HomeMy Public PortalAboutMinutes_CCMeeting_07152008CITY COUNCIL MEETING JULY 15, 2008 6:30 P.M. AT THE COMMUNITY
CENTER
PRESENT: Mayor Brad Andersen, Councilmember Steve Elliott, Councilmember Jane
Shaw, Councilmember Dan Gubler, Treasurer Ron Nelson, Public Works Supervisor,
Zech Prouse, City Clerk Robyn Keyes.
ABSENT: Councilmember Dennis McArthur
VISITORS: Roger Nelson, Barbara Schreier, Mike Schreier, Lance Ellis, Erin Way,
Adrian Beazer, Darlene Wilde, Herb Wilde, Lynn Morgan, Glade Bean, Roger Gundert,
Curtis Larsen, Sally Price, Linda Hobbs, Roy Hobbs.
Mayor Andersen brought the meeting to order. City Clerk Robyn Keyes led the pledge.
The consent agenda was reviewed. Councilmember Gubler made a motion to approve the
minutes, Councilmember Shaw seconded. All were in favor. Motion carried. The expense
report and the financial report was reviewed, Treasurer Nelson stated that the fiscal year
was 75 percent over and that we had used 72 percent of the general fund. Councilmember
Elliott asked about the delinquent water bills. Councilmember Gubler said that the City
needed to enforce payment. The Mayor said that he would talk with Code Enforcement
Officer Darby Probert, about delinquent bills and shut off notices. Treasurer Nelson said
that Zech had done a good job in collecting payments in the past. Councilmember Elliott
said that he would like to meet Darby. Councilmember Gubler said that Darby should be
present at the City Council meetings. Mayor Andersen stated that any water bill that was
at least 90 days delinquent needed to be notified that they have 10 days to pay or their
water would be shut off. The Mayor also said that the City Clerk was looking into the
possibility of offering a credit card payment option. Mayor Andersen entertained a
motion to approve the expense report. Councilmember Gubler made a motion to approve
the expense report. Councilmember Shaw seconded the motion. All were in favor.
The preliminary budget for the 2008-2009 fiscal years was reviewed. Mayor Andersen
explained that he, along with the Treasurer, came up with the proposed budget based
largely upon a historical average from the last three years. Current economy, trends and
State revenue influence the budget as well. The Mayor pointed out that in the past, the
City had been conservative with the projected budget and subsequently had resulted in a
balance of over $10,000.00 in the foregone account. Such balance could make a mill levy
go up. The Mayor said that last year the mill levy was $368.00 per every $100,000.00 on
a house that taxes would be paid upon. This year the mill levy would be around $345.00,
because of growth and taxes. Mayor Andersen pointed out that the City was only taking
$170,000.00 revenue for property taxes and could take as much as $185,000.00. The
Mayor also said that the City was using the historical average on the state revenue
because the totals did not come in until after the budget was approved and that is why the
City stayed on the conservative side. Treasurer Nelson said that the City took money out
of one CD and put it into another that had a better interest rate. Councilmember Gubler
asked about the fund balance raising $40,000.00. The Mayor explained that the fund
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balance in the general expense and the fund balance in the water expense were from the
City's savings. The Mayor said that the payroll expense went up in anticipation of hiring
a fulltime police officer. Councilmember Gubler questioned the police expense, the
Mayor said that was money to cover Bonneville County Police and dispatch fee. The
Mayor will try to negotiate with the county the fee, since we will have a fulltime officer.
Mayor Andersen said that capitol improvements were kept as general as possible in order
to cover something unexpected. Less was budgeted for building inspection fees due to a
slowing economy, the same applied for water collection and hook up revenue, even
though the rate was raised, a slowing economy would cause a lower percentage of
revenue from new hook ups and collections. The Mayor said that the bond would not be
included in the budget until it was passed. Councilmember Gubler asked when the budget
would be voted upon, Mayor Andersen said that the preliminary needed to be approved
tonight, and the final budget would be passed at the August 19 City Council meeting.
Mayor Andersen said that the only thing that might change for the final budget would be
the dispatch fee for the County. Councilmember Gubler said he would attend the meeting
regarding the dispatch fees, Mayor Andersen said he would try to go along as well. It was
decided to wait until later in the evening, after the other items of business had been
discussed, to approve the preliminary budget.
PUBLIC HEARING TRASH COLLECTION SERVICE MANDATE 7:00 P.M.
Mayor Andersen explained to the audience the procedure for a public hearing. The Mayor
also explained that he (the Mayor) would be conducting the public hearing but that
Councilmember Gubler would present the proposal to the public. Mayor Andersen also
explained that the reason the issue was called a mandate was because either everyone had
to subscribe to the service or the service would not be offered at all. It was not a some do,
some don't situation. Mayor Andersen asked if anyone had a question, no one did, so he
turned the time over to Councilmember Gubler.
Councilmember Gubler explained that the intent for the trash mandate was to provide a
single entity trash collection service for the City of Iona, which would benefit the
economy by lowering the existing cost of the service provided. Another reason was to try
to eliminate the pile up of trash on some properties, which posed a health hazard.
Councilmember Gubler said that he approached the only two trash collection company's
and requested a proposal for the service, the only company that returned a proposal was
Grandpa's Trash. Grandpa's Trash proposal included providing a receptacle for each
home in Iona, and charging the City $10.00 a month per home for collection, an
additional receptacle would be $5.00 more per month. The City would then charge each
home owner $12.00 per month for collection and use the $2.00 difference to cover the
administrative costs and to create a fund for providing dumpsters during spring and fall
clean-up days. Council member Gubler pointed out that the $12.00 per month charge
would be a cost savings for the homeowner when compared to the current cost for the
same service. Gubler said that the conditions of the contract could only be changed
through negotiations with the City and the trash company. Gubler also said that the City
looked into the possibility of governing their own trash collection service and found it
cost prohibitive. Mayor Andersen said that, according to the results of the Comprehensive
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Survey, 70% of the people that responded to the survey were in favor of a trash collection
service. The Mayor also stated that by having a single entity service there would be only
one trash pick-up day per week as opposed to two days right now thus having less clutter
on our streets and making snow removal easier in the winter. Mayor Andersen asked if
anyone that was in favor of the service had a question or comment, no one did. Mayor
Andersen asked if anyone that was neutral had a question or comment. Linda Hobbs
asked if everyone had to participate in the service, Councilmember Gubler said that the
only way a savings could be offered was if everyone participated. Roger Nelson asked if
the City was going to cover the charge of the start-up costs, Councilmember Gubler said
the City would absorb the cost. Roger Nelson asked if the trash bill would be included
with the water bill and if so, what would the City do with delinquent bills.
Councilmember Gubler said that the bill would be included with the water bill and that
Idaho State Law states that, if someone does not pay for one municipal service then all
the municipal services are affected and that the water can be shut off to enforce payment.
Mr. Nelson asked if there would be a price increase and would that require another public
hearing, Mayor Andersen said that it would require another public hearing. Mr. Nelson
asked how long the contract would be with Grandpa's; Councilmember Gubler said that
it would be a two year contract. Adrian Beazer asked what the City would do with the
extra money generated from the service. Councilmember Gubler said the money would
cover the cost of administration fees and any extra would go toward the cost of providing
dumpsters for the spring clean-up days. Councilmember Gubler also said that there had
been several requests for a recycling receptacle in Iona and that perhaps the funds could
cover the cost for that. Councilmember Gubler said that if down the road the City saw
that they have not used the funds then perhaps the savings could be passed onto the
patrons. Mayor Andersen pointed out that there had been many costs involved with
billing and the recovery of delinquent payments, which included the payment of labor for
the Code Enforcement Officer and the Public Works Supervisor. The Mayor commented
that the County adds 150% of every dollar for dispatch fees to cover the cost of the
paperwork and the Site adds 30% for every dollar. Adrian Beazer asked if the money
would be put in a separate fund and the Mayor said that it would go into the general fund
if approved. Councilmember Gubler said he would like to see the fund as a line item, the
Mayor and Treasurer said that the money can go into the general fund and have a
subcategory for tracking purposes. Mr. Beazer asked were he would go if there was a
problem, Councilmember Gubler said that if it was an administrative problem, to go to
the City, if it was a service problem, to go to Grandpa's. Mrs. Schreier said that they take
there own trash to the dump, so do they still have to pay for the service? Mayor Andersen
said that they would. Mike Schreier said that he already pays for the dump through his
taxes. Councilmember Shaw said that this was different, and that with Grandpa's, the
payment was for the service of picking the trash up. Mike said that he went to town
everyday and could take his own trash. The Mayor asked Councilmember Gubler if it
was possible to let the few people that already haul their own trash to continue to do so.
