to explain (if needed). • Community Choices Project update and final financials review: Still in the final process of paying the contractor because of two small additions to the project: adding landscape rock along the Fir St. condos and adding a seed mix in front of Alpine Playhouse. Final financials will be presented later but the project is well within the budget. Discussion on feedback from the Playhouse and the public related to the goats. Board is still interested in talking to the Playhouse about extending a sidewalk from the parking lot to the front of the building if they are interested. NEW BUSINESS • MRA cash flows and financials were presented. • Public Hearing on Budget Approval was opened. Discussion included revenue, tax increment financing, and bonding. The public hearing was closed. Member Giles made a motion to approve the 2017 Fiscal Year Budget. Member Swanson seconded the motion. The motion carried. • Review proposals for MRA owned property on Pine Street - Dave Peugh recused himself. RFP was issued and posted in the newspaper, on the website, and emailed to potential interested parties. Due date was 9-15-16. Received one proposal only. Dave Peugh presented the project. The proposal is for a small mixed use project. The project would a partnership between Barbra Stoddard, the neighboring land owner, and Mike Maciaszek, who has McCall Redevelopment Agency September 20, 2016 Minutes experience with mix use in McCall. Boutique hotel with coffee shop, retail space, and meeting rooms downstairs. The Pine St. parcel would remain open space that is park like, similar to the Bistro 45 courtyard and would be an active space that feeds into the commercial space. There is a plated alleyway that would need to be vacated. Would likely be done at the same time as design review and record of survey to combine the properties with an easement for utilities. Discussion included setting time limit for project development or the property would revert back to the City. Setting design guidelines is unnecessary because project will go through P&Z, could require that it remains mixed use. Next step is the appraisal process. Member Giles made a motion to ask staff to move forward with the appraisal. Member Youde seconded the motion. The motion carried. • Re -appoint Bob Youde/interview new candidates Member Swanson made a motion to recommend Member Yude to City Council for re- appointment. Member Giles seconded. The motion carried. Dave Peugh would like to stay on the board but has some potential projects coming up in the district that could be a conflict of interest. He is willing to recuse himself from discussion and voting if necessary. Staff will talk to the City Attorney about the situation. Monty Moore, a citizen interested in being on the board, attended the meeting. Has lived here for three years and is semi -retired. Has experience with financial consulting and bookkeeping for small, medium, and large corporations. Member Fereday made a motion to recommend Monty Moore to City Council for an appointment. Member Swanson seconded the motion. The motion carried. REPORTS McCall in Motion Update: Last week the City held a series of workshops on the comp plan and transportation plan, including a shoreline tour, a key initiatives meeting, and public workshops. NEXT MEETING Member Swanson made a motion to adjourn the meeting; Member Youde seconded the motion; the meeting adjourned at 9:10 AM. The next meeting will be held November 15, 2016. Signed: November 15, 2016 Attest: Rick Fereday MRA Cliair Michelle G oen velt Community Development Director McCall Redevelopment Agency September 20, 2016 Minutes City of McCall McCall Redevelopment Agency Minutes August 16, 2016 — 8:00 am Legion Hall - 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Bob Youde, Dave Peugh, and Nic Swanson were present. Permit Technician Morgan Bessaw and Community Development Director Michelle Groenevelt were also present. CONSENT AGENDA • Minutes from July 19, 2016 Member Swanson made a motion to approve the July minutes. Member Peugh seconded the motion. All members voted aye and the motion carried. NEW BUSINESS • Strata Invoice was presented • New Board Member Inquiry was presented o Board requested that the individual submit a resume and attend the next meeting • MRA cash flows and financials were presented • Draft Budget Review o Professional services went up because of the previously discussed hiring of professional services for the new lakefront project. o Public hearing on budget will be held at the Sept. meeting before approval • RFP for MRA owned property on Pine Street timeline was presented REPORTS • McCall In Motion Update o September 12-14 workshops- Save the Date Sept. 12 Boat Cruise 2PM-4:30PM • Traffic studies underway that will be used for the Transportation Master Plan were discussed: parking occupancy counts, bike & pedestrian counts counts, turning counts NEXT MEETING Member Swanson made a motion to adjourn the meeting; Member Youde seconded; the meeting adjourned at 8:28 AM. The next meeting will be held September 20, 2016. Signed: September 20, 2016 Rick Fereday MRA Chair Attest: ity McCall Redevelopment Agency August 16, 2016 Miche a Gr enevelt Community Development Director Minutes City of McCall McCall Redevelopment Agency Minutes July 19, 2016 — 8:00 am Legion Hall 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Bob Youde, Dave Peugh, Nic Swanson, Shelly Johnson, and Bob Giles were present. Community Development Director Michelle Groenevelt, Permit