HomeMy Public PortalAbout03-13-2012 BFO report Town of Watertown
Town Council Committee of the Budget and Fiscal Oversight
Report of the Meetings of February 6, 13, 22, 27 and March 5, 2012
Report Date: March 13, 2012
The purpose of the meetings was to review the Town's FY2013-FY2017 Capital Improvement
Program(CIP) as submitted by the Town Manager on January 11, 2012, and to make
recommendations to the Town Council. (See http://www.watertown-ma.2ov/DocumentView.asnx?DID=4040
The Committee convened on February 6, 2012 at 7:00 pm. Present were Vincent Piccirilli,
chair; Angie Kounelis,vice chair; Cecilia Lenk, secretary; Town Manager Michael Driscoll;
Town Auditor Tom Tracy; and Treasurer/Collector Phyllis Marshall. The discussion included:
• Mr. Driscoll gave an overview of the FY 2103-17 CIP program and FYI I and FY12
loan orders.
• Ms. Marshall presented the CIP items for the Departments of Administration,
Information Technology, Fire, Library, Police, Senior Center, and Skating Arena.
• There was an initial discussion of the Energy Services Company(ESCO) audit by
Johnson Controls and potential budget impact of executing the work.
• Mr. Tracy presented an interest and principal cost analysis of the CIP.
The meeting adjourned at 9:30 pm.
The Committee reconvened on February 13 at 7:00 pm. Present were Mr. Piccirilli, Ms.
Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy and Ms. Marshall. Also present were Vice
President Stephen Corbett; Superintendent of Public Works Gerald Mee; and Recreation
Director Peter Centola. Discussion included the following:
• Councilor Corbett asked to present a funding request to the Committee for a project that
was not included in the CIP. He presented the phased proposal by Friends of the
Riverfront that was developed as part of the ongoing discussion with the State to
allocate funding for the Watertown Riverfront Park Restoration Project(see attachment
A). Councilor Corbett asked the Committee to consider recommending that the Town
Council allocate up to $100,000 to fund a portion of the $1.635M riverfront restoration
project. He noted that this commitment would assist in moving the State forward to
funding the project. Importantly, he noted that any funding by the Town would need to
be at least matched by other stakeholders.
• Mr. Centola presented the parks and recreation CIP items, focusing on the 552 Main St
and Casey Park renovations. The Committee asked for an informational presentation at
the February 28th Town Council meeting about the plans for these two parks.
• Mr. Mee presented the Public Works projects (see attachment B). He noted the use of
MWRA funding to undertake a number of projects within the town to address potential
problems related to water, drain and sewer systems. For the proposed local road
projects for 2012, the Committee requested that the updated Roadway Management
Study be referred to the Committee on Public Works before further discussion took
place.
Budget and Fiscal Oversight Committee Report—March 13, 2012
• Mr. Tracy presented a summary of the available balances in the DPW capital account
(see attachment Q. The total as of 2/9/12 is $9,288,397 consisting of$5,699,014 in
capital accounts, $484,755 in bonded funds, and$3,104,628 in non-bonded funds. Of
the $9.3M, the summary shows 73.7% is sewer funds, 4.6%water funds, 10.1% streets
and sidewalks, and 11.6% for buildings and equipment.
The Committee adjourned at 9:30 pm.
The Committee reconvened on February 22 at 5:30 pm. Present were Mr. Piccirilli, Ms.
Kounelis, Ms. Lenk, Mr. Driscoll, Mr. Tracy and Ms. Marshall. Also present were President
Mark Sideris; School Committee member and chair of Buildings and Grounds subcommittee
Michael Shepard; Director of School Business Services Jack Loughran; Director of School
Facilities Jay Francione; and Beth Greenblatt of Beacon Integrated Solutions. The discussion
was to review the proposed ESCO agreement with Johnson Controls and the implications for
Town and School budgets:
• Councilor Piccirilli explained the overall goal of an ESCO agreement—to save energy
and energy-related costs—is one of the Town's Budget priorities. In December 2011
Johnson Controls submitted a detailed baseline energy audit of all Town and School
buildings to the Town; and outlined a proposal for capital investment in building
updates/renovations and an ongoing management plan to achieve energy-savings. In
the ESCO plan submitted by Johnson Controls,the Town would need to borrow $8M to
implement the energy-related Town and School building updates and renovations.
Money currently in the Town and School budgets for energy-related operating expenses
that would be saved by the energy conservation upgrades would be redirected and
applied to pay the debt service on this loan. Johnson Controls would manage the
implementation of the updates/renovations and monitor energy usage. The contract
would guarantee a certain level of energy-savings.
• Ms. Greenblatt, a consultant who was recently engaged by the Town to oversee the
analysis of the proposed agreement,presented an overview of her company's
background and review of the required due diligence and risk management assessment
necessary before committing to an ESCO agreement(see attachment D). Following
Ms. Greenblatt's presentation of the Johnson Control proposal, the Committee agreed
that because of the need to do a thorough due diligence, it was not possible to consider
the ESCO agreement in developing the FY2013 budget.
The Committee adjourned at 7:45 pm.
The Committee reconvened on February 27 at 7:00 pm. Present were Mr. Piccirilli, Ms.
Kounelis, Mr. Driscoll, Mr. Tracy and Ms. Marshall. (Ms. Lenk was out of town) Also present
were Mr. Loughran; Mr. Francione; and Anne Hardiman, Principal of the Hosmer School. .
The discussion was to review the school department CIP items:
• The School subcommittee on Buildings and Grounds met on February 10 to develop the
information presented this evening.
• Mr. Francione presented a list of how the approximately $197,000 in capital fund
balances will be spent before the end of this fiscal year(see attachment E).
• Mr. Loughran will send an updated list of how the approximately $161,000 of the
balance of$358,921 in capital funds was spent (see attachment F).
Page 2 of 7
Budget and Fiscal Oversight Committee Report—March 13, 2012
• Mr. Francione presented the list of FY2013 projects to be done in the summer of 2012
(see attachment G). This work totals $442,300.
• Ms. Hardiman discussed the $95,000 item for the Hosmer Connections/Autism
Awareness program. The funds are to develop the architectural plans and a cost
estimate, not for the actual construction work.
• There was further discussion on CIP items in future years and it was noted that the
School Committee needs to develop a long-term vision for programming to insure the
capital spending is aligned with those needs.
• It was noted that the work on the new phone system was about two-thirds done, and was
expected to be complete by the end of the FY2012.
The Committee adjourned at 9:10 pm.
The Committee reconvened on March 5 at 7:00 pm. Present were Mr. Piccirilli, Ms. Kounelis,
Ms. Lenk, Mr. Driscoll, Mr. Tracy and Ms. Marshall. Also present were Councilors Anthony
Palomba and Ken Woodland; and Mr. Francione.
First,there was follow-up discussion on CIP items from previous meetings:
• As a follow up to the February 281h informational presentation on the proposed 552
Main Street park renovations, Councilor Woodland said that he would be holding a
community meeting with neighbors and the Recreation Department to discuss the
proposed plans prior to a final approval. The Committee felt that funding for the project
should not be held up, but the concerns of the neighborhood should be addressed before
the project is put out to bid.
• Councilor Kounelis felt there may be safety issues with the chain link fencing
surrounding the Casey Park ice rink, and asked Mr. Driscoll to provide some additional
information to the Council on this.
• Councilor Piccirilli noted that the DPW did not provide the updated list of pending road
projects for which funding has not been identified, and asked that Mr. Mee provide this
list when he returns.
Next, the Committee voted unanimously to make the following conceptual recommendations to
the Town Council regarding the FY2013 Capital Improvement Program:
1) The Comprehensive Master Plan will be funded from FYI reserve funds, with a
transfer request to be brought forward in April or May 2012 for a vote of the Town
Council.
2) In last year's recommendations, Ms. Marshall was asked to work with bond counsel to
use bonded funds left over from the purchase of the new pumper in FYI to be
allocated to the purchase of the new ambulance in FYI 1,but it turns out that this is not
allowed because the FYI bond was for equipment with a 20 year life, and the
ambulance has only a 10 year useful life. Therefore these leftover funds should be
applied to the new pumper truck in the proposed FY12 loan order, upon a vote of the
Town Council.
Page 3 of 7
Budget and Fiscal Oversight Committee Report—March 13, 2012
3) For the 552 Main Street park renovations, the intention was to use the approximately
$300,000 in funds left over from the construction of the new police station on the park
along with a $200,000 loan order. However park renovations have only a 15 year
useful life, so this is not permitted as the bond was for 20 years. Therefore
approximately $300,000 in accrued FY10, FYI I and FY12 tax revenue recreation
capital funds will be used instead to partially fund the renovations. In addition, the
Recreation Department shall make an updated presentation to the Town Council to
answer the concerns of the neighborhood about the 552 Main Street park renovations,
prior to sending the project out to bid.
4) For the balance of the proposed FYI I loan order totaling $1,025,000 (top of page 3 of
the CIP), the recommendation were to make the following changes to reduce the total to
$862,000:
a) Purchase the public works equipment swap loader and sidewalk tractor.
b) Purchase the ambulance, $210,000 and the senior shuttle bus, $110,000.
c) Proceed with the 552 Main St recreation improvements using $200,000 in
bonded funds.
d) Defer the fire building improvements of$138,000,pending architect's design
review and issuance of specifications.
e) Reduce the skating rink improvements to $25,000 based on a new estimate for
cost of the compressors.
5) For the revised proposed FY 12 loan order totaling $730,000 (bottom of page 3 of the
CIP), the recommendation were to make the following changes to reduce the total to
$645,000:
a) Move forward with the new fire pumper truck to replace a 1994 model, for
$515,000 minus the leftover funds of approximately $70,000.
b) Move forward with the $150,000 IT equipment consisting of a $40K MUNIS
server, $60K for a network server, and$50K in GIS expansion to add assessors,
DPW,police, fire, and census data from the clerk's office.
c) Move forward with $50,000 police equipment consisting of$12,500 for tactical
bullet-proof vests, $18,000 for an evidence photo validation system, and
$19,500 for two new speed radar trailers to replace the two older units.
d) Remove the $15,000 in fire equipment which was for a radio comparator
transceiver. This will be funded from tax revenues, and the department has
applied for grants.
6) Regarding the Energy Services Company(ESCO)project, the administration will not be
able to complete the due diligence required to proceed with this project, prior to the
April submission of the FYI budget. Therefore, the recommendation is for both the
Town Manager and the School Committee to proceed with the development of their
FYI budgets without the ESCO project, while continuing with the process to
implement the ESCO project in the FY14 budget.
Page 4 of 7
Budget and Fiscal Oversight Committee Report—March 13, 2012
7) For School Department projects:
a) About$197,000 remains of the $358,921 unspent capital fund balance from a
year ago, and school department will spend this on the remaining projects as
presented,prior to June 30, 2012.
b) Recommend proceeding with the borrowing and/or appropriation of$442,300
for FYI for the school department to use on the projects indicated in the
revised FY2013-FY2017 Capital Improvements list, with work to be done in the
summer 2012.
8) For street and sidewalk construction, recommend proceeding with the $2.5M borrowing
for FYI to be used for summer 2012 projects as identified in the CIP Scenario A in the
updated Pavement Management Program presented on February 21, 2012, with the final
list of streets to be done using local funds to be referred to the Committee on Public
Works for review and recommendations prior to the commencement of work.
9) For the police department shotgun replacement of$11,500, this item will be removed
from the CIP as the department will seek other funding sources such as grants.
10)For the DPW parks division greens groomer/sweeper of$22,700, this item will be
removed from the CIP as the department will use existing parks capital funds.
11)Regarding Vice President Corbett's proposal for the Town to provide up to $100,000
towards the overall $1.635M construction cost of the Watertown Riverfront Park
Restoration Project, the Committee agreed in principle as follows:
a) The concept has merit as a means to move the project up the priority list with the
Department of Conservation and Recreation, because it is currently on hold due
to lack of construction funding from the state.
b) The potential contribution from the Town can be used to leverage donations
from other stakeholders, and the amount of the Town's contribution may be
dependent on what other stakeholders contribute.
c) The funds should only be used for a phase of the project worth at least$500,000.
d) The use of the funds would be contingent upon release of construction funds by
the state for the entire phase.
e) Any potential Town contribution should be allocated from available FY2012
reserve funds, with the transfer being made in FY2012.
f) This issue should be placed on the agenda as a separate item for the Town
Council to vote on.
