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Minutes_CCMeeting_01162007
CITY COUNCIL SPECIAL MEETING JAN. 16, 2007 AT 5:30 P.M. AT THE COMMUNITY CENTER PRESENT: Mayor Andersen, Council members — Scott Long, Steve Elliott, Clip Holverson, Dennis McArthur, City Clerk Betty McKinlay, Work Supervisor Zech Prouse. Mayor Andersen brought the meeting to order. Mayor Andersen discussed the Church Annexation. Paul Scoresby from Schiess and Associates is working with Dale Storer on the Annexation Agreement. Where possible, the City would like the Church to use the ditch for the sprinkler system and outside water usage. It will be part of the Agreement. Mayor Andersen asked the Council to check their e-mail before Council meetings so everyone will know what is going on. Mayor Andersen read a list of recommendations the Planning and Zoning Commission would like to do: 1. Curb and gutter in all new subdivisions. 2. Older part of town would like bike and walking paths instead of curb and gutter, because of the expense involved. French drains were discussed at this point. Mayor Andersen said we need to have some research done. Council member Scott Long said that in Idaho Falls any new development needs to have a catchment. Council member Scott Long suggested that the Planning and Zoning Commission do a study. 3. Planning and Zoning recommended posting a Performance Bond. They need to develop the plan. 4. Impact fee. Attorney Dale Storer said it just doesn't work for a small city. We need to update our fees in our Subdivision Ordinance. 5. Comprehensive Plan that was discussed last week. We have the money to go; $10,000 this year and $10,000 next year. Council member Clip Holverson suggested getting a citizens committee together to do the Comprehensive Plan and save us the money. Mayor Andersen said people don't have the time to spend on a Comprehensive Plan. Dave Huntsman and Craig Rockwood might volunteer their expertise. Council member Dennis McArthur said he didn't think we'd get a committee to do it. It takes too much time. The bond and loan on the Well was discussed. Money is the issue to contract to do a Comprehensive Plan. The Council all agree that a Comprehensive Plan needs to be completed. The County sends flyers of hearings annexing close to our impact area all the time. Mayor Andersen and the Council discussed the property Ross Johnson's daughter is buying. The Work Meeting closed at 6:30 p.m. CITY COUNCIL MEETING JAN. 16, 2007 AT 6:30 P.M. AT THE IONA COMMUNITY CENTER PRESENT: Mayor Andersen, Council members — Scott Long, Steve Elliott, Clip Holverson, Dennis McArthur, City Clerk Betty McKinlay, Work Supervisor Zech Prouse, Police Chief SanDee Knowles. Treasurer Ron Nelson asked to be excused. VISITORS: Rob Mickle, Cory Nielson, Barbara and Mike Shcreier, Dana Izatt, Don and Gloria Andersen, Bill Crocker, Adrian Beazer, Clay and Tammy Blakely, Ross Johnson. Mayor welcomed everyone and Council member Steve Elliott led the pledge. PUBLIC HEARING TO ANNEX THE CHURCH INTO THE City of Iona Mayor Andersen explained the Public Hearing proceedings. Cory Nielson and Rob Mickle from Mountain River Engineering explained the Church annexation and showed their plans. The hearing was closed at 6:55 p.m. Mayor Andersen opened the meeting for comments from the Council. Council member Scott Long asked if the Church ever installed caution lights on an auxiliary road. They said no. The traffic is not that heavy where the building will not be used daily. There were no more comments. Council member Dennis McArthur motioned to accept the annexation. Council member Clip Holverson seconded. All were in favor. Mayor Andersen asked them to get with our Attorney Dale Storer and get the Development Agreement written up. Our Auditor, Dana Izatt presented the Audit Report. Mayor Andersen needs to review with Treasure Ron Nelson on segregation of duties as paying bills. We need to be IRS compliance making sure W4's are updated and I-9 is filed. If someone is coming in and not a corporation they need a 1099 filled out. Ron needs to issue a 1099 to all people not in a corporation. Mr. Izatt advised us to watch our expenses. Mr. Izatt said it is nice to work with good people as Ron Nelson, Betty McKinlay, and Mayor Andersen. Mayor Andersen gave his State of The City Address. There was a short recess, and then Council meeting reconvened at 7:45. Ross Johnson and his daughter, Tammy Blakely and her husband Clay Blakely bought the property on Rainbow Lane. They want to put it back to the original plan — 1 lot and vacate public street. Council member Scott Long is concerned about the street. The Council discussed the property. Council member Dennis McArthur motioned to make 1 lot and do away with requirement for utilities. Council member Clip Holverson seconded. All were in favor. The Council approved the minutes from the last month as amended. Council member Clip Holverson motioned and Council member Steve Elliott seconded. All were in favor. The Council reviewed the expense report. Council member Clip Holverson motioned to ratify payment and Council member Steve Elliott seconded. All were in favor. In Treasurer Ron Nelson's absence, Mayor Andersen went over the Financial Report. Council member Clip Holverson asked about raising the beer license fee. Mayor Andersen asked the Council for their vote in re-electing Council member Scott Long as Council President. Council member Clip Holverson motioned to re-elect Council member Scott Long as Council President. Council