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Home My Public Portal About2017-06-07 packet „„ss IF 'F ,e .d itL il�6lL�li iitllIll NOTICE OF MEETING & TENTATIVE AGENDA Council Committee on Administration Wednesday, June 7, 2017 — 7:30 a.m. Boone/Bancroft Room (City Hall) — 320 E McCarty St Tentative Agenda 1. Call to Order 2. Roll Call 3. Approval of April 26, 2017 Minutes 4. Food Truck Discussion (Wiseman) 5. No Parking Fines on Eclipse Day (Moehlman) 6. Reorganization of Planning Division within the Department of Planning and Protective Services (Sanders) 7. Appointment Review (Crowell) 8. Next meeting scheduled for July 5, 2017 9. Adjournment NOTES Individuals should contact the ADA Coordinator at(573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Minutes of Meeting Jefferson City Council Committee on Administration Wednesday April 26, 2017 City Hall - 320 E. McCarty Street Large Conference Room ATTENDEES: Committee members present: Erin Wiseman, Laura Ward, Mark Schreiber, David Kemna Staff present: Gail Strope, Steve Crowell, Ryan Moehlman, Larry Burkhardt, Sonny Sanders, Todd Spalding Others Present: Carrie Tergin, Ken Hussey,News Tribune- Jeff Haldiman Meeting came to order at 7:29 a.m., the minutes were approved with a motion by Councilwoman Laura Ward and seconded by Councilman Mark Schreiber. The motion passed 4-0. Charter Review: Presented by Ryan Moehlman. Ryan Moehlman presented three potential amendments to the City Charter. City Clerk residency requirements currently states the Clerk must live within City limits at appointment. Ryan Moehlman suggested changing requirement to the same as department directors. A motion was made by Councilwoman Laura Ward and seconded by Councilman Mark Schreiber. The motion passed 4-0. City Prosecutor is currently an elected position. Ryan Moehlman suggested changing to an appointed position. A motion was made by Councilman Mark Schreiber and seconded by Councilman David Kemna. The motion passed 4-0. Term Limits for councilmembers are currently eight years. Ryan Moehlman suggested removing the current limit and allow four terms but off for a 23 month "cooling off' period before serving another two terms. Ken Hussey mentioned there were not term limits in the original charter. The current limits were added in the early 90's when it became popular across the country. A motion was made by Councilwoman Laura Ward and seconded by Councilman Mark Schreiber. The motion was passed 4-0. Attendance and Votes by Electronic Means: Presented by Todd Spalding. Todd Spalding suggested an Ordinance to allow Cultural Arts Commission to attend meetings and cast votes by electronic means. The last six out of ten meetings were not held because of lack of quorum. A motion was made by Councilwoman Laura Ward and seconded by Councilman David Kemna. The motion passed 4-0. Todd Spalding suggested an ordinance to allow Environmental Quality Commission to attend meetings and cast votes by electronic means. A motion was made by Councilwoman Laura Ward and seconded by Councilman David Kemna. The motion was passed 4-0. Modify Member Requirements for Electrical and Plumbing Licensing Boards: Presented by Larry Burkhardt. Larry Burkhardt presented an ordinance to modify member requirements making the membership of each board similar to the other. A motion was made by Councilman Mark Schreiber and seconded by Laura Ward. The motion passed 4-0. Appointment Review: Presented by Gail Strope. The committee made nine new appointments. A motion was made by Councilman Mark Schreiber to approve the following appointments and seconded by Councilwoman Laura Ward. The motion passed 4-0. Volunteer Full Terms Boards or Commi "recommended New Term Term Served Appointment Expires Full/Partial Vacant 0 Cultural Arts _ Nathan Kempf Mar 2019 FULL Ron Fitzwater 0 Transportation&Traffic Commission Bill Farr Jun 2018 FULL Brad Bates 2 Parks&Recreation Commission Brad Bates May 2020 FULL Lindsey Rowden 1 Parks&Recreation Commission Lindsey Rowden May 2020 FULL Chris Wilson 1 Parks&Recreation Commission Chris Wilson May 2020 FULL Chris Jordan 2 Parks&Recreation Commission Chris Jordan May 2020 FULL Blake Markus-ALT _ 2-ALT Planning&Zoning Commission Blake Markus May 2018 ALT Ron Fitzwater-ALT 5-ALT