12)The DPW shall provide this Committee with an updated list of all proposed or pending
capital roadway projects, whether or not the funding sources have been identified, and
the Committee recommends that such a list be include as part of the CIP package in
future years.
Page 5 of 7
Budget and Fiscal Oversight Committee Report—March 13, 2012
Finally, the Mr. Driscoll presented the following report on how the Committee's conceptual
recommendations would affect the CIP line item and overall FY 2013 budget, if adopted by the
Town Council:
a) The assumptions in the November 9, 2011 Preliminary Budget Overview expenditure
forecast were revised, first based on the CIP dated 1/11/12 on February 6 (see
attachment H dated 2/6/12).
The revised expenditure forecast for debt and interest for FY2013 (page 49 of the
attachment)was reduced by $966,258 from $8,127,050 to $7,160,792,primarily by
moving the $2.5M street and sidewalk borrowing from FY2012 to FY2013. FY2014
was reduced by $872,638 and FY2015 was reduced by $35,830.
b) Debt and Interest payments in FY2013 would be reduced by $234,450, consisting of a
reduction in principal of$28,000 and a reduction in interest of$206,450,per the
difference between the two CIP cost analyses provided by Mr. Tracy.
The original analysis (see attachment I) is per the CIP dated 1/11/12 and shows the
items that would be deleted in red and the items that have been deferred in yellow. The
revised analysis (see attachment J) is based on the Committee's recommendations.
c) Total FY2013 debt and interest would be $6,926,342, consisting of revised November
9, 2011 estimate of$7,160,792 minus $234,450 in additional debt& interest reductions
(see attachment K dated 3/5/12,page 49).
d) Total FY2013 Capital Spending would be $7,830,767, consisting of$6,926,342 in debt
and interest plus $904,425 on non-debt capital expenditures (see attachment K page 50).
e) The $234,450 in additional debt and interest reductions will further reduce the FY2013
expenditure assumptions from$102,184,279 to $101,949,829 (see attachment K page
55).
f) Based on the latest FY2013 expenditure assumptions of$101,949,829, the total FY2013
capital spending of$7,830,767 would be 7.69% of the budget.
g) Based on the latest FY2013 revenue assumptions of$101,817,183, the total FY2013
capital spending of$7,830,767 would be 7.7 % of the budget.
h) The Committee feels this meets the FY2013 Budget Policy Guideline that the Town
should seek to make capital expenditures (including debt and exclusive of enterprise
funds) equal to at least 7.5-8% of the operating budget.
The meeting adjourned at 8:30 pm.
Submitted by
Cecilia Lenk, Secretary
Page 6 of 7
Budget and Fiscal Oversight Committee Report— March 13, 2012
List of attachments:
A. Watertown Riverfront Park Restoration Project Phased Costs
B. Public Works Memo 2/13/12 Capital Expenditures (12 pages)
C. Summary of DPW Capital Funds as of 2/9/12 (2 pages)
D. Presentation by Beacon on Energy Saving Performance Contracting(5 pages)
E. School Department Proposed Use of Existing Unspent Capital Funds from prior year
F. School Department Expenditure of Existing Unspent Capital Funds from prior year
G. School Proposed FY2013-2017 Capital Improvement Projects, revised 2/28/12 (6 pages)
H. November 9, 2011 Preliminary Budget Expenditure Forecast page 49 revised 2/6/12
I. CIP Principal & Interest Analysis per original CIP dated 1/11/12 (2 pages)
J. CIP Principal & Interest Analysis per recommendations 3/5/12 (2 pages)
K. November 9, 2011 Preliminary Budget Expenditure Forecast revised 3/5/12 (3 pages)
Page 7 of 7
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Entry $75 K Entry $150 K Demo Court $20 K Path $105 K
Bank Stabilization $20 K Bank Stabilization $20 K Path $135 K Paul Street $40 K
Granite Steps $25 K Wetland $55 K Road Improvement $55 K Hiking Trail $45 K
Monument $40 K Path $165 K Bank Stabilization $15 K Deck $40 K
Fishing Stone $10 K Deck $40 K Granite Overlook $35 K Granite Steps $35 K
1 $170 K Beach $25 K Gallery Forest $35 K Fishing Stone $10 K
Granite Steps $35 K $295 K $275 K
Braille Indicators $45 K
Fishing Stone $20 K
$566 K Children's Play $P05 K
5 500 K
Signaled Crossing $135 K
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TOWN OF WATERTOWN
DEPARTMENT OF PUBLIC WORKS (P)617-972-6420
124 ORCHARD STREET (F)617-972-6402
WATERTOWN MA 02472
Gerald S. Mee Jr.
Superintendent
TO: Michael J. Driscoll
Town Manager
FROM: Gerald S. Mee, Jr.
Superintendent
DATE: February 13, 2012
RE: Capital Expenditures
As requested, below is a projection for Capital Expenditures of available balances. As
you are aware we have long been wrestling with a number of potential problems related
to water, drain and sewer systems.
We have been fortunate with the availability of MWRA funding sources to move a
number of projects forward and plan on continuing with the utilization of these funds.
Attached you will find the next round of projects utilizing the MWRA local pipe line
assistance program, as well as utilizing the MWRA Inflow and Infiltration funding.
MWRA Funding Attachments
Below is a list of current and ongoing projects utilizing local funding sources
titled by project:
Hovey Street
As you will see with the MWRA funding sheets we are utilizing I&I funding to replace the
Hovey Street sewer line which is in very poor condition and hinges on possible
emergency action.
This sewer line is approximately 15 to 20 feet deep and will require substantial
excavation encumbancing almost the entire roadway after an excavation angle of
repose is applied to the excavation. We anticipate the disruption and loss of the drain
K:ITown ManageHCapitol BudgMCaptiol2-13-2012 Update.Doe -I-
system and the related catch basin structures and catch basin lateral drain line
connections. We also anticipate disruption to the existing water main requiring water
main and service line replacement as well.
As you can imagine with all these utilities affected from this extremely deep excavation,
we will also be forced to perform road reconstruction.
Therefore, I will be reserving two specific related accounts to perform the construction
activities on Hovey Street.
#5542 Sewer/ Road/ Improvements $1,179.924.30
#610058 Drain Improvements $ 671,000.00
Sewer/ Drain System Relining Various Locations Town-Wide
Environmental Protection Agency Related
As you are aware for a number of years we have been mandated by the EPA to locate
and eliminate cross connections and or physical locations of the sewer system to the
drain system.
Over the years we have been very successful in addressing a number of locations,
however, in the past two years the issues have dramatically changed from cross
connections / physical connections to system communications. This is where the sewer
and drain line run parallel in close proximity or cross each other allowing the sewer
system to infiltrate into the drain system commonly referred to as communications.
We have various locations where we are investigating this scenario and numerous
other locations that hold a high potential for communication. We have determined that
the most effective and efficient means to address this situation is through non
excavation relining. Not only will this address the communication concerns but will also
rejuvenate each and every pipe relined as well as preventing inflow and infiltration
through ground water entering the sewer system through old open joints in the system.
Therefore, we are committing funds to address a Town-Wide program.
#610258 Sewer Improvements $ 600,000.00
This project is currently underway in the investigative phase devising a list of locations,
bid documents have been requested and are being prepared by Stantec Engineering.
K:ITown ManagerlCapitol BudgetlCaptiol2-13-2012 Update.Doc -2-
Arsenal Street Sewer Line in the Watertown Mall Area
As you are aware this department experienced the potential for a very serious sewer
system collapse on Arsenal Street in front of the Watertown /Arsenal Malls. TV
inspection of this line revealed a large portion of the pipe missing including multiple
locations showing fatigue and misshaping of the 15 inch clay sewer line which is
approximately 18 feet in depth below Arsenal Street.
My department was successful in performing interim repairs to prevent the collapse.
However, we must move forward with the rehabilitation and replacement of this line.
Due to the depth of 18 feet this project will become extremely complex and require
rehabilitation of many additional utilities which will be disrupted because of the
excavation.
Therefore, we have committed funds to address this Arsenal Street sewer replacement.
#610258 Sewer Improvements $ 625,000.00
Carroll Street Road Reconstruction
As you are aware it was the department's intention to move forward in FY12 with the
renovation of Carroll Street utilizing water/sewer funds as utility construction on this
street had adversely affected the road conditions. Carroll Street did not move forward as
it is aligned and combined with the Waverley Avenue project which experienced
numerous delays related to unforeseen drain conditions and unforeseen bid protests.
Therefore, we had previously committed #610258 to $660,000.00
Waverley Avenue
As you are aware it was the department's intention to move forward in FY12 with the
renovation of Waverley Avenue utilizing water/sewer funds as utility construction on this
street had adversely affected the road conditions. This project did not move forward due
to numerous delays related to unforeseen drain conditions and unforeseen bid protests.
Therefore, we have previously committed #610258 to $1,120,000.00
Sewer / Drain System Relining Various Locations Town-Wide
K:Town ManagerlCapitol BudgMCaptiol2-13-2012 Update.Doc -3-
Ehm(,'onmental Protection Agency RelatedtC-
As you are are for a number of years we have been mandate0y the EPA to locate
and eliminate c s connections and or physical locations oft sewer system to the
drain system.
Over the years we have been very successful in addressing a number of locations,
however, in the past two years the issues have dramatically changed from cross
connections / physical connections to-s�y stei�•r-oi-nmunications. This is where the sewer
and drain line run parallel in close proxiTAy or cross each other allowing the sewer
system to infiltrate into the drain systeMr com_mgonly referred to as communications.
We have various locations where we are investigating this scenario and numerous
other locations that hold a high,V-6,tential for commu ation. We have determined that
the most effective and efficient means to address this shration is through non
excavation relining. Not drily will this address the communica"n concerns but will also
rejuvenate each and every pipe relined as well as preventing inf ow and infiltration
through ground water entering the sewer system through old open joints in the system.
i
Therefore, are committing funds to address a Town-Wide program.
#61jD258 Sewer Improvements _. $-6a0�00070d --a
#610258 PY Sewer Improvements Balance Sheet
Carroll Street Road Improvements $ 660,000.00
Waverley Avenue Road improvements $1,120,000.00
Sewer Lining Project $ 600,000.00
Arsenal Street Rehabilitation $ 625.000.00
$3,005,000.00
Giving consideration to unforeseen conditions, I will be carrying a $318,000.00
contingency.
Balance Sheet Total including contingency $3,323,892.00
Pleasant Street Mitigation Funds
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Prior to the start of construction of Pleasant Street, the town secured funds from the 555
Pleasant Street project which was used to enhance and rebuild the section of Pleasant
Street in front of the referenced property, which included the installation of a traffic
signal at the entrance to 555 Pleasant Street and across from what was proposed to be
the main entrance to the Russo's Fruit property. This construction work was performed
to align with the proposed Pleasant Street reconstruction administered by Mass
Highway Department. Originally through discussion with the Department of Public
Works, the Planning Department and the Traffic Commission Russo Fruit Company was
required and agreed to pay for the traffic signal installation as referenced above; which
was originally paid for through the 555 Pleasant Street mitigation monies.
Currently the Repton mitigation fund has an available balance of$205,000 and the
Russo mitigation fund has a balance of$80,000.
These funds as they relate to Pleasant Street should be held to cover any unforeseen
overages on the Pleasant Street project. If we are successful completing the project
without overages, I believe these funds should be held and used on the Waltham Street
road reconstruction, as it closely relates to Pleasant Street and the requirements for
these dollars will have already been met through the Pleasant Street corridor funded
utilizing state and federal transportation dollars.
#5050 MWRA I&I MRAP5-36-355B shows an available balance of$49,324.41
This project is not fully closed out and should remain open until completion approved by
the department and the consultant.
#5061 Loan Order 08-38 MWRA Sewer Bid shows an available balance of
$263,223.00
This project is not fully closed out and should remain open until completion approved by
the department and the consultant.
#5066 MWRA I&I Phase IV shows an available balance of$18,129.90
This project is not fully closed out and should remain open until completion approved by
the department and the consultant.
#5067 MWRA Local Pipe Line Assistance shows an available balance of
$152,426.03
K:ITown ManageACapitol BudgetlCaptiol2-13-2012 Update.Doc -5-
This project is not fully closed out and should remain open until completion approved by
the department and the consultant.
#5508 Cemetery Expansion
The department has completed survey work for Ridgelawn Cemetery and is currently
awaiting the installation of stone bounds between property lines after which time we will
be installing chain link fence and bushes along the Waltham property line. We will be
soliciting comments from the Public Works Sub Committee regarding how the cemetery
expansion will move forward.