member Steve Elliott seconded. All were in favor. Mayor Andersen asked for a motion to appoint Betty McKinlay as City Clerk. Council member Steve Elliott motioned and Council member Dennis McArthur seconded. All were in favor. Mayor Andersen asked for a motion to appoint Ron Nelson as City Treasurer. Council member Dennis McArthur motioned and Council member Clip Holverson seconded. All were in favor. Mayor Andersen asked for a motion to appoint Dale Storer as the City Attorney. Council member Steve Elliott motioned and Council member Scott Long seconded. All were in favor. The Council discussed the Comprehensive Plan and options to be taken. The Council would like the plan developed, but we are up against a money issue. Council Scott Long suggested Mayor Andersen outlining our concerns to Mr. Hibbert and let him know what we are up against, and give him some options. Council member Scott Long motioned to express our concerns and let Mayor Andersen make the decision. Council member Steve Elliot seconded. All were in favor. Police Chief SanDee Knowles gave her police report. Adrian Beazer reported on the Lion's Club dance they had in Dec. They would like to roll over the money for the next dance which will be Feb. 14th. Bill Crocker, Lion's Club Pres., reported on the dance and also said they are thinking about having 4 dances a year, and maybe even having a dance and movie in the park. They would like to have slush fund to be able to do community things. They need to raise money for the statue that is going out in front of the building. They would like to use the $500 as a loan from the City to serve the community. City Clerk Betty gave her report. Work Supervisor Zech Prouse gave his report. Council assignments were given. Dennis will help on streets; Scott will help with water issues. Mayor Andersen gave his report. He has discussed with Paul Scoresby from Schiess and Associates a loan for a new water tank. Because of the time being so late, Council reports will be given next time. Council member Scott Long motioned to adjourn. Council member Steve Elliott seconded. Time: 9:15 p.m. 3 t tY\ 3 CITY OF IONA 3548 N. Main P. O. Box 487 Iona, Idaho 83427 CITY OF IONA State of the City Address; By Mayor Brad Andersen January 16, 2007 Phone: (208) 523-5600 Fax: (208) 535-0087 We are here to discuss the State of the City. It is hard to believe that one year has already passed since I took office. Before we reflect on last year accomplishments I would like to personally thank Betty' McKinlay (Clerk), Ron Nelson (Treasurer), Dale Storer (Attorney), Zech Prouse (Public Works Director), Ross Johnson (ex-PWD) who trained Zech this past year, and City Council members: Scott Long (Prudent), Clip Holverson, Steve Elliott, and Dennis;McArthur for their service and commitment to making Iona a great city for families. I This last year there have been many changes. Sometimes people are scared Iof change or don't want it, but I feel that change helps us to grow. It creates new opportunities and ideas to make Iona a better community. Some of the most noticeable changes were a new Mayor (myself), two neW City Councilmember's, (Steve Elliott and Dennis McArthur), and a new Public Works Director (Zech Prouse, November 2005). Other changes, people, committees, and accomplishments for 2006 I would like to recogniz6, are as follows: 1. Last year's budget was $623,892. When I started on the council in 11998, the budget was $316,855. 1 2. Establishment of a drinking water committee (Jack Rainey (DEQ), odd Hyde, David Morrow, Terry M6Namara, Bud Shepherd, Sally Price, Dan Hunting Ross Johnson, Zech Prouse, Dennis McArthur, and myself) and completed a Source Water Protection Plan of the City's water supply and received an award that has only been given to a handful of cities in the State of Idaho. 3. Dennis McArthui took the lead and spent many hours, meetings, and months working on the drainage problems on Scoresby Avenue. Cost; $9489 O S N, Dm 4. Hired Bob McBride as a building inspector for the City. This will bring additional revenue to the' City that can help pay other city expenses, instead of Bonneville County keeping the excess revenue. 5. Received a draft report from CHM2HILL of the water study for the(City of Iona which was partially covered by a $20,000 grant. This is a comprehensive study of Iona's water system and will help us plan for future growth. 6. Purchased a new 'City pickup truck for $17,685. We appreciate Ross Johnson taking the lead and getting the City a great deal. 7. Iona Library became a branch of the City of Idaho Falls Library in 2006 with the help of Janalee Thomas (Chair), Nancy Long, Paul Botero, and ;ccEuncilmember Clip Holverson. By becoming a Branch of the Idaho Falls Library, the:, City will have a bigger selection of nooks and resources as well as more hours the library will be open. Also, Janalee Thom was recognized by the Governor as 1 of 100 nominations for the State of Idaho "Brightest Stars" for her efforts in establishing a library in Iona. 8. A "Iona History Wall", was started with pictures of the Previous Mayors. This is one step in preserving Iona's rich history. 