Planning&Zoning Commission Michelle Mahoney May 2018 ALT Matthew Hall-ALT 1-ALT Planning&Zoning Commission Matthew Hall May 2018 ALT There being no further business, Councilman Mark Schreiber made the motion to adjourn which was seconded by Councilwoman Laura Ward. The motion passed 4-0 ending the meeting at 8:45a.m. Next meeting is scheduled for June 7, 2017 at 7:30a.m. in the Boone/Bancroft room at City Hall. RESOLUTION RS2017- Sponsored by Councilman A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO LIMIT ENFORCEMENT OF PARKING REGULATIONS ON AUGUST 21, 2017 WHEREAS, on August 21, 2017, the City of Jefferson will experience two minutes and twenty-nine seconds of total solar eclipse around 1:15 p.m. Central Daylight Time when the sun is at a high point in the sky that is optimal for viewing the phenomenon; and WHEREAS, the City of Jefferson anticipates an influx of tens of thousands of people into the area to view the total solar eclipse and to participate in Capital Eclipse events; and WHEREAS, to support those participating in Capital Eclipse events and to promote tourism and commerce within the City, the enforcement of parking regulations on August 21 , 2017 should only apply to the following sections of the City Code: Bus Stops (Section 22-26), Disabled Parking Area (Section 22-48), Blocking Sidewalk or Crosswalk (Section 22-6), No Parking Areas (Section 22-6), and Loading Zones (Section 22-24); NOW, THEREFORE, BE IT RESOLVED that the City Administrator is hereby directed to limit the enforcement of City parking regulations on August 21, 2017 to only the following portions of the City Code: Bus Stops (Section 22-26), Disabled Parking Area (Section 22-48), Blocking Sidewalk or Crosswalk (Section 22-6), No Parking Areas (Section 22-6), and Loading Zones (Section 22-24). Adopted this 1st day of May, 2017 Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Counselor BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO. AMENDING THE 2016-2017 BUDGET BY REORGANIZING TWO POSITIONS WITHIN THE DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES, PLANNING/MPO DIVISION. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The 2016-2017 Budget of the City of Jefferson, Missouri is hereby amended by changing the personnel schedule to authorize one position with the title of Planning Manager(grade 20) and an additional Planner I/II (grade 16/17) and deleting the positions of Planner III (grade 19, 2 positions). Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk City Counselor BILL SUMMARY BILL NO: SPONSOR: SUBJECT: Amending the 2016-2017 Budget by reorganizing two positions within the Department of Planning and Protective Services, Planning/MPO Division. DATE INTRODUCED: June 19, 2017 DEPARTMENT DIRECTOR(S): CITY ADMINISTRATOR: Staff Recommendation: Approve. Origin of Request: Planning and Protective Services/Administration/Human Resources Department Responsible: Planning and Protective Services/Human Resources Person Responsible: Sonny Sanders/Gail Strope Background Information: After reviewing positions due to a vacancy and a promotion in the Planning and Protective Services Department, there is a desire to streamline the supervisory responsibilities allowing for greater flexibility of assignments and responsibility within the Planning and MPO Division. Therefore it is recommended the Planner III (grade 19) position currently overseeing the Planning responsibilities be reclassified to a Planning Manager (grade 20) and be given oversight of both Planning and the MPO staff and functions. In addition, the Planner III (grade 19) position which is currently vacant but has historically had oversight of the MPO functions and staff, be reclassified to a Planner I/II (grade 16/17 depending upon qualifications). This reorganization will give oversight of the two planning processes to one person who will have the flexibility and resources to make assignments as needed, allowing greater attention to be given to more pressing issues as they come up as well as easing the workloads of current staff during those times. This reorganization will not change the number of currently budgeted positions and may result in a small savings in salaries by hiring a range 16 rather than a range 19. Fiscal Information: No fiscal impact.