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2006MINUTES OF THE MCCALL GOLF COURSE ADVISORY COMMITTEE OCTOBER 10, 2007 The meeting was called to order at 5:31 PM, 10/10/2008 at the McCall Golf Club House Facility. Attendees: Bob Giles, Chairman: Roger Snodgrass: Jim Staup (for Lem Malone): Suzanne Gebhards: Eric McCormick: Allan Morrison STAFF REPORTS: Eric McCormick, Superintendent 1) Plans to demo a sand dragging attachment before purchasing with LOT funds. 2) Will start three step fungicide application soon. 3) Will treat all 27 holes for snow mold to include fairways. 4) Approval for Allan Morrison's new contract before the City Council Thursday, 10/11/2008. 5) Request for additional $9000.00 of Lot funds before the City Council Thursday, 10/11/2008. 6) Plan to close the course at the end of October unless weather closes it sooner. 7) Discussed various ways to reconfigure Birch #8 woman's tee area and the need to make the move before the start of the 2008 season for safety reasons. Allan Morrison, Head Professional 1) Idaho Cup Tournament for the golf teams from University of Idaho, Idaho State University and Boise State University will be held in September. 2) Allan will submit the 2008 toumament schedule for the same weeks they were held in 2007. 3) Generakfund raiser tournament for U of I will be held at least one more year. 4) Allan will pursue renewing a BSU/U of I challenge tournament. GENERAL BUSINESS: 1) Eric will check with City Staff about filling at -large member vacancy. C 2) Discussed rates for 2008 season 3) Monthly agenda item "review tournament schedule" was covered under Allan's staff report. • • MINUTES MCCALL GOLF COURSE ADVISORY COMMITTEE NOVEMBER 8, 2006 The November meeting of the GAC was convened at 5:35 PM on November 8, 2006 in the Golf Club House. Attendees: Bob Giles, Chairman; Hank McCauley, VC/Sec.; Roger Snodgrass; Lynn Edwards; Allan Morrison, Golf Professional; Eric McCormick, Superintendent. The Minutes of the October meeting were approved. STAFF REPORTS: The Head Professional reported that the toumament schedule recommended by the Committee last month was submitted to the IGA with the following exceptions: 1. The Two -Man Best Ball tournament cannot be moved due to conflicts with several other well established events. 2. The Senior Pro -Am was submitted for June instead of September in an attempt to increase participation. Also, it was requested that both days of the Senior and regular Pro -Am events be played at the McCall Course. The Superintendent reported: 1, Several trees were transplanted to an area near #7 Cedar green. 2. Sprinkler controls have required relocation on the Cedar course due to construction. 3. A new maintenance staff member has been hired to assume the duties of irrigation/supervisor. 4. The City Council approved the Mayor's nominees to the GAC at the last Council meeting. 5. The City Council plans to fund a Course Advisory Tour by the district representative. This tour will be conducted in the Spring. 6. Work on the approach to #5 Aspen green will start soon, weather permitting. 7. The City is looking for participation by the GAC in the Comprehensive Plan development process. The VC stated that he planned to attend the meeting on • • • Nov. 14. The Supt. was asked to find out if the Chair of the GAC was invited to the Steering Committee meetings and, if so, when the next one was scheduled. The Committee consensus was that the Golf Course Five Year Plan, currently under development, may be a useful tool in this process. 8. The City is considering options to provide the Supt. with suitable office space. 9. The City Council is scheduled to consider the Council's revised Mission Statement at the Nov. 9, 2006 meeting. OLD BUSINESS The Secretary requested that members use the "reply all" function when voting on approval of the minutes. This will allow all members to review recommended changes. NEW BUSINESS Review of the Head Professional's contract was tabled until the December meeting to give all members the opportunity to review the current contract. The contract will be available next week in the Superintendent's office. The meeting was adjourned at 6:35 PM. • • McCall Golf Advisory Meeting Mtg Notes — June 14, 2006 Roll call at 5:30pm Attendees: Jerry Palmerton Alan Morrison Roger Snodgrass Dari Mckim Bob Giles Judy van Komen Grant Kingsford for Hank Staff Reports: Allan: 1) Asked the committee to review a Rewards Program. Presentation was made to the group. The committee was not comfortable with the proposal. 