9. Robyn Keyes is the chair of the Tree Committee, and with; the assistance of Scott Long, they Were able to receive a $1,000 grant to plant more trees: in our City. Also, Robyn was able to secure for Iona a free $4,000 `pilot programs awarded to only 4 cities in the State of Idaho, providing a GIS software program for inventorying the trees in the City. In addition, Robyn helped out with the Ashwood Park Committee and the Annual Arbor Day Oelebration that we conduct with the Iona Elementary ;children, and Iona was a "Tree City j -USA" for the third year. 10. Roger Nielson (chair) and committee of the Ashwood Acres Park Committee almost completed the new Cliff. Long Memorial Park in 2006. This committee arranged for or installedlhe grading, asphalt walkway, sprinklers and trees and ground preparation. This spring benches and park sign will be installed by Boy Scouts completing Eagle projects. 11. Putting:well #3 back on line will help as a back up to our main well for immediate and short term water needs. Zech Prouse and Ross Johnson supervised this project. 12. Our4nnual Easter Egg Hunt, was chaired by Tammy Nelson, was a great success. We also want to thank Ron Nelson (treasurer) and his family and Clip Holverson f®r their help and support for Iona's Easter Egg Hunt. 13. Iona's T-Ball and pitching machine program continued as it has in the past with the biggest f4roup of children we have had, mainly due to Jeanna Hill, program coordinator, land her staff. 14. Iona's Youth Committee was established for the purpose Of doing service, providing leadership opportunities, and as advisory board of what they would like to see for the youth of the City. Members were: Tyshell Allred, Shawnand Sherica Stoddard, Chelsie and Sharlee Andersen, Parker and Grace Nielson, and Shannon Simmons. 15. Iona'is Planning and Zoning Commission (P/Z) was established because of the increased gr©wth in the community. Our P/Z commission consists of Jerry Hansen (chair), Dennis Bateman (vice -chair), Nancy Long (secretary), and members Brian Stutzman, Bruce Case, and Bruce Stanger 16. ComPletion of new City Shop, supervised by Zech Prow, 17. Iona hired our own Police Officer and Code Enforcer on October 1', 2006. Mrs. SanDee IC+Ies comes to the City with over 8 years experience. Having our own officer and Code enforcer will give us better protection within the City in addition to coverage that we already have with Bonneville County, and chi ordinances can be enforced. 18. Purchases of a new printer by Betty McKinlay and a TV/DVD/VCR by Scott Long. Purclias'es will help the City be more efficient, and the TViDVD/VCR can be used for training and other events such as weddings. 19. Iona's Lion's Club continued to have the 4t of July breakfast, the Iona Day's breakfast, and provided service to the community such as paying for the hydro seeding and asphalt path in the Cliff Long Memorial Park. Iona's Lions also took the lead to erect a statue in front of the Community Center that will reflect the pioneers and heritage of Iona. 20. A Christmas Lighting Contest for the City was organized by Betty McKinlay which helped bring the Christmas spirit to the City. The winners were: Mr. & Mrs. Evan Belnap, the Mike !Clingier Family, and Mr. & Mrs. Kay (Pinky) Covert. The Klingler Family's computer choreographed music and light show has been; the tallc of the town and was recognized by local television coverage. It appeared that more houses put up outside decorations this year in response to the Lighting Contest. 21. Our City Christmas Party honored and thanked City employees, elected officials, volunteers, and committee members who volunteered time, money and talents to improve Iona. Over 50 people attended and were recognized for their efforts. 22. A New Year's Eve Dance was held at the Community Center on December 30t. Mr. Beazer (chair) and committee did an excellent job and had a great attendance. Mr. Beazer saw a need for dances for the community like the City used to have and stepped up like all of our volunteer's and provided a pleasant night for the many who attended. 23. A Quarterly Newsletter was re-established by Dennis McArthur. This has been a valuable tool and great asset for communication between City officials and the community. thanks 24. Iona Days Celebration continued to be a great success for the community, to Steve Elliott's efforts. 25. Iona's Gem and Historical Committee were combined this last year with Betty McKinlay as Chair. Also, some of the new subdivisions the City have tried to name the streets after pioneers who have lived in Iona, so that our heritage is preserved. 26. There were many Eagle Scout Projects and service projects that saved the City money and enhanced the community. They were as follows: painting of the grand stand, shelter by the ball field, repairing back boards for the tennis court, new redwood stairs by the outside patio, expanding the library, refurbishing of City signs in front of the building, planting flowers in flower pots, sealing (painting) the rail fence around the Square, spring ;clean up, re -painting of all the white around the Community Center, planting trees in the Cliff Long Memorial Park, and painting the basketball court. 27. Last, but not least, we want to recognize our Public Works Director, Zech Prouse, for passing his drinking water license test and becoming a license, drinking water operator. The reason I am recognizing all of these People and committees is as you can see one person can not do it all. When we work together aa would for thecommon goal of e to thank you from improving the City of Iona, much can be accomplished. for me and especially to the the bottom of my heart for your service and supportP� community, and I look forward to an even better year in 2007. I know there will be challenges this next year with the new growth that has come to Iona and water rights issues, but as we work together as a "TEAM" we can solve these challenges and create new opportunities for Iona. VISION: My.vision for the City of Iona is as follows: 1. Manage the growth of the City and enforce strict development requirements such as curb and gutter, performance bonds, increased fees so, that long time residents are not paying for the new developments. 