Councilmember Gubler said that everyone needed to subscribe to the service in order for
it to be cost effective. Councilmember Shaw said that there are some people that say they
will haul their own trash, but do not, and they let it pile up. Councilmember Elliott said
that the City should fine the people that do not haul their trash. Mrs. Shreier said that they
haul their thrash off twice a week. Erin Way asked if it was too cost prohibitive to fine
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the people that did not haul their trash away and not punish the people that do by making
them pay for a service they do not use. Mayor Andersen, Councilmember's Shaw and
Elliott all agreed that getting someone to pay a fine is very difficult and costly. Erin Way
agreed that the service was a cost benefit to the people that already subscribe to the
service but, for him, it was an added cost. The Mayor said that there are pro's and con's
to everything and that the City was trying to do what was best, over all, for the City.
Glade Bean said that because he did haul his trash away, he was being punished for those
that don't by being forced to pay. The Mayor restated that the City was trying to do what
would be best for the City as a whole and reminded the public that the meeting was for
gathering information. Roger Gundert asked how many people were in favor of the
service and said that it appeared that the Council was adamantly pursuing the service,
Councilmember Gubler explained that a course of action had not been taken and that the
City was just gathering public input. Glade Bean asked what kind of trash could be put
into the receptacle, the Council said regular household trash. Erin Way asked what size
the receptacle was Councilmember Gubler said they were about 50 gallon. Adrian Beazer
said that he would like to see a recycling dumpster and a regular trash dumpster available
to the public for times when they have too much garbage. Councilmember Gubler said
that he did not want to subsidize the dishonest people that dump their garbage in the
private dumpsters instead of paying for the service. Mayor Andersen said that former
Councilmember Dave Huntsman called and told the Mayor over the phone that he was in
favor of the service, but that he was unable to attend the hearing. The Mayor made a
recommendation that he would like to get input from Councilmember Dennis McArthur
regarding the issue. Councilmember Gubler said that he would like to table the issue until
next month's City Council meeting. Mayor Andersen said that would be alright and the
next public hearing would be during the August City Council meeting.
Public Hearing Closed 7:45 P.M.
Mayor Andersen recognized Lance Ellis from the floor. Lance presented information on
acceptable material to go into the swale that was part of the easement between property
lines and the road. Mr. Ellis said that currently, the only allowed material were grass or
gravel, Mr. Ellis would also like to see river rock with weed fabric underneath or perhaps
small bushes and small trees. Mr. Ellis asked if anything was being done about the curb
and gutter in the older homes. Mayor Andersen said that it is City Ordinance that all new
homes and developments install curb and gutter and that the older homes have been
grandfathered into the ordinance and are not required to install curb and gutter at this
time.
PUBLIC HEARING CURTIS LARSEN CONDITIONAL USE PERMIT 8:00 P.M.
Mayor Andersen explained the procedure for a public hearing to Mr. Larsen and the
public. Mayor Andersen asked Mr. Larsen to explain to the public the reasons he had
requested a condition use permit. Mr. Larsen said that he lived at 5364 Denning and that
he knew when he bought the home from Brenda Denning that he wasn't supposed rent it
as an apartment but he figured that it would be no big deal to carry on what was going on
already. Mr. Larsen said that he had not realized that two of his neighbors were not in
favor of him renting the house and that he felt he had always had good renters. Mayor
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Andersen informed the public of the history with the conditional use permit granted to
Brenda Denning. The Mayor explained that it was granted due to a hardship situation and
that when Brenda Denning moved, the conditional use permit was revoked. Mr. Larsen
said that he did not realize there had been problems with his renters. Mayor Andersen
said that he had not heard of problems with the renters and that the issue was with zoning.
The residence is in an R1 single family zone. The Mayor asked if anyone in the audience
was in favor of the request. Barbara Schreier said that Councilmember Dennis McArthur
was approved for an apartment in his home. Councilmember Elliott and Mayor Andersen
both said that Councilmember McArthur's request for an apartment had been denied.
Mrs. Schreier mention other homes in Iona that were rental, Mayor Andersen explained
that some of the older home were grandfathered in and that as of 10 years ago, the
ordinance had changed and the City was enforcing the changes with new requests. Mrs.
Schreier said that the realtor had listed the house as having an apartment included. Mayor
Andersen said that the City contacted the realtor and asked him to stop listing the home
that way. Mayor Andersen asked if any one in the audience was neutral or just had
questions. No one did. Mayor Andersen asked if any one was against the request. Roger
Gundert said that he lived behind Mr. Larsen's house and that he was in favor of Brenda
Denning renting due to her hardship. Mr. Gundert said that he had told Mr. Larsen that he
could not rent the house as an apartment and that Mr. Larsen did it anyway. Mr. Gundert
said that he is concerned with the lack of ownership from some renters, the residence was
zoned R1 and Mr. Gundert did not want to live next to a duplex. Mayor Andersen said
that he appreciated everyone's comments and that he also appreciated Mr. Larsen for
coming into the City to try to make the situation right. Linda Hobbs said that she did not
see why renting was a problem if they had a good renter. Mayor Andersen said that
traffic and population density were issues with rentals along with zoning. Roger Nelson
asked if the conditional use permit needed to be renewed yearly. Mayor Andersen said
that the City could put any stipulation they felt necessary with a conditional use permit.
Mayor Andersen asked Mr. Larsen if he would like to rebut. Mr. Larsen said that he
would aproposale by the conditions of the conditional use permit and that his renters
would not be as noisy as the Mr. Gundert's barking dogs. Mr. Larsen said his reasons for
moving to Utah and renting the house were personal and that he was back now. Mr.
Larsen also said that there was enough room in the drive way for parking and that no cars
would be on the street. Mayor Andersen read the recommendation from Curtis Larsen's
public hearing with the Planning and Zoning Commission to the audience. The Planning
and Zoning Commission denied the request based upon the lack of hardship. Mayor
Andersen entertained a motion from the Council. Mayor Andersen recommended that the
Council accepted the Planning and Zoning recommendation. Councilmember Shaw asked
what would be the procedure for eviction if the conditional use permit were granted, and
then there became an issue that warranted revoking the permit. Mayor Andersen
suggested asking the City Attorney that question. Councilmember Gubler stated that Mr.
Larsen had not shown the Council a hardship need and that the Council needed to enforce
the current code. Councilmember Gubler said that he was not willing to set precedence
by going against current code and did not endorse granting the permit. Mayor Andersen
noted that at the same time Mr. Larsen bought his house, the same realtor sold a house
across the street from the City Office with the same misrepresentation, and that the City
would not allow the home owners to rent their basement either. Councilmember Elliott
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agreed with Councilmember Gubler's recommendation that the area was zoned R1 and
needed to stay that way. Mayor Andersen entertained a motion from the Council for a
recommendation regarding the request. Councilmember Gubler made a motion not to
accept the request for a conditional use permit regarding an in -home apartment.
Councilmember Elliott seconded the motion. Roll call as follows:
Aye: Councilmember Steve Elliott
Councilmember Jane Shaw
Councilmember Dan Gubler
Nay: None
Motion carried.
Public hearing closed at 8:18 P.M. The Mayor thanked Mr. Larsen for his time.