This account#5508 is regarding cemetery expansion has an available balance of
$231,323.01.
#5515 DPW Renovations
These funds are proposed to be used for expansion of the DPW garage area due to the
loss of the Victory Field parks facility.
This account#5515 has an available balance of$368,284.29
#5541 FY10 Water System Improvements
This account will be used for replacement of water services on the portion of Waverley
Avenue outside of the recent water main project, as well as fire hydrant replacement
and potential interconnect of intermediate high water system to the normal water system
in the area of Worcester Street and Fitchburg Street on Waverley Avenue. This project
was delayed due to the drain system difficulties on Waverley Avenue at Orchard Street
and difficulties securing the successful low bidder for sewer and drain improvements on
Waverley Avenue at Fayette Street, including Fayette Street.
Account#5541 has an available balance of$284,867.00
Crack Sealing and Reflective Pavement Markings
Crack sealing is a critical component of pavement maintenance which has proved
extremely beneficial in past years preventing further deterioration of asphalt surfaces
that are in relatively good condition by preventing water infiltration between open joints
and cracks in the road surfaces.
The pavement markings proposed in this project are reflective markings which are
epoxied to the asphalt surface providing clear direction for the location of drainage
structures, as well as eluminating critical geometric changes in given roadways. Both
K.ITown ManagerlCapitol BudgetlCaptiol2-13-2012 Update.Doc -6-
the crack sealing and pavement markings although appear to be significantly different
are actually performed by the same companies that provide both services.
Therefore, we are committing funds for this program
#5545 FY 11 Street and Sidewalk Improvements $167,594.00
Chapter 90 — Orchard and Main Street
This is an on-gOong project related to the signal in front of the Police Station which
includes Marion Road and Waverley at Orchard Street.
On-going Project
#5548 Chapter 90 / Main Street $107,860.75
This project is well underway and will continue through the spring and summer season.
FY 12 Street and Sidewalk
Project bid and ready to award to second bidder
The department is currently preparing the next round of sidewalk improvements to be
placed out to bid.
Therefore, we are committing funds to address this program.
#5551 FY12 Street and Sidewalk $ 400,000.00
FY12 Street and Sidewalk
We will be utilizing the balance of this account for various asphalt repairs town wide.
#5551 Street and Sidewalk $265,256.31
#5551 Streets and Sidewalk Starting Balance $665,256.31
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For clarification and descriptive purposes there are a few additional accounts listed
below that having small dollar values.
#600058 — 58040 Water Improvements $ 19,893.08
This account will be used to purchase copper pipe and tubing for the day to day
operations and improvements to the system in general. We have held off on many
purchases due to the inflated costs of copper. Currently we are experiencing a drop in
pricing.
#600258 — 580840 PY Water Improvements $ 63,045.51
This account will be used to fund an auto gate valve exerciser used by the water
foreman in all contractor related projects for general system protection and general
improvements by means of automatic gate valve exercising equipment.
This vehicle is slated for purchase within the next three weeks, utilizing the state bid
procurement system.
#610058 — 580860 Sewer Additional Equipment $ 152,900.00
This account is used for purchase of emergency sewer by pass pumping equipment.
This equipment can be purchased now; however, we normally try to achieve a comfort
level with respect to potential equipment failures which may require purchase outside of
our normal planning.
#610258 — 580860 PY Sewer Additional Equipment $ 112,941.00
This account will be used for the purchase of Car 1 / Car 6 which will house additional
equipment not currently housed on the existing equipment. The equipment will be
related to spill equipment used for sewer and drain system protection.
This equipment can be purchased now; however, we normally try to achieve a comfort
level with respect to potential equipment failures which may require purchase outside of
our normal planning.
#610258 — 580870 PY Sewer Replacement Equipment $ 39,449.83
This account will be used for the purchase of a 185 CFM Air Compressor.
We are currently looking for a state bid vendor for this purchase.
K.-Town ManageHCapitol BudgMCaptiol 2-13-2012 Update.Doc -8-
#610058 — 580870 Sewer Replacement of Equipment $ 67,640.00
This account will be used to purchase trench shields/trench shoring to address
mandated trench and confined space / competent person procedures related to Jackie's
Law.
#0140558 — 580869 Central Motors Vehicle Replacement $ 30,000.00
This money is proposed to be used for the purchase of an "Administrative" Hybrid
Vehicle.
#0142358 — 580870 Snow & Ice Replacement of Equipment $ 50,475.00
This account is currently being used to purchase liquid calcium setup (direction
application)
#0142258 — 580870 Highway Replacement of Equipment $ 36,000.00
This account will be used by the Highway Division to replace a worn out Hydrostatic
Skid Steer machine.
#149558 — 580840 Parks Improvement $ 46,000.00
#149558 — 580860 Parks Additional Equipment $ 10,000.00
#149558 — 580870 Parks Replacement of Equipment $ 33,000.00
These three accounts have been held in abeyance for Victory Field overages or
Recreation Department issues.
The department has currently requested the Victory architect and the Recreation
Director to investigate what equipment will be necessary for maintenance at Victory
Field. We are told that part of the bid specifications included a Trailer Dresser, however,
no device for towing such trailer. I believe that it was anticipated that we had a tractor
capable of pulling such a trailer, currently, we do not.
K:ITown ManagerlCapitol BudgetlCaptiol2-13-2012 Update.Doc -9-
1630 TOWN OF WA T`E RTOW lei
,:- DEPARTMENT OF PUBLIC WORKS
y 124 ORCHARD STREET
WATERTOWN, MASSACHUSETTS 02472
Tel: 617-972-6420
Fax: 617-972-6402
TO: Michael J. Driscoll
f
Town Manager
FROM: Gerald S. Mee, Jr.
Superintendent of Public Works
DATE: 02 November 2011
RE: MWRA Inflow and Infiltration
Local Financial Assistance Program
The Department is in the process of filing an application for participation in the MWRA
Inflow and Infiltration (1/1) Local Financial Assistance Program. The program provides
funds for eligible work to reduce Infiltration and Inflow (1/1) into the sewer system.
Backqround
Infiltration and inflow consists of extraneous groundwater and stormwater that enters the
sanitary sewer through various means such as pipe and manhole defects and sump
pumps. 1/1 reduces the capacity of sewers to carry designated flows and drives up the
annual sewer use charges paid by the town to the MWRA. 1/1 also contributes to
surcharging of the system during severe weather events, which can result in flooding of
basements. The town has previously applied for funds, and is now applying for funds for
Phase 5 which has a Sunset Date of June 30, 2012.
Proiect Description
The project will include sewer and manhole replacementto fix defective pipes and manholes
on Hovey Street. This work includes replacement of 1,342 linear feet of 10-inch gravity
sewer. The sewer is 15 to 20 feet deep for approximately 950 linear feet and the remaining
400 linear feet is 8 to 15 feet deep. Work also includes replacement of four (4) sewer
manholes and thirty(30) sewer services. A 12-inch drain runs parallel to the existing sewer.
Depending on the condition of the existing drain, some drain replacement work may be
required.
The project schedule begins work in Fall 2011 and completes project closeout in February
2013.
Fundinq
Funding for Phase 5 of the program consists of a 45% grant and a 55% loan. The
application will utilize funding of $ 540,000 and includes a $243,000 grant portion and a
$297,000 loan portion.
It is my hope you will support this important endeavor. Please let me know if you need
any additional information.
C:\Users\gmee.WATERTOWN\AppData\Local\Microsoft\Windows\Temporary Internet
Files\Content.0utlool<\FSNJNWQL\MWRA I I LFAP Summary 11 02 11.doc
1630 TOWN OF WATERTOWN
DEPARTMENT OF PUBLIC WORKS
r x 124 ORCHARD STREET
WATERTOWN, MASSACHUSETTS 02472
Tel: 617-972-6420
Fax: 617-972-6402
TO: Michael J. Driscoll
Town Manager
FROM: Gerald S. Mee, Jr.
Superintendent of Public Works
oj,--7
DATE: 02 November 2011
RE: MWRA Local Water Supply
Assistance Program
The Department is in the process of filing an application for participation in the MWRA
Local Water Supply Assistance Program. The program provides funds for eligible work
to replace unlined cast iron mains and construct water quality related system
improvements.
Backqround
Installation of new water mains contributes to improved water quality and water system
operation. Old mains are deteriorated and unlined and often suffer from leaks and
frequent repairs. The town has previously applied for funds, and is now applying for
additional funds available under an interest free loan program.
Protect Description
The project will include several areas throughout Watertown as Follows.
Edenfield Road — Warren to Main Street. This improvement replaces approximately 850
linear feet of existing 6-inch unlined cast iron water main with a new 8-inch main.
Hudson Street — Cushman to Whites Avenue, This improvement involves installing
approximately 525 linear feet of 8-inch water main to replace an existing 6-inch unlined cast
iron main.
Cushman Street—Summer to End, This improvement involves installing approximately 375
linear feet of 8-inch water main to replace an existing 6-inch unlined cast iron main.
N. Irving park/S. Irving Park—Irving to Royal. This new 650 linear foot section of new 2-inch
main and blowoff or 6-inch main and hydrant will replace an existing 2-inch dead end main
that currently cannot be flushed.
Midland Road. This new 200 linear foot section of new 2-inch main and blowoff or 6-inch
main and hydrant will replace an existing 2-inch dead end main that currently cannot be
flushed.
C:\Users\gmee.WATERTOWN\Desktop\MWRA LWSAP Summary 11 02 11.doc
Mr. Michael J. Driscoll - 02 November 2011
Ladd Place. This new 225 linear foot section of new 2-inch main and blowoff or 6-inch main
and hydrant will replace an existing 2-inch dead end main that currently cannot be flushed.
Lincoln Street. This improvement involves installing approximately 1,100 linear feet of 8-inch
water main to replace an existing 6-inch unlined cast iron main.
Grenville Road. This improvement involves installing approximately 850 linear feet of 10-
inch water main to replace an existing 10-inch asbestos cement(AC)main. The existing 10-
inch AC main will be abandoned in place.
Chester Road/Bates Road/Bates Road East. This improvement involves installing
approximately 1,000 linear feet of 6-inch water main to replace an existing 6-inch unlined
cast iron main.
Katherine Road. This improvement involves installing approximately 375 linearfeet of 6-inch i
water main and new hydrant to replace an existing 2-inch main that presently cannot be
flushed.
The project schedule begins work in Fall 2011 and completes construction in November
2012.
Funding
Funding required for construction of the above improvements is $1,704,656. The amount
borrowed will be determined by MWRA based on community allocations at the time of
funding distribution.
Sianificance
As stated regarding previous applications, this program affords the Town several
excellent opportunities.
• As an enterprise system, all work performed on our water supply system directly
impacts the rate. Interest free loans enable the Town to perform necessary work with
little or minimal impact on the rate payers.
It is my hope you will support this important endeavor. Please let me know if you need
any additional information.