2. Ensure our water system is adequate for our community now and in the future by using the water study to improve our water system by acquiring a new waxer tank and well. Our water system is the community's life line, and we need to look at acquiring ground water rights and use better conservation practices to maintain an adequate supply for the Community 3. Keep Iona as a family community with limited commerci41 growth; long range goals to establish a small skate park for the youth and an outdoor swimming pool similar to Ammon's. 4. In 2007 I would like to see us complete the facility improvement we have started by repairing the roof on the grandstand, and adding play ground equipment to replace the slide and merry -go -around in the Iona Square. 5. Most important to the future of Iona besides our water system, is developing a comprehensive plan for the City of Iona to protect us from disorderly and expensive development issues. Once again I would like to thank you all for your service to the City of Iona and I look forward to a great 2007 because of the efforts of great people like you. Sincerely, Brad D. Andersen Mayor Beginning balance From Iona City 500.00 From Lions Club 200.00 Expenses Flyers -51.16 Food - 182.35 Change-100.00 366.49 Proceeds 642.00 band-400.00 Money left over +366.49 Money in hand 609.49 n CITY OF IONA * *BUDGET REPORT** FOR 12-31-06 PAGE 3 **** GENERAL FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 001 305.000 STATE HIGHWAY USERS 47,000.00 .00 12,025.64 34,974.36 001 310.000 STATE REVENUE SHARING 42,000.00 .00 12,651.21 29,348.79 001 315.000 STATE LIQUOR TAX 16,000.00 .00 6,138.00 9,862.00 001 320.000 BEER & DOG LICENSES 100.00 50.00 50.00 50.00 001 325.000 COURT REVENUE 1,000.00 169.65 256.05 743.95 001 330.000 INTEREST 4,000.00 462.30 1,348.38 2,651.62 001 335.000 CABLE TV FRANCHISE 3,400.00 .00 .00 3,400.00 001 340.000 NATURAL GAS FRANCHISE 7,000.00 .00 817.80 6,182.20 001 345.000 UTAH POWER FRANCHISE 10,500.00 .00 2,871.91 7,628.09 001 355.000 BUILDING RENT 5,000.00 475.00 1,575.00 3,425.00 001 357.000 BUILDING DONATIONS .00 .00 .00 001 358.000 GRANTS 10,000.00 851.00 10,068.00 68.00- 001 360.000 PROPERTY TAX REVENUE 128,000.00 3,867.20 10,794.99 117,205.01 001 390.000 MISCELLANEOUS REVENUE 5,000.00 804.00 10,046.00 5,046.00- 001 395.000 RESERVES 10,000.00 .00 .00 10,000.00 25.59 30.12 38.36 50.00 25.61 33.71 11.68 27.35 31.50 100.68 8.43 200.92 **TOTAL GENERAL FUND REVENUE 289,000.00 6,679.15 68,642.98 220,357.02 23.75 **** GENERAL FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED Ir It 001 410.000 PAYROLL 60,000.00 8,456.00 23,727.00 36,273.00 001 420.000 RETIREMENT 7,000.00 632.34 1,919.44 5,080.56 001 422.000 HEALTH INSURANCE 10,000.00 1,146.00 3,936.90 6,063.10 001 424.000 PAYROLL TAXES 8,500.00 575.29 1,925.77 6,574.23 001 440.000 ELECTRICITY - NATURAL GAS 22,000.00 2,224.49 5,398.14 16,601.86 001 445.000 OFFICE SUPPLIES 7,000.00 1,034.72 2,663.75 4,336.25 001 446.000 TRAVEL 3,500.00 261.60 261.60 3,238.40 001 447.000 ADVERTISING 700.00 .00 146.71 553.29 001 450.000 INSURANCE LIABILITY 6,800.00 .00 3,401.00 3,399.00 001 455.000 LEGAL & AUDIT FEES 9,000.00 500.00 1,500.00 7,500.00 001 460.000 POLICE SUPPLIES 37,500.00 1,500.28 2,779.18 34,720.82 001 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00 001 470.000 MAINTENANCE 52,725.00 2,533.98 11,822.71 40,902.29 001 472.000 BUILDING EXPENSE .00 .00 .00 001 475.000 CIVIL DEFENSE 500.00 .00 .00 500.00 001 480.000 LIBRARY 5,000.00 51.95 167.21 4,832.79 001 490.000 CAPITAL IMPROVEMENTS 47,000.00 5,758.83 9,008.83 37,991.17 001 495.000 MISCELLANEOUS EXPENSE 6,775.00 96.00 705.00 6,070.00 39.55 27.42 39.37 22.66 24.54 38.05 7.47 20.96 50.01 16.67 7.41 22.42 3.34 19.17 10.41 **TOTAL GENERAL FUND EXPENSES 289,000.00 24,771.48 69,363.24 219,636.76 24.00 **NET EXCESS OR DEFICIENCY(-) 18,092.33- 720.26- 720.26 CITY OF IONA * *BUDGET R E P O R T FOR 12-31-06 PAGE 4 **** WATER FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED 002 305.000 COLLECTIONS 140,000.00 8,220.12 32,536.53 107,463.47 002 310.000 HOOK UP FEES 36,000.00 1,200.00 15,600.00 20,400.00 002 315.000 INTEREST 3,500.00 394.71 1,137.95 2,362.05 002 350.000 TANK REPLACEMENT FUND 40,000.00 .00 .00 40,000.00 002 395.000 RESERVES 40,000.00 .00 .00 40,000.00 23.24 43.33 32.51 **TOTAL WATER FUND REVENUE 259,500.00 9,814.83 49,274.48 210,225.52 18.99 **** WATER FUND **** ESTIMATED FUND ACCOUNT# ACCOUNT TITLE EXPENSE ** E X P E N D E D** MTD YTD UNEXPENDED PERCENT BALANCE EXPENDED 002 410.000 SALARIES & BENEFITS 26,000.00 .00 .00 26,000.00 002 440.000 ELECTRICITY 30,000.00 1,549.63 6,533.08 23,466.92 002 445.000 OFFICE, SUPPLIES, LEGAL 7,000.00 503.93 1,613.36 5,386.64 002 450.000 ENGINEERING COSTS 5,000.00 .00 .00 5,000.00 002 460.000 VEHICLE EXPENSE .00 .00 .00 002 465.000 VEHICLE RENT 5,000.00 .00 .00 5,000.00 002 470.000 REPAIRS & MAINTENANCE 30,000.00 5,162.18 9,480.96 20,519.04 PliN 480.000 BOND PAYMENT 28,107.00 .00 13,833.00 14,274.00 482.000 BOND INTEREST 3,261.00 .00 1,851.07 1,409.93 )02 485.000 TANK REPLACEMENT FUND 50,000.00 .00 .00 50,000.00 )02 490.000 CAPITAL IMPROVEMENTS 