Mayor Andersen went over the Planning and Zoning recommendation concerning side
and rear setback changes for accessory uses. The proposed changes were as follows:
City Code of Iona Title 11 Chapter 3 Section 11-3-7 shall read "No accessory building
shall be built within five (5) feet of the side or rear property line."
City Code of Iona Title 11 Chapter 4 Section 11-4-9 shall read "No accessory building
shall be built within five (5) feet of the side or rear property line."
City Code of Iona Title 11 Chapter 5 Section 11-5-8 shall read "No accessory building
shall be built within five (5) feet of the side or rear property line."
Mayor Andersen said the proposed changes would be consistent with Bonneville County
and would lower the occurrence of variance requests for building shops and garages. The
Mayor said that the City Attorney, along with the Planning and Zoning Commission,
were all in favor of the changes. The Mayor asked for a discussion from the Council.
Councilmember Gubler said he was in favor of the changes. Mayor Andersen entertained
a motion from the Council regarding the proposed changes. Councilmember Gubler made
a motion to authorize the City Attorney to change the Iona City Code section 11-3-7;
section 11-4-9; and section 11-5-8 to read 5 foot side and rear setback changes for
accessory buildings. Councilmember Jane Shaw seconded the motion. Mayor Andersen
asked if there were any further discussion, there were not. A11 were in favor.
Motion Carried.
Mayor Andersen explained the Idaho Water/Wastewater Agency Response Network
(IDWARN) to the Council. IDWARN promotes statewide emergency preparedness,
disaster response, and mutual assistance for public and private water/wastewater utilities.
IDWARN is designed to provide quick and professional assistance in any situation that
overwhelms the capabilities of a water/wastewater utility. Mayor Andersen said that there
was a necessity for an emergency response team in light of the Hurricane Katrina
situation and that the program is communities helping communities. The Mayor pointed
out that the majority of Idaho cities have a population that is less than 10,000 people and
that those cities do not have the man power to handle big emergencies alone. Public
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Works Supervisor Zech Prouse asked what the City's obligations would be. Mayor
Andersen said that the City is not obligated to do anything but rather would help out
when possible. Mayor Andersen also said that participating in this sort of program would
aid in FEMA reimbursements when necessary. Mayor Andersen said that this program
had already gone through the DEQ attorney and the State of Idaho's attorney for review.
Mayor Andersen asked if everyone approved of the program, everyone did.
Approved.
Mayor Andersen asked for a discussion regarding Larry and Terry Call's variance
request. The Mayor explained to the audience that the Call brothers had a public hearing
on July 1, 2008 requesting a variance on the front setback to build a 6 foot cedar fence
and that the issue was tabled by the Council for further review. Public Works Supervisor
Zech Prouse said that he had checked the staked property lines and that the fence would
be 16 feet from the road, but he did not see a problem with view obstruction with
oncoming traffic. Councilmember Gubler said that he had driven by the property and had
counted 19 vehicles and that he was opposed to a fence that would hide the cars.
Councilmember Gubler also stated that he was concerned that emergency crew might not
see the fire hydrant due to the fence. Mayor Andersen entertained a motion from the
Council for a decision on the request. Councilmember Steve Elliott made a motion that
the Council denied the variance request. Councilmember Gubler seconded the motion.
Roll call as follows:
Aye: Councilmember Steve Elliott
Councilmember Dan Gubler
Nay: Councilmember Jane Shaw
Motion carried.
Mayor Andersen asked City Clerk Robyn Keyes to send a certified letter informing the
Call brothers of the Council's decision.
City Clerk Robyn Keyes gave her report. Robyn asked if the City could install a board
outside the City building that all notices and information could be placed on instead of
being taped on the door. Mayor Andersen asked Mr. Prouse to oversee the project.
Treasurer Ron Nelson had no report.
Planning and Zoning had no further report.
Public Works Supervisor gave his report. Zech reported that the walkway in the park had
been patched up where the tree roots were coming up and that the walkway would be
sealed by the end of the week, before Iona Day's. Zech said that Free Avenue was
finished and paved, but that another part of Free was being torn up by a different
7
company. The downstairs ladies restroom in the City Building needed one of the
partitions repaired and that he would have that repaired before Iona Day's as well.
The agenda for Iona Day's was reviewed and details were discussed. The Mayor asked
all the Council to help out if possible.
Mayor Andersen read a request by Robby Denning for permission to sell firewood from
the side of his home and would like to do so on a continuing basis. Councilmember
Gubler said that he thought the issue should go before the Planning and Zoning
Commission and that Robby needed to ask for a conditional use permit.
Mayor Andersen asked if there were any more questions regarding the preliminary
budget, there were not. All were in favor of approving the preliminary budget.
Mayor Andersen mentioned that School District #93 would not be bussing children that
lived less than 1 %2 miles from the school. The Mayor said he was concerned about
pedestrian safety and asked the Council to think about options to help problem solve.
Adrian Beazer said that he had heard that the School District was going to reject the
bussing issue. Mayor Andersen asked Clerk Keyes to add to the next newsletter the fact
that the minimum fine for speeding in a school zone would be raised to $75.00 plus court
costs and that perhaps that would slow the traffic down.
Councilmember Steve Elliott said that the Iona Historical Museum had been sent through
the Attorney General's office and that they were waiting for an identification number so
that an account could be opened to deposit the money from the fund raiser.
Councilmember Elliott said that he was working toward obtaining a tax exempt number,
and that a fee was involved. Mayor Andersen said that there was money in the budget for
the museum. The Mayor also said that he would be presenting the Historical Committee
with a plaque and a $500.00 check at Iona Day's. Mayor Andersen thanked
Councilmember Elliott for all of his work with the Historical Museum.
Councilmember Jane Shaw said that she had noticed that in the Code Book, the building
regulations the City was working under was the 2003 IRC and IBC and that the State and
the County have adopted the 2006 regulations. Councilmember Shaw suggested that the
City adopt the 2006 regulations along with the 2008 NEC. Mayor Andersen said that he
would have the City Attorney draft the updates. The Mayor entertained a motion to
approve the updates. Councilmember Shaw made a motion to update Title 7 of the City
Code Book, Chapter's 1, 3 and 8 to the current code adopted by the State and County.
Councilmember Elliott seconded the motion. All were in favor.
Motion carried.
Councilmember Gubler asked where the City was with the SCADA system. Public
Works Supervisor said that they were waiting for some parts and that he would check up
on them. Mayor Andersen asked about the VFD, Mr. Prouse said that he still had not seen
a proposal from them and that he would check back with them as well. Mayor Andersen
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asked Zech to get one more proposal from another company. Councilmember Gubler
asked if the council needed to approve the proposals, Mayor Andersen said that would be
a good idea to approve everything so they can get going. The Council approved Teton
Wireless for the SCADA system.
Councilmember Elliott commented on how nice the steps looked at the City building
after Innovative Concepts refinished them.
Barabara Schreier asked what could be done about the mosquitoes at her house. Mrs.
Schreier said that the people using the ditch let the water stand and that the head gate was
broken. Public Works Supervisor Prouse said he would talk to the people that use the
ditch.
Mayor Andersen entertained a motion to adjourn. Councilmember Elliott made a motion
to adjourn. Councilmember Shaw seconded the motion.
Adjourned at 9:20 P.M.
