HomeMy Public PortalAboutTBM 2016-02-17FRASER BOARD OF TRUSTEES
MINUTES
DATE:
Wednesday, February 17, 2016
MEETING:
Board of Trustees Regular Meeting
PLACE:
Fraser Town Hall Board Room
PRESENT
Board:
Mayor Peggy Smith; Mayor Pro -Tem Philip Vandernail; Trustees; Eileen
Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather
Staff:
Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor,
Others:
See attached list
1. Workshop: Broadband
Mayor Smith called the meeting to order at 7:04 p.m.
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Miller moved, and Trustee Soles seconded the motion to approve the Agenda.
Motion carried: 6-0.
4. Consent Aaenda:
a) Minutes — February 3, 2016
Trustee Miller moved, and Trustee Taylor seconded the motion to approve the consent
agenda. Motion carried: 6-0.
5. Open Forum:
6. Public Hearings:
7. Discussion and Possible Action Regarding:
a) Resolution 2016-02-03 - Attainable Housing
Trustee Mather arrived.
Board continued discussion of proposed attainable housing consulting scope of work
and Wendy Sullivan was present to answer questions.
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Trustee Mather moved, to approve Resolution 2016-02-03 with a budget of $25,000 with
the changes that she recommended with the understanding that if we need more
demographics and housing stock information that we would ask them to come back to us
and tell us specifically what additional information we want. Motion failed for lack of a
second.
Trustee Soles moved, and Trustee Vandernail seconded the motion to approve
Resolution 2016-02-03 Attainable Housing with a not to exceed amount of $40,000.00
(including Pro Forma). Motion carried: 7-0.
Executive Session: For a conference with the Town's Attorney for the purpose of
receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b)
and for the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators, under
C.R.S. Section 24-6-402(4)(e) regarding attainable housing and to include TA
McGowan, TM Durbin and TP Trotter.
Trustee Waldow moved, and Trustee Vandernail seconded the motion to enter
executive session. Motion carried: 7-0.
Enter: 8:25 p.m
Exit: 8:49 p.m.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B).
As the attorney representing the Town of Fraser, I am of the opinion that the entire
Executive Sessi n, whic was not recorded, constituted a privileged attorney-client
communicatio .
Rod McGowan, Town Attorney
Trustee Miller moved, and Trustee Mather seconded the motion to exit executive
session. Motion carried: 7-0.
Trustee Mather and TA McGowan left the meeting
b) Planning Initiative Request for Proposals
During the budget hearings, discussion on a comprehensive plan update with a
downtown specific focus that integrates downtown revitalization.
New Mobility West (NMW) community assistance program is an option, this program
"provides technical assistance to communities across the Rocky Mountain West to
address specific challenges or opportunities at the crossroads of transportation and
community development."
New Mobility West assistance focuses on three key issues:
1. State Highways in communities
2. Local capital improvement planning & investment
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3. Reshaping commercial corridors
This program appears to be a low-cost alternative to providing professional assistance to
Fraser relating to transportation, circulation, land use planning and community
development.
Board directed staff to move forward with the grant application and pending success with
the application, distribution of an RFP at a later date.
C) Resolution 2016-02-04 Establishing Sustainability Goals (McKinstry)
On January 20th the McKinstry presented the community sustainability work they
completed for us last year and recommended adoption of a plan and resolution
establishing sustainability goals.
Trustee Miller moved, and Trustee Taylor seconded the motion to approve Resolution
2016-02-04 Establishing Sustainability Goals (McKinstry). Motion carried: 6-0.
d) Touch the Sun
Trustee Vandernail requested clarification on Fraser's stance on the Touch the Sun
music festival and to confirm that the Town of Fraser supported the proposal.
8. Other Business:
9. Executive Session; Town Manager Evaluation: For discussion of a personnel matter
under C.R.S. Section 24-6-402(4)(f)(I) and not involving any specific employees who
have requested discussion of the matter in open session.
Trustee Soles moved, and Trustee Miller seconded the motion to enter executive
session. Motion carried: 6-0.
Enter: 9:25 p.m.
Exit: 10:10 p.m.
Trustee Vandernail moved, and Trustee Soles seconded the motion to exit executive
session. Motion carried: 6-0.
Trustee Miller moved, and Trustee Soles seconded the motion to approve Town
Managers Employee Agreement as proposed. Motion carried: 6-0.
Trustee Miller moves e Taylor seconded the motion to adjourn. Motion
carried: 6-0. Mee' adjourn t 10:15 p.m.
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Lu Berger, own Jerk
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