HomeMy Public PortalAboutRFP for 2023 Emergency Management RadioTower.As Advertised1
Village of Plainfield - Plainfield, Illinois
Request for Proposal for 2023 Emergency
Management Radio Communication Tower
Proposals Due 10:00 AM Local Time on April 21, 2023
Prepared by Village of Plainfield
Contact:
Commander Zach Zigterman
Plainfield Police Department
Village of Plainfield
o: (815) 439-2929
jzigterman@plainfieldpd.com
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ADVERTISEMENT FOR PROPOSALS
VILLAGE OF PLAINFIELD, ILLINOIS
1. Time and Place of Receipt of Proposals. Proposals for the 2023 Emergency
Management Radio Communication Tower, Village of Plainfield, Will County, Illinois, will
be received until 10:00 A.M. on April 21, 2023 by email only. All proposals shall be
emailed to Zach Zigterman, Commander, at jzigterman@plainfieldpd.com prior to
10:00 A.M. on April 21, 2023 to be considered a valid proposal. Please include “2023
Emergency Management Radio Communication Tower, – Proposal Submittal” in the subject
line of the emailed proposal submittal.
2. Description of Work. An approximate statement of work to be completed as follows:
Study, survey, design, and erect a 9’ x 80’ self-supporting emergency management
radio communication tower at 14805 Wood Farm Road, Plainfield, Illinois (See site
plan attached).
3. Information for Proposers. Copies of the Request for Proposal may be obtained, at no cost,
from the Village of Plainfield at the Police Department, 14300 S. Coil Plus Dr, Plainfield, IL
60544 or by contacting Village of Plainfield (815) 439-2929 (contact Commander Zach
Zigterman at jzigterman@plainfieldpd.com) for information.
To be considered for award, qualified turn-key contractor must be licensed to
conduct business in Illinois with expertise in all phases of planning, design, and
construction of 911 radio communication towers and related components.
The Village of Plainfield is exempt from the Illinois State, municipal or county Retailers
Occupation Tax, Service Occupation Tax, Use Tax, and Service Use Tax as described in Illinois
Compiled Statute Chapter 35. Bid prices shall not include the cost of such taxes.
All Proposals must be accompanied by a Bidder’s bond, certified check, bank cashier’s
check or bank draft payable to the Village of Plainfield for five percent (5%) of the total amount
of the Bid as provided in the Proposer Instructions.
The successful bidder will be required to furnish a satisfactory payment bond and
performance bond each in the amount of 100% of the contract.
4. Rejection of Proposals. The Board of Trustees reserves the right to reject any or all
Proposals and to waive technicalities. There are no assurances that the project will actually be
acted upon.
Dated at Plainfield, Illinois this 31st day of March 2023.
Michelle Gibas, Village Clerk
END OF ADVERTISEMENT FOR PROPOSALS
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SPECIAL PROVISIONS
1) SCOPE OF WORK
The project location is 14805 Wood Farm Road. Tower will be a self-supporting 9’ x 80’
emergency management radio communication tower.
A. Radio Communication Tower
a) Illinois SE Stamped drawings will be included. Sabre Model S3TL-X Grade 50
ksi steel, made in the USA.
b) Design will be based upon ANSI-TIA-222-G.
c) Cable support backets, safety climb, lightning rod, Illinois SE stamped drawings
& delivery to be included.
B. FCC & FAA Tower certification procurement will be completed by contractor
C. Foundation:
a) Soil boring, Illinois SE stamped tower foundation design and installation, local
on-site soil removal to be included (based on normal soils).
D. Tower Erection
a) Tower erection completed by hydro crane or gin pole.
E. Ice Bridge
a) Ice Bridge from tower to building including ports to be included.
F. Grounding System
a) Grounding system, cadweled ring utilizing #2 tinned solid copper wire- per
Motorola R56 specifications
G. Site Work
a) 20’ x 20’ x7’ tan PVC fencing with one man gate around tower
b) Weed fabric, gravel, signage for site
2) Work Hours/Completion Date
A. The Contractor shall include date of anticipated completion.
B. Per Village of Plainfield Ordinance, the Contractor shall perform all work in the
Village of Plainfield as follows:
7:00 A.M. to 7:30 P.M. Monday through Friday.
7:00 A.M. to 5:30 P.M. Saturday
No work will be permitted on Sundays or holidays or at other times outside the
above working hours without written permission of the Owner.