C:\Users\gmee.WATERTOWN\DesktopNMWRA LWSAP Summary 11 02 11.doc
DPW OPERATING CAPITAL ACCOUNTS
AS OF 219112
FY 12
BUDGET AVAILABLE
ORG CODE 49J CODE ACCOUNT DESCRIPTION AMOUNT CARRYOVER EXPENDED ENCUMBRANCES BALANCE
0140558 580860 CEN MOTORS ADD'L EQUIP $ 4,060.00 $ 8,000.00 is 4,000.00 $ 4,000.00 $ 4,000.00
0140558 580869 CEN MOTORS VEHICLE REPLCMNT $ 30,000.00 $ 30,000.00 Is - $ 30,000.00 $ 30,OD0A0
0142258 580860 HIGHWAY ADDIL EQUIP $ 4,600.00 $ 6,600.00 $ 6,600.00 $ _ $ 4,600.00
0142258 580870 'HIGHWAY REPLACE OF EQUIPMNT $ 36,000.00 $ 38,150.47 $ 30.554.13 $ 7,696.34 ` $ 36,000.00
0142358 580870 SNOW&ICE REPLACE OF EQUIPMNT 1 $ 60,000.00 $ 45,393.00 $ 45,393.00 : $ 9,525.00 $ 50,475.00
---0149158 580840 CEMETERY IMPROVEMENTS $ - $ 30,200.00 $ 10,700.00 $ 19,500.00 $ -
0149258 j 680870 PROP&BLDG REPLACE OF EQUIPMNT l $ 15,000.00 $ 20,685.00 $ 17,901.77 $ 2,826.03 $ _ 14,957.20
0149558 580840 PARK IMPROVEMENTS - - $ 46-000.00 $ 40,000.00 ' $ -- -j $ 40,000.00 $ 46,000.00
01495588 580860 PARK ADDITIONAL EQUIPMENT i $ 10,000.00 $ 3,000.00 '; $ - $ 3,000.00 S 10,000.00
0149558 560870 PARK REPLACE OF EQUIPMENT $ 33,000.00 S 11,511.00 is - $ 11,511.00 S 33,000.00
0249558 580840 PY PARK IMPROVEMENTS ; $ - $ 36,880.50 1 $ 575.00 $ 36,305-50 , $ -
T&ALGENERAL FU1+f�" 1 $ 238,600.00 $ 270,419.97 $ 115,723,90 $ 164,263.87 $ 229,032.20
' f
600058 580840 WATER IMPROVEMENTS $ 175,000.00 $ 111,086.99 -$ 178,475.01 $ - 87,718.90 , $ 19,89_3.08
58 6000 1- .580870 WATER REPLACEMENT OF EQUIPMENT i $ 32,000.00 $ 22,074.00 ! $ 49,782.09 $ 3,898.08 $ 393.83
600258 680840 PY WATER IMPROVEMENTS $ 122,170-98 . $ 21,751.18 $ 37,374.29 $ 63,045.5-
600258 580870 PY WATER REPLACEMENT OF EQUIPMENT $ 2,444.00 ' $ - j $ 1,492.77 $ - j $ 951.23
TOTAL WATER FUNDS - $ 331,614.98 1 $ 133,160.99 1 $ 251,501.06 $ 128,991.27 $ 84,283.65
I
610058 580840 SEWER IMPROVEMENTS $ 715,000.00 1 $ 727,341.00 $ 28,535.46 $ 742,589.46 $ 671,216.08
610058 580860 SEWER ADDITIONAL EQUIPMENT $ 152,900.00 j $ 152,892.68 1 $ 34,963.63 $ 117,929.05 $ 152,900.00
610058 580870 SEWER REPLACEMENT OF EQUIPMENT ti $ 75,000.00 I $ 67,236.32 $ 72,176.32 $ 2,420.00 $ 67,540.00
32
610258 580840 PY SEWER IMPROVEMENTS $ 3, 3,8W-00 1 $ 28,926.65 -$-..--..23,566.56 $ 5,380.39 $ 3,323,892.70
610258 580860 PY SEWER ADDITIONAL EQUIPMENT $ 112,941.00 1 $ - $ - $ - $ 112,941.00
610258 680870 PY SEWER REPLACEMENT OF EQUIPMENT $ 39,449.83 1 $ - $ - $ 39,449.83
j
TOTAL SEWER FUNDS $ 4,419,183.831 $ 976,396.65 $ 159,241.97 $ 868,298.90 $ 4,368,039.61
TOTAL WATER AND SEWER FUNDS $ 4,750,798.81 $ 1,109,557.64 $ 410,743,02 : $ 997,290.17 1 $ 4,452,323.26
- ---------
_.- i BLANKET PO'S WATER(6000) ; $ (53,647.82) $ 53,647.82
1 SEWER{6100y $ (812,609.05) $ 812,609.05
GENERAL FUN $ (151,401.84) $ 151,401.84
i $ 143,895.33 1 $1 5,699,014.17 ,
DPW CAPITAL PROJECT FUNDS
AS OF 219112
FUND FUNQ CASH AVAILABLE
NUMBER- DESCRIPTION A!LOUNT ENCUMBRANCES BALANCE
5 PY 03 EQUIP $ 1.651.00 $- 1,651.00
5665 FRONT END LOADER $ 7,500.00 $ 7,600.00 -
TOTAL EQUIPMENT BONDED FUNDS $ 9,151.00 $ 7,600.00 1.651to
5062 STREET,SIDEWALK,&DUCT $ 112,777.81 $ 112,777.81 f -
-TOTAL STREET&SIDEWALK BONDED FUNDS 112,777.81 112,777.81 - _
5050 MW_RA I_&1_S _- - --- - $ f6,3
49,324AI 4 $ 424.41 -
6661 IViWRA MWER $ 412,001.03 $ i48JH 23 1 $ 263.223.80
5665 1&I PHASE 4 $ 525 7, 17.14 .$ 507,587.24' $ 18,129.90
6067 MWRA PIPE $ 199,079A5 $ 46,653.02 ' $ 152,426.03 _
TOTAL SEWER SONDm f=UN6$ - $ 1,186,121.63 $ 703,01T49 $ 483.104.14,
TOTAL BONDED FU?fDS $ 1,308,050.44 $ 823,295.3p $ 484,T55.i4 `
5508 CEMETERY EXPANS16N - - $ 231,323.09
5512 PLEASANT ST RUSSO MITIGATION $ 80,000.00 $ - NO BUDGET_
6515 DPW RENOVATION $ 369,746.26 $ 1,461.97 $ 36804.29
5518 INCINERATOR $ 31,500.00 1 $ 31,600.00
5517 PARKEQUiP11MPROV -- 53.198,32 $ - -95,179.SZ 4- 5_8_.0_18.5Q -
5527 555 PLE ASANT ST $ 205,000.00 $ - NO BUDGET
5534 STOP&SHOP TREES $ 26,000.00 $ - NO BUDGE
TOT.ERUIPJSLDOJOTH€R NON-BONDED FUNDS , $ 1,026,767.59 S 46,641.79 3 699.125.80 f
5501 CHAPTER 90 $ 50,E_57.93 $ 50,657.93 $ -
5535 CHAPTER9F1 T $ 91,592.73 $ 97,592.73 $ -
W39 FY 09 STREET&SIDEWALK $ 182,275.00 $ 182,275.00 $ - -
5540 FY 10 STREET&SIDEWALK $ 276,049.27 $ 276,049.27 $ - -
5545 FY 11 STREET&SIDEWALK $ 359,145.06 $ 191,551.08 $ �167,694.00
5548 CH90 ORCH 5T&MAIN ST _s (803,433.70 $ -- 317,705.55 $ 107,860.75 -- --
5549 CH90 PAV fl0 M_GMT TRFC SIGN M MT_ _ $ [87, 0.00) $ - $
5551 FY 12 STREET&SIDEWALK $ 565,256.31 $ 665,256.31
TOTAL STREET&SIDEWALK NON-BONDED FUNDS $ 734,642.62 $ 1,109,831.56 $ 940.711.06
5541 FY 10 WATER IMPROVEMENTS $ 4W,235.41 $ 181,358.32 $ 284,867.09
TOTAL.WATER NON-BONDED FUNDS $ 466,235.41 $ 181,368.32 $ 284,867.09
6542 FY 10 SEWER iMPROVFMENTS $ 1,460,639.42 $ 280.715.12 $ 1,179,924.30
TOTAL SEWER NON•BONDED FUNDS j $ 1,460,639-42 $ 280,715.12 $ 1,179,924.30
TOTAL NOWBONDED FUNDS $ 3,688,105.04 $ 1,588,556.79 3,704,828.26
SUMMARY OP ALL DPW CAPITAL RELATED ACCOUNTS/FUNDS
AS OF 2-9-12
TOTAL EQUIPMENT BONDED FUNDS 9,161.00 $ 7,600.00 $ 9,651.00
70T.EQUIP.1131-DG.IOTHER NON-BONDED FUNDS 1,026,767.69 $ 16,641.79 $ 699,128.80
TOT.EQUIPJSLDGJOTHER OPERATING FUNDS $ 393.296.07 $ 12,862.03 $ 3W,434,04
_ TOTAL EQUIPJBLDGJOTHERALL FUNDS $ 1,429,214.66 $ 37,0018- 1,0$1, 10.84 11.6%
TOTAL STREET&SIDEWALK BONDED FUNDS $ 112,77T.81 _ 112,777.81 $ - �^
TOTAL STREET&8IDEWALK NOH-80NRf D_FTfN_ B W 734,642.62 $ 1,7b9,834.56' $ 9 -0.7-11.06
_ TOTAL STREET&SIDEWALK ALL FUNDS $ 847,320.43 $ 1,222,609.37 $ 940,711.06 10.1%
TOTAL! EE_WERBONDEDF -ha— - _-_--.I 5,f6B,i21.63 ------703,017.49 $ 483,1Q4.14 -
__...__ TOTAL SEWER NON-BONDED FUNDS $ 1.460,639,42 $ 280,715.12 $ 1,179,924.30 ---
TOTAL SCR OPERATING FUNDS $ 5,236,338.51 $ 56,689.65 _$ 6,180,648.66
_._ TOTAL SEWER ALL FUNDS $ 7,883,099.56 $ 1,039,422.46 $ 6,843,677.10 73.796
TOTQ7AL WATER OPERATING FUNDS S � 1$ 2118,274.92 $ 176,343.46 $ 137,931.47 - —
TAL.WATER ALL FUNDS ~v- $ 679,510.33 $ 258,711.77 $ 422,708.88 f - 4.6°k
'TOTAL ALL DPW CAPITAL ITEMS ALL FUN68 I $ 10,839,144.98 $ 2,555,74T42 $ 9,288,397.513 100%,
Lw _qr� tC�
Town of Watertown
Energy Saving Performance Contracting
1�
B E A C a N February 22,2012
Beacon Integrated Solutions
20 Year Veteran of Energy Efficiency and Renewable Energy:
Market leaders specializing in energy efficiency,renewable energy,performance
contracting, energy management and commodity advisory and procurement
services.
We Sit on Your Side of the Table:
Manage the procurement process, optimize project value and ensure energy
savings and production sustainability.
Optimize energy economics through improved price certainty, energy
efficiency, renewable energy, supply reliability and optimized energy
infrastructure.
We Provide Certainty of Process.
Itl• ac .sue Town W Watertown Shik2
1
Beacon's Recent Client Success
Performance Contracting
Town of Reading/Reading Public Schools
:• Town of Dedham/Dedham Public Schools
Canton Public Schools
:• City of Northampton/Northampton Public Schools
City of Worcester/Worcester Public Schools
:• Minuteman Regional School District
Town of Medway/Medway Public Schools
Department of Energy Resources(20 municipalities)
:• Franklin Regional Council of Governments(23 municipalities and 5 regional
school districts)
:• Pioneer Valley Planning Commission(15 municipalities and 3 regional school
districts)
�3 r_A C c 3 n Town of Wafermwn Slide 3
Performance Contracting Overview
General Approach
Design-build energy efficiency project that leverages
existing operating and energy budgets to implement
turnkey energy efficiency and renewable energy
solutions:
Upgrade building infrastructure and increase building efficiency
Reduce operating and maintenance costs
Enhance operating staff productivity
- Implement renewable energy strategies
Improve indoor air quality
Enhance core curriculum by integrating innovative technologies
with educational objectives
Igo,.
Y ii1,zACX3r TouruofWafeefown
Performance Contracting Overview
Financing Options
General Obligation Bonds
Tax Exempt Municipal Lease
State House Serial Notes
Capital or Operating Budgets
Third-Party Funding Options
I
s Ac c)1� Town of Walerlown SSde 5
Establishing the Parameters
Confirming Project Objectives and Goals
Solidify stakeholder goals
Maximum investment or maximum savings
Cross subsidization—Town,Schools and Enterprise Funds
Key capital investments
Environmental upgrades
Renewable energy goals
Define risk tolerance in terms of project size,
term and cashflow
Project size/limit
Borrowing term
Interest rate assumption
Escalators for energy and operational savings
Annual financial obligations for performance guarantee
and incremental operations and maintenance
� t3rAcc�1� Town of Walerlown S[Wfl..5
3
Critical Success Factors
Project Leadership and Control
Form a multi-disciplinary team of stakeholders
Financial
Operational
Administration
Legal
Assign a"project champion" to provide leadership and
logistics support from program inception through
implementation and evaluation
BF Ac C>Tom' Town of Watertown _11hk I
r�
Risk Management and Due Diligence
Balance ofRisk and Cost
Develop Sound Baseline
Measure vs.estimate
❖ Confirm Key Project Economic Drivers
Energy Pricing-Unit energy prices and escalators
❑ Interest rates and borrowing term
Vendor markups and pricing
Determine Reasonableness of Energy Savings Calculations
Modeling,measurement and interaction
❖ Construction Provisions
E. Retainage
Liquidated damages
Pay for performance vs.payment schedule
Performance Assurances
Stipulate,Measure,Analyze or Model
r
F r_acc)N� Town atWalartown Pages
4
Project Status
Where are we?
