HomeMy Public PortalAbout2011_06_28_R082 Long Term Care InsuranceThe Town of
Leesburg,
Virginia
PRESENTED: June 28, 2011
RESOLUTION NO. 2011 -082 ADOPTED: June 28, 2011
A RESOLUTION: APPROVING PARTICIPATION IN THE COMMONWEALTH OF
VIRGINIA VOLUNTARY GROUP LONG TERM CARE INSURANCE
PROGRAM AND AUTHORIZING THE TOWN MANAGER TO
ENTER INTO AN AGREEMENT WITH THE VIRGINIA
RETIREMENT SYSTEM
WHEREAS, the Commonwealth of Virginia has established, and the Virginia Retirement
System "VRS has assumed responsibility for, the Commonwealth of Virginia Voluntary
Group Long Term Care Insurance Program (the "Plan") in which employees of local
governments, local officers and teachers, as defined in Section 51.1 -513.3 of the Code of
Virginia (1950), as amended (the "Code may participate; and
WHEREAS, pursuant to the same section of the Code, the Town of Leesburg
"Employer desires to enter into an Agreement with the VRS to permit participation in the Plan
by its employees; and
WHEREAS, the Town Council authorizes the Town Manager to enter into this
Agreement and is authorized on behalf of the Employers Governing Body; and
WHEREAS, in consideration of the benefits arising from cooperation between the
Employer and the VRS to provide long term care insurance coverage to the employees of the
Employer, the parties would agree as follows:
1. VRS represents and warrants to the Employer that it will comply with all
applicable laws affecting the Plan.
2. VRS represents to the Employer that it shall provide sufficient services to
administer the Plan and to appropriately respond to inquiries by employees and
participants.
3. The Employer acknowledges and agrees to the terms and conditions established in
the Plan.
4. The Employer agrees to provide the VRS selected long term care insurance carrier
AT ES
Clerk of Cou
2
A RESOLUTION: COMMONWEALTH OF VIRGINIA VOLUNTARY GROUP LONG
TERM CARE INSURANCE PROGRAM: EMPLOYER ADOPTION
AGREEMENT
with a mail file of all active employees, in the format provided by the insurance
carrier.
5. When requested by VRS or the insurance carrier, the Employer shall permit the
VRS selected long term care insurance carrier to conduct group and individual
meetings for the purpose of explaining the Plan or enrolling employees on the
Employer's premises during normal working hours subject to reasonable
restrictions that the Employer communicates in writing to VRS and which are
accepted by VRS.
6. The Employer elects to offer their employees payroll deduction. The employer
shall be responsible for remitting premiums under the Plan to the VRS selected
long term care insurance carrier in accordance with the established processes and
procedures promulgated by VRS or the insurance carrier.
7. This Agreement may be amended from time to time by written agreement
between VRS and the Employer.
8. The term of the Agreement shall be for three years beginning on the date of its
execution, and thereafter may be terminated by either party upon 60 days written
notice to the other party.
THEREFORE, RESOLVED, by the Council of the Town of Leesburg in Virginia that the
Town Manager is hereby authorized to enter into an Agreement with the Virginia Retirement
System to permit participation in the Commonwealth of Virginia Voluntary Group Long Term
Care Insurance Program by Town employees.
PASSED this 28 day of June, 2011.
P:\Resolutions\Resolutions 2011 \0628 Virginia Voluntary Group Long Term Care Insurance.doc
Kristen Umstattd, Mayor
Town of Leesburg