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HomeMy Public PortalAboutMinutes_CCMeeting_07152008CITY COUNCIL MEETING JULY 15, 2008 6:30 P.M. AT THE COMMUNITY CENTER PRESENT: Mayor Brad Andersen, Councilmember Steve Elliott, Councilmember Jane Shaw, Councilmember Dan Gubler, Treasurer Ron Nelson, Public Works Supervisor, Zech Prouse, City Clerk Robyn Keyes. ABSENT: Councilmember Dennis McArthur VISITORS: Roger Nelson, Barbara Schreier, Mike Schreier, Lance Ellis, Erin Way, Adrian Beazer, Darlene Wilde, Herb Wilde, Lynn Morgan, Glade Bean, Roger Gundert, Curtis Larsen, Sally Price, Linda Hobbs, Roy Hobbs. Mayor Andersen brought the meeting to order. City Clerk Robyn Keyes led the pledge. The consent agenda was reviewed. Councilmember Gubler made a motion to approve the minutes, Councilmember Shaw seconded. All were in favor. Motion carried. The expense report and the financial report was reviewed, Treasurer Nelson stated that the fiscal year was 75 percent over and that we had used 72 percent of the general fund. Councilmember Elliott asked about the delinquent water bills. Councilmember Gubler said that the City needed to enforce payment. The Mayor said that he would talk with Code Enforcement Officer Darby Probert, about delinquent bills and shut off notices. Treasurer Nelson said that Zech had done a good job in collecting payments in the past. Councilmember Elliott said that he would like to meet Darby. Councilmember Gubler said that Darby should be present at the City Council meetings. Mayor Andersen stated that any water bill that was at least 90 days delinquent needed to be notified that they have 10 days to pay or their water would be shut off. The Mayor also said that the City Clerk was looking into the possibility of offering a credit card payment option. Mayor Andersen entertained a motion to approve the expense report. Councilmember Gubler made a motion to approve the expense report. Councilmember Shaw seconded the motion. All were in favor. The preliminary budget for the 2008-2009 fiscal years was reviewed. Mayor Andersen explained that he, along with the Treasurer, came up with the proposed budget based largely upon a historical average from the last three years. Current economy, trends and State revenue influence the budget as well. The Mayor pointed out that in the past, the City had been conservative with the projected budget and subsequently had resulted in a balance of over $10,000.00 in the foregone account. Such balance could make a mill levy go up. The Mayor said that last year the mill levy was $368.00 per every $100,000.00 on a house that taxes would be paid upon. This year the mill levy would be around $345.00, because of growth and taxes. Mayor Andersen pointed out that the City was only taking $170,000.00 revenue for property taxes and could take as much as $185,000.00. The Mayor also said that the City was using the historical average on the state revenue because the totals did not come in until after the budget was approved and that is why the City stayed on the conservative side. Treasurer Nelson said that the City took money out of one CD and put it into another that had a better interest rate. Councilmember Gubler asked about the fund balance raising $40,000.00. The Mayor explained that the fund 1 balance in the general expense and the fund balance in the water expense were from the City's savings. The Mayor said that the payroll expense went up in anticipation of hiring a fulltime police officer. Councilmember Gubler questioned the police expense, the Mayor said that was money to cover Bonneville County Police and dispatch fee. The Mayor will try to negotiate with the county the fee, since we will have a fulltime officer. Mayor Andersen said that capitol improvements were kept as general as possible in order to cover something unexpected. Less was budgeted for building inspection fees due to a slowing economy, the same applied for water collection and hook up revenue, even though the rate was raised, a slowing economy would cause a lower percentage of revenue from new hook ups and collections. The Mayor said that the bond would not be included in the budget until it was passed. Councilmember Gubler asked when the budget would be voted upon, Mayor Andersen said that the preliminary needed to be approved tonight, and the final budget would be passed at the August 19 City Council meeting. Mayor Andersen said that the only thing that might change for the final budget would be the dispatch fee for the County. Councilmember Gubler said he would attend the meeting regarding the dispatch fees, Mayor Andersen said he would try to go along as well. It was decided to wait until later in the evening, after the other items of business had been discussed, to approve the preliminary budget. PUBLIC HEARING TRASH COLLECTION SERVICE MANDATE 7:00 P.M. Mayor Andersen explained to the audience the procedure for a public hearing. The Mayor also explained that he (the Mayor) would be conducting the public hearing but that Councilmember Gubler would present the proposal to the public. Mayor Andersen also explained that the reason the issue was called a mandate was because either everyone had to subscribe to the service or the service would not be offered at all. It was not a some do, some don't situation. Mayor Andersen asked if anyone had a question, no one did, so he turned the time over to Councilmember Gubler. Councilmember Gubler explained that the intent for the trash mandate was to provide a single entity trash collection service for the City of Iona, which would benefit the economy by lowering the existing cost of the service provided. Another reason was to try to eliminate the pile up of trash on some properties, which posed a health hazard. Councilmember Gubler said that he approached the only two trash collection company's and requested a proposal for the service, the only company that returned a proposal was Grandpa's Trash. Grandpa's Trash proposal included providing a receptacle for each home in Iona, and charging the City $10.00 a month per home for collection, an additional receptacle would be $5.00 more per month. The City would then charge each home owner $12.00 per month for collection and use the $2.00 difference to cover the administrative costs and to create a fund for providing dumpsters during spring and fall clean-up days. Council member Gubler pointed out that the $12.00 per month charge would be a cost savings for the homeowner when compared to the current cost for the same service. Gubler said that the conditions of the contract could only be changed through negotiations with the City and the trash company. Gubler also said that the City looked into the possibility of governing their own trash collection service and found it cost prohibitive. Mayor Andersen said that, according to the results of the Comprehensive 2 Survey, 70% of the people that responded to the survey were in favor of a trash collection service. The Mayor also stated that by having a single entity service there would be only one trash pick-up day per week as opposed to two days right now thus having less clutter on our streets and making snow removal easier in the winter. Mayor Andersen asked if anyone that was in favor of the service had a question or comment, no one did. Mayor Andersen asked if anyone that was neutral had a question or comment. Linda Hobbs asked if everyone had to participate in the service, Councilmember Gubler said that the only way a savings could be offered was if everyone participated. Roger Nelson asked if the City was going to cover the charge of the start-up costs, Councilmember Gubler said the City would absorb the cost. Roger Nelson asked if the trash bill would be included with the water bill and if so, what would the City do with delinquent bills. Councilmember Gubler said that the bill would be included with the water bill and that Idaho State Law states that, if someone does not pay for one municipal service then all the municipal services are affected and that the water can be shut off to enforce payment. Mr. Nelson asked if there would be a price increase and would