Beacon engaged on February 16th
❑ Kick off meeting on February 10th
Areas of Beacon's Focus:
❑ Baseline assumptions and applications
❑ Reasonableness of energy savings calculations
❑ Project pricing discovery and review
❑ Project optimization to ensure goal adherence
❑ Measurement and verification review of final program
❑ Contract support
Next Steps:
❑ Review documentation
Meet with Johnson Controls
i
tl]F AC Ca P: Town of Watertown Page 9
r�
Thank You
Beacon Integrated Solutions
P.O.Box 320325
Boston,MA 02132
bgreenblatt@beacon-llc.com
www.beacon-llc.com
LTown of Watertown !ode tp
5
�!a -7 /1;2.
WATERTOWN PUBLIC SCHOOLS
CAPEX FUND BALANCES
2/2112012
Fund Code 'Description BALANCE DISBURSEMENT PLANSIRECOMMENDATIONS
.32 HSMER5100 29,429.65 $23,554 WILL BE USED FOR SOUND SYSTEM AND TO CORRECT DEFICIENCIES IN SOUND SYSTEM
50
BALANCE TO BE USED TO CORRECT DEFICIENCIES IN SOUND SYSTEMS IN ELEMENTARY SCHOOLS_
5037 WHS FYOb 1,529,86 PURCHASE NEW MAINTENANCE EQUIPMENT FOR SCHOOLS _
5040 SC)AYlf§fGF 10,491,40 CORRECT DEFICIENCES IN HOSMER PA SYSTEM;POSSIBLY ALSO IN LOWELL PA SYSTEM
5 6-8 SCH CAP 1 D _ $_9_141-65 S40K CHAIR LIFT TO ENABLE ACCESS TO FITNESS CENTER;
COMPLETE HOSMER SECURITY SYSTEM
5520 _ SCH CAP 06 193.99 PURCHASE NEW MAINTENANCE EQUIPMENT FOR SCHOOLS
5538 __0_8 SCH CAP 68,057.34 INSTALLATION OF BIKE RACKS AT SCHOOLS
HIGH SCHOOL REAR SECURITY CAMERA _
CUNNIFF FIRE DOOR CLOSERS _
PURCHASE NEW MAINTENANCE EQUIPMENT FOR SCHOOLS
- - 190,843.89
23,500 HOSMER AUDITORIU SOU M ND SYSTEM
40,000 �WHS CHAIR LIFT _-
20,000 HOSMERILOWELL/CUNNIFF PA SYSTEMS
5.000 BIKE RAGKS
8,200 HIGH SCHOOL SECURITY _ —
4,200 (CUNNIFF FIRE DOOR CLOSERS —
12,800 MIDDLE SCHOOL CARPETS_
8,000 CUNNIFF CAFETERIA HEATING COIL
2,500 (6)AMSAN SPOTTERS
12,000 (1)COMBO BOOST MACHINE
30,000 (5)20"BOOST MACHINES
4,800 (12)WALK BEHIND VACUUMS
20,000 _ (5)WALK BEHIND CARPET EXTRACTORS
69,300 iEOUIPMENT
191,000 11
Plus S5 3� G K Otsic_J
19-1 joco LA-v fl—e,+ pn'vr Cst(,• Fc.4,.cA S
WPS Long-Term Capex Forecast @ 2012-02-27.x1s
WPS OPEN CAPEX FUND BALANCES
WATERTOWN PUBLIC SCHOOL
CAPEX EXPENDITURE ANALYSIS
Balance Balance
Reported Reported
In in
February February
Fund Code Fund Name 2011 Expenditures 2012
5032 HOSMER 5/OF- 29 0 29
5037 WHS FY04 2 0 2
5040 SCH DESIGN 10 0 10
5060 SCH CAP 07 11 (11) 0 SECURITY CAMERASIEQUIPMENT 11
5068 SCH CAP 10 177 (96) 81 MIDDLE SCHOOL CAFETERIA HOO 42
FURNITURE 11
HOSMER HOT WATER SYSTEM 39
SECURITY CAMERASIEQUIPMENT 4
5520 SCH CAP D6 23 (23) 0 SNOWBLOWERS 6
DISTRICT SERVER ROOM A/C 10
SECURITY CAMERASIEQUIPMENT 7
5536 SCH CAP 06 86 (18) 68 MAINTENANCE VEHICLE 11 3rd Year of lease for Chevrolet Traverse
SECURITY CAMERASIEQUIPMENT 7
5537 SCH TECH 20 (13) 7 DISTRICT COMPUTER EQUIPMENT 13
358 (161) 197 161
WATERTOWN PUBLIC SCHOOLS ��� Zf ZD I Z
PROPOSED CAPITAL IMPROVEMENTS FY2013-FY2017 ` o
COST
ESTIMATE(in FY2010-
LOCATION 0001 2011 FY2012 FY2013 FY2014 FY 2016 FY2016 BEYOND
WATERTOWN HIGH SCHOOL(BUILT 19JO:LAST ENO ATION 204)
1 Remove and replace all corridor doors with
liqht weiqht safety doors 150.5 150.5
2 Repair windows and screens 200 20.0 ESCO?
3 Replace Courtyard and 2nd floor window 62.0 62.0
4 Replace tile near Tech Services&install
carpet 10.0 10.0 DONE
5 Install security cameras in gym,all
remaining hallways and cafeteria 70.0 35.0 DONE 35.0
6 Aeplace glass panels and glaze AD office.
18.0 18.0
7 Repoint brick near teachers'cafeteria&
auditorium. 15.0 15.0
8 Paint auditorium ceiling 35.0 35.0
9 Interior paint classrooms and hallway 185.0 185.0
10 Re-pave parking lot&replace wood guard
rail 39.5 39.5
11 Replace classroom furniture 250.0 30.0 DONE 300 30.0 30.0 30.0 100.0
12 Replace carpet in library&auditorium 67.2 67.2
13 Auditorium screen 200 20.0 DONE
14 Correct greasg trap installation 10.0 10.0 DONE
15 Replace circulator pumps 50 50
16 Replace emergency generator 200.0 200.0
17 Renovate/update main entry plaza 100.0 100.0
18 Replace hot water heaters 60.0 60.0
19 Science labs 70.0 70.0
20 Robotics,Tech Services&SPED
classrooms 38.2 38.2 DONE
WHS TOTAL 1,425.4 143.2 0.0 48.0 205.0 90.0 477.6 461.7
COST
ESTIMATE(in FY2010-
000s 2011 FY2012 FY2013 FY2014 FY 2015 FY2016 BEYOND
WATERTOWN MIDDLE SCHOOL(BUILT 922; LAST RENOVATION 1998)
1 Remodel old building bathrooms&
basement looker rooms. 150.0 150.0
2 Replace heatinq valves 9.0 9.0
3 Repair main office A/C&re-pipe sprinkler
lines 21.0 21.0 DONE
4 Repair remainder of windows along court
yard area&repoint old building 35.0 35.0 DONE
5 Install steel main entrance& replace
aluminum 45.0 45.0
6 Replace gym lightinq 35.0 35.0 ESCO?
WPS Long-Terre Capex Forecast Q 2012-02-28.xls
FY13-17 CAPEX FORECAST
WATERTOWN PUBLIC SCHOOLS
PROPOSED CAPITAL IMPROVEMENTS FY2013-FY2017
COST
ESTIMATE(in FY2010-
LOCATION 0005) 2011 FY2012 FY2013 FY2014 FY 2016 FY2016 BEYOND
7 Kitchen fire s+suppress}on system 17.0 17.0 DONE
8 Replace sasement hallway doors 35.0 35.0
9 Replace basement classroom floors 50.0 50.0
10 Replace/update classroom furniture 150.0 20.0 DONE 15.0 15.0 15.0 15.0 70.0
11 Renovate new fitness center area(flooring
and walls) 15.0 15.0
12 Remodel cafeteria similar to WHS&
replace existing tables 75.0 75.0
13 Instal!new projector and screen in
auditorium 20.0 20.0 DONE
14 Replace bumers 60.0 60.0 ESCO?
15 Install cafeteria air conditioning 8.2 8.2
16 Install cameras in all hallways,cafeteria
and auditorium 20.0 20.0 DONE
17 Install security door openers on all
remaining exterior doors 16.0 16.0
18 Move building main entrance to Bemis
Street ????
19 Paint gym 25.0 25.0
20 Interior paint 175.0 175.0
1 21 Seal and stripe parking lot. 13.0 13.0
22 Replace building windows 303.0 303-0
23 Repair auditorium seating ????
24 Replace cafeteria floor 35.0 35.0
25 Replace carpets in auditorium library and
main office 67.2 67.2
26 Replace heating system pumps 20.0 20.0 ESCO?
27 Replace emergency light batteries 26.0 28.0
28 Install emergency generator 200.0 200 0
29 Replace flooring in 2nd and 3rd floors of
old building 240.0 2400
30 Renovate Science tabs 150.0 150.0
WMS TOTAL 2.017.4 133.0 0.0 67.2 326.0 783.0 190,0 518.2
COST
ESTIMATE(in FY2010-
0008) 2011 FY2012 FY2013 FY2014 FY 2015 FY2016 BEYOND
LOWELL SCHOOL(BUILT 1927; LAST RENOVATION 19961
1 Soundproof cafeteria 15.0 15.0 DONE
2 Heating system pumps 8.0 8.0 ESCO?
3 Cafeteria&gym lights 18.0 18.0 ESCO?
4 Interior paint 170.0 170.0
5 Replace building carpet 270.0 270.0
6 Replace and update classroom furniture 150.0 20.0 DONE 20.0 20.0 20.0 20.0 50.0
WPS Long-Term Capex Forecast C 2012-02-28.xis
FY13-17 CAPEX FORECAST 2
WATERTOWN PUBLIC SCHOOLS
PROPOSED CAPITAL IMPROVEMENTS FY2013-FY2017
COST
ESTIMATE(in FY2010-
LOCATION 000s) 2011 FY2012 FY2013 FY2014 FY 2016 FY2016 BEYOND
7 Replace boilers 600.0 600.0 ESCO?
8 Install new emergency light batteries 28.8 28.8
9 Seal and stripe parking lot 8.5 8.5
E10 Replace cafeteria windows 25-0 25.0
11 Replace roof over library bay window 60 5.0
12 Install security doors 9.6 9-6
13 Install A/C in cafeteria 12.0 12.0
14 Replace door hardware 35.0 35.0
15 Replace cafeteria ceiling tiles 5.6 5.6
16 Replace heating system mixing valve 15.0 15.0
19 PA system
LOWELL TOTAL 1,375.6 35.0 0.0 80.6 20.0 82.3 20.0 1.137.6
COST
ESTIMATE(in FY2010-
0003) 2011 FY2012 FY2013 FY2014 FY 2015 FY2016 BEYOND
CUNNIFF SCHOOL(BUILT 1954,LAST R 3NOVATION 19=7)