Technician Morgan 8essaw, City Engineer Nathan Stewart, and City Treasurer Linda Stokes were also present. CONSENT AGENDA • Minutes from May 3 & 20, 2016 • US Bank Invoice Member Nic Swanson made a motion to approve all items on the Consent Agenda. Member Bob Giles seconded the motion. All members voted aye and the motion carried. OLD BUSINESS Community Choices & Boat Parking Project Update: Project is pretty much complete, ITD came up on June 30th and inspected the project. The light poles will arrive around the 25`h ofJuly and will be installed shortly after. Contract with Granite was $323,000, the budget was $380,000 including contingencies, and the project came in at about $340,000 with a couple of change orders. Will be able to show final financials at the next meeting but overall stayed on budget. Have had several comments from the public that they like the sidewalk and the paved boat parking. The Board would be willing to approach the Playhouse about extending a pathway from the parking lot along the side of the building to the side entrance if Alpine Playhouse is interested. Boat Parking Pay Application: All work has been completed and was done correctly so the City is recommending to approve this pay application. A check will not be issued though until the City has received the tax release from the state. Member Bob Giles made a motion to approve the pay application in the amount of $39,878.79. Member Dave Peugh. Seconded the motion. All members voted aye and the motion passed. McCall Redevelopment Agency July 19, 2016 Minutes NEW BUSINESS MRA cash flows were presented RFP for MRA OWNED PROPERTY ON RAILROAD AVE: The board spoke with the appraiser at the last meeting and the packets includes the Draft RFP for review. Michelle Groenevelt met with both parties this month that had expressed interest in the property in the property. Need approval to issue the RFP and post for 30-60 days. Member Bob Giles moved to issue the RFP with a 60 day response period. Member Bob Yude seconded the motion. All members voted aye and the motion carried. Ideas for new Lake Front/Water Front Plan projects include: • Alpine Playhouse walkway • E. Lake St. between the Marina and Brown Park • Spruce St. ROW Would like to ask design professionals for some help, talk about possible uses and designs • Could put out an RFP for different design proposals or could work directly with Horax Engineering because they are already contracted with the City • Phaseable project, gives a few more years for MRA to raise extra revenues • Will put together a list of all possible options for future meeting REPORTS • McCall In Motion Update Finished the Vision component last week at the Roseberry Music Festival. Next Phase will be Choices. Are also doing parking study counts tomorrow as part of the Transportation Master Plan update. NEXT MEETING Member Youde made a motion to adjourn the meeting; Member Swanson seconded the motion; the meeting adjourned at 9:15 AM. The next meeting will be on August 16 t6. Signed: August 16, 2016 Rick Fereday MRA Chair Attest: Michelle Groenevelt Community Development Director McCall Redevelopment Agency July 19, 2016 • Minutes City of McCall McCall Redevelopment Agency Special Meeting - Minutes May 20, 2016 — 8:05 am Legion Hall - 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Dave Peugh, Nic Swanson, and Bob Giles were present. City Engineer Nathan Stewart, City Manager Nate Coyle, City Treasurer Linda Stokes, Parks & Rec Director Denise Coyle, and Permit Technician Morgan 8essaw were also present. REPORTS Former MRA Member Don Bailey presented the board with a collection of old minutes and plans, including several copies of the original Lake Front Plan. Mr. Bailey also spoke to the board about the recent development of the West Central Mountains Housing Trust, an organization whose goal is to help address the need for more local workforce housing. OLD BUSINESS Discuss Contract for Mill Street Parking Lot Paving: • City Engineer Nathan Stewart presented the project • Granite is currently paving Mill Street • Valley Paving, Knife River, and Granite were all interested but only Granite bid the project • Bid came in at $43,222.20, lower than projected and saving money by already being on site • Found wells on site that need to be protected, could use a contingency fund • All paving to be completed by June 30th in preparation for 4`h ofJuly weekend • Base should be pretty good as is, saves money on creating a new base • Will do two test pits to confirm Member Swanson made a motion to approve the contract and the City Engineer's request for contingency funds, not to exceed $55,000. Member Giles seconded; all members voted aye and the motion passed. NEXT MEETING Nic Swanson made a motion to adjourn the meeting at 8:27. Bob Giles seconded; the motion carried. The next meeting will be held July 19, 2016. Signed: July 19, 2016 Rick Fereday MRA Chair Attest: Michelle Groerievelt Community Development Director McCall Redevelopment Agency Minutes May 20, 2016 City of McCall McCall Redevelopment Agency Minutes May 3, 2016 — 8:00 am Legion Hall 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Member Youde, Member Swanson, Member Johnson, and Member Giles were present. Community Development Director Michelle Groenevelt, Permit Technician Morgan Bessaw, and City Engineer Nathan Stewart were also present. CONSENT AGENDA Member Youde made a motion to approve the Minutes from March 22, 2016. Member Giles seconded the motion; the motion carried. OLD BUSINESS • Community Choices Project Update — came in under budget. Granite was the lowest, construction budget was $400,000 and came in at $323,000. Money will be coming back to agency at the end of the project if surplus. • Boat parking update — need to get bid for boat parking again. $60,000 — 75,000 will likely be coming back which is the same as the estimate for the paving. Paving needs to be done by June 30. The board will need to have a special meeting the end of May or the first week of June to approve the bids that come back on Thursday May 19. Member Giles made a motion to authorize City Staff to move forward with informal bidding for boat parking only. Member Swanson seconded the motion; the motion carried. • Boat parking discussion and ideas: Staff provided an update on the discussions with City Council to use Mill St. for day use boat trailer only and a permit fee system for overnight parking. Proposing that the City restrict boat parking in residential areas. Education about current private parking options is also being addressed. NEW BUSINESS • MRA financials were presented • APPRAISAL for MRA OWNED PROPERTY ON RAILROAD AVE o Phone call with Valbridge Property Advisors • Appraisal "as is" ignores any proposed use, looks at market value. McCall Redevelopment Agency May 3, 2016 Agenda " Have done several 'Fair re -use appraisals in the Boise area. To have a Fair - reuse appraisal done, we will need to have negotiated with a developer and have a specific use in mind. Value of finished project, minus cost of the project, with reasonable profit, equals the land value of the appraisal. " Most often the fair reuse comes out zero or negative. Cities support the projects because of the economic development proposed, not because of the value of the land. Need to work with the local government to determine how to best address the negative value. " Could credit up to $1000 towards the Fair -reuse appraisal if have already done the "as -is" appraisal " Could solicit proposals first. " What are our goals, just to get rid of the property or to stimulate economic development and to wait for a great project " Could go straight to the RFP " Review Lake Front/Water Front Plan for ideas on new projects o http://www.mccall.id.us/uploads/committees/mccall redevelopment agency/docu ments/Lakefront Design Report part 1.pdf o http://www.mccall.id.us/uploads/committees/mccall redevelopment agencv/docu ments/Lakefront Design Report part 2.pdf o Refocusing back on the lake front north of the marina and brown park o Need to understand the financial position of the board " Comprehensive and Transportation Plan update- take the second survey! o http://www.mccallcompplan2016.com/ REPORTS NEXT MEETING Member Swanson made a motion to adjourn the meeting; Member Youde seconded the motion; the meeting adjourned at 9:30 AM. The next meeting will be a special meeting on May 20th, followed by a regularly scheduled meeting on July 19, 2016 Signed: July 19, 2016 Rick Fereday MRA Chair Attest: Community Development Director McCall Redevelopment Agency May 3, 2016 Agenda City of McCall McCall Redevelopment Agency Minutes March 22, 2016 — 8:00 am Legion Hall 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Bob Youde, Dave Peugh, Shelly Johnson, and Bob Giles were present. Community Development Director Michelle Groenevelt, City Engineer Nathan Stewart, Treasurer Linda Stokes, and Permit Technician Morgan Bessaw were also present. CONSENT AGENDA • January 5, 2016 Minutes • White Peterson Invoice • US Bank Invoice w Member Giles made a motion to approve all consent agenda items, Member Peugh seconded the motion; the motion carried. OLD BUSINESS Community Choices Project Update: Project should advertise today on ITD and in the newspaper; the bid opening is April 12th. The revised construction agreement was approved by City Council last week. City Engineer Stewart will bring costs for boat parking to the next meeting in May. The Board discussed the recent public concern expressed in the newspaper over the proposed removal of parking along Roosevelt Avenue and staff will continue to communicate with the property owners. NEW BUSINESS • MRA cash flows and financials were presented • MRA Annual Report was presented Member Giles made a motion to approve the report; Member Youde seconded the motion; all Members voted aye and the motion carried. • MRA OWNED PROPERTY ON RAILROAD AVE —Appraisal Proposal State statute requires that the MRA district have a fair reuse appraisal done when there is a project proposed. The Board could have a regular appraisal first if they wanted to determine McCall Redevelopment Agency March 22, 2016 Minutes the market value of the property as is. The fair reuse appraisal could change the value of the parcel when done at a later date based on the project proposal. The Board would like to know: o Could the $2700 cost of the regular proposal could be put toward the reuse appraisal fee of $5000-$6500 if they had both done. o Would the appraiser be willing to participate in a Skype call at the next meeting? Ms. Groenevelt will provide a copy of the state statute regarding appraisals to the Board. This discussion was tabled until the next meeting when there is more information. • Review Lake Front/Water Front Plan for ideas on new projects o http://www.mccall.id.us/uploads/committees/mccall redevelopment agencv/docu ments/Lakefront Design Report part 1.pdf o http://www.mccall.id.us/uploads/committees/mccall redevelopment agencv/docu ments/Lakefront Design Report part 2.pdf