that require another public hearing, Mayor Andersen said that it would require another public hearing. Mr. Nelson asked how long the contract would be with Grandpa's; Councilmember Gubler said that it would be a two year contract. Adrian Beazer asked what the City would do with the extra money generated from the service. Councilmember Gubler said the money would cover the cost of administration fees and any extra would go toward the cost of providing dumpsters for the spring clean-up days. Councilmember Gubler also said that there had been several requests for a recycling receptacle in Iona and that perhaps the funds could cover the cost for that. Councilmember Gubler said that if down the road the City saw that they have not used the funds then perhaps the savings could be passed onto the patrons. Mayor Andersen pointed out that there had been many costs involved with billing and the recovery of delinquent payments, which included the payment of labor for the Code Enforcement Officer and the Public Works Supervisor. The Mayor commented that the County adds 150% of every dollar for dispatch fees to cover the cost of the paperwork and the Site adds 30% for every dollar. Adrian Beazer asked if the money would be put in a separate fund and the Mayor said that it would go into the general fund if approved. Councilmember Gubler said he would like to see the fund as a line item, the Mayor and Treasurer said that the money can go into the general fund and have a subcategory for tracking purposes. Mr. Beazer asked were he would go if there was a problem, Councilmember Gubler said that if it was an administrative problem, to go to the City, if it was a service problem, to go to Grandpa's. Mrs. Schreier said that they take there own trash to the dump, so do they still have to pay for the service? Mayor Andersen said that they would. Mike Schreier said that he already pays for the dump through his taxes. Councilmember Shaw said that this was different, and that with Grandpa's, the payment was for the service of picking the trash up. Mike said that he went to town everyday and could take his own trash. The Mayor asked Councilmember Gubler if it was possible to let the few people that already haul their own trash to continue to do so. Councilmember Gubler said that everyone needed to subscribe to the service in order for it to be cost effective. Councilmember Shaw said that there are some people that say they will haul their own trash, but do not, and they let it pile up. Councilmember Elliott said that the City should fine the people that do not haul their trash. Mrs. Shreier said that they haul their thrash off twice a week. Erin Way asked if it was too cost prohibitive to fine 3 the people that did not haul their trash away and not punish the people that do by making them pay for a service they do not use. Mayor Andersen, Councilmember's Shaw and Elliott all agreed that getting someone to pay a fine is very difficult and costly. Erin Way agreed that the service was a cost benefit to the people that already subscribe to the service but, for him, it was an added cost. The Mayor said that there are pro's and con's to everything and that the City was trying to do what was best, over all, for the City. Glade Bean said that because he did haul his trash away, he was being punished for those that don't by being forced to pay. The Mayor restated that the City was trying to do what would be best for the City as a whole and reminded the public that the meeting was for gathering information. Roger Gundert asked how many people were in favor of the service and said that it appeared that the Council was adamantly pursuing the service, Councilmember Gubler explained that a course of action had not been taken and that the City was just gathering public input. Glade Bean asked what kind of trash could be put into the receptacle, the Council said regular household trash. Erin Way asked what size the receptacle was Councilmember Gubler said they were about 50 gallon. Adrian Beazer said that he would like to see a recycling dumpster and a regular trash dumpster available to the public for times when they have too much garbage. Councilmember Gubler said that he did not want to subsidize the dishonest people that dump their garbage in the private dumpsters instead of paying for the service. Mayor Andersen said that former Councilmember Dave Huntsman called and told the Mayor over the phone that he was in favor of the service, but that he was unable to attend the hearing. The Mayor made a recommendation that he would like to get input from Councilmember Dennis McArthur regarding the issue. Councilmember Gubler said that he would like to table the issue until next month's City Council meeting. Mayor Andersen said that would be alright and the next public hearing would be during the August City Council meeting. Public Hearing Closed 7:45 P.M. Mayor Andersen recognized Lance Ellis from the floor. Lance presented information on acceptable material to go into the swale that was part of the easement between property lines and the road. Mr. Ellis said that currently, the only allowed material were grass or gravel, Mr. Ellis would also like to see river rock with weed fabric underneath or perhaps small bushes and small trees. Mr. Ellis asked if anything was being done about the curb and gutter in the older homes. Mayor Andersen said that it is City Ordinance that all new homes and developments install curb and gutter and that the older homes have been grandfathered into the ordinance and are not required to install curb and gutter at this time. PUBLIC HEARING CURTIS LARSEN CONDITIONAL USE PERMIT 8:00 P.M. Mayor Andersen explained the procedure for a public hearing to Mr. Larsen and the public. Mayor Andersen asked Mr. Larsen to explain to the public the reasons he had requested a condition use permit. Mr. Larsen said that he lived at 5364 Denning and that he knew when he bought the home from Brenda Denning that he wasn't supposed rent it as an apartment but he figured that it would be no big deal to carry on what was going on already. Mr. Larsen said that he had not realized that two of his neighbors were not in favor of him renting the house and that he felt he had always had good renters. Mayor 4 Andersen informed the public of the history with the conditional use permit granted to Brenda Denning. The Mayor explained that it was granted due to a hardship situation and that when Brenda Denning moved, the conditional use permit was revoked. Mr. Larsen said that he did not realize there had been problems with his renters. Mayor Andersen said that he had not heard of problems with the renters and that the issue was with zoning. The residence is in an R1 single family zone. The Mayor asked if anyone in the audience was in favor of the request. Barbara Schreier said that Councilmember Dennis McArthur was approved for an apartment in his home. Councilmember Elliott and Mayor Andersen both said that Councilmember McArthur's request for an apartment had been denied. Mrs. Schreier mention other homes in Iona that were rental, Mayor Andersen explained that some of the older home were grandfathered in and that as of 10 years ago, the ordinance had changed and the City was enforcing the changes with new requests. Mrs. Schreier said that the realtor had listed the house as having an apartment included. Mayor Andersen said that the City contacted the realtor and asked him to stop listing the home that way. Mayor Andersen asked if any one in the audience was neutral or just had questions. No one did. Mayor Andersen asked if any one was against the request. Roger Gundert said that he lived behind Mr. Larsen's house and that he was in favor of Brenda Denning renting due to her hardship. Mr. Gundert said that he had told Mr. Larsen that he could not rent the house as an apartment and that Mr. Larsen did it anyway. Mr. Gundert said that he is concerned with the lack of ownership from some renters, the residence was zoned R1 and Mr. Gundert did not want to live next to a duplex. Mayor Andersen said that he appreciated everyone's comments and that he also appreciated