1 Repoint brick in original building areas 12.0 120
2 Lights 15.0 15-0 ESCO?
3 Replace classroom furniture 150.0 10.0 DONE 10.0 10.0 10.0 10.0 100.0
E4 Replace emergency light batteries 18-0 18.0
5 Sand and repaint gym and cafeteria floor 25.0 25-0
6 Replace 3 way heat control valve 15.0 15.0 DONE
7 New cafeteria tables 25.0 25.0
8 Replace carpet in library 17.0 17.0
9 Re-pave Parkino lot 19.0 19.0
10 Install exterior cameras 14.0 14.0
11 Interior paint 104.0 104.0
12 Remove basketball court&install parkin 10.0 %0
13 Replace boilers 600.0 600.0 ESCO?
14 Expansion feasibility study
CUNNIFF TOTAL 1.024.0 25.0 0.0 36.0 22.0 10.0 71.0 861.0
COST
ESTIMATE(in FY2010-
0003) 2011 FY2012 FY2013 FY2014 FY 2015 FY2016 BEYOND
HOSMER SCHOOL(BUILT 1967;LAST R E-NOVATION 20)2]
1 Remove carpet preschool lobby and
intervention rooms& replace with new
flooring 25.0 25.0
2 Soundproof cafeteria and room 153
Connections program 20.0 20.0
WPS Long-Term Capex Forecast @ 2012-02-28.xls
FYI 3-17 CAPEX FORECAST 3
WATERTOWN PUBLIC SCHOOLS
PROPOSED CAPITAL IMPROVEMENTS FY2013-FY2017
COST
ESTIMATE(in FY2010-
LOCATION 0008) 2011 FY2012 FY2013 FY2014 FY 2016 FY2016 BEYOND
3 Planning for and renovation of pre-school
for Connections/Autism Awareness
program(create new classroom space) 100.0 5.0 DONE 95.0
4 Replace/repair unit ventilators throughout
the school 150.0 150.0
5 Secure gym area with door on entrance
from hall or gym to girl's locker room and
hardware for existingMm doors 15.0 15.0
6 Update building furniture(room partitions 150.0 200 DONE 20.0 200 20.0 20.0 50.0
7 Install exterior cameras 9.0 9.0
8 Install security openers in remaining doors
10.3 10.3
9 Interior paint 165.0 165.0
10 Install rubber surface on Stemetakis
playground 90.0 90.0
11 Repair and paint panels under windows
and over entrances
12 Gym lights 20.0 20.0 ESCO?
13 Sidewalk replacement/repair around the
building(main entrance priority)/repair
stairs to lower parking lot 75.0 75.0
14 Install A/C auditorium 32.0 32.0
15 Install A/C in conference room 147 D 5.0 5.0
16 Replace carpet in auditorium, library&
offices 106.0 106.0
17 Resurface qym floors 14.0 14.0
18 Replace 4"and 6"zone valves 8.5 8.5
19 Replace existina main zone circulators 52 5.2 ESCO?
20 Seal and stripe Darkina lot 15.0 15.0
21 Replace chain link fence on Boylston
Street side 7.2 7.2
22 Replace hot water circulator pumps 21.4 21.4
23 Upgrade liqhtinq system in auditorium 20.5 20.5 ESCO?
24 Replace emergency generator 200.0 200.0
25 Purchase new boost machine 15.5 15.5
26 Enclose dumpsters by cafeteria and
playqround 8.5 8.5
27 Repair or replace ceiling in overhang
outside old main entrance(Concord Road)
80 8.0
28 Close off stage area of small gym to
secure a storaqe area for furniture. 30.0 30.0
29 Replace or repair door hardware
30 Install A/C cafeteria 10.6 10.6
WPS Long-Term Capex Forecast @ 2012-02-28.xls
FY13-17 CAPEX FORECAST 4
WATERTOWN PUBLIC SCHOOLS
PROPOSED CAPITAL IMPROVEMENTS FY2013-FY2017
COST
ESTIMATE(In FY2010-
LOCATION 0008) 2011 FY2012 FY2013 FY2014 FY 2016 FY2016 BEYOND
31 Repair/replace broken and racked floor
tiles throuqhout building
32 Enlarge entrance door to receiving area
33 Repair water bubbler on second floor 12.0 12.0 DONE
HOSMER TOTAL 1.348.7 37.0 0.0 163.0 199.0 40.0 57.7 852.0
COST
ESTIMATE(in I FY2010-
0008 2011 FY2012 FY2013 FY2014 FY 2015 FY2016 BEYOND
PHILLIPS SCHOOL(BUILT 1937;LAST RENOVATION 2001)
1 Seal and stripe parkinq lot 20.0 20.0 DONE
2 Install central air 3rd floor offices 150 160
3 Condensate tank 25.0 250 DONE
4 Interior paint 45.0 45.0
5 Repair concrete over Supt office 8.5 85
6 Replace gyalights 15.0 15.0 ESCO?
7 Replace boilers 600.0 600.0 ESCO?
8 Replace carpets in Central Office area 24.0 24.0
9 Sand and re-stripe qym floor 18.0 180
10 Purchase new boost machine 15.0 150
11 First floor family center renovations 34.8 34.8 DONE
PHILLIPS TOTAL 820.3 79.8 0.0 23.5 15.0 18.0 45.0 639.0
C05T
ESTIMATE(in FY2010-
0008) 2011 FY2012 FY2013 FY2014 FY 2015 FY2016 BEYOND
DISTRICT
1 Replace Vehicles 512, 112,412 105.0 35.0 35.0 35.0
2 Scissor Lift 25.0 25.0
3 Building use/feasibility study
DISTRICT TOTAL 130.0 0.0 0.0 25.0 35.0 36.0 0.0 36.0
TOTAL $8,141.3 1 $453.0 1 $0.0 [ $442.3 1 $822.0 1 $1,068.3 1 $861.2 1 $4,504.6
ESCO 2.036.7
REMOVEDFROM CAPEX FORECAST PREVIOUSLY SUBMITTED TO TOWN:
IWATERTOWN HIGH SCHOOL(BUILT 1930: LAST RENOVATION 2004) I I 15.5 Purchase new boost machine 1 15.51 1 !
i WATERTchaseOWNew MIDDLE
SCHOOL(BUILT 1922;LASTRENOVATION
f OVATION 1998) I 15.51 I
WPS Long-Tenn Capex Forecast @ 2012-02-26.xls
FYI 317 CAPEX FORECAST
WATERTOWN PUBLIC SCHOOLS
PROPOSED CAPITAL IMPROVEMENTS FY2013-FY2017
COST
ESTIMATE(in FY2010-
LOCATION 000E 2011 FY2012 FY2013 FY2014 FY 2016 FY2016 BEYOND
LOWELL SCHOOL(BUILT 1927: LAST R NOVATIO is is)
Purchase new boost machine 1 15.51 15.5
DISTRICT
System wide custodial equipment
upgrades 25.0 25.0
ORIGINAL FORECAST 490.1
LESS: REMOVAL OF BOOST MACHINES&SYSTEM WIDE CUSTODIAL EQUIPMENT (56.0)
ADD: MIDDLE SCHOOL CAFETERIA AIR CONDITIONING 8.2
REVISED FORECAST AS PER ABOVE 442.3
WPS Long-Term Capex Forecast @ 2012-02-28.xis
FY13-17 CAPEX FORECAST 6
xpenditure orecast
Debt and Interest
Source FY2012 FY2013 FY2014 FY2015
Permanent
Debt/Interest $6,539,020 $6,219,667 $4,648,476 $4,493,871
Authorized & Planned
Debt/Interest $594,575 $1,877,383 $3,777,588 $4,721,145
Planned Debt/Interest
Streets & Sidewalks $0 . $825,000 $1,959,500 $2,556,500
Other $594,575 $1,052,383 $1,818,088 $2,164,645
Cost of Bond '
Certification $30,000 $30,000 $30,000 $30,000
TOTAL $7,163,595 $8,127,050 $8,456,064 $9,245,016
49
TOWN OF WATERTOWN 3
CIP FY 13 TO FY 17 COST ANALYSIS original Per C=P l-I I-- (.a-
Yt Row= De-Eerred , f4d.= O.e-6-+-e.ck
FY 13 FY 14 FY15 FY16 FY17
I-Y COST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST
MAIN FIRE BR 11 $ 85,000 $ 10,000 $ 4,250 $ 10,000 $ 3,750 $ 10,000 $ 3,250 $ 10,000 $ 2,750 $ 10,000 $ 2,250
NORTH FIRE BR 11 $ 43,000 $ 8.000 $ 2,400 $ 5,000 $ 2,000 $ 5,000 $ 1,750 $ 5,000 $ 1,500 $ 5,000 $ 1,250
EAST FIRE BR 11 $ 10,000 $ 5,000 $ 500 $ 5,000 $ 250
AMBULANCE BE 11 $ 210,000 $ 21,000 $ 10,500 $ 21,000 $ 9,450 $ 21,000 $ 8,400 $ 21,000 $ 7,350 $ 21,000 $ 6,300
SWAP LOADER BE 11 $ 160,000 $ 35,000 $ 8,000 $ 35,000 $ 6,250 $ 30,000 $ 4,500 $ 30,000 $ 3,000 $ 30,000 $ 1,500
SIDEWALK TRACTOR BE 11 $ 157,000 $ 32,000 $ 7,850 $ 35,000 $ 6,250 $ 30,000 $ 4,500 $ 30.000 $ 3,000 $ 30,000 $ 1,500
PARK RENOVATIONS BR 11 $ 200,000 $ 15,000 $ 10,000 $ 15,000 $ 9,250 $ 15,000 $ 8,500 $ 15,000 $ 7,750 $ 15,000 $ 7,000
RINK IMPROVEMENTS 11 $ 50,000 $ 5.000 $ 2,500 $ 5,000 $ 2,250 $ 5,000 $ 2,000 $ 5,000 $ 1,750 $ 5.000 $ 1,500
SENIOR SHUTTLE BUS BE 11 $ 110,000 $ 25,000 $ 5,500 $ 25,000 $ 4,250 $ 20,000 $ 3,000 $ 20,000 $ 2,000 $ 20,000 $ 1,000
$ 1.025.000 $ 156,000 $ 51,500 $ 156,000 $ 43,700 $ 136,000 $ 35,900 $ 136,000 $ 29,100 $ 136,000 S 22,300
GIS BE 12 $ 50,000 $ 10,000 $ 2,500 $ 10,000 $ 2,000 $ 10,000 $ 1,500 $ 10,000 $ 1,000 $ 10,000 $ 500
NETWORK STORAGE/SERV BE 12 $ 60,000 $ 15,000 $ 3,000 $ 15,000 $ 2,250 $ 10,000 $ 1,500 $ 10,000 $ 1,000 $ 10,000 $ 500
INFRASTR. MUNIS SERVER BE 12 $ 40,000 $ 10,000 $ 2,000 $ 10,000 $ 1,500 $ 10,000 $ 1,000 $ 5,000 $ 500 $ 5,000 $ 250
PUMPER TRUCK REPLACE BE 12 $ 515,00D $ 35,000 S 25,750 S 35,000 $ 24,000 $ 35,000 $ 22,250 $ 35.000 $ 20,500 $ 35.000 $ 18.750
BULLET PROOF VESTS BE 12 $ 12,000 $ 7,000 $ 600 $ 5,000 $ 250
SPEED FEEDBACK TRAILER BE 12 $ 20,000 $ 5,000 $ 1,000 $ 5,000 S 750 $ 5,000 $ 600 $ 51000 $ 250
DIGITAL ASSET MGMT SYST BE 12 $ 18,000 $ 8,000 $ 900 $ 5,000 $ 500 $ 5,000 $ 250