9
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* *BUDGET REPORT**
OS06-30-08
PAGE 3
**** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
001 305.000 STATE HIGHWAY USERS 47,000.00 .00 36,915.75 10,084.25
001 310.000 STATE REVENUE SHARING 42,000.00 .00 33,168.06 8,831.94
001 315.000 STATE LIQUOR TAX 16,000.00 2,523.00 21,243.00 5,243.00-
001 320.000 BEER & DOG LICENSES 200.00 40.00 234.00 34.00-
001 325.000 COURT REVENUE 1,200.00 86.74- 2,180.69 980.69-
001 330.000 INTEREST 4,500.00 176.76 2,925.84 1,574.16
001 335.000 CABLE TV FRANCHISE 3,600.00 .00 3,583.89 16.11
001 340.000 NATURAL GAS FRANCHISE 9,200.00 .00 9,646.49 446.49-
001 345.000 POWER FRANCHISE 11,000.00 .00 12,154.77 1,154.77-
001 355.000 BUILDING RENT 5,000.00 285.00 4,770.00 230.00
001 357.000 BUILDING INSPECTION FEES 21,600.00 2,080.00 21,134.00 466.00
001 358.000 GRANTS 11,000.00 .00 2,863.00 8,137.00
001 360.000 PROPERTY TAX REVENUE 146,000.00 3,303.25 107,442.26 38,557.74
001 390.000 MISCELLANEOUS REVENUE 5,000.00 1,110.69 12,446.19 7,446.19-
001 395.000 RESERVES 10,000.00 .00 .00 10,000.00
78.54
78.97
132.77
117.00
181.72
65.02
99.55
104.85
110.50
95.40
97.84
26.03
73.59
248.92
**TOTAL GENERAL FUND REVENUE 333,300.00
9,431.96 270,707.94
62,592.06 81.22
GENERAL FUND **** ESTIMATED
ACCOUNT# ACCOUNT TITLE EXPENSE
* *EXPENDED**
MTD
UNEXPENDED PERCENT
YTD BALANCE EXPENDED
001 410.000 PAYROLL
001 420.000 RETIREMENT
001 422.000 HEALTH INSURANCE
001 424.000 PAYROLL TAXES
001 440.000 ELECTRICITY - NATURAL GAS
001 445.000 OFFICE SUPPLIES
001 446.000 TRAVEL
001 447.000 ADVERTISING
001 450.000 INSURANCE LIABILITY
001 455.000 LEGAL & AUDIT FEES
001 460.000 POLICE
001 465.000 VEHICLE RENT
001 470.000 MAINTENANCE
001 472.000 BUILDING INSPECTIONS
001 475.000 CIVIL DEFENSE
001 480.000 LIBRARY
001 490.000 CAPITAL IMPROVEMENTS
001 495.000 MISCELLANEOUS EXPENSE
66,000.00 7,809.00 71,522.00 5,522.00- 108.37
8,000.00 672.65 4,978.49 3,021.51 62.23
25,000.00 1,712.32 16,927.86 8,072.14 67.71
9,000.00 580.08 5,453.79 3,546.21 60.60
22,000.00 1,061.17 17,0.60.19 4,939.81 77.55
7,500.00 680.73 5,908.12 1,591.88 78.77
6,000.00 280.00 2,797.32 3,202.68 46.62
1,500.00 .00 4,732.55 3,232.55- 315.50
7,000.00 1,156.00 6,938.00 62.00 99.11
9,000.00 600.00 9,037.50 37.50- 100.42
37,500.00 7,101.75 22,478.26 15,021.74 59.94
5,000.00 .00 .00 5,000.00
69,000.00 758.76 42,873.76 26,126.24 62.14
9,000.00 1,174.00 11,499.50 2,499.50- 127.77
500.00 .00 .00 500.00
3,000.00 .00 .00 3,000.00
43,300.00 .00 12,468.06 30,831.94 28.79
5,000.00 267.71 4,746.69 253.31 94.93
**TOTAL GENERAL FUND EXPENSES 333,300.00
23,854.17 239,422.09
93,877.91 71.83
**NET EXCESS OR DEFICIENCY(-) 14,422.21-
31,285.85 31,285.85-
CITY OF IONA
** B U D G E T R E P O R T**
FOR 06-30-08
PAGE 4
**** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
002 305.000 COLLECTIONS 140,000.00 10,697.00 104,099.40 35,900.60
002 310.000 HOOK UP FEES 36,000.00 6,000.00 34,200.00 1,800.00
002 315.000 INTEREST 4,000.00 139.55 1,756.58 2,243.42
002 350.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00
002 395.000 RESERVES 40,000.00 .00 .00 40,000.00
002 397.000 WATER BOND 1,500,000.00 .00 .00 1,500,000.00
74.36
95.00
43.91
**TOTAL WATER FUND REVENUE 1,770,000.00
16,836.55 140,055.98
1,629,944.02 7.91
**** WATER FUND **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
* *EXPENDED**
MTD YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
002 410.000 SALARIES & BENEFITS 30,000.00 .00 .00 30,000.00
002 440.000 ELECTRICITY 28,000.00 1,501.33 14,593.81 13,406.19 52.12
002 445.000 OFFICE, SUPPLIES, LEGAL 7,000.00 224.64 5,863.92 1,136.08 83.77
002 450.000 ENGINEERING COSTS 15,000.00 2,500.00 17,015.00 2,015.00- 113.43
002 460.000 VEHICLE EXPENSE .00 .00 .00
002 465.000 VEHICLE RENT 7,000.00 .00 .00 7,000.00
470.000 REPAIRS & MAINTENANCE 30,000.00 2,638.29 20,478.21 9,521.79 68.26
480.000 BOND PAYMENT 29,928.00 .00 29,928.00 .00 100.00
002 482.000 BOND INTEREST 1,440.00 .00 1,569.12 129.12- 108.97
002 485.000 TANK REPLACEMENT FUND 60,000.00 .00 .00 60,000.00
002 490.000 CAPITAL IMPROVEMENTS 61,632.00 5,584.36 13,508.01 48,123.99 21.92
002 497.000 WATER SYSTEM UPATE 1,500,000.00 .00 .00 1 500,000.00
**TOTAL WATER FUND EXPENSE 1,770,000.00
12,448.62 102,956.07
1,667,043.93 5.82
**NET EXCESS OR DEFICIENCY(-) 4,387.93
37,099.91 37,099.91-
CITY OF IONA
** B U D G E T R E P O R T**
FOR 06-30-08
PAGE 5
**** EQUIP REPLACEMENT ****
ESTIMATED
** R E C E I P T E D** UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD
YTD BALANCE RECEIPTED
003 305.000 EQUIP RENT --WATER 5,000.00 .00 .00 5,000.00
003 310.000 EQUIP RENT --GENERAL 5,000.00 .00 .00 5,000.00
003 395.000 EQUIP RESERVES --WATER 33,571.00 .00 .00 33,571.00
003 396.000 EQUIP RESERVES --GENERAL 35,071.00 .00 .00 35,071.00
**TOTAL EQUIP REPLACEMENT REVENUE
78,642.00 .00
.00 78,642.00
**** EQUIP REPLACEMENT ****
ESTIMATED * *EXPENDED**
FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD
UNEXPENDED PERCENT
YTD BALANCE EXPENDED
003 410.000 EQUIP REPLACEMENT --WATER 38,571.00 .00 .00 38,571.00
003 415.000 EQUIP REPLACEMENT --GENERAL 40,071.00 .00 .00 40,071.00
003 490.000 EQUIPMENT PURCHASE .00 .00 .00
**TOTAL EQUIP REPLACEMENT EXPENSE
78,642.00 .00 .00 78,642.00
**NET EXCESS OR DEFICIENCY(-) .00 .00 .00
CITY OF IONA
**BUDGET
FOR 06-30-08
R E P O R T**
PAGE 6
RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT
FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED
004 305.000 BASEBALL FEES 10,000.00 1,922.00 11,856.00 1,856.00-