Mr. Larsen for coming into the City to try to make the situation right. Linda Hobbs said that she did not see why renting was a problem if they had a good renter. Mayor Andersen said that traffic and population density were issues with rentals along with zoning. Roger Nelson asked if the conditional use permit needed to be renewed yearly. Mayor Andersen said that the City could put any stipulation they felt necessary with a conditional use permit. Mayor Andersen asked Mr. Larsen if he would like to rebut. Mr. Larsen said that he would aproposale by the conditions of the conditional use permit and that his renters would not be as noisy as the Mr. Gundert's barking dogs. Mr. Larsen said his reasons for moving to Utah and renting the house were personal and that he was back now. Mr. Larsen also said that there was enough room in the drive way for parking and that no cars would be on the street. Mayor Andersen read the recommendation from Curtis Larsen's public hearing with the Planning and Zoning Commission to the audience. The Planning and Zoning Commission denied the request based upon the lack of hardship. Mayor Andersen entertained a motion from the Council. Mayor Andersen recommended that the Council accepted the Planning and Zoning recommendation. Councilmember Shaw asked what would be the procedure for eviction if the conditional use permit were granted, and then there became an issue that warranted revoking the permit. Mayor Andersen suggested asking the City Attorney that question. Councilmember Gubler stated that Mr. Larsen had not shown the Council a hardship need and that the Council needed to enforce the current code. Councilmember Gubler said that he was not willing to set precedence by going against current code and did not endorse granting the permit. Mayor Andersen noted that at the same time Mr. Larsen bought his house, the same realtor sold a house across the street from the City Office with the same misrepresentation, and that the City would not allow the home owners to rent their basement either. Councilmember Elliott 5 agreed with Councilmember Gubler's recommendation that the area was zoned R1 and needed to stay that way. Mayor Andersen entertained a motion from the Council for a recommendation regarding the request. Councilmember Gubler made a motion not to accept the request for a conditional use permit regarding an in -home apartment. Councilmember Elliott seconded the motion. Roll call as follows: Aye: Councilmember Steve Elliott Councilmember Jane Shaw Councilmember Dan Gubler Nay: None Motion carried. Public hearing closed at 8:18 P.M. The Mayor thanked Mr. Larsen for his time. Mayor Andersen went over the Planning and Zoning recommendation concerning side and rear setback changes for accessory uses. The proposed changes were as follows: City Code of Iona Title 11 Chapter 3 Section 11-3-7 shall read "No accessory building shall be built within five (5) feet of the side or rear property line." City Code of Iona Title 11 Chapter 4 Section 11-4-9 shall read "No accessory building shall be built within five (5) feet of the side or rear property line." City Code of Iona Title 11 Chapter 5 Section 11-5-8 shall read "No accessory building shall be built within five (5) feet of the side or rear property line." Mayor Andersen said the proposed changes would be consistent with Bonneville County and would lower the occurrence of variance requests for building shops and garages. The Mayor said that the City Attorney, along with the Planning and Zoning Commission, were all in favor of the changes. The Mayor asked for a discussion from the Council. Councilmember Gubler said he was in favor of the changes. Mayor Andersen entertained a motion from the Council regarding the proposed changes. Councilmember Gubler made a motion to authorize the City Attorney to change the Iona City Code section 11-3-7; section 11-4-9; and section 11-5-8 to read 5 foot side and rear setback changes for accessory buildings. Councilmember Jane Shaw seconded the motion. Mayor Andersen asked if there were any further discussion, there were not. A11 were in favor. Motion Carried. Mayor Andersen explained the Idaho Water/Wastewater Agency Response Network (IDWARN) to the Council. IDWARN promotes statewide emergency preparedness, disaster response, and mutual assistance for public and private water/wastewater utilities. IDWARN is designed to provide quick and professional assistance in any situation that overwhelms the capabilities of a water/wastewater utility. Mayor Andersen said that there was a necessity for an emergency response team in light of the Hurricane Katrina situation and that the program is communities helping communities. The Mayor pointed out that the majority of Idaho cities have a population that is less than 10,000 people and that those cities do not have the man power to handle big emergencies alone. Public 6 Works Supervisor Zech Prouse asked what the City's obligations would be. Mayor Andersen said that the City is not obligated to do anything but rather would help out when possible. Mayor Andersen also said that participating in this sort of program would aid in FEMA reimbursements when necessary. Mayor Andersen said that this program had already gone through the DEQ attorney and the State of Idaho's attorney for review. Mayor Andersen asked if everyone approved of the program, everyone did. Approved. Mayor Andersen asked for a discussion regarding Larry and Terry Call's variance request. The Mayor explained to the audience that the Call brothers had a public hearing on July 1, 2008 requesting a variance on the front setback to build a 6 foot cedar fence and that the issue was tabled by the Council for further review. Public Works Supervisor Zech Prouse said that he had checked the staked property lines and that the fence would be 16 feet from the road, but he did not see a problem with view obstruction with oncoming traffic. Councilmember Gubler said that he had driven by the property and had counted 19 vehicles and that he was opposed to a fence that would hide the cars. Councilmember Gubler also stated that he was concerned that emergency crew might not see the fire hydrant due to the fence. Mayor Andersen entertained a motion from the Council for a decision on the request. Councilmember Steve Elliott made a motion that the Council denied the variance request. Councilmember Gubler seconded the motion. Roll call as follows: Aye: Councilmember Steve Elliott Councilmember Dan Gubler Nay: Councilmember Jane Shaw Motion carried. Mayor Andersen asked City Clerk Robyn Keyes to send a certified letter informing the Call brothers of the Council's decision. City Clerk Robyn Keyes gave her report. Robyn asked if the City could install a board outside the City building that all notices and information could be placed on instead of being taped on the door. Mayor Andersen asked Mr. Prouse to oversee the project. Treasurer Ron Nelson had no report. Planning and Zoning had no further report. Public Works Supervisor gave his report. Zech reported that the walkway in the park had been patched up where the tree roots were coming up and that the walkway would be sealed by the end of the week, before Iona Day's. Zech said that Free Avenue was finished and paved, but that another part of Free was being torn up by a different 7 company. The downstairs ladies restroom in the City Building needed one of the partitions repaired and that he would have that repaired before Iona Day's as well. The agenda for Iona Day's was reviewed and details were discussed. The Mayor asked all the Council to help out if possible. Mayor Andersen read a request by Robby Denning for permission to sell firewood from the side of his home and would like to do so on a continuing basis. Councilmember Gubler said that he thought the issue should go before the Planning and Zoning Commission and that Robby needed to ask for a conditional use permit. Mayor Andersen asked if there were any more questions regarding the preliminary budget, there were not. All were in favor of approving the preliminary budget. Mayor Andersen mentioned that School District #93 would not be bussing children that lived less than 1 %2 miles from the school. The Mayor said he was concerned about pedestrian safety and asked the Council to think about options to help problem solve. Adrian Beazer said that he had heard that the School District was going to reject the bussing issue. Mayor Andersen asked Clerk Keyes to add to the next newsletter the fact that the minimum fine for speeding in a school zone would be raised to $75.00 plus court costs and that perhaps that would slow the traffic down. Councilmember Steve Elliott said that the Iona Historical Museum had been sent through the Attorney General's office and that they were waiting for an identification number so that an account could be opened to deposit the money from the fund raiser. Councilmember Elliott said that he was working toward obtaining a tax exempt number, and that a fee was involved. Mayor Andersen said that there was money in the budget for the museum. The Mayor also said that he would be presenting the Historical Committee with a plaque and a $500.00 check at Iona Day's. Mayor Andersen thanked Councilmember Elliott for all of his work with the Historical Museum. Councilmember Jane Shaw said that she had noticed that in the Code Book, the building regulations the City was working under was the 2003 IRC and IBC and that the State and the County have adopted the 2006 regulations. Councilmember Shaw suggested that the City adopt the 2006 regulations along with the 2008 NEC. Mayor Andersen said that he would have the City Attorney draft the updates. The Mayor entertained a motion to approve the updates. Councilmember Shaw made a motion to update Title 7 of the City Code Book, Chapter's 1, 3 and 8 to the current code adopted by the State and County. Councilmember Elliott seconded the motion. All were in favor. Motion carried. Councilmember Gubler asked where the City was with the SCADA system. Public Works Supervisor said that they were waiting for some parts and that he would check up on them. Mayor Andersen asked about the VFD, Mr. Prouse said that he still had not seen a proposal from them and that he would check back with them as well. Mayor Andersen 8 asked Zech to get one more proposal from another company. Councilmember Gubler asked if the council needed to approve the proposals, Mayor Andersen said that would be a good idea to approve everything so they can get going. The Council approved Teton Wireless for the SCADA system. Councilmember Elliott commented on how nice the steps looked at the City building after Innovative Concepts refinished them. Barabara Schreier asked what could be done about the mosquitoes at her house. Mrs. Schreier said that the people using the ditch let the water stand and that the head gate was broken. Public Works Supervisor Prouse said he would talk to the people that use the ditch. Mayor Andersen entertained a motion to adjourn. Councilmember Elliott made a motion to adjourn. Councilmember Shaw seconded the motion. Adjourned at 9:20 P.M. 9 (-eas ( v1 STh 0-tck. s L^ av\-c .�.� ''1 �.. LJLL ���ft", CITY OF IONA Pe> * *BUDGET REPORT** OS06-30-08 PAGE 3 **** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 47,000.00 .00 36,915.75 10,084.25 001 310.000 STATE REVENUE SHARING 42,000.00 .00 33,168.06 8,831.94 001 315.000 STATE LIQUOR TAX 16,000.00 2,523.00 21,243.00 5,243.00- 001 320.000 BEER & DOG LICENSES 200.00 40.00 234.00 34.00- 001 325.000 COURT REVENUE 1,200.00 86.74- 2,180.69 980.69- 001 330.000 INTEREST 4,500.00 176.76 2,925.84 1,574.16 001 335.000 CABLE TV FRANCHISE 3,600.00 .00 3,583.89 16.11 001 340.000 NATURAL GAS FRANCHISE 9,200.00 .00 9,646.49 446.49- 001 345.000 POWER FRANCHISE 11,000.00 .00 12,154.77 1,154.77- 001 355.000 BUILDING RENT 5,000.00 285.00 4,770.00 230.00 001 357.000 BUILDING INSPECTION FEES 21,600.00 2,080.00 21,134.00 466.00 001 358.000 GRANTS 11,000.00 .00 2,863.00 8,137.00 001 360.000 PROPERTY TAX REVENUE 146,000.00 3,303.25 107,442.26 38,557.74 001 390.000 MISCELLANEOUS REVENUE 5,000.00 1,110.69 12,446.19 7,446.19- 001 395.000 RESERVES 10,000.00 .00 .00 10,000.00 78.54 78.97 132.77 117.00 181.72 65.02 99.55 104.85 110.50 95.40 97.84 26.03 73.59 248.92 **TOTAL GENERAL FUND REVENUE 333,300.00 9,431.96 270,707.94 62,592.06 81.22 GENERAL FUND **** ESTIMATED ACCOUNT# ACCOUNT TITLE EXPENSE * *EXPENDED** MTD UNEXPENDED PERCENT YTD BALANCE EXPENDED 001 410.000 PAYROLL 001 420.000 RETIREMENT 001 422.000 HEALTH INSURANCE 001 424.000 PAYROLL TAXES 001 440.000 ELECTRICITY - NATURAL GAS 001 445.000 OFFICE SUPPLIES 001 446.000 TRAVEL 001 447.000 ADVERTISING 001 450.000 INSURANCE LIABILITY 001 455.000 LEGAL & AUDIT FEES 001 460.000 POLICE 001 465.000 VEHICLE RENT 001 470.000 MAINTENANCE 001 472.000 BUILDING INSPECTIONS 001 475.000 CIVIL DEFENSE 001 480.000 LIBRARY 001 490.000 CAPITAL IMPROVEMENTS 001 495.000 MISCELLANEOUS EXPENSE 66,000.00 7,809.00 71,522.00 5,522.00- 108.37 8,000.00 672.65 4,978.49 3,021.51 62.23 25,000.00 1,712.32 16,927.86 8,072.14 67.71 9,000.00 580.08 5,453.79 3,546.21 60.60 22,000.00 1,061.17 17,0.60.19 4,939.81 77.55 7,500.00 680.73 5,908.12 1,591.88 78.77 6,000.00 280.00 2,797.32 3,202.68 46.62 1,500.00 .00 4,732.55 3,232.55- 315.50 7,000.00 1,156.00 6,938.00 62.00 99.11 9,000.00 600.00 9,037.50 37.50- 100.42 37,500.00 7,101.75 22,478.26 15,021.74 59.94 5,000.00 .00 .00 5,000.00 69,000.00 758.76 42,873.76 26,126.24 62.14 9,000.00 1,174.00 11,499.50 2,499.50- 127.77 500.00 .00 .00 500.00 3,000.00 .00 .00 3,000.00 43,300.00 .00 12,468.06 30,831.94 28.79 5,000.00 267.71 4,746.69 253.31 94.93 **TOTAL GENERAL FUND EXPENSES 333,300.00 23,854.17 239,422.09 93,877.91 71.83 **NET EXCESS OR DEFICIENCY(-) 14,422.21- 31,285.85 31,285.85- CITY OF IONA ** B U D G E T R E P O R T** FOR 06-30-08 PAGE 4 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 140,000.00 10,697.00 104,099.40 35,900.60 002 310.000 HOOK UP FEES 36,000.00 6,000.00 34,200.00 1,800.00 002 315.000 INTEREST 4,000.00 139.55 1,756.58 2,243.42 002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 002 395.000 RESERVES 40,000.00 .00 .00 40,000.00 002 397.000 WATER BOND 1,500,000.00 .00 .00 1,500,000.00 74.36 95.00 43.91 **TOTAL WATER FUND REVENUE 1,770,000.00 16,836.55 140,055.98 1,629,944.02 7.91 **** WATER FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE * *EXPENDED** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 30,000.00 .00 .00 30,000.00 002 440.000 ELECTRICITY 28,000.00 1,501.33 14,593.81 13,406.19 52.12 002 445.000 OFFICE, SUPPLIES, LEGAL 7,000.00 224.64 5,863.92 1,136.08 83.77 002 450.000 ENGINEERING COSTS 15,000.00 2,500.00 17,015.00 2,015.00- 113.43 002 460.000 VEHICLE EXPENSE .00 .00 .00 002 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00 470.000 REPAIRS & MAINTENANCE 30,000.00 2,638.29 20,478.21 9,521.79 68.26 480.000 BOND PAYMENT 29,928.00 .00 29,928.00 .00 100.00 002 482.000 BOND INTEREST 1,440.00 .00 1,569.12 129.12- 108.97 002 485.000 TANK REPLACEMENT FUND 60,000.00 .00 .00 60,000.00 002 490.000 CAPITAL IMPROVEMENTS 61,632.00 5,584.36 13,508.01 48,123.99 21.92 002 497.000 WATER SYSTEM UPATE 1,500,000.00 .00 .00 1 500,000.00 **TOTAL WATER FUND EXPENSE 1,770,000.00 12,448.62 102,956.07 1,667,043.93 5.82 **NET EXCESS OR DEFICIENCY(-) 4,387.93 37,099.91 37,099.91- CITY OF IONA ** B U D G E T R E P O R T** FOR 06-30-08 PAGE 5 **** EQUIP REPLACEMENT **** ESTIMATED ** R E C E I P T E D** UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00 003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00 003 395.000 EQUIP RESERVES --WATER 33,571.00 .00 .00 33,571.00 003 396.000 EQUIP RESERVES --GENERAL 35,071.00 .00 .00 35,071.00 **TOTAL EQUIP REPLACEMENT REVENUE 78,642.00 .00 .00 78,642.00 **** EQUIP REPLACEMENT **** ESTIMATED * *EXPENDED** FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD UNEXPENDED PERCENT YTD BALANCE EXPENDED 003 410.000 EQUIP REPLACEMENT --WATER 38,571.00 .00 .00 38,571.00 003 415.000 EQUIP REPLACEMENT --GENERAL 40,071.00 .00 .00 40,071.00 003 490.000 EQUIPMENT PURCHASE .00 .00 .00 **TOTAL EQUIP REPLACEMENT EXPENSE 78,642.00 .00 .00 78,642.00 **NET EXCESS OR DEFICIENCY(-) .00 .00 .00 CITY OF IONA **BUDGET FOR 06-30-08 R E P O R