Bring ideas for new projects to the next meeting, cover what has been done and what could still be done • Comprehensive and Transportation Plan update The comp plan and transportation plan website (http://www.mccallcompplan2016.com/) is active and has a survey all members are encouraged to take. The City is planning a street fair in June to promote the project, are looking at buying traffic counters for a traffic study, and are preparing to do parking studies. The Board recommended hosting a few public meetings to gather input as well as a meeting for all City committee members. REPORTS The Ponderosa Pavilion Association is still trying to move forward with their performing arts center. NEXT MEETING Member Youde made a motion to adjourn the meeting; Member Peugh seconded the motion; the meeting adjourned at 9:10 A.M. The next meeting will be held May 3, 2016. Signed: May 3, 2016 Rick Fereday MRA Chair Attest: e Michelleevelt Community Development Director McCall Redevelopment Agency March 22, 2016 Minutes Nr City of McCall McCall Redevelopment Agency Minutes January 5, 2016 — 8:00 am Legion Hall, 216 E. Park Street CALL TO ORDER AND ROLL CALL Chair Rick Fereday, Bob Youde, Dave Peugh, Nic Swanson, Shelly Johnson, and Bob Giles were present. Community Development Director Michelle Groenevelt, City Engineer Nathan Stewart, City Manager Nate Coyle, Public Works Director Peter Borner, Treasurer Linda Stokes, and Permit Technician Morgan Bessaw were also present. The meeting started with a few words about former City Manager Gene Drabinski and how he will be missed by all in McCall. CONSENT AGENDA Member Swanson made a motion to approve both the November24, 2015 and December 8, 2015 minutes; Member Giles seconded the motion; the motion carried. Member Youde made a motion to approve the US Bank Invoice; Member Peugh seconded the motion; the motion carried. OLD BUSINESS Community Choices Project • After the previous meeting, City Engineer Stewart, City Manager Coyle, and Public Works Director Borner discussed the MRA's request for funds and were able to find $35,000 in the City budget to help with the Community Choices Project. • Stewart presented the MRA's request, as well as the City's proposal for $35,000, to the City Council. The Council agreed to give the money to the Project, with the conditions that any project savings first be given to the Streets Department, and second, that the MRA consider paving the boat launch parking area at the same time. • The boat parking area is currently a major problem with high traffic, dust and sediment transport issues, constantly in need of regrading and striping, and costs the City a lot in money and staff expenses. Paving the parking lot would benefit the city as well as the MRA. • Do not need to decide about the parking now, but once we have a contractor on board for the other Community Choices Project, it would be a the most cost effective time to contract the boat parking as the contractor would already be on location. • Hopefully there will be costs savings in the project rebid that will cover the parking paving • Afterwards, the parking lot should not need to be redone for approximately 20 years • The Board is interested in paving the boat parking lot when the time comes McCall Redevelopment Agency January 5, 2016 Agenda Member Giles made a motion to approve the $100,000 transfer needed to move forward on the Community Choices Project with the understanding that the city has offered the other$35,000 needed. Member Youde seconded the motion; the motion carried. NEW BUSINESS MRA cash flows and financials were reviewed. MRA OWNED PROPERTY ON RAILROAD AVE — Review of Draft Request for Proposals • State statutes do not really allow for putting money into escrow, therefore the best option moving forward was to put together a Request for Proposals showing interest in the lot • RFP will be handed out to the adjacent property owner as well as advertised • The option was suggested that the MRA move ahead with the appraisal without a buyer, so that individuals interested in putting together a proposal could find out the value of the property ahead of time to help determine their interest • Typically government agencies cover the cost of the appraisal anyway • Goal for next meeting: to review a contract for the appraisal by an Urban Renewal Specialist MRA needs to think about the direction and planning they want to go in the future and goals for new projects • Review the Lake Front/Water Front plan at the next meeting • Urban Renewal Districts can work on private land and/or with private property owners to help improve the district and increase economic development. Would just need to be careful to not appear to show favoritism on projects. • Kicking off the McCall Area Comprehensive Plan in February and will be incorporating a transportation plan element as well as looking at updating occupancy data from the City's parking study. This will all have relevance to MRA and the City will be looking to get feedback from MRA in the coming months to incorporate into the comp. plan. REPORTS NEXT MEETING Member Swanson made a motion to adjourn the meeting; Member Peugh seconded the motion; the meeting adjourned at 9:20 A.M. The next meeting is in March with the option to hold a special meeting in February if need be for either the Comprehensive Plan or the MRA lot appraisal. Signed: March 22, 2016 Rick Fereday MRA Chair Attest: 1/17 Michelle (firoenevelt Community Development Director McCall Redevelopment Agency Agenda January 5, 2016