3) Contact Person
The contractor shall provide the owner’s authorized representative with a phone number
where a message can be left for the contractor 24 hours a day. An answering machine
connected to the contractor’s normal phone line is an acceptable method of meeting this
requirement. The contractor shall check for messages left at this phone number every 24
hours or less.
4) Additional Work
All requests for work that will require additional payment must be made in writing. Do not
start work until the request for additional work has been approved in writing by the
owner’s authorized representative. Failure to obtain advance approval before starting the
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work may result in non-payment or delays in processing payment.
Emergency repairs may be made without authorization when immediate repairs are
necessary to protect the health, safety, or welfare of the public or when immediate repairs
are needed to prevent further property damage. In these situations, make immediate repairs
as needed to protect the public or stabilize the situation and immediately notify the
owner’s authorized representative. Additional payment for the work will be negotiated
with the contractor by the owner’s authorized representative.
Unless otherwise noted, request for work that qualifies for an additional payment must be
made within two weeks of time when the need for work becomes apparent. Failure to
notify the owner of the need for the work within two weeks of the need for work becoming
apparent will result in the requirement that the work be completed at the contractor’s
expense.
5) Safety
A. No part of this work shall be performed or installed in any location or manner that may
endanger the health, safety, or welfare of the public now or in the future. Means,
methods, techniques, sequencing, etc., are the sole responsibility of the contractor.
B. The contractor agrees that he/she shall assume sole and complete responsibility of
his/her work, including safety of all persons and property; and that the contractor shall
defend, indemnify, and hold the owner and tenants harmless from any and all liability,
real or alleged, in connection with the contractor’s performance of work on this project,
excepting for liability arising from the sole negligence of the owner or tenants.
6) Warranty
All work and materials shall be warrantied for a minimum of two years from the date of
acceptance. Any work proving defective within two years for the date of acceptance shall
be redone without additional expense to the Village. Prior to final payment the assigned
warranty card shall be provided to the Village.
7) Performance Bond
The awarded Contractor will provide a certified check, cashiers check, or performance
bond in the amount of 100% of the total bid submitted. Said bond will represent a
warranty for performance of the terms outlined in this Request for Proposal. Should this
contract be terminated in the event that the Contractor fails to perform as outlined in this
bid document said bond would be forfeited. If the bond is in the form of certified check or
cashiers check during the length of the contract, the Village will not be required to pay
interest on said money to cover any costs.
8) Responsibility for Village/Private Property
The contractor will be responsible for any and all damage incurred by the contractor.
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9) List of References
The Contractor shall provide to the Village at least three references including contact
person with telephone number and address.
10) Selection Criteria
The submitted proposals will be reviewed/selected based upon factors in this RFP and
including the following
1. Specific design and construction experience in the development of radio
communication towers/sites and complexes (5 years experience minimum).
2. Installations in Illinois. Please provide a list of similar work.
3. Project concept/work plan completeness, clarity.
4. Cost.
5. Geographic breadth of service/specific knowledge.
6. Schedule and availability to promptly complete all work.
If the Village determines, at our sole discretion, that the Proposer is not qualified, this
proposal will be rejected.
11) Insurance Requirements
A. Safety. In accordance with generally accepted construction practices, the Contractor
will be solely and completely responsible for conditions for the job site, including
safety of all persons and property during performance of the work. This requirement
will apply continuously and not limited to normal working hours.
B. Insurance. Within fifteen (15) days of receiving a Notice of Award, the contractor
shall show evidence to the Village that he has complete insurance coverage as required
and described in the following paragraphs of these specifications. A Notice to Proceed
will not be issued until these requirements are met.
The types of insurance the Contractor is required to obtain and maintain for the full
period of the Contract will be Worker’s Compensation Insurance, Comprehensive
General Liability Insurance, and Builder’s Risk “All Risk” insurance, including
indemnity of the Owner as detailed in the following portions of these specifications.
Nothing contained in these insurance requirements is to be construed as limiting the
extent of the Contractor’s responsibility for payment of damages resulting from his
operations under this Contract.
As evidence of specified insurance coverage, the Owner may, in lieu of actual policies,
accept certificates issued by the insurance carrier showing such policies in force for the
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specified period. Each policy or certificate will bear an endorsement of statement
waiving right of cancellation or reduction in coverage without ten (10) days notice in
writing to be delivered by registered mail to the Owner.
C. Workers Compensation Insurance. Coverage, to the statutory limitations required by
the State of Illinois, shall be maintained for all persons employed, or may be
employed, by the Contractor to carry out the work for the duration of the project.