75,132.00 .00 18,657.38 56,474.62 21.78 23.05 31.60 49.22 56.76 24.83 **TOTAL WATER FUND EXPENSE 259,500.00 7,215.74 51,968.85 207,531.15 20.03 **NET EXCESS OR DEFICIENCY(-) 2,599.09 2,694.37- 2,694.37 CITY OF IONA *BUDGET FOR 12-31-06 R E P O R T* PAGE 6 **** RECREATION FUND **** ESTIMATED * * R E C E I P T E D * * UNRECEIPTED PERCENT FUND ACCOUNT# ACCOUNT TITLE REVENUE MTD YTD BALANCE RECEIPTED )04 305.000 BASEBALL FEES )04 310.000 SHELTER RENTAL )04 320.000 WESTERN BOYS FEES )04 395.000 RESERVES 5,500.00 .00 .00 5,500.00 600.00 .00 30.00 570.00 .00 .00 .00 650.00 .00 .00 650.00 5.00 **TOTAL RECREATION FUND REVENUE 6,750.00 .00 30.00 6,720.00 .44 **** RECREATION FUND **** ESTIMATED * *EXPENDED* * UNEXPENDED PERCENT FUND ACCOUNT# ACCOUNT TITLE EXPENSE MTD YTD BALANCE EXPENDED )04 410.000 RECREATION EQUIPMENT )04 415.000 RECREATION LABOR )04 420.000 BASEBALL SUPPLIES )04 470.000 RECREATION MAINTENANCE **TOTAL RECREATION FUND EXPENSE **NET EXCESS OR DEFICIENCY(-) 1,000.00 .00 .00 1,000.00 2,500.00 .00 .00 2,500.00 3,000.00 .00 .00 3,000.00 250.00 .00 .00 250.00 6,750.00 .00 .00 6,750.00 .00 30.00 30.00- t� Monthly Expense Report 12/31 /2006 Vendor Amount Date Description ROCKY MTN POWER $ 2,178.74 WALTS FENCING $ 4,420.53 BALANCE OF FENCE -SHOP CHASE CARD SERVICE $ 461.15 TRAVEL -OFFICE SUPPLIES DIG LINE $ 60.72 IDAHO TRANS DEPT $ 38.00 MICRO SERV $ 133.90 RUSS'S OVERHEAD DOOR $ 67.00 GALLS $ 68.32 POLICE SUPPLIES OSWALD SERVICE $ 75.40 FARR CANDY CO $ 96.00 CHRISTMAS PARTY HATCH LIGHTING $ 112.14 MEL'S LOCK & KEY $ 202.60 PROGRESSIVE IRRIGATION $ 172.80 HIDDEN TREASURES $ 180.00 DESK & FILE CABINET FIRST RESPONDERS $ 451.34 POLICE SUPPLIES TETON COMMUNICATIONS $ 841.00 POLICE SUPPLIES WALMART $ 7.12 BETTY MCKINLAY $ 166.45 MEETING SUPPLIES EVAN BELNAP $ 100.00 CHRISTMAS LIGHT CONTEST MIKE KLINGLER $ 50.00 CHRISTMAS LIGHT CONTEST KAY COVERT $ 25.00 CHRISTMAS LIGHT CONTEST WINCO $ 23.11 CHRISTMAS PARTY SANDEE KNOWLES $ 101.62 POLICE SUPPLIES RIVERSIDE DELI $ 219.19 CHRISTMAS PARTY AMERICAN CONST SUPPLY $ 19.80 PSI $ 42.63 LAWN TECH $ 74.00 CONRAD & BISCHIFF $ 96.32 FIRE SERVICES $ 114.00 GREAT IMPRESSIONS $ 208.00 IDAHO TRAFFIC SAFETY $ 292.70 WHEELER ELECTRIC $ 315.00 DIAMOND T _ $ 400.00 SNOW REMOVAL HOLDEN KIDWELL $ 500.00 BOB MCBRIDE $ 906.00 BUILDING INSPECTIONS REGENCE BLUE SHIELD $ 1,146.00 INTERMOUNTAIN GAS CO $ 1,595.68 POSTMASTER $ 122.16 JIMS TROPHY ROOM $ 20.00 ENERGY LABS $ 280.00 CAL STORES $ 108.81 6-12 EZ MART $ 297.98 FALLS PLUMBING $ 371.47 BRAD ANDERSEN $ 173.52 ALLTEL $ 43.60 AT&T $ 60.44 Q WEST $ 250.17 UNITED PIPE $ 875.87 HK CONTRACTORS $ 950.00 LANDON EXCAVATING $ 2,278.05 1 WATER BILLS PAST DUE LIST AICHER, DON ANDERSON, PHIL ANDERSON, RODNEY ANDRUS, LARRY ARNOLD, TRAVIS BALDW IN, KEN BALL, DON BARCHARD,CHAD CHENEY,NATHAN COON, JERRY(RNTL) COX, COREY CROCKER, BILL DOWNEY, NATHAN FORMAN,DARREN FRANSEN,ANGELA FREEMAN, TED GARDNER,STEVE GREEN, RICHARD(RNTL) GUTHRIE, DARREN GUTHRIE, DRU HARRIGFELD, MIKE HARRIS, CHRISTINE HAYWARD, LISA HIGLEY, BARBARA HOBBS,ROY HOPE, NEAL HURZELER, CINDY JENNINGS, JEREMY JENKS. RYAN JOHNSON, GORDON JONES,CODY KELSEY, MIKE LANDIS, JOSEPH LEE, STEVE LONGHURST, BILL MAIN STREET SALES MCMURTREY, TROY MCVEY,VANCE MENG,PAUL MILLER, JAKE MORGAN,ED MULLINS, DAVID NIELSEN, COREY PENA, DOMINGO PENSKE,DEBRA PETERSON, CORY PORTELA, JIMMY QUINTON, DAVID BALANCE PAID THRU BAL DUE BAL DUE 1/1/2007 1/30/2007 3 MO(LESS) 3 MO(MORE) $ 91.00 $ 91.00 $ 89.00 $ 89.00 $ 67.00 $ 67.00 $ 61.00 $ 61.00 $ 315.00 $ 315.00 $ 69.00 $ 69.00 $ 61.00 $ 60.00 $ 1.00 $ 86.00 $ 86.00 $ 86.00 $ 86.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 107.00 $ 107.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 150.00 $ 150.00 $ 61.00 $ 40.00 $ 21.00 $ 61.00 $ 61.00 $ 119.00 $ 40.00 $ 79.00 $ 80.00 $ 80.00 $ 91.00 $ 91.00 $ 62.00 $ 62.00 $ 76.00 $ 76.00 $ 73.00 $ 73.00 $ 61.00 $ 61.00 $ 136.00 $ 40.00 $ 96.00 $ 70.00 $ 70.00 $ 91.00 $ 91.00 $ 82.00 $ 82.00 $ 61.00 $ 61.00 $ 62.00 $ 20.00 $ 42.00 $ 61.00 $ 41.00 $ 20.00 $ 61.00 $ 41.00 $ 20.00 $ 105.00 $ 105.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 61.00 $ 63.00 $ 63.00 $ 61.00 $ 40.00 $ 21.00 $ 61.00 $ 61.00 $ 72.00 $ 72.00 $ 60.00 $ 60.00 $ 89.00 $ 52.00 $ 37.00 $ 150.00 $ 58.00 $ 92.00 $ 120.00 $ 120.00 $ 70.00 $ 30.00 $ 40.00 $ 61.00 $ 61.00 $ 61.00 $ 40.00 $ 21.00 '3N~ QUIROZ, CINDY ROSENKRANCE, ROD SHELL, RANDY SISNEROS, OLIVIA SNOW, RONDA SOLIDAY, JAMES SOLIDAY, JIMMY SPENCER, ERVIN STANGER, BRIDGETT SULLINGER, DAWN SWITCHBACK ENERGY TERRILL, CHRIS TOMITA, TOM WARNBERG, DARREL WILCOX, SHIRLEY W RAY, JAN ET $ 61.00 $ 61.00 $ 83.00 $ 83.00 $ 66.00 $ 66.00 $ 61.00 $ 61.00 $ 61.00 $ 40.00 $ 21.00 $ 62.00 $ 62.00 $ 168.00 $ 168.00 $ 69.00 $ 69.00 $ 111.00 $ 111.00 $ 61.00 $ 61.00 $ 108.00I $ 129.00 $ 21.00 $ 61.00 $ 60.00 $ 1.00 $ 62.00 $ 62.00 $ 61.00 $ 61.00 $ 87.00 $ 66.00 $ 21.00 $ 61.00 $ 61.00 $ 5,215.00 $ 2,508.00 $ 266.00 $ 2,441.00 COMMUNITY DEVELOPMENT SPECIALISTS P.O. Box 163, Sugar City, Idaho 83448 Phone: 208-356-6954 Email: hibbe@nstep.net January 4, 2007 City of Iona Mayor and Council Iona Community Center/City Hall Iona, Idaho RE: City of Iona Comprehensive Plan Dear Mayor and Council: I appreciate the opportunity to possibly work with the City of Iona in completing your comprehensive planning process. In an effort to facilitate this, I have attached a suggested process proposal for completion of this work that I have used successfully several times. There are ten steps recommended to complete the planning process. Most of these are