004 310.000 SHELTER RENTAL 500.00 150.00 345.00 155.00
004 320.000 WESTERN BOYS FEES 300.00 .00 .00 300.00
004 395.000 RESERVES .00 .00 .00
118.56
69.00
**TOTAL RECREATION FUND REVENUE 10,800.00
2,072.00 12,201.00
1,401.00- 112.97
**** RECREATION FUND **** ESTIMATED
FUND ACCOUNT# ACCOUNT TITLE EXPENSE
* *EXPENDED*
MTD YTD
UNEXPENDED PERCENT
BALANCE EXPENDED
004 410.000 RECREATION EQUIPMENT 1,000.00 .00 .00 1,000.00
004 415.000 RECREATION LABOR 3,000.00 .00 .00 3,000.00
004 420.000 BASEBALL SUPPLIES 4,000.00 272.66 3,603.42 396.58 90.09
004 470.000 RECREATION MAINTENANCE 2,800.00 .00 938.61 1,861.39 33.52
**TOTAL RECREATION FUND EXPENSE 10,800.00
272.66 4,542.03
6,257.97 42.06
**NET EXCESS OR DEFICIENCY(-) 1,799.34
7,658.97 7,658.97-
MONTHLY EXPENSE REPOT
6/30/2008
Amount
Date
Description
ROCKY MTN POWER
$ 2,248.61
KAYLYNN RESENDEZ
$ 234.16
BASEBALL
SHAUNA HEMSLEY
$ 30.00
COMPUTER SERVICE
BRAD ANDERSEN
$ 37.71
IONA DAYS
PEAK ALARM
$ 87.00
ALLTEL
$ 113.28
R & S DISTRIBUTING
$ 150.67
CLEANING SUPPLIES
GREAT IMPRESSIONS
$ 166.00
PSI
$ 169.59
REGENCE BLUESHIELD
$ 1,443.00
ZECH PROUSE
$ 241.42
HEALTH INSURANCE
TOWN & COUNTRY GARDEN
$ 279.00
AIC
$ 280.00
ANNUAL CONFERENCE
HOLDEN KIDWELL
$ 600.00
BOB MCBRIDE
$ 1,174.00
POSTMASTER
$ 235.74
ROBYN KEYES
$ 61.63
RETIREMENT PARTY -BETTY
CHASE CARD SERVICE
$ 4.51
MARATHON PRINTING
$ 21.60
BLUE CROSS
$ 27.90
ALL AMERICAN SPORTS
$ 38.50
BASEBALL
AT&T
$ 53.99
JIMS TROPHY ROOM
$ 59.00
PLAQUES/BETTY-PAUL
Q WEST
$ 252.72
INTERMOUNTAIN GAS
$ 313.89
ICRMP
$ 1,156.00
INSURANCE
DIANA NELSON
$ 72.50
CLEANING
NANCY LONG
$ 64.00
TEMP HELP
BONNEVILLE CO SHERIFF
$ 7,442.29
LARSEN REPAIR
$ 39.50
NORTHERN ANALYTICAL
$ 230.00
CAL STORES
$ 57.39
FALLS PLUMBING
$ 193.80
UNITED PIPE
$ 302.40
FRED & WAYNES
$ 460.77
REPAIR FORD
6-12 EZ MART
$ 480.20
HD SUPPLY
$ 601.11
FERGUSON WATERWORKS
$ 1,437.61
KELLER ASSOC
$ 2,500.00
WACKERLI AUTO
$ 57.57
MICRO SERV
$ 72.90
ROCKY MTN BOILER
$ 215.00
LANDON EXCAVATING
$ 4,146.75
07-08 BUDGET
08-09 PROPOSED
NOTES
GENERAL REVENUE
STATE HIGHWAY USERS
$ 47,000.00
$ 48,000.00
STATE REVENUE SHARE
$ 42,000.00
$ 44,000.00
STATE LIQUOR TAX
$ 16,000.00
$ 24,000.00
BEER & DOG LICENSE
$ 200.00
$ - 200.00
COURT REVENUE
$ 1,200.00
$ 1,800.00
INTEREST
$ 4,500.00
$ 4,000.00
CABLE TV FRANCHISE
$ 3,600.00
$ 3,600.00
NATURAL GAS FRANCHISE
$ 9,200.00
$ 10,000.00
POWER FRANCHISE
$ 11,000.00
$ 12,000.00
PROPERTY TAX
$ 146,000.00
$ 170,000.00
BUILDING RENT
$ 5,000.00
$ 5,000.00
MISC
$ 5,000.00
$ 6,000.00
GRANTS
$ 11,000.00
$ 10,000.00
FUND BALANCE
$ 10,000.00
$ 50,000.00
BUILDING INSPECTION FEES
$ 21,600.00
$ 15,000.00
TOTAL GENERAL REVENUE
$ 333,300.00
$ 403,600.00
GENERAL EXPENSE
PAYROLL
$ 66,000.00
$ 96,000.00
RETIREMENT
$ 8,000.00
$ 8,000.00
HEALTH INSURANCE
$ 25,000.00
$ 21,000.00
PAYROLL TAXES
$ 9,000.00
$ 9,000.00
UTILITIES
$ 22,000.00
$ 24,000.00
OFFICE SUPPLIES
$ 7,500.00
$ 9,000.00
INSURANCE LIABILITY
$ 7,000.00
$ 8,500.00
LEGAL & AUDIT
$ 9,000.00
$ 10,000.00
POLICE
$ 37,500.00
$ 20,000.00
VEHICLE REPLACEMENT
$ 5,000.00
$ 5,000.00
CIVIL DEFENSE
$ 500.00
$ 500.00
ADVERTISING
$ 1,500.00
$ 2,000.00
LIBRARY
$ 3,000.00
$ 2,000.00
MAINTENANCE
$ 69,000.00
$ 90,000.00
CAPITOL IMPROVEMENTS
$ 43,300.00
$ 80,600.00
MISC
$ 5,000.00
$ 6,000.00
TRAVEL
$ 6,000.00
$ 6,000.00
BUILDING INSPECTIONS
$ 9,000.00
$ 6,000.00
TOTAL GENERAL EXPENSE
$ 333,300.00
$ 403,600.00
CITY OF IONA
07-08 BUDGET WORKSHEET
07-08 BUDGET
08-09 PROPOSED
NOTES
WATER REVENUE
COLLECTIONS
$ 140,000.00
$ 154,000.00
HOOK UP FEES
$ 36,000.00
$ 45,000.00
INTEREST
$ 4,000.00.
$ 2,500.00
FUND BALANCE
$ 50,000.00
$ 50,000.00
GRANT
$ 12,500.00
WATER RESERVE
$ 40,000.00
$ 50,000.00
WATER BOND
$ 1,500,000.00
TOTAL WATER REVENUE
$ 1,770,000.00
$ 314,000.00
WATER EXPENSE
ELECTRICITY
$ 28,000.00
$ 25,000.00
SALARIES
$ 30,000.00
$ 55,000.00
OFFICE SUPPLIES
$ 7,000.00
$ 8,000.00
VEHICLE REPLACEMENT
$ 7,000.00
$ 7,000.00
MAINTENANCE
$ 30,000.00
$ 40,000.00
CAPITOL IMPROVEMENTS
$ 61,632.00
$ 89,000.00
ENGINEERING COSTS
$ 15,000.00
$ 20,000.00
BOND PAYMENT
$ 29,928.00
BOND INTEREST
$ 1,440.00
TANK REPLACEMENT FUND
$ 60,000.00
$ 70,000.00
WATER SYSTEM UPDATE
$ 1,500,000.00
TOTAL WATER EXPENSE
$ 1,770,000.00
$ 314,000.00
m
07-08 BUDGET
08-09 PROPOSED
NOTES
EQUIP REPL FUND REV
EQUIP RENT WATER
$ 5,000.00
$ 5,000.00
EQUIP RENT GENERAL
$ 5,000.00
$ 5,000.00
WT EQUIP BALANCE
$ 33,571.00
$ 35,000.00
GEN EQUIP BALANCE
$ 35,071.00
$ 35,000.00
TOTAL EQUIP REPL FUND
$ 78,642.00
$ 80,000.00
EQUIP REPL EXPENSE
EQUIP REPL WATER
$ 38,571.00
$ 40,000.00
EQUIP REPL GENERAL
$ 40,071.00
$ 40,000.00
EQUIPMENT RESERVES
TOTAL EQUIP REPL FUND
$ 78,642.00
$ 80,000.00
07-08 BUDGET
08-09 PROPOSED
NOTES
RECREATION REVENUE
BASEBALL FEES
$ 10,000.00
$ 12,000.00
SHELTER RENT
$ 500.00
$ 500.00
WESTERN BOYS FEES
$ 300.00
$ 500.00
FUND BALANCE
TOTAL RECREATION REVENUE
$ 10,800.00
$ 13,000.00
RECREATION EXPENSE
EQUIPMENT
$ 1,000.00
$ 1,000.00
RECREATION LABOR
$ 3,000.00
$ 5,000.00
BASEBALL SUPPLIES
$ 4,000.00
$ 3,000.00
MAINTENANCE
$ 2,800.00
$ 4,000.00
TOTAL RECREATION EXPENSE
$ 10,800.00
$ 13,000.00
MUTUAL AID AND ASSISTANCE AGREEMENT
FOR
THE IDAHO INTRASTATE WATER/WASTEWATER AGENCY RESPONSE
NETWORK (IDWARN)
This Mutual Aid and Assistance Agreement for the Idaho Intrastate Water/Wastewater
Agency Response Network (this "Agreement") is made and entered into by public and private
water and wastewater utilities and other interested parties that have, by executing this
Agreement, manifested their intent to participate in the Program.