T** PAGE 6 RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 004 305.000 BASEBALL FEES 10,000.00 1,922.00 11,856.00 1,856.00- 004 310.000 SHELTER RENTAL 500.00 150.00 345.00 155.00 004 320.000 WESTERN BOYS FEES 300.00 .00 .00 300.00 004 395.000 RESERVES .00 .00 .00 118.56 69.00 **TOTAL RECREATION FUND REVENUE 10,800.00 2,072.00 12,201.00 1,401.00- 112.97 **** RECREATION FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE * *EXPENDED* MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 004 410.000 RECREATION EQUIPMENT 1,000.00 .00 .00 1,000.00 004 415.000 RECREATION LABOR 3,000.00 .00 .00 3,000.00 004 420.000 BASEBALL SUPPLIES 4,000.00 272.66 3,603.42 396.58 90.09 004 470.000 RECREATION MAINTENANCE 2,800.00 .00 938.61 1,861.39 33.52 **TOTAL RECREATION FUND EXPENSE 10,800.00 272.66 4,542.03 6,257.97 42.06 **NET EXCESS OR DEFICIENCY(-) 1,799.34 7,658.97 7,658.97- MONTHLY EXPENSE REPOT 6/30/2008 Amount Date Description ROCKY MTN POWER $ 2,248.61 KAYLYNN RESENDEZ $ 234.16 BASEBALL SHAUNA HEMSLEY $ 30.00 COMPUTER SERVICE BRAD ANDERSEN $ 37.71 IONA DAYS PEAK ALARM $ 87.00 ALLTEL $ 113.28 R & S DISTRIBUTING $ 150.67 CLEANING SUPPLIES GREAT IMPRESSIONS $ 166.00 PSI $ 169.59 REGENCE BLUESHIELD $ 1,443.00 ZECH PROUSE $ 241.42 HEALTH INSURANCE TOWN & COUNTRY GARDEN $ 279.00 AIC $ 280.00 ANNUAL CONFERENCE HOLDEN KIDWELL $ 600.00 BOB MCBRIDE $ 1,174.00 POSTMASTER $ 235.74 ROBYN KEYES $ 61.63 RETIREMENT PARTY -BETTY CHASE CARD SERVICE $ 4.51 MARATHON PRINTING $ 21.60 BLUE CROSS $ 27.90 ALL AMERICAN SPORTS $ 38.50 BASEBALL AT&T $ 53.99 JIMS TROPHY ROOM $ 59.00 PLAQUES/BETTY-PAUL Q WEST $ 252.72 INTERMOUNTAIN GAS $ 313.89 ICRMP $ 1,156.00 INSURANCE DIANA NELSON $ 72.50 CLEANING NANCY LONG $ 64.00 TEMP HELP BONNEVILLE CO SHERIFF $ 7,442.29 LARSEN REPAIR $ 39.50 NORTHERN ANALYTICAL $ 230.00 CAL STORES $ 57.39 FALLS PLUMBING $ 193.80 UNITED PIPE $ 302.40 FRED & WAYNES $ 460.77 REPAIR FORD 6-12 EZ MART $ 480.20 HD SUPPLY $ 601.11 FERGUSON WATERWORKS $ 1,437.61 KELLER ASSOC $ 2,500.00 WACKERLI AUTO $ 57.57 MICRO SERV $ 72.90 ROCKY MTN BOILER $ 215.00 LANDON EXCAVATING $ 4,146.75 07-08 BUDGET 08-09 PROPOSED NOTES GENERAL REVENUE STATE HIGHWAY USERS $ 47,000.00 $ 48,000.00 STATE REVENUE SHARE $ 42,000.00 $ 44,000.00 STATE LIQUOR TAX $ 16,000.00 $ 24,000.00 BEER & DOG LICENSE $ 200.00 $ - 200.00 COURT REVENUE $ 1,200.00 $ 1,800.00 INTEREST $ 4,500.00 $ 4,000.00 CABLE TV FRANCHISE $ 3,600.00 $ 3,600.00 NATURAL GAS FRANCHISE $ 9,200.00 $ 10,000.00 POWER FRANCHISE $ 11,000.00 $ 12,000.00 PROPERTY TAX $ 146,000.00 $ 170,000.00 BUILDING RENT $ 5,000.00 $ 5,000.00 MISC $ 5,000.00 $ 6,000.00 GRANTS $ 11,000.00 $ 10,000.00 FUND BALANCE $ 10,000.00 $ 50,000.00 BUILDING INSPECTION FEES $ 21,600.00 $ 15,000.00 TOTAL GENERAL REVENUE $ 333,300.00 $ 403,600.00 GENERAL EXPENSE PAYROLL $ 66,000.00 $ 96,000.00 RETIREMENT $ 8,000.00 $ 8,000.00 HEALTH INSURANCE $ 25,000.00 $ 21,000.00 PAYROLL TAXES $ 9,000.00 $ 9,000.00 UTILITIES $ 22,000.00 $ 24,000.00 OFFICE SUPPLIES $ 7,500.00 $ 9,000.00 INSURANCE LIABILITY $ 7,000.00 $ 8,500.00 LEGAL & AUDIT $ 9,000.00 $ 10,000.00 POLICE $ 37,500.00 $ 20,000.00 VEHICLE REPLACEMENT $ 5,000.00 $ 5,000.00 CIVIL DEFENSE $ 500.00 $ 500.00 ADVERTISING $ 1,500.00 $ 2,000.00 LIBRARY $ 3,000.00 $ 2,000.00 MAINTENANCE $ 69,000.00 $ 90,000.00 CAPITOL IMPROVEMENTS $ 43,300.00 $ 80,600.00 MISC $ 5,000.00 $ 6,000.00 TRAVEL $ 6,000.00 $ 6,000.00 BUILDING INSPECTIONS $ 9,000.00 $ 6,000.00 TOTAL GENERAL EXPENSE $ 333,300.00 $ 403,600.00 CITY OF IONA 07-08 BUDGET WORKSHEET 07-08 BUDGET 08-09 PROPOSED NOTES WATER REVENUE COLLECTIONS $ 140,000.00 $ 154,000.00 HOOK UP FEES $ 36,000.00 $ 45,000.00 INTEREST $ 4,000.00. $ 2,500.00 FUND BALANCE $ 50,000.00 $ 50,000.00 GRANT $ 12,500.00 WATER RESERVE $ 40,000.00 $ 50,000.00 WATER BOND $ 1,500,000.00 TOTAL WATER REVENUE $ 1,770,000.00 $ 314,000.00 WATER EXPENSE ELECTRICITY $ 28,000.00 $ 25,000.00 SALARIES $ 30,000.00 $ 55,000.00 OFFICE SUPPLIES $ 7,000.00 $ 8,000.00 VEHICLE REPLACEMENT $ 7,000.00 $ 7,000.00 MAINTENANCE $ 30,000.00 $ 40,000.00 CAPITOL IMPROVEMENTS $ 61,632.00 $ 89,000.00 ENGINEERING COSTS $ 15,000.00 $ 20,000.00 BOND PAYMENT $ 29,928.00 BOND INTEREST $ 1,440.00 TANK REPLACEMENT FUND $ 60,000.00 $ 70,000.00 WATER SYSTEM UPDATE $ 1,500,000.00 TOTAL WATER EXPENSE $ 1,770,000.00 $ 314,000.00 m 07-08 BUDGET 08-09 PROPOSED NOTES EQUIP REPL FUND REV EQUIP RENT WATER $ 5,000.00 $ 5,000.00 EQUIP RENT GENERAL $ 5,000.00 $ 5,000.00 WT EQUIP BALANCE $ 33,571.00 $ 35,000.00 GEN EQUIP BALANCE $ 35,071.00 $ 35,000.00 TOTAL EQUIP REPL FUND $ 78,642.00 $ 80,000.00 EQUIP REPL EXPENSE EQUIP REPL WATER $ 38,571.00 $ 40,000.00 EQUIP REPL GENERAL $ 40,071.00 $ 40,000.00 EQUIPMENT RESERVES TOTAL EQUIP REPL FUND $ 78,642.00 $ 80,000.00 07-08 BUDGET 08-09 PROPOSED NOTES RECREATION REVENUE BASEBALL FEES $ 10,000.00 $ 12,000.00 SHELTER RENT $ 500.00 $ 500.00 WESTERN BOYS FEES $ 300.00 $ 500.00 FUND BALANCE TOTAL RECREATION REVENUE $ 10,800.00 $ 13,000.00 RECREATION EXPENSE EQUIPMENT $ 1,000.00 $ 1,000.00 RECREATION LABOR $ 3,000.00 $ 5,000.00 BASEBALL SUPPLIES $ 4,000.00 $ 3,000.00 MAINTENANCE $ 2,800.00 $ 4,000.00 TOTAL RECREATION EXPENSE $ 10,800.00 $ 13,000.00 MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK (IDWARN) This Mutual Aid and Assistance Agreement for the Idaho Intrastate Water/Wastewater Agency Response Network (this "Agreement") is made and entered into by public and private water and wastewater utilities and other interested parties that have, by executing this Agreement, manifested their intent to participate in the Program. RECITALS A. Idaho Code section 67-2335 authorizes one or more public agencies to contract to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform. B. Insuring that water and wastewater systems provide and maintain water and wastewater services that promote the safety, health, comfort and convenience of the residents and vis7ttors of Idaho communities is a fundamental function of government. C. Utilities in Idaho have a duty to provide and maintain their service to promote the safety, health, comfort and convenience of patrons, employees, and the public. D. The private and public entities executing this Agreement receive a reciprocal benefit by establishing processes to provide and receive assistance in advance of an emergency. AGREEMENT NOW, THEREFORE, in consideration of the covenants and obligations set forth in this Agreement, and the recitals set forth above, which are incorporated herein as if set forth in full, the parties agree as follows. ARTICLE 1. PURPOSE Recognizing that emergencies may require aid or assistance in the form of personnel, equipment, and supplies from outside the area of impact, the signatory utilities hereby establish the Program. Through the Program, Members coordinate response activities and share resources during emergencies. This Agreement sets forth the procedures and standards for the administration of the Program. MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 1 040208 1230 ARTICLE II. DEFINITIONS A. Authorized Official: An employee or officer of a Member that is authorized to: 1. Request assistance; 2. Offer assistance; 3. Refuse to offer assistance; or, 4. Withdraw assistance under this Agreement. B. Emergency: A natural or human caused event or circumstance causing, or imminently threatening to cause, loss of life, injury to person or property, human suffering or financial loss, and includes, but is not limited to, fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of oil or hazardous material, contamination, utility or transportation emergencies, disease, blight, infestation, civil disturbance, riot, international acts, sabotage and war that is, or could reasonably be beyond the capability of the services, personnel, equipment and facilities of a Program Member to fully manage and mitigate internally. C. Members: 1. Member. Any public or private water or wastewater utility that manifests intent to participate in the Program by executing this Agreement. 2. Associate Member: Any non -utility participant approved by the Statewide Committee that provides a support role for the Program, is a member of the Statewide Committee established under Article III, and that has executed this Agreement as an Associate Member. 