related to public input and data collection. These are outlined in the attached proposal and would precede the development of the planning document text. I am aware that sometimes much of the work on a comp plan has already been started and this greatly facilitates the process needed to compile and update the plan. A streamlined timetable and scope of work could quickly be developed to allow the presentation of a new document for public hearing and adoption. We will need a short work meeting with the City Council, and the Planning Commission to solidify this process and the City's expectations. I appreciate the opportunity to work with the City to assure the development of a plan that will meet the City's needs for many years to come. If you have questions, please do not hesitate to call me on my cell phone at 705-5878 or at home at 356-6954. I will be happy to attend a special work meeting if you feel that would be beneficial to kicking off this process. Sincerely, Kurt L. Hibbert Community and Economic Planner Community Development Specialists City of Iona Comprehensive Plan Update Professional Services Proposal Community Development Specialists (CDS) is pleased to submit this proposal to provide professional consulting services for the comprehensive updating and revision of the City of Iona's Comprehensive Plan Document. These services cover the professional oversight needed to comply with all the required elements of the Idaho Land Use Planning Act. This scope of work will successfully update Iona's Comprehensive Plan and put the City in a position to follow up with revisions to the Planning and Zoning Ordinance(s), which will assure that new development falls within the regulatory and planning expectations of the Comprehensive Plan. Statement of Professional Qualifications Community Development Specialists is a Limited Liability Company organized under the laws of the State of Idaho organized and structured to implement community development projects and planning priorities. Kurt Hibbert has implemented community projects for over 13 years in Bonneville, Butte, Clark, Custer, Fremont, Madison, Lemhi, Madison and Teton County, Idaho. Kurt holds a Masters Degree in Public Administration. Kurt is a 2004 graduate of the State Community Development Institute and is a member of the Idaho and American Planning Associations. Kurt has twelve (16) years of working with a host of local, state, and federal agency programs. He is experienced in municipal bonding, local improvement districts, business improvement districts, and has implemented multiple downtown revitalization projects. He is also a quick response resource on major job dislocation and has written and administered sudden and severe economic re -adjustment initiatives sponsored by the United States Department of Commerce, Economic Development Administration. Among the many communities which Kurt has assisted are: Dubois, Arco, Sugar City, Fremont County, Jefferson County, Leadore, St. Anthony, as well as the Cities of Victor and Driggs. Kurt has developed and administered more than twenty (20) ICDBG Block Grant projects and was certified as a Federal Funding Administrator for 10 years. Kurt is also a funding information specialist and works with private and public foundations in implementing community priorities. References: Cari Golden DaNeil Jose Jon Barrett Ron Kerr Dave Smith Dick Dyer Matt Davison City of Victor, Planning and Zoning Administrator Jefferson County, Planning and Zoning Administrator Executive Director, Idaho Smart Growth State Rail Planner, Idaho Department of Transportation Executive Director, Idaho Shippers and Growers Professional Engineer, The Dyer Group Traffic Enginer, Idaho Transportation Department Community Development Specialists I. Familiarity with Idaho Land Use Planning Act Kurt has received multiple trainings by the Idaho Association of Cities and the National Business Institute in Land Use Planning and is a three-year graduate of the Community Development Institute (CDI). Kurt has recently completed the comprehensive planning processes for Jefferson County, the City of Victor, and the City of Rigby. In addition, he has worked with several commissions and councils providing assistance with their development code as well as with impact area agreements. He has been active in the GEM Communities program sponsored by the Idaho Department of Commerce for over 10 years and a strong advocate of local economic development. Kurt has developed several projects in Eastern Idaho and has worked in Menan, Roberts, and Iona on community projects. Kurt has served as principal planner for a host of community projects. Kurt has specialized in creative financial techniques needed to fund increasingly difficult community projects. He has extensive experience in bringing multiple funding agencies to a single project or community effort. He is currently the Planning and Zoning Administrator for Teton County. Kurt has worked with small communities in Eastern Idaho for over 15 years in developing and implementing projects and is a resident of Sugar City. II. Familiarity with Local Context Kurt will work with the City of Iona in planning and completing the process to which this administrative proposal applies. Kurt has a unique understanding of the proposed peocess and a good working relationship with City officials and understands the criteria that must be met for the project to be completed. Kurt will devote all time and resources needed to complete the project in