2) Advertising Budget — the Golf Course has a $3k budget to spend on marketing. $1.1k was spent to advertise through Golf South Idaho. There is $1.9k left to spend this year. Alan asked the committee for ideas on how to spend it. Rodger suggested we join the McCall Chamber of Commerce for $250. Proposal would be the City pays '/z and the Golf course pays '/z. Alan feels we need a larger marketing budget for next year --- $1 Ok. Committee agreed to support the concept of a $1 Ok budget. 3) 2-Man Best Ball — 118 players. Attendance down from last year, but players were very complimentary of the course and the event. 4) Staffing Update: a. Pro Shop is fully staffed. b. Restaurant is also staffed up. The new breakfast cook is doing well. Compliments from the Ladies Association. Jerry: 1) No temporary greens. Crew is walk mowing the two greens that are a little weaker. 2) Bill, who used to work for the Course and is now with the City, is going to return to the Golf Course for grounds help. Jerry has • • • prepared a 90-day maintenance program that will guide the crew this summer. Items covered include fertilization, verti-cut greens, and other non -routine items. Old Business: 1) Season Pass Contract — Discussion of the GAC involvement in the contract was discussed. The City contract states the season Alan must provide services is May 1st through September 30`h. We will revisit this issue when Hank joins us next month. 2) LOT Update — Rodger updated us on some immediate items that will be funded: a. Window covers b. Carpet Mats c. Carpet for Stairs d. Foot Scrapers These are expected to cost $6,250. New Business: 1) 5-year plan for the Golf Course a. What does the committee think the course should look like in 5 years? Committee should help to build this plan to present to the City Council. 2) Other items from the floor a. Dari asked if the cart paths could be striped with the distances. Grant offered that the Men's Association would volunteer a work party to help with this. Meeting Adjourned Next meeting July 12`h at 5:30pm Page 1 of 1 Joanne York From: Jerry Palmerton Upalmerton@mccall.id.us] Sent: Thursday, May 11, 2006 8:56 AM To: Joanne York Cc: Lindley Kirkpatrick Subject: advisory meeting for May No Quorum was present so meeting not official for business. Jerry Palmerton Golf Course Superintendent McCall Golf Course (208)634-7160 5/11/2006 McCall Golf Course Advisory Board March 15, 2006 Minutes: Roll Call 5:30 Roger Snodgrass Bob Giles Hank McCauley Allan Morrison Jerry Palmerton Reports: Allan reported that the clubhouse repairs for carpeting and painting are in early stages. Carpet should be removed this week and painting to commence soon after. Krahns will order carpet when the purchase order number is given to Jerry and should be expected to be delivered and installed the first couple of weeks of April. All upstairs will be re -carpeted and painted with the colors chosen by the interior decorator from Krahns. Jerry showed a plug from the putting green on #7 Aspen and showed the health of the plant as it to date. The greens are looking very good to date on the ones that they have cleared and removed ice. Plans are being developed for building out across the street and moving our maintenance facility to that location permanently. The funding would come from a proposed land sale of the existing property that the current maintenance facility sits on. Also the city website will contain more information on our golf course with pictures, contact information, tournament schedules, and brief history. Business: Roger would like to enforce the meeting schedule as planned unless we take proper steps on posting any changes to the meeting schedules per city policy. Also made a motion to elect Bob Giles as chairman and Hank McCauley as vice chair of the Golf Advisory Board. Motion carried with a vote. Hank has been in contact with the Idaho Golf Association about posting the handicaps of the clubs online and is in discussions with the Mens and Womens associations about this proposal. Meeting adjourned at 6:30