D. Comprehensive General Liability Insurance Policy. This may be combined single
limit coverage for bodily injury and property damage in the amount of two million
dollars ($2,000,000). The policy shall be broad from including coverage for injury,
sickness, disease, and death and damage to or destruction of the property of others
arising directly or indirectly out of or in connection with the performance of work
under this contract. It shall include protection against claims due to explosion,
collapse, or underground damage.
This policy shall also include as additional named insured, the Owner; including
his consultants; and including each of their officers, employees, and agents.
It shall be sufficiently broad to insure the provisions entitled “Indemnification”,
As discussed in paragraph “E” of this section.
E. Indemnification. The Contractor shall defend, indemnify, keep and save harmless the
Owner and their respective board members, representatives, agents and employees, in
both individual and official capacities against all suits, claims damages, losses and
expenses, including attorney’s fees, caused by, growing out of, or incidental to, the
performance of the work under the contract by the Contractor of his subcontractors to
the full extent as allowed by the laws of the State of Illinois and not beyond any extent
which would render these provisions void or unenforceable.
To cover the requirement of naming the Owner and each of their officers, employees
and agents as additional named insured on the policies described in Paragraphs D and
E above.
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12) Prevailing Wage
A. The undersigned shall comply with the applicable requirements of the “Illinois
Prevailing Wage Act” if the work is considered a “public work” project as defined by
the State of Illinois
B. If this contract calls for the construction of a "public work” within the meaning of the
Illinois Prevailing Wage Act, 820 ILCS 130/.0let seq. ("the Act"), the Act requires
contractors and subcontractors to pay laborers, workers, and mechanics performing
services on public works projects no less than the "prevailing rate of wages''
(hourly cash wages plus fringe benefits) in the county where the work is performed.
For information regarding current prevailing wage rates, please refer to the Illinois
Department of Labor's website.
All contractors and subcontractors rendering services under this contract must comply
with all requirements of the Act, including but not limited to, all wage, notice and
record keeping duties.
Contractor shall submit to the Village monthly all certified payroll records for
prevailing wage work performed by contractor employees and subcontractors. The
certified payroll records must include the following for each employee employed on
the project: Name, Address, Telephone Number, Social Security Number, Job
Classification, hourly wages paid in each pay period, number of hours worked each
day and starting and ending time of work each day. The contractor shall submit these
records with a signed statement that the records are true and accurate, that the wages
paid to each worker are not less than the prevailing rate and that the contractor is aware
that filing records known to be false is a Class B misdemeanor offense.
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PROPOSAL
TO THE OWNER, The Village of Plainfield, Illinois
1. Proposal of
(Name and Address of Proposer)
for the WORK titled “2023 Emergency Management Radio Communication Tower,
Contract”.
2. The undersigned declares that he has carefully examined the Proposal,
Specifications, and Special Provisions (if any), and that he has inspected in detail the
site of the proposed WORK, and that he has familiarized himself with all of the local
conditions affecting the CONTRACT and understands that in making this Proposal, he
waives all right to plead any misunderstanding regarding the same.
3. The undersigned further understands and agrees that if this Proposal is accepted he is to
furnish and provide all necessary machinery, tools, apparatus to do all of the WORK,
and to furnish all of the materials specified in the CONTRACT, except such materials
as are to be furnished by the OWNER, in the manner and at the time therein prescribed,
and in accordance with the requirements therein set forth.
4. The undersigned further agrees that his proposal will remain subject to acceptance for
sixty (60) days after the day of the receipt of Proposals, but Owner may, in its sole
discretion, release any Proposal and return the Bid security prior to that date.
5. The undersigned further agrees that this proposal shall serve as the CONTRACT for
this WORK if accepted by the OWNER.
6. The undersigned has included a Bidder’s bond, certified check, bank cashier’s check or bank
draft payable to the Village of Plainfield for five percent (5%) of the total amount of the Bid.
7. The undersigned further agrees to provide a bank draft, bank cashiers check, certified
check, or performance bond for 100% of the total contract price, complying with the
requirements of the specifications, made payable to the VILLAGE OF PLAINFIELD if
awarded the contract.
8. The undersigned acknowledges receipt of the following Addenda:
Addendum
Number Date Received
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Respectfully submitted, signed, and sealed this day of , 2023.
(If an Individual)
(Signature of Proposer)
(SEAL)
(Business Name)
(Business Address)
ATTEST
Name - Title