3. Requesting Member: A Member who requests aid or assistance under the Program. 4. Responding Member: A Member who requests aid or assistance under the Program. 5. Non -responding Member: A Member or Associate Member that does not provide aid or assistance during a Period of Assistance under the Program. D. Confidential Information: Any document shared with any signatory of this Agreement that is marked confidential, including but not limited to any map, report, notes, papers, opinion, or e-mail which relates to the system vulnerabilities of a Member or Associate Member. E. Period of Assistance: A specified period of time when a Responding Member assists a Requesting Member. The period commences when personnel, equipment, or supplies depart from Responding Member's facility and ends when the personnel, equipment, or supplies return MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 2 040208 1230 to such facility (portal to portal). All protections identified in the Agreement apply during this period. The Period of Assistance may occur during response to or recovery from an Emergency. F. Program. The interstate program for mutual aid and assistance established by this Agreement. G. National Incident Management System (NIMS): A national, standardized approach to incident management and response that sets uniform processes and procedures for emergency response operations. ARTICLE III. ADNIINISTRATION The Program shall be administered through a Statewide Committee. The Statewide Committee, under the leadership of an elected chairperson, shall meet at least annually to address Program issues. The Statewide Committee shall also meet at least annually to review emergency preparedness and response procedures. The Statewide Committee shall represent the interests of the Members and Associate Members. In addition, the Statewide Committee includes repraentatives, from the following: [Insert organizations that play a role but are not Members or Associate Members or take out the above sentence.] Under the leadership of the chairperson, the Statewide. Committee members shall plan and coordinate emergency planning and response activities for the Program. At its first meeting, the Statewide Committee shall establish initial membership of the committee and procedures for administration of the Statewide Committee, including meeting procedures and voting procedures. ARTICLE IV. PROCEDURES In coordination with the Idaho emergency management and the Idaho public health system, the Statewide Committee shall develop operational and planning procedures for the Program. The procedures shall be reviewed at least annually and updated as needed by the Statewide Committee. ARTICLE V. REQUESTS FOR ASSISTANCE A. Member Responsibility. Members shall identify an Authorized Official and alternates; provide contact information including twenty-four hour access; and, maintain resource information that may be available from the Member for mutual aid and assistance response. The contact information shall be updated annually, or when changes occur, and provided to the Statewide Committee. MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 3 040208 1230 In the event of an Emergency, a Member's Authorized Official may request mutual aid and assistance from a participating Member. Requests for assistance can be made orally or in writing. When made orally, the request for personnel, equipment or supplies shall be prepared in writing as soon as practicable. Requests for assistance shall be directed to the Authorized Official of the participating Member. Specific protocols for requesting aid shall be provided in the procedures prepared under Article IV. B. Response to a Request for Assistance. Members are not obligated to respond to a request. After a Member receives a request for assistance, the Authorized Official will evaluate whether or not to respond, whether resources are available to response, or if other circumstances would hinder response. Following the evaluation, the Authorized Official shall inform, as soon as possible, the Requesting Member whether it will respond. If the Member is willing and able to provide assistance; the Member shall inform the Requesting Member about the type of available resources and the approximate arrival time of such assistance. C. Discretion of Responding Member's Authorized Official. Execution of this Agreement does not create any duty to respond to a request for assistance. When a Member receives a request _ for assistance, the Authorized Official shall have sole and absolute discretion as to whether or" not. to respond, or the availability of resources to be used in such response. An Authorized Official's decisions on the availability of resources shall be final. ARTICLE VI. RESPONDING MEMBER PERSONNEL A. National Incident Management System. When providing assistance under this Agreement, the Requesting Member and the Responding Member shall be organized and shall function under the National Incident Management System. B. Control. While employees so provided may be under the supervision of the Responding Member, the Responding Member's employees come under the direction and control of the Requesting Member, consistent with the NIMS Incident Command System to address the needs identified by the Requesting Member. The Requesting Member's Authorized Official shall coordinate response activities with the designated supervisor(s) of the Responding Member(s). The Responding Member's designated supervisor(s) must keep accurate records of work performed by personnel during the specified Period of Assistance. C. Food and Shelter. Whenever practical, Responding Member personnel must be self sufficient for up to seventy-two (72) hours. When possible, the Requesting Member shall supply reasonable food and shelter for Responding Member personnel. If the Requesting Member is unable to provide food and shelter for Responding Member personnel, the Responding Member's designated supervisor is authorized to secure the resources necessary to meet the needs of its personnel. Except as provided below, the cost for such resources must not exceed the per diem reimbursement rates published by the State of Idaho Board of Examiners for the applicable period and location. To the extent food and shelter costs exceed Board of Examiners' per diem rates, the Responding Member must demonstrate that the additional costs were MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 4 040208 1230 reasonable and necessary under the circumstances. Unless otherwise agreed to in writing, the Requesting Member remains responsible for reimbursing the Responding Member for all reasonable and necessary costs associated with providing food and shelter, if such resources are not provided by the Requesting Member. D. Communication. The Requesting Member shall provide Responding Member personnel with radio equipment as available, or radio frequency information to program existing radios, in order to facilitate communications with local responders and Member personnel. E. Status. Unless otherwise provided by law, the Responding Member's officers and employees retain the same privileges, immunities, rights duties and benefits provided in their respective jurisdictions. F. Licenses and Permits. To the extent permitted by law, Responding Member personnel that hold licenses, certificates, or permits evidencing professional, mechanical, or other skills shall be allowed to carry out activities and tasks relevant and related to their respective credentials during the specified Period of Assistance. G. Right to Withdraw. The Responding Member's Authorized Official retains the right to withdraw some or all of its resources at any time for any reason in the Responding Member's sole and absolute discretion. Notice of intention to withdraw must be communicated to the Requesting Member's Authorized Official as soon as is practicable under the circumstances. ARTICLE VII.. COST REIMBURSEMENT The Requesting Member shall reimburse the Responding