line with the timeline identified by the City of Iona. He will work closely to assure the timely and complete submittal of the documents needed for public hearing. This "project team" is the key to maintain excellent communication throughout public involvement and final plan development. III. Management and Staffing Kurt will personally administer all aspects County Commission and the Planning Comprehensive Plan update. It is important to recognize the complexity following factors: of the proposed scope of work. Kurt will assist the Commission in completing all aspects of the and importance of completing this project due to the • Current development pressures in City of Iona. • The need for an intensive public involvement program. • The desire to integrate goals and implementation policy into each of the land use sections of the plan. This will be accomplished through the completion of a Strengths, Weaknesses, Opportunities, and Threats (S.W.O.T.) Analysis with both the planning commission and the City Council and their professional staff members. Community Development Specialists " D e s i r e o f t h e p l a n n i n g c o m m i s s i o n t o u p d a t e t h e p l a n t o m e e t c u r r e n t I d a h o C o d e . N e e d t o a m e n d P l a n n i n g a n d Z o n i n g O r d i n a n c e s a t t h e e n d o f t h e p l a n n i n g p r o c e s s . K u r t w i l l r e c o m m e n d t h e t i m e t a b l e a n d f o r m a t a s f o u n d o n t h e f o l l o w i n g p a g e s i n c o m p l e t i n g t h e p r o j e c t . I t i s u n d e r s t o o d t h a t t h i s g e n e r a l f o r m a t m a y b e a m e n d e d t o s u i t t h e n e e d s o f t h e C o u n t y a n d P l a n n i n g C o m m i s s i o n a n d i s h e r e r e p r e s e n t e d a s a g e n e r a l a p p r o a c h o n l y . A p r o j e c t f i l e w i l l b e k e p t t o p r o t e c t t h e p r o j e c t r e c o r d s a n d w i l l b e m a i n t a i n e d f o r t h e d u r a t i o n o f t h e p r o j e c t t h r o u g h c o m p l e t i o n . A t c o m p l e t i o n o f t h e p l a n n i n g p r o j e c t , a l l r e c o r d s c o l l e c t e d a s p a r t o f t h e p r o c e s s w i l l b e a r c h i v e d w i t h t h e C o u n t y . A t t h e e n d o f t h e p r o c e s s , K u r t w i l l a l s o m a k e a l l c o m p o n e n t s o f t h e C o m p r e h e n s i v e P l a n d o c u m e n t a v a i l a b l e e l e c t r o n i c a l l y ( M S W o r d F o r m a t ) f o r t h e c o n v e n i e n c e o f t h e s t a f f i n i m p l e m e n t i n g f u t u r e o n g o i n g a m e n d m e n t s . P R O J E C T A P P R O A C H T a s k s t o b e p e r f o r m e d b y t h e C o n s u l t a n t s h a l l f o l l o w t h e o u t l i n e b e l o w t o a s s u r e a s u c c e s s f u l p r o c e s s . T a s k 1 : P L A N T O P L A N : S P E C I A L W O R K M E E T I N G T h i s p h a s e i s c r i t i c a l t o p l a n s u c c e s s . W e n e e d t o i d e n t i f y t h e r e s o u r c e s a n d c o m m i t m e n t s a l l o c a t e d t o t h e p l a n n i n g p r o c e s s . T h e s e n e e d t o b e d o c u m e n t e d . T h e e x p e c t a t i o n s o f t h e g o v e r n i n g b o d y n e e d t o b e i d e n t i f i e d c l e a r l y i n t h e s c o p e o f w o r k . " H o w l o n g w i l l t h e p l a n n i n g p r o c e s s t a k e i n w e e k s o r m o n t h s " W h a t f u t u r e t i m e h o r i z o n w i l l t h e p l a n a d d r e s s ? T e n y e a r s , t w e n t y ? " W h a t t i m e c o m m i t m e n t s a r e t h e c o m m i s s i o n e r s w i l l i n g t o m a k e ? T a s k 2 : S T R U C T U R E A N D S C H E D U L E T H E P R O C E S S T h i s s t e p d i v i d e s t h e o v e r a l l p l a n n i n g p r o c e s s i n t o s t e p s w i t h a s s i g n m e n t o f r e s p o n s i b l e p a r t i e s a n d r e s o u r c e s n e e d e d . D u e d a t e s a r e a l s o i d e n t i f i e d . I t a l s o a s s i g n s a t i m e t a b l e t o p r o g r e s s r e p o r t s a n d i d e n t i f i e s t h e r o l e o f g o v e r n m e n t i n o v e r s e e i n g t h e p r o c e s s . T a s k 3 : G A T H E R A N D A N A L Y Z E D A T A T h i s s e c t i o n a s s u r e s t h a t t h e c o m m u n i t y n o t o n l y a d d r e s s e s i s s u e s b e f o r e i t a t p r e s e n t , b u t t h a t d a t a o n w h a t m i g h t h a p p e n i n t h e f u t u r e i s a l s o a s s e s s e d . M a p p i n g e x i s t i n g l a n d u s e a n d p r e f e r r e d l a n d u s e a s w e l l a s n a t u r a l a n d o t h e r g e o g r a p h i c f e a t u r e s w i l l a l s o b e a d d r e s s e d . T a s k 4 : Q u a l i t a t i v e a n d Q u a n t i t a t i v e D a t a a n d r e s o u r c e s w i l l n e e d t o b e i n t e g r a t e d i n t o t h e p l a n . P a r t o f t h i s s t e p w i l l b e t o c o m p l e t e a c o m p r e h e n s i v e c o m m u n i t y a t t i t u d e s u r v e y a n d g a t h e r i n p u t t h a t c a n b e q u a n t i f i e d s t a t i s t i c a l l y . I w o u l d p r o p o s e p r o f f e r i n g q u e s t i o n s f r o m p a s t o p i n i o n s u r v e y s a s w e l l a s n e w c u r r e n t i s s u e q u e s t i o n s , a s c o m p a r a t i v e a n a l y s i s w i l l b e p o s s i b l e f o r i n c l u s i o n i n t h e n e w p l a n . I D E N T I F Y P R O B L E M S . I S S U E S A N D C O N C E R N S T h i s i s w h e r e t h e d a t a g a t h e r e d i s b r o k e n d o w n i n t o t h e i s s u e s t h a t m o s t c o n c e r n t h e C i t y a n d w i