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Home My Public Portal About03-20-2023 Village Board Minutes ,V366)03 VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 20, 2023 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, P.KALKANIS, C.LARSON, T.RUANE, B.WOJOWSKI, AND H. BENTON. BOARD ABSENT: K.CALKINS. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS,VILLAGE CLERK; S.AMANN, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Calkins was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Chief Miller presented: • Civilian of the Year—Kellee Konieczny • Officer of the Year—Officer Cody Columbus Mayor Argoudelis: • Commented on the sold-out State of the Village address. • Stated that he heard a rumor that the Village's downtown was stagnant and wanted to ensure everyone that the rumor is false, and the Village's downtown is very vibrant with no vacancies. TRUSTEES COMMENTS Trustee Larson: • Congratulated the Police Award recipients. • Stated that she has not heard that the downtown is stagnant only that there isn't enough parking. Trustee Wojowski: • Thanked Chief Miller with continuing the Police Awards tradition. • Commented on exciting developments with the downtown. Trustee Ruane: • Congratulated all the Police Award recipients. • Stated that he is excited about the new downtown businesses. Trustee Benton congratulated all the Police Award recipients. PUBLIC COMMENTS (3-5 minutes) No Comments. Village of Plainfield Meeting Minutes—March 20,2023 Page 2 BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Kalkanis moved to approve the Agenda. Second by Trustee Benton. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting and Executive Session held on March 6, 2023. b) Bills Paid and Bills Payable Reports for March 20, 2023. c) Cash& Investment, Revenue, and Expenditure Reports for February 2023. d) Authorize the payment of invoice 08454 for landscape maintenance performed by Ramiro Guzman Landscaping Inc. at a not-to-exceed cost of$14,335.00. e) Approval of the Bond Reduction for Chatham Square Phase 7, Phase I Improvements to $53,563.00 Phase II Improvements to $25,000.00, and Phase III Improvements to $220,905.00. f) Approval of the annual GIS Software license maintenance contract from ESRI in the amount of$16,315.00. g) Approval of a 3-year agreement from ThinkGard for their Managed Backup and Disaster Recovery as a Service solution in the amount of$99,568.00 with annual payments of$33,189.33. Second by Trustee Ruane. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Ruane,yes; Wojowski,yes; Benton,yes. 5 yes, 0 no, 1 absent. Motion carried. 3) 24038 W. LOCKPORT STREET FACADE IMPROVEMENTS (CASE NUMBER 1996- 022123.FA/COA) Trustee Larson moved to approve the requested Certificate of Appropriateness for the proposed second-floor window replacement on the front elevation for the property at 24038 W. Lockport St., subject to execution of a Letter of Agreement between the applicant, Historic Preservation Commission and Village staff Second by Trustee Wojowski. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton,yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to approve a façade improvement grant in an amount not to exceed $8,675.00, and to authorize the Village Administrator to execute the related façade improvement agreement. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis,yes; Larson,yes; Ruane,yes; Wojowski, yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. 4) 2023 MEMORIAL DAY PARADE & CEREMONY Trustee Ruane moved to approve the 2023 Memorial Day Parade and associated road closures to be held on Monday, May 29, 2023, at 10:45 a.m. Second by Trustee Wojowski. Vote by roll call. Calkins, absent; Kalkanis,yes; Larson,yes; Ruane, yes; Wojowski,yes; Benton,yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes—March 20,2023 Page 3 5) 2023 HOMECOMING PARADE Trustee Benton moved to approve the 2023 Homecoming Parade and associated road closures to be held on Saturday, September 30, 2023, from 9:00 a.m. to 11:00 a.m. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis,yes; Larson,yes; Ruane,yes; Wojowski,yes; Benton,yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore: • Commented on the Police Awards and congratulated the recipients. • Encouraged the Board to read the Staff Reports. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Lonnie Spires presented the Building and Code Compliance Report for February 2023. PUBLIC WORKS REPORT Trustee Larson moved to approve the emergency repair of the roof at Village Hall by Adler Roofing and Sheet Metal Inc. per the proposal at a cost of$138,500.00 and approve the payment after the work has been completed, inspected,and accepted. Second by Trustee Wojowski. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Larson moved to approve Proposal Number R1-281006-7756-1 from TRANE Commercial Systems and Services for a 50-ton Roof Top Unit at a total not-to-exceed cost of$130,000.00. Second by Trustee Ruane. Vote by roll call. Calkins,absent;Kalkanis,yes;Larson,yes;Ruane,yes;Wojowski, yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Ruane moved to award the 2023 Pavement Crack Filling Program Contract to SKC Construction, Inc., the lowest qualified bidder, in an amount not to exceed $104,250.00. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis,yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton,yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to approve an engineering contract with Baxter and Woodman Consulting Engineers in an amount not to exceed $260,000.00 and to authorize the Village Administrator to sign the work order for the Old Town Phase 2 Utility Improvements project. Second by Trustee Kalkanis. Vote by roll call. Calkins, absent; Kalkanis,yes; Larson,yes; Ruane,yes; Wojowski, yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. Village of Plainfield Meeting Minutes—March 20,2023 Page 4 Trustee Wojowski moved to authorize the Village Administrator to execute Easement Acquisition Agreements with Chicago Title Land Trust Company as successor to Edgewood Bank as Trustee under the provisions of a Trust Agreement dated the 5th of May, 1987 and known as Trust Number 319 (owner of Parcel 0002) and the Gray Farm Limited Partnership (owner of Parcel 0003), related to easements for right of way adjacent to the northeast corner of Ridge Road and Johnson Road. Second by Trustee Kalkanis. Vote by roll call. Calkins, absent; Kalkanis,yes; Larson,yes; Ruane,yes; Wojowski,yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to authorize the purchase of property at 23011 West Main Street, identified as parcel 1NN0013 within PIN 06-03-02-100-012 at an agreed-to-price of$79,335.00 and 1NN0014 within PIN 06-03-02-300-014 at an agreed-to-price of$6,300.00 from Bass and Gill Club; execute an agreement for a deed restriction/environmental covenant with Bass and Gill Club at a cost of $335,000.00; and to authorize the Village Administrator to execute all related documents. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Ruane, yes; Wojowski, yes; Benton, no. 4 yes, 1 no, 1 absent. Motion carried. POLICE CHIEF'S REPORT Trustee Kalkanis moved to authorize the purchase of twelve (12) portable Motorola APX 700 XE series radios from the Plainfield Fire Protection District for a total cost of$10,260.00. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson,yes; Ruane, yes; Wojowski, yes; Benton, yes. 5 yes, 0 no, 1 absent. Motion carried. ATTORNEY'S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Kalkanis moved to adjourn. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:56 p.m. z22 Michelle Gibas, Village Clerk