RECITALS
A. Idaho Code section 67-2335 authorizes one or more public agencies to contract to
perform any governmental service, activity or undertaking which each public agency entering
into the contract is authorized by law to perform.
B. Insuring that water and wastewater systems provide and maintain water and
wastewater services that promote the safety, health, comfort and convenience of the residents
and vis7ttors of Idaho communities is a fundamental function of government.
C. Utilities in Idaho have a duty to provide and maintain their service to promote the
safety, health, comfort and convenience of patrons, employees, and the public.
D. The private and public entities executing this Agreement receive a reciprocal
benefit by establishing processes to provide and receive assistance in advance of an emergency.
AGREEMENT
NOW, THEREFORE, in consideration of the covenants and obligations set forth in this
Agreement, and the recitals set forth above, which are incorporated herein as if set forth in full,
the parties agree as follows.
ARTICLE 1.
PURPOSE
Recognizing that emergencies may require aid or assistance in the form of personnel,
equipment, and supplies from outside the area of impact, the signatory utilities hereby establish
the Program. Through the Program, Members coordinate response activities and share resources
during emergencies. This Agreement sets forth the procedures and standards for the
administration of the Program.
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK - 1
040208 1230
ARTICLE II.
DEFINITIONS
A. Authorized Official: An employee or officer of a Member that is authorized to:
1. Request assistance;
2. Offer assistance;
3. Refuse to offer assistance; or,
4. Withdraw assistance under this Agreement.
B. Emergency: A natural or human caused event or circumstance causing, or imminently
threatening to cause, loss of life, injury to person or property, human suffering or financial loss,
and includes, but is not limited to, fire, explosion, flood, severe weather, drought, earthquake,
volcanic activity, spills or releases of oil or hazardous material, contamination, utility or
transportation emergencies, disease, blight, infestation, civil disturbance, riot, international acts,
sabotage and war that is, or could reasonably be beyond the capability of the services, personnel,
equipment and facilities of a Program Member to fully manage and mitigate internally.
C. Members:
1. Member. Any public or private water or wastewater utility that manifests intent
to participate in the Program by executing this Agreement.
2. Associate Member: Any non -utility participant approved by the Statewide
Committee that provides a support role for the Program, is a member of the Statewide
Committee established under Article III, and that has executed this Agreement as an
Associate Member.
3. Requesting Member: A Member who requests aid or assistance under the
Program.
4. Responding Member: A Member who requests aid or assistance under the
Program.
5. Non -responding Member: A Member or Associate Member that does not provide
aid or assistance during a Period of Assistance under the Program.
D. Confidential Information: Any document shared with any signatory of this Agreement
that is marked confidential, including but not limited to any map, report, notes, papers, opinion,
or e-mail which relates to the system vulnerabilities of a Member or Associate Member.
E. Period of Assistance: A specified period of time when a Responding Member assists a
Requesting Member. The period commences when personnel, equipment, or supplies depart
from Responding Member's facility and ends when the personnel, equipment, or supplies return
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK - 2
040208 1230
to such facility (portal to portal). All protections identified in the Agreement apply during this
period. The Period of Assistance may occur during response to or recovery from an Emergency.
F. Program. The interstate program for mutual aid and assistance established by this
Agreement.
G. National Incident Management System (NIMS): A national, standardized approach to
incident management and response that sets uniform processes and procedures for emergency
response operations.
ARTICLE III.
ADNIINISTRATION
The Program shall be administered through a Statewide Committee. The Statewide
Committee, under the leadership of an elected chairperson, shall meet at least annually to address
Program issues. The Statewide Committee shall also meet at least annually to review emergency
preparedness and response procedures. The Statewide Committee shall represent the interests of
the Members and Associate Members. In addition, the Statewide Committee includes
repraentatives, from the following:
[Insert organizations that play a role but are not Members or Associate Members or take
out the above sentence.]
Under the leadership of the chairperson, the Statewide. Committee members shall plan and
coordinate emergency planning and response activities for the Program. At its first meeting, the
Statewide Committee shall establish initial membership of the committee and procedures for
administration of the Statewide Committee, including meeting procedures and voting procedures.
ARTICLE IV.
PROCEDURES
In coordination with the Idaho emergency management and the Idaho public health
system, the Statewide Committee shall develop operational and planning procedures for the
Program. The procedures shall be reviewed at least annually and updated as needed by the
Statewide Committee.
ARTICLE V.
REQUESTS FOR ASSISTANCE
A. Member Responsibility. Members shall identify an Authorized Official and alternates;
provide contact information including twenty-four hour access; and, maintain resource
information that may be available from the Member for mutual aid and assistance response. The
contact information shall be updated annually, or when changes occur, and provided to the
Statewide Committee.
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK - 3
040208 1230
In the event of an Emergency, a Member's Authorized Official may request mutual aid
and assistance from a participating Member. Requests for assistance can be made orally or in
writing. When made orally, the request for personnel, equipment or supplies shall be prepared in
writing as soon as practicable. Requests for assistance shall be directed to the Authorized
Official of the participating Member. Specific protocols for requesting aid shall be provided in
the procedures prepared under Article IV.
B. Response to a Request for Assistance. Members are not obligated to respond to a
request. After a Member receives a request for assistance, the Authorized Official will evaluate
whether or not to respond, whether resources are available to response, or if other circumstances
would hinder response. Following the evaluation, the Authorized Official shall inform, as soon
as possible, the Requesting Member whether it will respond. If the Member is willing and able
to provide assistance; the Member shall inform the Requesting Member about the type of
available resources and the approximate arrival time of such assistance.
C. Discretion of Responding Member's Authorized Official. Execution of this Agreement
does not create any duty to respond to a request for assistance. When a Member receives a
request _ for assistance, the Authorized Official shall have sole and absolute discretion as to
whether or" not. to respond, or the availability of resources to be used in such response. An
Authorized Official's decisions on the availability of resources shall be final.
ARTICLE VI.
RESPONDING MEMBER PERSONNEL
A. National Incident Management System. When providing assistance under this
Agreement, the Requesting Member and the Responding Member shall be organized and shall
function under the National Incident Management System.
B. Control. While employees so provided may be under the supervision of the Responding
Member, the Responding Member's employees come under the direction and control of the
Requesting Member, consistent with the NIMS Incident Command System to address the needs
identified by the Requesting Member. The Requesting Member's Authorized Official shall
coordinate response activities with the designated supervisor(s) of the Responding Member(s).
The Responding Member's designated supervisor(s) must keep accurate records of work
performed by personnel during the specified Period of Assistance.