l l s e r v e a s t h e f o u n d a t i o n f o r t h e d e v e l o p m e n t o f t h e p l a n d o c u m e n t . C o m m u n i t y D e v e l o p m e n t S p e c i a l i s t s " A t l e a s t o n e p u b l i c h e a r i n g o r i n f o r m a t i o n m e e t i n g w i l l b e h e l d a t t h i s p o i n t t o g a t h e r t h e i n p u t o f t h e p u b l i c o n t h e c o l l e c t e d p r o b l e m s , i s s u e s a n d c o n c e r n s . P o l i c y m a k e r s w i l l t h e n d e c i d e w h i c h o f t h e i s s u e s t o i n c l u d e i n t h e p l a n . I n c l u d i n g t h e p u b l i c a t t h i s p o i n t h e l p s b u i l d c o n s e n s u s a n d w i l l u l t i m a t e l y m a k e t h e p l a n e a s i e r t o a d o p t a n d i m p l e m e n t . T a s k 5 : D E V E L O P A " V I S I O N " F O R T H E P L A N T h i s i s w h e r e w e d e v e l o p a v i s i o n s t a t e m e n t f o r t h e f u t u r e o f o u r c o m m u n i t y . W e n e e d t o c a p t u r e i n w o r d s w h a t t h e c o m m u n i t y i n t e n d s o r w a n t s t o b e c o m e a t s o m e p o i n t i n t h e f u t u r e . T a s k 6 : D E V E L O P P L A N G O A L S A N D O B J E C T I V E S D e v e l o p m e n t o f p l a n g o a l s a n d o b j e c t i v e s s h o u l d s u p p o r t s t r o n g l y t h e v i s i o n s t a t e m e n t . T h e s e g o a l s a n d o b j e c t i v e s c o u l d b e b r o a d o r f a i r l y s p e c i f i c . S p e c i f i c g o a l s a r e a c c o m p l i s h e d m u c h e a s i e r . T a s k 7 : G E N E R A T E A N D E V A L U A T E P L A N O P T I O N S T h i s i s w h e r e w e d e v e l o p t h e a c t u a l w r i t t e n d o c u m e n t . T h e r e a r e s e v e r a l a p p r o a c h e s t o d e v e l o p m e n t o f t h i s d o c u m e n t a n d w e w i l l p r o b a b l y u s e a c o m b i n a t i o n o f s e v e r a l t o k e e p t h e p l a n b a l a n c e d . P r e v a i l i n g t h e m e s a r e u s u a l l y b a l a n c e d g r o w t h , p r e s e r v a t i o n o f a r u r a l c h a r a c t e r , e n h a n c e d e c o n o m i c v i t a l i t y , e t c . T a s k 8 : S E L E C T A N D D E V E L O P A P R E F E R R E D P L A N O n c e t h e o p t i o n s f o r t h e p l a n h a v e b e e n e x p l o r e d a n d c o m m u n i c a t e d i n t h e f o r m o f a d r a f t d o c u m e n t , t h e p l a n n i n g c o m m i s s i o n a n d c o m m i s s i o n e r s c a n s e n d t h e p l a n o u t f o r p u b l i c h e a r i n g a n d p r e p a r e t o f o r m a l l y a d o p t . T a s k 9 : A D O P T T H E P L A N . S E T I M P L E M E N T A T I O N S C H E D U L E T h e P l a n n i n g C o m m i s s i o n s h o u l d f o r m a l l y r e c o m m e n d t h e p l a n f o r a d o p t i o n . T h e C i t y o f I o n a C i t y C o u n c i l s h o u l d f o r m a l l y a d o p t t h e p l a n . T h e r e s h o u l d b e s t r o n g c o n s e n s u s f r o m b o t h b o d i e s t h a t t h e p l a n r e p r e s e n t s t h e d e s i r e s o f t h e c o m m u n i t y i n a b r o a d s e n s e . T h e p l a n i s a d o p t e d f o r m a l l y b y r e s o l u t i o n b u t i s n o t c o d e . C o n s u l t a n t C o s t K u r t w i l l n e g o t i a t e a f i x e d f e e ( n o t t o e x c e e d ) l u m p s u m c o n t r a c t w i t h C i t y o f I o n a p e r t a i n i n g t o t h e a b o v e o r a s i m i l a r s t r u c t u r e d s c o p e o f w o r k . C o s t s a r e b a s e d u p o n t h i s n e g o t i a t e d s c o p e o f w o r k a n d t h e r e f o r e a r e f a c t o r e d a f t e r t h i s p o i n t . M e e t i n g t o d e v e l o p a m u t u a l l y a c c e p t a b l e s c o p e o f w o r k , t i m e t a b l e , a n d l i n e i t e m p r o g r e s s p a y m e n t s c h e d u l e w i l l d e f i n e t o t a l c o s t . I w i l l b e h a p p y t o d i s c u s s a l l a p p l i c a b l e c o s t s a t a n y t i m e a n d l o o k f o r w a r d t o a w o r k m e e t i n g w h e r e I m i g h t a n s w e r q u e s t i o n s y o u m i g h t h a v e . I a p p r e c i a t e t h e o p p o r t u n i t y t o w o r k w i t h t h e C i t y o f I o n a a n d t h e t i m e a n d c o n s i d e r a t i o n g i v e n t h i s p r o p o s a l . I l o o k f o r w a r d t o t h e c o m p l e t i o n o f a s u c c e s s f u l c o m p r e h e n s i v e p l a n n i n g p r o c e s s . K u r t L . H i b b e r t , M P A , C o m m u n i t y D e v e l o p m e n t S p e c i a l i s t s , L L C P . O . B o x 1 6 3 , S u g a r C i t y , I D 8 3 4 4 8 ( 2 0 8 ) 7 0 5 - 5 8 7 8 ( C e l l ) ( 2 0 8 ) 3 5 6 - 6 9 5 4 ( H o m e ) C o m m u n i t y D e v e l o p m e n t S p e c i a l i s t s NOTICE CITY COUNCIL WILL HAVE A WORK SESSION TUESDAY, JAN. 16TH, 2007 AT 5:30 P.M. WITH COUNCIL MEETING AND PUBLIC HEARING FOR ANNEXATION OF CHURCH PROPERTY FOLLOWING AT 6:30 P.M. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that on the 16t day of January, 2007, at the hour of 6:30 p.m., the City Council of the City of Iona will conduct a hearing to consider the annexation and initial zoning of the Iona Road Church property described in Exhibit "A" attached hereto. The hearing will be conducted at the Iona City Hall 3548 N. Main St., Iona, Idaho. The property is located on the north side of the Iona Road and immediately west of present Iona Corporate limits. Further information concerning this matter is available at the office of the Iona City Clerk. All interested persons are invited to attend. DATED this 26t day of December, 2006. Betty Mc n City Cler