$ 730,00D $ 95,00U $ 36,500 $ 90,000 $ 31.750 S 80,000 5 27,250 $ 65,000 $ 23,250 $ 60,000]S 7.0,000
SCHOOL BR 13 $ 490,100 $ 35,100 $ 24,505 $ 35,000 $ 22,750 $ 35,000 $ 21,000 $ 35,000 $ 19.250
$ 490,100 $ - $ - $ 35,100 $ 24,505 $ 35,000 $ 22,750 $ 35,000 $ 21,000 $ 35,000 $ 19,250
HIGHWAY RECONSTR STB 13 $ 2,000,000 $ 50,000 $ 400,000 $ 90,000 $ 400,000 $ 70,000 $ 400,000 $ 50,000 $ 400,000 $ 30,000
FIRE ALARM DUCT BR 13 $ 300,000 $ 7.500 $ 60,000 $ 13,500 $ 60.000 $ 10,500 $ 60,000 $ 7,500 $ 60.000 $ 4,500
SIDEWALK RECONSTR SWB 13 $ 500,000 $ 12,500 $ 100,000 $ 22,500 $ 100,000 $ 17.500 $ 100.000 $ 12,500 $ 100,000 $ 7,500
-S 2.800,000 s - $ 70,000 $ 560,000 $ 126,000 $ 560,000 $ 28.000 $ 560,000 $ 70,000 5 560.000 $ 42,000
ESCO BR 13 $ 8,033,000 S 200,875 $ 170,000 $ 397,500 $ 175,000 $ 388,875 $ 185,000 $ 379,875 S 196.000 $ 370,375
$ 8,033,000 $ - 5 200,875 $ 170,000 S 397,500 5 175,000 $ 388,875 $ 185,000 $ 379,875 $ 195,000 $ 370,375
EMERGENCY GENERATOR BE 13 $ 75,000 $ 10,000 $ 3,750 $ 10,000 $ 3,250 $ 10,000 $ 2,750 $ 10,000 $ 2,250
GIS BE 13 $ 50,000 $ 10,000 $ 2,500 $ 10,000 $ 2,000 $ 10,000 $ 1,500 $ 10,000 $ 1,000
LIBRARY SLATE ROOF BR 13 $ 325,000 $ 25,000 $ 16,250 $ 25,000 $ 15,000 $ 25,000 $ 13,750 $ 25,000 $ 12,500
LIBRARY BLDG UPDATES BR 13 $ 100,000 $ 10,000 $ 5,000 8 10,000 $ 4.500 $ 10,000 $ 4,000 $ 10,000 $ 3,500
MICROWAVE LINK POL&FIRE BE 13 $ 43,700 $ 8,700 $ Z185 $ 5,000 $ 1,750 $ 5,000 $ 1,500 $ 5,000 $ 1,250
TRUCK DUMP 55000 GVW BE 13 $ 160,000 $ 35,000 '$ 8,000 $ 35,000 $ 6,250 $ 30,000 $ 4,500 $ 30,000 $ 3,000
NOW.r OURTS&LIGHTS BR 13 $ 550,000 $ 40,000 $ 27,500 $ 40,000 $ 25,500 $ 40,000 $ 23,500 $ 40,000 $ 21,500
LIGHTS FOR LINEAR PARK WLKW BR 13 $ 30,000 $ 5,000 $ 1,500 $ 5,000 $ 1,250 $ 5,000 $ 1,000 $ 5,000 $ 750
MOXLEY COURTS RENO&LIGHTS BR 13 $ 250,000 $ 20,000 $ 12,500 $ 20,000 $ 11,500 $ 20,000 $ 10,500 $ 20,000 $ 9,500
VICTORY FH RENOV&EXPANSN BR 13 $ 1,500.000 $ 100,000 $ 75,000 $ 100,000 $ 70,000 $ 100,000 $ 65,000 $ 100,000 $ 60,000
FILLIPELLO PARK GROVE ST BR 13 $ 300,000 $ 30,000 $ 15,000 $ 30,000 $ 13,500 $ 30,000 $ 12,000 $ 30,000 $ 10,500
RINK BLDG RENOV BR 13 $ 775.000 $ 40,000 $ 38,750 $ 40,000 S 38,750 $ 40,000 $ 34.750 $ 40.000 $ 32,750
5 4,192,900 3 - $ - $ 346,900 $ 209,595 $ 340,000 $ 192,250 $ 330,000 $ 175,250 $ 330,000 $ 158,750
GIS BE 14 $ 50,000 $ 10,000 $ 2,500 $ 10,000 $ 2,000 $ 10,000 $ 1,500
LIBRARY BLDG UPDATES BR 14 $ 100,000 $ 10,000 $ 5,000 $ 10,000 $ 4,500 $ 10,000 $ 4,000
IN CRUISER VIDEO SYSTEM BE 14 $ 54,300 $ 14,300 $ 2,715 $ 10,000 $ 2,000 $ 10,000 $ 1,500
APPLICATION SERVER BE 14 $ 60,000 $ 15,000 $ 3,000 $ 15,000 $ 2,250 $ 10,000 $ 1,500
TRUCK DUMP 41000 GVW BE 14 $ 152,000 $ 32,000 $ 7,600 $ 30.000 $ 6.000 $ 30,000 $ 4.500
VIC.FLD TRACK&FIELD HOC BR 14 $ 2,500,00D $ 250,000 $ 125,000 $ 250,000 $ 112.500 $ 250,000 $ 100,000
$ 2,916,300 $ $ - $ - $ - $ 331,300 $ 145,815 $ 325,000 5 120.250 S 320,000 $ 113,000
SCHOOL BR 14 $ 837,500 $ 62,500 $ 41,875 $ 60,000 $ 38,750 $ 55,000 $ 35,750
$ 8a7,500 5 - $ - $ - $ 62,500 $ 41,875 $ 60,000 $ 38,750 5 55,000 $ 35,750
TOWN OF WATERTOWN
CIP FY 13 TO FY 17 COST ANALYSIS original
FY 13 FY 14 FY 15 FY 16 FY 17
FY COST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST
HIGHWAY RECONSTR STB 14 $ 4,000,000 $ 800,000 $ 200,000 $ 800,000 $ 160,000 $ 800,000 $ 120,000
FIRE ALARM DUCT BR 14 $ 300,000 $ 60,000 $ 15,000 $ 60,000 $ 12,000 $ 60,000 $ 9,000
SIDEWALK RECONSTR SWB 14 $ 1,000,0fl0 $ 200,000 $ 50,000 $ 200,000 $ 40,000 $ 200,000 $ 30,000
$ 5,300,000 W s - $ - $1.060.000 5 265,000 $ 1,060,000 $ 212,000 $ 1.060,000 3 159,000
SCHOOL BR 15 $ 1,058,300 $ 78,300 $ 52,915 S 70,000 $ 49,000
$ 1,058,300 $ - $ S $ - $ - $ - $ 78,300 $ 52,915 S 70,000 $ 49,000
HIGHWAY RECONSTR STB 15 $ 2,000,000 $ 400,000 $ 100,000 $ 400,000 $ 80,000
SIDEWALK RECONSTR SWB 15 $ 500,300 $ 100.000 $ 25,000 $ 100,000 5 20,000
$ 2,500,000 $ $ $ - $ - $ - $ 500,000 $ 125,000 $ 500,000 s 100,000
LIBRARY BLDG UPDATES BR 15 $ 50,000 $ 5,000 $ 2,500 $ 5,000 $ 2,250
TRACTOR/LOADER BE 15 $ 34,000 $ 9,000 $ 1,700 $ 10,000 $ 1,250
CUNNIFF SCHOOL FIELD BR 15 $ 300,000 $ 30,000 $ 15,000 $ 30,000 $ 13,500
SKATING ARENA LOBBY BR 15 $ 100,000 $ 5.000 $ 5,000 $ 5,000 $ 4,750
$ 484,Z00 $ - $ - $ - $ - $ - $ - $ 49.000 $ 24,200 $ 50,000 S 21,750
SCHOOL BR 16 $ 861,200 $ 61,200 S 43,060
3 861,200 $ $ - $ - $ - $ - $ - $ - $ - $ 61,200 $ 43,060
LIBRARY BLDG UPDATES BR 16 $ 50,000 $ 5,000 $ 2,500
OCONNELLARTIFICAL TURF BR 16 $ 2.500,000 $ 250,000 $ 125,000
3 2.550,000 $ - $ - $ - $ $ - $ - $ - $ - $ 255,000 $ 127,500
HIGHWAY RECONSTR STB 16 $ 4,000,000 $ 800,000 $ 200,000
SIDEWALK RECONSTR SWB 16 $ 1,000,000 $ 200.000 $ 50,000
$ 5.000.000 $ - $ - $ - $ $ - $ $ $ - $ 1,000,000 $ 250,000
LIBRARY BLDG UPDATES BR 17 $ 50,000
FILLIPELLO PARK LIGHTING BR 17 $ 250.000
RENOV HOWE PARK COURT BR 17 $ 150,000
$ 450,000 $ - $ - $ - $ - $ - $ $ $ $ $ -
SCHOOL BR 17 $ 4,512,700
$ 4.512,700 $ - $ - $ - S - $ - $ $ $ 3 S -
TOTAL $ 43,741,000 $ 251,000 $ 358,875 $1,358,000 $ 833,050 $2,779,800 $ 1,217,715 $ 3,383.300 $ 1,280.590 $ 4,687,200 $ 1,531,735
$ 600.875 $2,191.050 $3,997.515 $ 4,663,890 $ 6,218,935
FY 13 FY 14 FY 15 FY 16 FY 17
PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST
PERMANENT $ 5,018,000 $ 1,201,667 $3,574,000 $ 1,074,476 $3,524,000 $ 969,871 $ 3,315,000 $ 858,413 $ 3,028,000 $ 753,857
AUTHORIZED $ 147,000 $ 154,250 $ 522,000 $ 191,900 $ 522.000 $ 165,800 $ 522,000 $ 139,700 $ 522,000 $ 113,600
CIP FY13-FY17 $ 251,000 $ 358,875 $1.358,000 $ 833,050 $2,779,800 $ 1,217,715 $ 3,383,300 $ 1,280,590 $ 4,687.200 $ 1,531,735
TOTAL S 5,416,000 $ 1,714.792 $5,454,000 $ 2,099,426 $6,825,800 $ 2,353,386 $ 7.220,300 $ 2,278,703 $ 0.237,200 $ 2,399.192
$7,130,T92 $7.553,426 $9,179,186 $ 9.499,003 $ 10.636,392
TOWN OF WATERTOWN 3 -S Iz
CIP FY 13 TO FY 17 COST ANALYSIS-revised 3-5-12
W i-�k C�w►m,�cC'� rc c n++l+tiu4Rc�a�i t
FY 13 FY 14 FY 15 FY 16 FY 17
FY COST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST
AMBULANCE BE 11 $ 210,000 $ 21,000 $ 10,500 $ 21,000 $ 9,450 $ 21,000 $ 8,400 $ 21,000 $ 7,350 $ 21,000 $ 6,300
SWAP LOADER BE 11 $ 160,000 $ 35,000 $ 8,000 $ 35,000 $ 6,250 $ 30,000 $ 4,500 $ 30,000 $ 3,000 $ 30,000 $ 1,500
SIDEWALKTRACTOR BE 11 $ 157,000 $ 32,000 $ 7,850 $ 35,000 $ 6,250 $ 30,000 $ 4,500 $ 30,000 $ 3,000 $ 30,000 $ 1,500
PARK RENOVATIONS BR 11 $ 200.000 $ 15,000 $ 10,000 $ 15,000 $ 9,250 $ 15,000 $ 8,500 $ 15,000 $ 7,750 $ 15,000 $ 7,000
RINK IMPROVEMENTS 11 $ 25,000 $ 5,000 $ 1,250 $ 5,000 $ 1,000 $ 5.000 $ 750 $ 5,000 $ 500 $ 5,000 $ 250
SENIOR SHUTTLE BUS BE 11 $ 110,000 $ 25,000 $ 5,500 $ 25,000 $ 4,250 $ 20,000 $ 3,000 $ 20,000 $ 2,000 $ 20,000 $ 1,000
$ 862,000 $ 133,000 $ 43,100 $ 136,000 $ 36,450 $ 121,000 $ 29,650 $ 121,000 $ 23,600 $ 121,000 $ 17,550
GIS BE 12 $ 50,000 $ 10,000 $ 2,500 $ 10,000 $ 2,000 $ 10,000 $ 1,500 $ 10,000 $ 1,000 $ 10,000 $ 500
NETWORK STORAGE/SERV BE 12 $ 60,000 $ 15,000 $ 3,000 $ 15,000 $ 2,250 $ 10,000 $ 1,500 $ 10,000 $ 1,000 $ 10,000 $ 500
INFRASTR. MUNIS SERVER BE 12 $ 40,000 $ 10,000 $ 2,000 $ 10,000 $ 1,500 $ 10,000 $ 1,000 $ 5,000 $ 500 $ 5,000 $ 250
PUMPER TRUCK REPLACE BE 12 $ 515,000 $ 35,000 $ 25,750 $ 35,000 $ 24,000 $ 35,000 $ 22,250 $ 35,000 $ 20,500 $ 35,000 $ 18,750
BULLET PROOF VESTS BE 12 $ 12,000 $ 7,000 $ 600 $ 5,000 $ 250
SPEED FEEDBACK TRAILER BE 12 $ 20,000 $ 5,000 $ 1,000 $ 5,000 $ 750 $ 5,000 $ 500 $ 5,000 $ 250
DIGITAL ASSET MGMT SYST BE 12 $ 18,000 $ 8,000 $ 900 $ 5,000 $ 500 $ 5,000 $ 250
$ 715,000 $ 90,000 $ 35,750 $ 85,000 $ 31,250 $ 75,000 S 27,000 $ 65,000 $ 23.250 $ 60,000 is 20,000
SCHOOL BR 13 $ 442,300 $ 35,100 $ 22.115 $ 35,000 $ 20,360 $ 35,000 $ 18,610 $ 35,000 $ 16,860