Member for each of the following categories of costs incurred during the specified Period of Assistance as agreed in whole or in part by both parties; provided, that any Responding Member may assume in whole or in part such loss, damage, expense, or other cost, or may loan such equipment or donate such services to the Requesting Member without charge or cost when permitted by law to make such donation. A. Personnel. The Responding Member shall be reimbursed by the Requesting Member for personnel costs incurred for work performed during the specified Period of Assistance. Responding Member personnel costs shall be calculated according to the terms provided in their employment contracts or other conditions of employment. The Responding Member's designated supervisor(s) must keep accurate records of work performed by personnel during the specified Period of Assistance. Requesting Member reimbursement to the Responding Member should consider all personnel costs, including salaries or hourly wages, costs for fringe benefits, and indirect costs. B. Equipment. The Requesting Member shall reimburse the Responding Member for the use of equipment during the specified Period of Assistance, including, but not limited to, reasonable rental rates, all fuel, lubrication, maintenance, transportation, and loading and MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 5 040208 1230 unloading of loaned equipment. All equipment shall be returned to the Responding Member in good working order as soon as is practicable and reasonable under the circumstances. As a minimum, rates for equipment use must be based on the Federal Emergency Management Agency's (FEMA) Schedule of Equipment Rates. If a Responding Member uses rates different from those in the FEMA Schedule of Equipment Rates, the Responding Member must provide such rates orally or in writing to the Requesting Member prior to supplying the equipment. Mutual agreement on which rates are used must be reached in writing prior to dispatch of the equipment. Reimbursement for equipment not referenced on the FEMA Schedule of Equipment Rates must be developed base on actual recovery of costs. If Responding Member must lease a piece of equipment while its equipment is being repaired, Requesting Member shall reimburse Responding Member for such rental costs. C. Materials and Supplies. The Requesting Member must reimburse the Responding Member in kind or at actual replacement cost, plus handling charges, for use of expendable or non -returnable supplies. The Responding Member must not charge direct fees or rental charges to the Requesting Member for other supplies and reusable items that are returned to the Responding Member in a clean, damage -free condition. Reusable supplies that are returned to the Responding Member with damage must be treated as expendable supplies for purposes of cost ftimbuzsement. D. Payment Period. The Responding Member must provide an itemized bill to the Requesting Member for all expenses incurred by the Responding Member while providing assistance under this Agreement. The Requesting Member must send the itemized bill not later than ninety (90) days following the end of the Period of Assistance. The responding Member may request additional periods of time within which to submit the itemized bill, and Requesting Member shall not unreasonably withhold consent to such request. The Requesting Member must pay the bill in full on or before the forty-fifth (45`t`) day following the billing date. The Requesting Member may request additional periods of time within which to pay the itemized bill, and Responding Member shall not unreasonably withhold consent to such request, provided, however, that all payment shall occur not later than one (1) year after the date a final itemized bill is submitted to the Requesting Member. E. Records. Unless prohibited by law, each Responding Member and their duly authorized representatives shall have access to a Requesting Member's books, documents, notes, reports, papers and records which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial, maintenance or regulatory audit. Unless prohibited by law, each Requesting Member and their duly authorized representatives shall have access to a Responding Member's books, documents, notes, reports, papers and records which are directly pertinent to this Agreement for the purposes of reviewing the accuracy of a cost bill or making a financial, maintenance or regulatory audit. Such records shall be maintained for at least three (3) years or longer where required by law. MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 6 040208 1230 ARTICLE VIII. DISPUTES If any controversy or claim arises out of, or relates to the execution of the Agreement, including but not limited to alleged breach of the Agreement, the disputing Members shall first attempt to resolve the dispute by negotiation. ARTICLE IX. REQUESTING MEMBER'S DUTY TO INDEMNIFY Members who are public entities shall be subject to this Article only to the extent permitted by law. Specifically, the duty of a public entity to defend, indemnify or hold harmless any party shall not be extended beyond the appropriation of expenditures for such duty as required by law, including Idaho Code section 59-1015. Further, the liability of a public entity shall not be increased by this Article beyond the extent required by the Idaho Tort Claims Act, Idaho Code title 6 chapter 9. The Requesting Member shall assume the defense of, fully indemnify and hold harmless the Responding Member, its officers and employees, form all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from Responding Member's work during a specified Period of Assistance. The scope of the Requesting Member's duty to indemnify includes, but is not limited to, suits arising from, or related to negligent or wrongful use of equipment or supplies on loan to the Requesting Member, or faulty workmanship or other negligent acts, errors or omissions by Requesting Member or the Responding Member personnel. The Requesting Member's duty to indemnify is subject to, and shall be complied consistently with, the conditions set forth in Article X. ARTICLE X. SIGNATORY INDEMNIFICATION Members who are public entities shall be subject to this Article only to the extent permitted by law. Specifically, the duty of a public entity to defend, indemnify or hold harmless any party shall not be extended beyond the appropriation of expenditures for such duty as required by law, including Idaho Code section 59-1015. Further, the liability of a public entity shall not be increased by this Article beyond the extent required by the Idaho Tort Claims Act, Idaho Code title 6 chapter 9. In the event of liability, claim, demand, action, or proceeding of whatever kind or nature arising out of a specified Period of Assistance, the Members who receive and provide assistance shall have a duty to defend, indemnify, save and hold harmless all Non -responding Members, their officers, agents and employees from any liability, claim, demand, action, or proceeding of whatever kind or nature arising out of a Period of Assistance. MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 7 040208 1230 ARTICLE XI. WORKER'S COPENSATION CLAIMS The Responding Member is responsible for providing worker's compensation benefits and administering worker's compensation for its employees. The Requesting Member is responsible for providing worker's compensation benefits and administering worker's compensation for its employees. ARTICLE XII. NOTICE A party who becomes aware of a claim or suit that in anyway, directly or indirectly, contingently or otherwise, affects or might affect other Members or Associate Members of this Agreement shall provide prompt and timely notice to the Members or Associate Members who may be affected by the suit or claim. Each Member and Associate Member reserves the right to participate in the defense of such claims or suits as necessary to protect its own interests. ARTICLE XIII. INSURANCE Members of this Agreement shall maintain an insurance policy or maintain a self insurance program that covers activities