C. Food and Shelter. Whenever practical, Responding Member personnel must be self
sufficient for up to seventy-two (72) hours. When possible, the Requesting Member shall supply
reasonable food and shelter for Responding Member personnel. If the Requesting Member is
unable to provide food and shelter for Responding Member personnel, the Responding
Member's designated supervisor is authorized to secure the resources necessary to meet the
needs of its personnel. Except as provided below, the cost for such resources must not exceed
the per diem reimbursement rates published by the State of Idaho Board of Examiners for the
applicable period and location. To the extent food and shelter costs exceed Board of Examiners'
per diem rates, the Responding Member must demonstrate that the additional costs were
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK - 4
040208 1230
reasonable and necessary under the circumstances. Unless otherwise agreed to in writing, the
Requesting Member remains responsible for reimbursing the Responding Member for all
reasonable and necessary costs associated with providing food and shelter, if such resources are
not provided by the Requesting Member.
D. Communication. The Requesting Member shall provide Responding Member personnel
with radio equipment as available, or radio frequency information to program existing radios, in
order to facilitate communications with local responders and Member personnel.
E. Status. Unless otherwise provided by law, the Responding Member's officers and
employees retain the same privileges, immunities, rights duties and benefits provided in their
respective jurisdictions.
F. Licenses and Permits. To the extent permitted by law, Responding Member personnel
that hold licenses, certificates, or permits evidencing professional, mechanical, or other skills
shall be allowed to carry out activities and tasks relevant and related to their respective
credentials during the specified Period of Assistance.
G. Right to Withdraw. The Responding Member's Authorized Official retains the right to
withdraw some or all of its resources at any time for any reason in the Responding Member's
sole and absolute discretion. Notice of intention to withdraw must be communicated to the
Requesting Member's Authorized Official as soon as is practicable under the circumstances.
ARTICLE VII..
COST REIMBURSEMENT
The Requesting Member shall reimburse the Responding Member for each of the
following categories of costs incurred during the specified Period of Assistance as agreed in
whole or in part by both parties; provided, that any Responding Member may assume in whole or
in part such loss, damage, expense, or other cost, or may loan such equipment or donate such
services to the Requesting Member without charge or cost when permitted by law to make such
donation.
A. Personnel. The Responding Member shall be reimbursed by the Requesting Member for
personnel costs incurred for work performed during the specified Period of Assistance.
Responding Member personnel costs shall be calculated according to the terms provided in their
employment contracts or other conditions of employment. The Responding Member's
designated supervisor(s) must keep accurate records of work performed by personnel during the
specified Period of Assistance. Requesting Member reimbursement to the Responding Member
should consider all personnel costs, including salaries or hourly wages, costs for fringe benefits,
and indirect costs.
B. Equipment. The Requesting Member shall reimburse the Responding Member for the
use of equipment during the specified Period of Assistance, including, but not limited to,
reasonable rental rates, all fuel, lubrication, maintenance, transportation, and loading and
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK - 5
040208 1230
unloading of loaned equipment. All equipment shall be returned to the Responding Member in
good working order as soon as is practicable and reasonable under the circumstances. As a
minimum, rates for equipment use must be based on the Federal Emergency Management
Agency's (FEMA) Schedule of Equipment Rates. If a Responding Member uses rates different
from those in the FEMA Schedule of Equipment Rates, the Responding Member must provide
such rates orally or in writing to the Requesting Member prior to supplying the equipment.
Mutual agreement on which rates are used must be reached in writing prior to dispatch of the
equipment. Reimbursement for equipment not referenced on the FEMA Schedule of Equipment
Rates must be developed base on actual recovery of costs. If Responding Member must lease a
piece of equipment while its equipment is being repaired, Requesting Member shall reimburse
Responding Member for such rental costs.
C. Materials and Supplies. The Requesting Member must reimburse the Responding
Member in kind or at actual replacement cost, plus handling charges, for use of expendable or
non -returnable supplies. The Responding Member must not charge direct fees or rental charges
to the Requesting Member for other supplies and reusable items that are returned to the
Responding Member in a clean, damage -free condition. Reusable supplies that are returned to
the Responding Member with damage must be treated as expendable supplies for purposes of
cost ftimbuzsement.
D. Payment Period. The Responding Member must provide an itemized bill to the
Requesting Member for all expenses incurred by the Responding Member while providing
assistance under this Agreement. The Requesting Member must send the itemized bill not later
than ninety (90) days following the end of the Period of Assistance. The responding Member
may request additional periods of time within which to submit the itemized bill, and Requesting
Member shall not unreasonably withhold consent to such request. The Requesting Member must
pay the bill in full on or before the forty-fifth (45`t`) day following the billing date. The
Requesting Member may request additional periods of time within which to pay the itemized
bill, and Responding Member shall not unreasonably withhold consent to such request, provided,
however, that all payment shall occur not later than one (1) year after the date a final itemized
bill is submitted to the Requesting Member.
E. Records. Unless prohibited by law, each Responding Member and their duly authorized
representatives shall have access to a Requesting Member's books, documents, notes, reports,
papers and records which are directly pertinent to this Agreement for the purposes of reviewing
the accuracy of a cost bill or making a financial, maintenance or regulatory audit. Unless
prohibited by law, each Requesting Member and their duly authorized representatives shall have
access to a Responding Member's books, documents, notes, reports, papers and records which
are directly pertinent to this Agreement for the purposes of reviewing the accuracy of a cost bill
or making a financial, maintenance or regulatory audit. Such records shall be maintained for at
least three (3) years or longer where required by law.
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK - 6
040208 1230
ARTICLE VIII.
DISPUTES
If any controversy or claim arises out of, or relates to the execution of the Agreement,
including but not limited to alleged breach of the Agreement, the disputing Members shall first
attempt to resolve the dispute by negotiation.
ARTICLE IX.
REQUESTING MEMBER'S DUTY TO INDEMNIFY
Members who are public entities shall be subject to this Article only to the extent
permitted by law. Specifically, the duty of a public entity to defend, indemnify or hold harmless
any party shall not be extended beyond the appropriation of expenditures for such duty as
required by law, including Idaho Code section 59-1015. Further, the liability of a public entity
shall not be increased by this Article beyond the extent required by the Idaho Tort Claims Act,
Idaho Code title 6 chapter 9.
The Requesting Member shall assume the defense of, fully indemnify and hold harmless
the Responding Member, its officers and employees, form all claims, loss, damage, injury and
liability of every kind, nature and description, directly or indirectly arising from Responding
Member's work during a specified Period of Assistance. The scope of the Requesting Member's
duty to indemnify includes, but is not limited to, suits arising from, or related to negligent or
wrongful use of equipment or supplies on loan to the Requesting Member, or faulty
workmanship or other negligent acts, errors or omissions by Requesting Member or the
Responding Member personnel.
The Requesting Member's duty to indemnify is subject to, and shall be complied
consistently with, the conditions set forth in Article X.
ARTICLE X.
SIGNATORY INDEMNIFICATION
Members who are public entities shall be subject to this Article only to the extent
permitted by law. Specifically, the duty of a public entity to defend, indemnify or hold harmless
any party shall not be extended beyond the appropriation of expenditures for such duty as
required by law, including Idaho Code section 59-1015. Further, the liability of a public entity
shall not be increased by this Article beyond the extent required by the Idaho Tort Claims Act,
Idaho Code title 6 chapter 9.
In the event of liability, claim, demand, action, or proceeding of whatever kind or nature
arising out of a specified Period of Assistance, the Members who receive and provide assistance
shall have a duty to defend, indemnify, save and hold harmless all Non -responding Members,
their officers, agents and employees from any liability, claim, demand, action, or proceeding of
whatever kind or nature arising out of a Period of Assistance.
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ARTICLE XI.
WORKER'S COPENSATION CLAIMS
The Responding Member is responsible for providing worker's compensation benefits
and administering worker's compensation for its employees. The Requesting Member is
responsible for providing worker's compensation benefits and administering worker's
compensation for its employees.
ARTICLE XII.
