HomeMy Public PortalAbout2000-29 Authorizing an amendment to the agreement.tifRESOLUTION NO. 2000-29
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA; AUTHORIZING AN AMENDMENT
TO THE AGREEMENTS WITH OBM ARCHITECTS, SPILLIS,
CANDELA & PARTNERS, AND THE STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES; DIRECTING THE
VILLAGE MANAGER TO ISSUE A REQUEST FOR PROPOSAL
FROM ARCHITECTURAL AND/OR PLANNING FIRMS WHO
WISH TO ASSIST THE VILLAGE IN DEVELOPING A PROGRAM
FOR THE VILLAGE CHAMBER/COMMUNITY THEATER
BUILDING; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The Village Civic Center comprises a Fire Station, Administration/Police
Station with a parking garage, Community Center, Village Council Chamber/Theater Building,
alignment of McIntyre Street with Galen Drive, construction of Village Green Way, and related
infrastructure; and
WHEREAS, the Village Council held Workshops on June 13, 2000 and July 10, 2000 to
review the overall planning, placement, and financing of the Village Civic Center Project; and
WHEREAS, on July 11, 2000 the Village Council adopted a Resolution which modified the
Site Plan for the Village Civic Center; and
WHEREAS, James A. Cummings Construction Inc., the Construction Manager for the
Village Civic Center, estimates that the average cost per square ft. is $155.00; and
WHEREAS, schematic plans for the Village Civic Center buildings indicate the project will
contain approximately 104,042 square feet; and
WHEREAS, an amendment to the agreement with OBM Architects is necessary as the plans
for the Fire Station need to be modified to include administrative offices and an expanded
community room which will also function as the temporary Council Chamber until permanent
facilities are constructed; and
WHEREAS, an amendment to the agreement with Spillis, Candela & and Partners is
necessary as the current terms and conditions were based on a building containing less floor area
than that which is currently being proposed and the adoption of the "Modified Village Civic Center"
results in changes to the schematic plans which were presented to the Council at the June 13, 2000
workshop; and
WHEREAS, an amendment to the agreement with the State of Florida Department of
Management Services is necessary as the current terms and conditions were based on a Civic Center
containing less floor area than that which is currently being proposed; and
WHEREAS, the Village Attorney has advised that the siting of the Community Center and
the Village Council Chamber/Community Theater on one site constitutes a substantial change in
conditions from the original Request for Proposals and that a new process must be initiated to
contract with an architectural firm to design these buildings on one site; and
WHEREAS, it is necessary to retain the services of a consultant to develop a program (size,
number of seats, space needs, etc.) for the Village Council Chamber/Community Theater.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Manager is authorized to enter into the attached amended
agreements with OBM Architects; Spillis, Candela & and Partners Inc.; and, the State of Florida
Department of Management Services.
Section 2. That the Village Manager is authorized to execute each phase of the attached
agreements separately, partially or completely, as deemed necessary to design and construct the
Village Civic Center.
Section 3. That the Village Manager is directed to cause the issuance of a Request for
Proposals for consultant services to develop a program (size, number of seats, space needs, etc.) for
the Village Council Chamber/Community Theater.
Section 4. That upon Council's approval of a program for the Village Council/Theater
Building, the Village Manager is directed to cause the issuance of a Request for Proposals for
architectural services for a site that will contain a Community Center and the Village Council
Chamber/Community Theater, and
Section 5. That the Village Manager and Village Attorney are authorized to take any and
all action necessary to implement the terms and conditions of the attached agreements.
Section 6. That the attached agreements (State of Florida Department of Management
Services; OBM Architects; and, Spillis, Candela & and Partners Inc.), in substantially the form
attached hereto, are hereby approved and the Village Manager is authorized to execute the
agreements on behalf of the Village;
Section 7. This resolution shall take effect immediately upon adoption.
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PASSED AND ADOPTED this I lth day of July , 2000.
MAYOR JOE I. RASCO
CONCHITA H. ALVAREZ, CMC, VILLAGE CL
APPROVED AS TO FORM AND LEGAL SUFFICIE
RICHARD JAY WEISS, VILLAGE ATTORNEY
DEPARTMENT OF MANAGEMENT
SERVICES
4050 Esplanade Way • Tallahassee, Florida 32399-0950
BUSH, GOVERNOR
August 18, 2000
Spillis Candela & Partners
800 Douglas Entrance
Coral Gables, FL 33134
RE: VKB-98069000 Village of Key Biscayne
Civic Center, Community Center, Fire, Police Station & EMS
Authorization No 2
SAMAS Code: N/A
Gentlemen:
TOM MCGURK, SECRETARY
Please Reply To:
Division of Building
Construction
4508 Oak Fair Boulevard
Suite 200
Tampa, FL 33610
Under the terms of Article 4.10 of our Agreement you are hereby authorized additional services in
the lump sure amount of $15,000.00 fui Schematic Re -design to the Police/Administrative Facility
as requested in your proposal dated July 5, 2000.
Invoice these services by attaching a copy of this Authorization to each copy of your invoice.
