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Home My Public Portal AboutCommunity Preservation Committee -- 2009-11-18 MinutesDate approved 12-09-09 Vote 7-0-0 Town of Brewster COMMUNITY PRESERVATION COMMITTEE Meeting Minutes November 18, 2009 Chairman Paul Hush called the meeting to order at 4:32 PM. Members present were: Elliott Carr, Elizabeth Taylor, Jeanne Boehm, Paul Ruchinskns, Paul Hush, and Roland Bassett Jr., Others in attendance: Peter Johnson, Lisn Souve 1. Approval of Minutes of October 14 2009 Motion by Paul Ruchinskns to approve minutes as presented/corrected Second by Jeanne Boehm VOTE: 4-0-1 2. Review of CPC Financials -Lisa Souve (Town Accountant) Presented financial breakdown Original estimate 32% reimbursement for 2010 but with supplemental could be 41%- ending June 30, 2010 Discussion regarding allocation of funds- $278,000 from state Request ACTUAL figures placed on the financial spreadsheet Surplus funds come the following year/make-up in the spring, any state match received that exceeded projected amount must be allocated at spring special TM; otherwise funds stay in fourth "bucket" for 30% uses." Each spending MUST be approved nt TM 50-10-10-30/ Administration voted when bill went through/allocating vote at each TM Goes into revenue account Debt service (operating budget) allocated each year. Operational budget includes debt services. CPC will discuss and vote in the future about the appropriate % of state match to budget for the following year's allocation recommendations at spring TM. A// Administrotive funds Expenses ($25,Oi0b) hos been spent-real estate appraisals-most of the Committee was unaware of this Administrative Funds includes; Secretary, Land survey and appraisals, TC opinion, "Compact" and grant writing comes out of CPC funds- Lnst 3 items CPC had no idea were coming from our monies. Switch from Open Space to CPC. Discussion regarding ever voting on this. Selectmen authorized this spending without CPC vote or CPC knowing about it. Voted nt Open Space and not with CPC. Bills come in that Elizabeth has never seen. CPC Minutes 11-18-09 Page 1 of 3 Further discussion for po/icyfor spending funds-Town Administration, Lisa, and CPA. Paul Hush, Elizabeth Taylor and Lisn Souve authorized to go to Charlie Sumner t issue (Matthews's property and Secretary payroll). What has been spent to date? Items already approved sent to subcommittee/approval/paid by Lisa Souve TM only way to get more monies in that fund. Paul Hush will report back for Dec. 9 meeting after group talks to Charlie Sumner. Appraisal discussion-not voted on officially-must be re evaluated The assumption is that they were OK'd by CPC for Lisa Souve to pay. We will try to clean it up, new system for the future. 3. CPC Project Signs -Marilyn Mooers Open for discussion, redo the wording o discuss this Everything. MOTION by Paul Ruchinskns to change sign wording to the following; this project supported with Town of Brewster Community Preservation Act funds. Second: Elizabeth Taylor VOTE: 4-1-1 Cnn not order at this time; if funds become available they can be ordered MOTION by Paul Ruchinskns to authorize sign purchase when monies become available in Administrative Fund. Second by Roland Bassett Jr. VOTE: 6-0-0 Temporary/Permanent signs- Jeanne Boehm will talk to Victor Permanent signs- Jeanne Boehm stated "less is best" for Open Space projects Why not CPC mentioned on Skyline Property sign? Put CPC under Town of Brewster for future properties Jeanne Boehm will talk to Chris Miller about future signs 4. New Applications for May Town Meeting Matthew's property Natural Resources (Chris Miller) preliminary letter-trails???? Discuss Buy down monies-rescind vote Housing coordinator? 5. Update on Brewster Woods Latham School and Bates Project Brewster Woods- Housing Authority to issue RFP for developer to develop the project. Possible funding request for fall 2010 TM. CPC Minutes 11-18-09 Page 2 of 3 Latham- Housing Authority about to submit project eligibility letter to the state; needed to start comprehensive permit process. Latham-close to send to State for project eligibility letter-move ahead-not for May TM/Fall at the earliest Bates property- in progress b. Other Business Paul Ruchinskas expressed concern about presentation nt TM: condition attached to CPC funding not explained and no correction of claim that CPC would fund all of Punkhorn acquisition if state grant not received. Should circulate TM warrant language for review ahead of time. Committee did not follow through with misconceptions. Committees vote was not listed. Mn jor snafu nt TM Should circulate the language ahead of time Going forward, it must be straight forward-will not happen again 7. Action Items o~n~n~~ TTCAA DISPOSITION Mooers CPC Signs -order if monies become available done Hush, Taylor, Souve Speak to Charlie Sumner regarding Done Administrative Funds within CPC Boehm Speak to Chris Miller regarding future mention working of CPC on all si na a that the nrtici ate in Next Meeting: Wednesday, DECEMBER 9, Wednesday, DECEMBER 16, MOTION by Roland Bassett Jr. to nd journ meeting Second by Paul Ruchinskas VOTE: 6-0-0 Respectfully submitted, r~ ~~ i ~~ ~; . Mari yn Mooe s Secretary Elizabe h Taylor, Clerk m ~ ,mom ~,; , -T-I --~ fTl m rah :tea -i . ~a. ~~ ~~ "`'" 4.~) CPC Minutes 11-18-09 ~ j ;a+; 2009 nt 4:30PM 2009 (if needed) L. Page 3 of 3