HomeMy Public PortalAboutResolutions-2013-027City of Tiffin Resolution 2013-027
A RESOLUTION DELEGATING RESPONSIBILITY TO CITY
.CLERK/ADMINISTRATOR TO IMPLEMENT THE REQUIREMENTS OF CHAPTER
22, IOWA'S PUBLIC RECORDS STATUTE, AND ADOPTING RULES REGARDING
PUBLIC RECORDS REQUESTS
WHEREAS, Iowa Code §22.1(2) provides that each governmental body shall delegate to
particular officials and employees the responsibility for implementing the requirements of
Chapter 22 and that the governmental body shall publicly announce the particular officials or
employees to whom responsibility to implement the requirements of Chapter 22 has been
delegated;
WHEREAS, Iowa Code §22.1(2) defines public records as "all records, documents, tape,
or other information stored or preserved in any medium, or belonging" to the City of Tiffin;
WHEREAS, Iowa Code §22.3 provides that all expenses of the examination and copying
shall be paid by the person desiring to examine or copy. The lawful custodian may charge a,
reasonable fee for the services of the lawful custodian or the custodian's authorized designee in
supervising the examination and copying of the records.
WHEREAS, Iowa Code §22.3 allows the custodian of the records to adopt and enforce
reasonable rules to keep documents from being damaged and/or disorganized;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
TIFFIN, IOWA:
The City Clerk/Administrator is hereby delegated with the responsibility for
implementing.the requirements of Chapter 22, and shall be the custodian;
Public records may only be retrieved during office hours of the custodian;
The Custodian shall respond to the Public records request within a reasonable amount of
time from the date the request is received by the Custodian;
No person may without written permission of the Custodian search or remove any record
from the City of Tiffin's files;
Confidential records must be handled in accordance with Iowa Code §22.7;
Fees may include the following:
Reproduction. The charge for copies of records and documents shall be as
follows:
C:\Users\DeputyClerk\Documents\City Meetings\City Council Agendas and Minutes\2013 CITY
COUNCIL\March\031313\2013-027 Resolution naming Custodian for Public Records.docx
a. Photocopy $0.15 per page
b. Microfilm $0.50 per page
c. Large Document copy (eg plat) $1.50 per page
d. Audio tape/diskette/CD of meeting $3.50 each
e. DVD -R $15.00 each
Postage. When the mailing of copies is requested, the actual cost of such mailing
may be charged to the requestor.
Fax. When facsimile transmission is requested, the charge shall be $ .25'per page.
Search and Retrieval. No charge will be made for the first fifteen (15) minutes for
the services of staff in research and retrieval of records. Retrievals of more than fifteen (15)
minutes will be assessed in quarter-hour intervals at the rate of $5.00 per quarter hour.
Supervisory Fee. An hourly fee will be charged for actual City expenses in
supervising the examination and copying of requested records when the supervision time
required is in excess of fifteen (15) minutes. Supervision of more than fifteen (15) minutes will
be assessed in quarter-hour intervals at the rate of $5.00 per quarter hour.
City Attorney Review Fee. To determine whether confidential documents are
included in the request, a fee will be assessed in quarter-hour intervals based on the hourly rate
of the reviewing attorney.
ON THE 13th day of March, 2013, at a regular meeting of the Tiffin City Council, Tiffin,
Iowa, Councilperson Upton introduced A RESOLUTION DELEGATING
RESPONSIBILITY TO CITY CLERK/ADMINISTRATOR TO IMPLEMENT THE
REQUIREMENTS OF CHAPTER 22, IOWA'S PUBLIC RECORDS STATUTE, AND
ADOPTING RULES REGARDING PUBLIC RECORDS REQUESTS, and made a motion
for approval. The motion was seconded by Councilperson Ryan.
Ayes: Upton, Bartels, Ryan, Kahler
Nays: Phillips
Motion carried.
p
WHEREUPON,`the Mayor declared that the A RESOLUTION DELEGATING A
RESOLUTION DELEGATING RESPONSIBILITY TO CITY
CLERK/ADMINISTRATOR TO IMPLEMENT THE REQUIREMENTS OF CHAPTER
22, IOWA'S PUBLIC RECORDS STATUTE, AND ADOPTING RULES REGARDING
PUBLIC RECORDS REQUESTS, be adopted and signified his approval of the same by
affixing his signature hereto.
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COUNCIL\March\031313\2013-027 Resolution naming Custodian for Public Records.docx
PASSED, by the Council on the 13th day of March 2013, and approved by the Mayor on the 14th
day of March 2013.
CITY OF TIFFIN:
By:
Steven L. Berner, Mayor
ATTEST:
Micho c , City Administrator/Clerk
C:\Users\DeputyClerk\Documents\City Meetings\City Council Agendas and Minutes\2013 CITY
COUNCIL\March\031313\2013-027 Resolution naming Custodian for Public Records.docx