NOTICE
A party who becomes aware of a claim or suit that in anyway, directly or indirectly,
contingently or otherwise, affects or might affect other Members or Associate Members of this
Agreement shall provide prompt and timely notice to the Members or Associate Members who
may be affected by the suit or claim. Each Member and Associate Member reserves the right to
participate in the defense of such claims or suits as necessary to protect its own interests.
ARTICLE XIII.
INSURANCE
Members of this Agreement shall maintain an insurance policy or maintain a self
insurance program that covers activities that it may undertake by virtue of membership in the
Program.
ARTICLE XIV.
CONFIDENTIAL INFORMATION
To the extent authorized by law, including the Idaho Public Records Laws, Idaho Code
sections 9-337 through 9-350, any Member or Associate Member shall maintain the strictest
confidence and shall take all reasonable steps necessary to prevent the disclosure of any
Confidential Information disclosed under this Agreement. If any Member, Associate Member,
third party or other entity request or demands, by subpoena or otherwise, that a Member or
Associate Member disclose any Confidential Information disclosed under this Agreement, the
Member or Associate Member shall immediately notify the owner of the Confidential
Information and shall take all reasonable steps necessary to prevent the disclosure of any
Confidential Information by asserting all applicable rights and privileges with respect to such
information and shall cooperate fully in any judicial or administrative proceeding relating
thereto.
ARTICLE XV.
EFFECTIVE DATE
This Agreement shall be effective after the applicant's authorized representative executes
this Agreement and the Statewide Committee receives and approves the admission of the
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applicant. The Statewide Committee chair shall maintain a master list of all Members and
Associate Members of the Program.
ARTICLE XVI.
WITHDRAWL
A Member or Associate Member may withdraw from this Agreement by providing
written notice of its intent to withdraw to the Statewide Committee chair. Withdrawal takes
effect sixty (60) days after the Statewide Committee chair receives notice. Withdrawal from this
Agreement shall in no way affect a Requesting Member's duty to reimburse a Responding
Member for cost incurred during a Period of Assistance, which duty shall survive such
withdrawal.
ARTICLE XVII.
MODIFICATION
No provision of this Agreement may be modified, altered or rescinded by individual
parties of this Agreement. Modifications to this Agreement may be due to programmatic
operational chapges to support the Agreement, legislative action, creation of an interstate aid and
assistance agreement, or other developments. Modifications require a simple majority vote of
the Members. The Statewide Committee chair must provide written notice to all Members and
Associate Members of approved modifications to this Agreement. Approved modifications take
effect sixty (60) days after the date upon which notice is sent to the Members and Associate
Members.
ARTICLE XVIII.
SEVERABILITY
The parties agree that if any term or provision of this Agreement is declared by a court of
competent jurisdiction to be illegal or in conflict with any - law, the validity of the remaining
terms and provisions shall not be affected, and the rights and obligations of the parties shall be
construed and enforced if the Agreement did not contain he particular term or provision held to
be invalid.
ARTICLE XIX.
PRIOR AGREEMENTS
This Agreement supersedes all prior Agreements between Members to the extent that
such prior Agreements are inconsistent with this Agreement.
ARTICLE XX.
MISCELLANEOUS
A. No Third Party Beneficiaries. This Agreement is for the sole benefit of the Members and
no person or entity has any rights under this Agreement as a third party beneficiary.
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eiN
B. Assignment Prohibited. No party may assign benefits or delegate duties created by this
Agreement and such assignments and delegations are without effect.
C. No Authority to Bind Other Parties or Partnership. Neither the Program nor any party
has the authority to enter into contracts or agreements on behalf of one or more parties to this
Agreement. This Agreement does not create a partnership between the parties and nothing
contained herein shall be interpreted to create an employer -employee, master -servant, a joint
venture, or principal -agent relationship between any party in any respect.
ARTICLE XII.
INTRASTATE AND INTERSTATE
MUTUAL AID AND ASSISTANCE PROGRAMS
To the extent practicable, Members of this Agreement shall participate in mutual aid and
assistance activities conducted under the Program and the Interstate Emergency Management
Assistance Compact (EMAC). Members may voluntarily agree to participate in an interstate
mutual aid and assistance program for water and wastewater utilities through this Agreement if
such _� program,,were established.
IN WITNESS WHEREOF, the Members and Associate Members executing a signature
page attached hereto have entered into this Agreement effective as set forth in Article XV above.
This Agreement may be executed in counterparts by the execution of signature pages. Each such
counterpart shall be deemed as an original all of which together with the terms herein shall be
considered one and the same Agreement.
[Signature Pages Follow]
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SIGNATURE PAGE
MUTUAL AID AND ASSISTANCE AGREEMENT FOR THE IDAHO INTRASTATE
WATER/WASTEWATER AGENCY RESPONSE NETWORK (IDWARN)
(Organization Name)
By
Its
Date:
SIGNATURE PAGE
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CITY OF IONA
P. O. BOX 487
3548 NORTH MAIN
IONA, ID. 83427
FAX #208-535-0087
PHONE #.523-5600
CITY OF IONA FAX COVER SHEET
FAX NO: 5-03 - ��� l 8' DATE: .7- /6 - CxY
TO:
ATTENTION: (J Gt l 8 377-?--e-te-
SI!EJECT: ,
SENDLR: 6(1„,,
NUMBER OF PAGES: 6) / lir.0
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July 2, 2008
To: Iona Idaho City Council
The Iona Idaho Planning and Zoning Commission recommend's that you make the following code
changes concerning side and rear yard setbacks for accessory uses.
City Code of Iona Title 11 Chapter 3 Section 11-3-7 (Residential Agricultural R-A Zone)
Second sentence reads: "No accessory building shall be built within ten (10) feet of the side or
rear property line.
Proposed change to read: "No accessory building shall be built within five (5) feet of the side or
rear property line.
City Code of Iona Title 11 Chapter 4 Section 11-4-9 (Single Family Residential R-1 Zone)
Second sentence reads: "No accessory building shall be built within ten (10) feet of the side or
rear property line.
Proposed change to read: "No accessory building shall be built within five (5) feet of the side or
rear property line.
City Code of Iona Title 11 Chapter 5 Section 11-5-8 (Residential R-2 Zone)
Second sentence reads: "No accessory building shall be built within ten (10) feet of the side or
rear property line.
Proposed change to read: "No accessory building shall be built within five (5) feet of the side or
rear property line.
No change recommended for the Residential Townhouse R-T Zone.
NOTICE
A CITY COUNCIL MEETING
WILL BE HELD
6:30 P.M. JULY 15, 2008
AT THE IONA COMMUNITY
CENTER
3 548 N MAIN ST.
I ONA, ID.
NOTICE OF
PUBLIC HEARING
NOTICE IS HEARBY GIVEN, that the
Iona City Council will conduct a public
hearing for the purpose of consideration of
the mandate for trash collection service. The
hearing will be conducted at 7:00 p.m. on
July 15, 2008 at the Iona Community
Center, located at 3548 North Main Street,
Iona, Idaho. All interested citizens are
invited to attend and provide public
comment regarding such mandate.
Dated this 27th day of June
Robyn Key s
City Clerk
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission for the
City of Iona will conduct a public hearing for the purpose of considering an application
for a conditional use permit filed by Curtis Larsen, seeking to operate a basement
apartment in his home, which is zoned R-1; single family dwelling, located at 3574
Denning Avenue, Iona, Idaho. The hearing will be conducted on July 2, 2008 at 8:00 p.m.
in the Iona Community Center located at 3548 North Main Street, Iona, Idaho. A second
public hearing will be scheduled for the evening of July 15, 2008 at 7:00 P.M. at the Iona
Community Center with the City Council for final approval if so recommended by the
Planning and Zoning Commission.
All interested citizens are invited to attend and provide public comment regarding
such conditional use permit. A copy of the application may be obtained by contacting the
Civ,Clerk at 3548 North Main Street, Iona, Idaho.
Dated this 13th day of June, 2008
City Clerk
Publish: Fifteen (15) days prior to hearing date.