$ 442,300 $ - S - $ 35,100 S 22,115 $ 35,000 $ 20,360 $ 35.000 $ 18,610 $ 35,000 $ 16,860
MAIN FIRE BR 13 $ 85,000 5 - $ 2,125 $ 10,000 $ 4,250 $ 10,000 $ 3,750 $ 10,000 $ 3,250 $ 10,000 $ 2,750
NORTH FIRE BR 13 $ 43,000 $ - $ 1,200 $ 5,000 $ 2,400 $ 5,000 $ 2,150 $ 5,000 $ 1,900 $ 5,000 $ 1,650
EAST FIRE BR 13 $ 10,000 $ - $ 250 $ 5,000 $ 500 $ 5,000 $ 250
$ 138,000 S $ 3,575 $ 20,000 $ 7,150 $ 20.000 $ 6,150 $ 15.000 $ 5,150 $ I5,GO" 71 4,400
HIGHWAY RECONSTR STB 13 $ 2,000,000 $ 50,000 $ 400,000 $ 90,000 $ 400,000 $ 70,000 S 400,000 $ 50,000 $ 400,000 $ 30,000
FIRE ALARM DUCT BR 13 $ 300,000 $ 7,500 $ 60,000 $ 13,500 $ 60,000 $ 10,500 $ 60.000 $ 7,500 $ 60,000 $ 4,500
SIDEWALK RECONSTR SWB 13 $ 500,000 $ 12.500 $ 100,000 $ 22.500 $ 100,000 $ 17.500 $ 100,000 $ 12,500 $ 100,000 $ 7,500
$ 2,800.000 $ - $ 70,000 $ 560,000 $ 126,000 $ 560,000 $ 98.000 $ 960,000 $ 70,000 $ 560,000 S 42,000
ESCO BR 13 $ 8,033,000 $ 170.000 $ 397,500 $ 175,000 $ 388.875 $ 185.000 $ 379,875 $ 195,000 $ 370,375
$ 8,033,000 $ - $ - $ 170,000 $ 397,500 $ 175,000 $ 388,875 $ 185,000 $ 379,875 $ 195,000 $ 370,375
EMERGENCY GENERATOR BE 13 $ 75,000 $ 10,000 $ 3,750 $ 10,000 $ 3,250 $ 10,000 $ 2,750 $ 10,000 $ 2,250
GIS BE 13 $ 50,000 $ 10,000 $ 2,500 $ 10,000 $ 2,000 $ 10,000 $ 1,500 $ 10.000 $ 1,000
LIBRARY SLATE ROOF BR 13 $ 325,000 $ 25,000 $ 16,250 $ 25,000 $ 15,000 $ 25,000 $ 13,750 $ 25,000 $ 12,500
LIBRARY BLDG UPDATES BR 13 $ 100,000 $ 10,000 $ 5,000 $ 10,000 $ 4,500 $ 10,000 $ 4,000 $ 10,000 $ 3,500
MICROWAVE LINK POL&FIRE BE 13 $ 43,700 $ 8,700 $ 2,185 $ 5,000 $ 1,750 $ 5,000 $ 1,500 $ 5,000 $ 1,250
TRUCK DUMP 55000 GVW BE 13 $ 160,000 $ 35,000 $ 8,000 $ 35,000 $ 6,250 $ 30,000 $ 4,500 $ 30,000 $ 3,000
RENOV.CASEY COURTS&LIGHTS BR 13 $ 550,000 $ 40,000 $ 27,500 $ 40,000 $ 25,500 $ 40,000 $ 23,500 $ 40,000 $ 21,500
LIGHTS FOR LINEAR PARK WLKW BR 13 $ 30,000 $ 5,000 $ 1,500 $ 5,000 $ 1,250 $ 5,000 $ 1,000 $ 5,000 $ 750
MOXLEY COURTS RENO&LIGHTS BR 13 $ 250,000 $ 20,000 $ 12,500 $ 20,000 $ 11,500 $ 20,000 $ 10,500 $ 20,000 $ 9,500
VICTORY FH RENOV&EXPANSN BR 13 $ 1,500,000 $ 100,000 $ 75,000 $ 100,000 $ 70,000 $ 100,000 $ 65,000 $ 100,000 $ 60,000
FILLIPELLO PARK GROVE ST BR 13 $ 300,000 $ 30,000 $ 15,000 $ 30,000 $ 13,500 $ 30,000 $ 12.000 $ 30,000 $ 10,500
RINK BLDG RENOV BR 13 $ 775,000 $ 40,000 $ 38,750 $ 40,000 $ 36.750 $ 40,000 $ 34,750 $ 40,000 $ 32,750
$ 4,158.700 S - $ - $ 333,700 $ 207,935 $ 330,000 $ 191,250 $ 325,000 $ 174,750 $ 325,000 $ 158,500
GIS BE 14 $ 50,000 $ 10,000 $ 2,500 $ 10,000 $ 2,000 $ 10,000 $ 1,500
LIBRARY BLDG UPDATES BR 14 $ 100,000 $ 10,000 $ 5,000 $ 10,000 $ 4,500 $ 10,000 $ 4,000
IN CRUISER VIDEO SYSTEM BE 14 $ 54,300 $ 14,300 $ 2,715 $ 10,000 $ 2,000 $ 10,000 $ 1,500
APPLICATION SERVER BE 14 $ 60,000 $ 15,000 $ 3,000 $ 15,000 $ 2,250 $ 10,000 $ 1,500
TRUCK DUMP 41000 GVW BE 14 $ 152.000 $ 32,000 $ 7,600 $ 30,000 $ 6,000 $ 30,000 $ 4,500
VIC.FLD TRACK&FIELD HOC BR 14 $ 2,500,000 $ 250,000 $ 125,000 $ 250,000 $ 112,500 $ 250,000 $ 100,000
$ 21916,300 $ - $ S - $ - $ 331,300 $ 145,815 $ 325.000 $ 129.250 $ 320,000 5 113.000
SCHOOL BR 14 $ 837,500 $ 62.500 $ 41,875 $ 60,000 $ 38.750 $ 55,000 S 35,750
$ 837.500 $ $ - $ - $ - $ 62,500 $ 41,875 $ 60,000 $ 38,750 $ 55,000 $ 35,750
TOWN OF WATERTOWN
CIP FY 13 TO FY 17 COST ANALYSIS-revised 3-5-12
FY13 FY 14 FY 15 FY 16 FY 17
FY COST PRINCIPAL. INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST
HIGHWAY RECONSTR STB 14 $ 4,000,000 $ 800,000 $ 200,000 $ 800,000 $ 160,000 $ 800,000 $ 120,000
FIRE ALARM DUCT BR 14 $ 300,000 $ 60,000 $ 15,000 $ 60,000 $ 12,000 $ 60,000 $ 9,000
SIDEWALK RECONSTR SWB 14 $ 1,000,000 $ 200,000 $ 50,000 $ 200,000 $ 40,000 5 200.000 $ 30,000
$ 5,300,000 $ - $ - 5 $ - $1,060,000 $ 265,000 $ 1,060,000 $ 212,000 $ 1,060,000 $ 159,000
SCHOOL BR 15 $ 1,058,300 $ 78,300 $ 52,915 5 70,000 $ 49,000
$ 1,058,300 $ - $ $ $ - $ - $ - 5 78,300 $ 52,915 $ 70,000 5 49,000
HIGHWAY RECONSTR STB 15 $ 2,000,000 $ 400,000 $ 100,000 $ 400,000 S 80,000
SIDEWALK RECONSTR SWB 15 $ 500,000 $ 100,000 $ 25,000 $ 100,000 S 20,000
$ 2.500,000 $ - $ 5 S - $ - $ - $ 500,000 $ 125,000 $ 500,000 $ 100,000
LIBRARY BLDG UPDATES BR 15 $ 50,000 $ 5,000 $ 2,500 $ 5,000 $ 2,250
TRACTOR/LOADER BE 15 $ 34,000 $ 9,000 $ 1,700 $ 10,000 $ 1,250
CUNNIFF SCHOOL FIELD BR 15 $ 300,000 $ 30,000 $ 15,000 $ 30,000 $ 13,500
SKATING ARENA LOBBY BR 15 $ 100,000 $ 5,000 $ 5,000 $ 5,000 $ 4,750
$ 484,000 $ - $ $ - $ - $ - $ $ 49,000 $ 24,200 $ 50,000 $ 21,750
SCHOOL BR 16 $ 861.200 $ 81,200 $ 43,060
$ 861,200 $ - $ - $ - 5 - $ - 5 $ - $ $ 61,200 $ 43,060
LIBRARY BLDG UPDATES BR 16 $ 50,000 $ 5,000 $ 2,500
OCONNELL ARTIFICAL TURF BR 16 $ 2,500,000 $ 250,000 $ 125,000
$ 2,650.000 5 $ $ $ - $ - $ $ $ - $ 255,000 S 127,500
HIGHWAY RECONSTR STB 16 $ 4,000,000 $ 800,000 S 200,000
SIDEWALK RECONSTR SWB 16 $ 1,000,000 S 200,000 S 50,000
$ 5,000,000 $ - $ - $ $ - $ $ $ $ $ 1,000,000 $ 250,000
LIBRARY BLDG UPDATES BR 17 $ 50,000
FILLIPELLO PARK LIGHTING BR 17 $ 250,000
RENOV HOWE PARK COURT BR 17 $ 150.000
$ 450,000 5 - $ $ $ - $ - $ $ - $ - $
SCHOOL BR 17 $ 4,512,700
$ 4,512,700 $ - $ - $ - $ - $ - $ - $ - S - $ - $ -
TOTAL $ 43,619,000 5 223;000 $ 152,425 $1,339,800 $ 826,400 $2,769,600 $ 1,213,975 $ 3,378,300 $ 1,277;350 $ 4,682,200 $ 1,528,745
$ 375,425 $2,168,200 $3,983,775 $ 4,655,650 $ 6,210,945
FY 13 FY 14 FY 15 FY 16 FY 17
PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST PRINCIPAL INTEREST
PERMANENT $ 5,018,000 $ 1,201,667 $3,574,000 $ 1,074,476 $3,524,000 $ 969,871 $ 3,315,000 $ 858,413 $ 3,028,000 $ 753,857
AUTHORIZED $ 147,000 $ 154,250 $ 522.000 $ 191.900 $ 522,000 $ 165,800 $ 522,000 $ 139.700 $ 522,000 $ 113,600
C I P FY13-FY17 $ 223,000 $ 152,425 $1,339,800 $ 82B,400 $2,769,600 $ 1,213,975 $ 3,378,300 $ 1,277,350 $ 4.682.200 $ 1,528,745
TOTAL $ LaB4O00 $ 1,508,342 $5,435,800 $ 2.094,776 $6,915.800 $ 2,349,646 $ 7,215,300 $ 2,275,463 5 6.232,200 $ 2,396,202
$6,896,342 $7.530,576 $9,155.446 $ 9,490,783 $ 10.628,402
~-- - Expenditure Forecast
Debt and Interest
Source FY2012 FY2013 FY2014 FY2015
Permanent
Debt/Interest $6,539,020 $6,219,667 $4,648,476 $4,493,871
Authorized & Planned
Debt/Interest $594,575 $1,877,383 $3,777,588 $4,721,145
Planned Debt/Interest
Streets & Sidewalks $0 $825,000 $1,959,500 $2,556,500
Other $594,575 $1,052,383 $1,818,088 $2,164,645
Cost of Bond
Certification $30,000 $30,000 $30,000 $30,000
TOTAL $7,163,595 $8,127,050 $8,456,064 $9,245,016
49
r
Expenditure
Forecast
Capital Projects
Source FY2012 FY2013 FY2014 FY2015
Town $145,000 $150,000 $155,000 $160,000
Street & Sidewalk
Improvements $718,500 $754,425 $792,146 $831,754
TOTAL $863,500 $904,425 $947,146 $991,754
50
y ��r rojected
Comparison
FY2012 FY2013 Variance
Taxes $74,139,035 $77,062,433 $2,923,398
State Aid $9,587,202 $9,240,242 ($346,960)
Local Receipts $11,182,500 $10,261,346 ($921,154)
Other Financing $5,287,263 $5,253,163
($34,100)
Total Revenue $100,196,000 $101,817,183 $1,621,183
Education Appropriation $34,140,000 $34,993,500 $853,500
Town Depts. Approp. $27,292,659 $27,974,976 $682,317
Waste Disposal $3,236,940 $3,334,048 $97,108
Snow & Ice Removal $882,000 $973,000 $91,000
State Assessments $2,211,377 $2,271,651 $60,274
Pension Costs $8,822,766 $9,178,382 $355,616
Insurance $13,281,474 $14,249,224 $967,750
Debt & Interest $7,163,595 $8,127,050 $963,455
Capital Projects & OFU $3,165,189 $2,048,705
($1,116,484)
Total Expenditures $100,196,000 .$103,150,537 $2,954,537
Projected Surplus/(Deficit) $0
($1,333,353) ($1,333,353)
Projected Surplus/(Deficit)
No Departmental Growth 5�;53 $202,464 $202,464
55
d3.i .