Sin
Rafael
Thomas Berley, Construction
DMS ' oject Manag r Planning and Design Manager
cc:
Kwandolyn Cherry (w/enclosures)
Samuel Kissinger (w/enclosures)
File (w/enclosures)
File
. , 3i4473580 SY 1 LL I 5 CANDELA PTRS
590 P02 JUL 05 '00 09:14
Spillis Candela DMJM
800 Douglas Entrance Coral Gables, Florida 33134 305/444 4691 Fax 305/447 3580
Internet E Mall: scp@miami.com
Owner -Architect Additional Service Authorization orm
PROJECT : Key Biscayne Administration and Police Building
DATE OF AGREEMENT : 2/1/00
MODIFICATION DATE: 7/5/00
MC: Paul Reinarman
PM: Nina Gladstone
PROTECT NO.: 032111976
MODIFICATION NO.: 11
The services described below are not included in Basic Services and y s}.all k:: paid for by the Owner
in accordance with the Owner -Architect Agreement and as stip.,: .tccl below, in addition to the
compensation for Basic Services:
ADMINISTRATION/ POLICE BUILDING REDESIGN
New two storey scheme for administration and police building, g : ;e to remain as designed.
Services Provided Include:
1. One Meeting with the Owner to determine revised adjac• ant conceptual stacking
and blocking diagrams.
2. One meeting to review the revised floor plans with Owner
3. Revised Site Plan.
4. Revised administration and police floor plans.
5. 3 new elevations
6. Revised renderings and model
7. One presentation to Council.
® Hourly as per contract terms 0 Lump
200 hrs @75.00/hr
Not to exceed $15,000
The services described above shall only be provided if authorized b,
the completion and signing of this form.
Please acknowledge your acceptance by signing each original docur
and return the other original to our office.
Owner's Representative with
^rovided. Retain one original
Owner's Representative Spillis Can ''a & Furtners, Inc.
(Signature)
C.Sprruec KAs•Aanc• �
(Printed Name and Title)
I zl a Ots
(Date)
(Signature)
Nll Nina Glads
(Printed Nat,
7/5/00
(Date)
Proje; c Manager
�� l Tit!. 1
. , ..3454473580 SP I LL I S CANDELA PTRS
Spillis Candela DMJM
800 Douglas Entrance Coral Gables, Florida 33134 305/444 4691 ;*ax 305/447 3580
Internet E Mail: scp@miami.com
590 P03 JUL 05''00 09:14'
Owner -Architect Additional Service Authorization ;:orm
PROJECT : Key Biscayne Administration and Police Building
DATE OF AGREEMENT : 2/1/00
MODIFICATION DATE: 7/5/00
PIC: Paul Reinarman
PM: Nina Gladstone
EPM: Igor Gonzalez
PROJECT NO.: 032111976
MODIFICATION NO.: 12
The services described below are not included in Basic Services and ill, '1.,;! paid for by the Owner
in accordance with the Owner -Architect Agreement and as stipui below„in addition to the
compensation for Basic Services:
.Increase to Project Scope
Additional service due to increase in scope and construction co::
building.
Increase is derived from a fee of 8.25% of total construction cost -
32,000 s.f. at $155.00/ s.f.= $ 4,960,000
Basic service original compensation = $344,250
Basic service revised compensation = $409,200
❑ Hourly as per contract terms t 1 Lump Sum - $64,950
The services described above shall only be provided if authorized b)' :i
the completion and signing of this form.
Please acknowledge your acceptance by signing each original documc
and return the other original to our office.
Owner's Representative Spillis Can:
i
(Signature)
(Printed Name and Title)
(Signature)
jrNip GJadV,n'
(Printed Nan .0.
715/00
(Date) (Date)
,f Administration and Police
Owner's Representative with
=,roviced. Retain one original
7artners, Inc.
Project Manager
,d Title)
The Village of Key Biscayne, Florida
Architectural Description of the Administration and Police Building / Parking
Structure
The Administration and Police Building for the Village of Key Biscayne totals approximately
32,000 square feet of program area on three floors. The structured parking garage to the
south of this building provides 144 cars on three parking levels, including police related
program areas at the ground.
The Administration and Police building is designed around a two-story landscaped and
paved courtyard connecting the pedestrian circulation from the main McIntyre Street
building entrance with a pedestrian garage entrance to the south. The courtyard functions
both as a public gathering space and as a means to provide natural light and air to the
internal facing office areas.
The first two floors of the building are full floors wrapping the open courtyard while the
partial third floor extends along the McIntyre Street side of the site. The ground floor of the
building is dedicated completely to the Police program. The floor level is raised five feet
above grade in order to comply with the flood criteria. The second floor of the building is
divided almost equally between the Police and the Village Administration spaces. The
partial third floor of administration offices is set back from both the Fernwood and Village
Green Way edges to visually reduce the three-story mass of the building.
The architectural design of the Administration and Police Building provides that two very
different building uses are presented to the Village in one very unified expression. The
police areas will "read" from the outside the same as the administration areas; that of a
Village -scaled office building. The windows and wall treatments will be consistent for both
uses combining a palette of smooth stucco walls, framed window openings and standing
seam metal roofs. These building materials are consistent with all of the proposed civic
complex projects. A double -height loggia along McIntyre Street provides a graceful
transition to the raised first floor as well as a civic scale addressing the Community Center
to the north and the future Theater / Council Chamber building.
The structured parking garage to the south will continue the same architectural design
elements established by the Administration and Police Building. This will include small-
scale window openings to visually screen the view of cars. Pedestrian connections will link
the garage and the Village Building on the ground and second levels while the top floor of
the garage includes a landscaped trellis to soften the exposed top parking deck.
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