that it may undertake by virtue of membership in the Program. ARTICLE XIV. CONFIDENTIAL INFORMATION To the extent authorized by law, including the Idaho Public Records Laws, Idaho Code sections 9-337 through 9-350, any Member or Associate Member shall maintain the strictest confidence and shall take all reasonable steps necessary to prevent the disclosure of any Confidential Information disclosed under this Agreement. If any Member, Associate Member, third party or other entity request or demands, by subpoena or otherwise, that a Member or Associate Member disclose any Confidential Information disclosed under this Agreement, the Member or Associate Member shall immediately notify the owner of the Confidential Information and shall take all reasonable steps necessary to prevent the disclosure of any Confidential Information by asserting all applicable rights and privileges with respect to such information and shall cooperate fully in any judicial or administrative proceeding relating thereto. ARTICLE XV. EFFECTIVE DATE This Agreement shall be effective after the applicant's authorized representative executes this Agreement and the Statewide Committee receives and approves the admission of the MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 8 040208 1230 applicant. The Statewide Committee chair shall maintain a master list of all Members and Associate Members of the Program. ARTICLE XVI. WITHDRAWL A Member or Associate Member may withdraw from this Agreement by providing written notice of its intent to withdraw to the Statewide Committee chair. Withdrawal takes effect sixty (60) days after the Statewide Committee chair receives notice. Withdrawal from this Agreement shall in no way affect a Requesting Member's duty to reimburse a Responding Member for cost incurred during a Period of Assistance, which duty shall survive such withdrawal. ARTICLE XVII. MODIFICATION No provision of this Agreement may be modified, altered or rescinded by individual parties of this Agreement. Modifications to this Agreement may be due to programmatic operational chapges to support the Agreement, legislative action, creation of an interstate aid and assistance agreement, or other developments. Modifications require a simple majority vote of the Members. The Statewide Committee chair must provide written notice to all Members and Associate Members of approved modifications to this Agreement. Approved modifications take effect sixty (60) days after the date upon which notice is sent to the Members and Associate Members. ARTICLE XVIII. SEVERABILITY The parties agree that if any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal or in conflict with any - law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced if the Agreement did not contain he particular term or provision held to be invalid. ARTICLE XIX. PRIOR AGREEMENTS This Agreement supersedes all prior Agreements between Members to the extent that such prior Agreements are inconsistent with this Agreement. ARTICLE XX. MISCELLANEOUS A. No Third Party Beneficiaries. This Agreement is for the sole benefit of the Members and no person or entity has any rights under this Agreement as a third party beneficiary. MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 9 040208 1230 eiN B. Assignment Prohibited. No party may assign benefits or delegate duties created by this Agreement and such assignments and delegations are without effect. C. No Authority to Bind Other Parties or Partnership. Neither the Program nor any party has the authority to enter into contracts or agreements on behalf of one or more parties to this Agreement. This Agreement does not create a partnership between the parties and nothing contained herein shall be interpreted to create an employer -employee, master -servant, a joint venture, or principal -agent relationship between any party in any respect. ARTICLE XII. INTRASTATE AND INTERSTATE MUTUAL AID AND ASSISTANCE PROGRAMS To the extent practicable, Members of this Agreement shall participate in mutual aid and assistance activities conducted under the Program and the Interstate Emergency Management Assistance Compact (EMAC). Members may voluntarily agree to participate in an interstate mutual aid and assistance program for water and wastewater utilities through this Agreement if such _� program,,were established. IN WITNESS WHEREOF, the Members and Associate Members executing a signature page attached hereto have entered into this Agreement effective as set forth in Article XV above. This Agreement may be executed in counterparts by the execution of signature pages. Each such counterpart shall be deemed as an original all of which together with the terms herein shall be considered one and the same Agreement. [Signature Pages Follow] MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 10 040208 1230 SIGNATURE PAGE MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK (IDWARN) (Organization Name) By Its Date: SIGNATURE PAGE MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE NETWORK - 11 040208 1230 CITY OF IONA P. O. BOX 487 3548 NORTH MAIN IONA, ID. 83427 FAX #208-535-0087 PHONE #.523-5600 CITY OF IONA FAX COVER SHEET FAX NO: 5-03 - ��� l 8' DATE: .7- /6 - CxY TO: ATTENTION: (J Gt l 8 377-?--e-te- SI!EJECT: , SENDLR: 6(1„,, NUMBER OF PAGES: 6) / lir.0 ,T �Jtr July 2, 2008 To: Iona Idaho City Council The Iona Idaho Planning and Zoning Commission recommend's that you make the following code changes concerning side and rear yard setbacks for accessory uses. City Code of Iona Title 11 Chapter 3 Section 11-3-7 (Residential Agricultural R-A Zone) Second sentence reads: "No accessory building shall be built within ten (10) feet of the side or rear property line. Proposed change to read: "No accessory building shall be built within five (5) feet of the side or rear property line. City Code of Iona Title 11 Chapter 4 Section 11-4-9 (Single Family Residential R-1 Zone) Second sentence reads: "No accessory building shall be built within ten (10) feet of the side or rear property line. Proposed change to read: "No accessory building shall be built within five (5) feet of the side or rear property line. City Code of Iona Title 11 Chapter 5 Section 11-5-8 (Residential R-2 Zone) Second sentence reads: "No accessory building shall be built within ten (10) feet of the side or rear property line. Proposed change to read: "No accessory building shall be built within five (5) feet of the side or rear property line. No change recommended for the Residential Townhouse R-T Zone. NOTICE A CITY COUNCIL MEETING WILL BE HELD 6:30 P.M. JULY 15, 2008 AT THE IONA COMMUNITY CENTER 3 548 N MAIN ST. I ONA, ID. NOTICE OF PUBLIC HEARING NOTICE IS HEARBY GIVEN, that the Iona City Council will conduct a public hearing for the purpose of consideration of the mandate for trash collection service. The hearing will be conducted at 7:00 p.m. on July 15, 2008 at the Iona Community Center, located at 3548 North Main Street, Iona, Idaho. All interested citizens are invited to attend and provide public comment regarding such mandate. Dated this 27th day of June Robyn Key s City Clerk NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission for the City of Iona will conduct a public hearing for the purpose of considering an application for a conditional use permit filed by Curtis Larsen, seeking to operate a basement apartment in his home, which is zoned R-1; single family dwelling, located at 3574 Denning Avenue, Iona, Idaho. The hearing will be conducted on July 2, 2008 at 8:00 p.m. in the Iona Community Center located at 3548 North Main Street, Iona, Idaho. A second public hearing will be scheduled for the evening of July 15, 2008 at 7:00 P.M. at the Iona Community Center with the City Council for final approval if so recommended by the Planning and Zoning Commission. All interested citizens are invited to attend and provide public comment regarding such conditional use permit. A copy of the application may be obtained by contacting the Civ,Clerk at 3548 North Main Street, Iona, Idaho. Dated this 13th day of June, 2008 City Clerk Publish: Fifteen (15) days prior to hearing date.