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HomeMy Public PortalAbout20150617 - Appropriations Committee - Meeting MinutesTown of Hopkinton Appropriation Committee Minutes of Meeting on Wednesday, June 17, 2015 Room 215, Town Hall, Hopkinton, Massachusetts In attendance: Mike Manning Wayne Pacheco Pam Waxlax Shahidul Mannan Chris Howell John Westerling Geri Holland The meeting was called to order by Mike at 8:00 PM. There was no public comment at the meeting. Chris presented the year end budget transfer requests. (See Attachment 1.) Geri requested a year end transfer for additional funds to cover the special town meeting in Winter 2015. (See Attachment 2.) John requested a year end transfer related to 4 unexpected expenditures and road maintenance (see Attachment 3.) He noted the Winter Recovery Assistance Program from the state provided an additional $94K in funds to Hopkinton. These funds were used for crack sealing ($62K) and asphalt ($32K) prior to fiscal year end. Wayne Moved and Shahidul seconded a motion to transfer $31,600 from Department 433 -Waste Collection to Department 422 -Highway in accordance with MA General Laws, Chapter 44, Section 33B. The motion passed by a vote of 4-0. John then presented the IT request for $12,579 (see Attachment 4) to upgrade the server in the Fruit St DPW building. The new DPW facility won't be ready for 2 years and the current server they are using is not adequate. Additionally, it was noted that the purchased server could be used by other town departments once the DPW vacates the Fruit St facility. Chris then presented the remaining transfer requests. • Town Manager request for cost of appraisals for the 4 land purchase ballot initiatives (see Attachment 5) in the amount of $10,000. • The first legal expense request is for Miyares & Harrington (see Attachment 6) in the amount of $107,500. Chris noted the April -June expenses are estimated based on average monthly expenses plus retainer. • The second two legal expenses of $7,500 and $2,500 relate to labor and special counsel (see Attachment 7.) The bills received to date total $4,553.20 for labor and $$1550.25 for special, but the transfer requests have been grossed up to cover potential additional costs. • Fire Department requests for 3 items. The first and third ($16,250 for PAMET public safety dispatch software and $28,099 for cardiac monitor replacement) where originally included in Article 14 at May 2015 ATM, which couldn't be funded as free cash was not certified. The second request for $30,740 for Zetron public safety dispatch equipment and installation previously referred to in our 3/25/15 meeting. This was pulled out of the May 2015 ATM Pay As You Go article because the dispatch was moving forward faster than anticipated and the funds would be needed prior to July 1, 2015. • Historic Commission request for $5,500 for a survey of Lake Whitehall dam, spillway and gatehouse (see attachment 8.) Chris noted this is funding for the survey only, no repairs. • Employee Benefits request in the amount of $929.97 for two unpaid bills related to life insurance. The driver behind this is increased enrollment of 9.5% over the prior year (see Attachment 9.) Shahidul moved and Wayne seconded a motion to transfer $227,543.82 from Department 910 - Employee Benefits to various accounts as written in the FY2015 Year -End Transfers (Attachment 1) in accordance with MA General Laws, Chapter 44, Section 33B. The motion passed by a vote of 4-0. Wayne moved and Pam seconded a motion to approve the minutes of our 5/4-6/2015 meeting. The motion passed by a vote of 3-0-1 with Shahidul abstaining as he was not present for much of ATM. Chris noted that Free Cash is still not certified and may not happen prior to June 30. The current plan is to bring in additional resources to close FY15 numbers in time for the anticipated Special Fall Town Meeting. At 9:45 PM Wayne moved and Pam seconded a motion to adjourn. The motion passed unanimously, 4- 0. TOWN OF HOPKINTON FY2016 YEAR-END TR ANSFE RS 336 ,40 4. (b) A town may, by maj ority vote at any meeting duly held, tra nsfer any cou nt pr evio usly appropriated to any oth er us e authorized by law. Alternatively, the selectmen, with the concurrence of the finance committee or oth er entity establish under section 1 of chapter may transfer within the last 2 m onths of any fiscal year , or during the first 15 days of the n ew fiscal year to apply to th e previous fiscal year, any amount appropriat ed for the use of any departme nt oth er than a municipal light department or a school department to the appropriati on for any other department or within a departmen t, but the amount transferr ed fr om 1 department to another or within a department may not exceed, in the aggregate, 3 per cent of the annual budg et of the department from or within which the transfer is made or $5,000, which ever is greater. (c) No approval othe r than that expressly provided in this section shall be required for any transfer under this section. A T\CAc honk Department Tra nsfer from Transfer to Account Ma ximum Amount Department Account Amount Purp ose / Descripti on 433 Waste Collection Rubbish disposal 31,693.80 31,600.00 422 Highway - Expenses 31,600.00 31,600.00 31,600.00 910 Employee Benefits Health insu rance 266 ,446.65 10,000.00 123 T own Manager Expenses 10,000.00 Appraisals of properties authorized for acquisition; Town M eeting articles 43, 44, 107,500.00 151 Legal Town counsel 107,500.00 47, and 48 Pr oject billing 7,500.00 151 Legal Labor counsel 7,500.00 2,500 .00 151 Legal Special counsel 2,500.00 Negotiation 12,579.00 155 Inf ormation T echnology Expenses 12,579.00 Cable c ounsel 5,945 .85 162 Elections & Registration Expenses 5,945.85 DPWffown Hall server Costs exc eeding budget as result of Special Town M eeting 16,250.00 220 Fir e Expenses 16,250.00 Public dispatch 30,740.00 220 Fir e Capital outlay 30,740.00 saf ety s oftware; Pamet Public saf ety dispatch Zetron equipment and installation 28,099.00 220 Fire Capital outlay 28,099 .00 Cardiac 5,500.00 691 Historic Commission Expenses 5,500.00 monitor replac ement S urvey of Lake Whitehall dam, spillw ay and gatehouse 929.97 910 Employee Ben efits Life Insurance 929.97 Enrollm ent 227,543.82 227,543 .82 increase TO TAL 259,143.82 TOTAL 259,143 .82 pproved by the Board of Se le ctmen Signatu re Date Signature Date Signatu re A ppro ved by the Appropriation Committee Signature Date Sign ature Date Signature Signature Date Signature Signature Date Date Date Date Signature Da te Town of Hopkinton, MA Mail - Year-end transfer Page 1 of 1 4 c c 11moil- Z Chris Howell <chowell@hopkintonma.gov> Year-end transfer 1 message Chris Howell <chowell@hopkintonma.gov> To: Geri Holland <geri@hopkintonma.gov> Geri, Wed, Jun 10, 2015 at 2:28 PM Thank you for meeting on your year-end transfers this morning. As you identified, there are unpaid invoices totaling $6,201.07 as a result of the unanticipated Special Town Meeting: • ULine, barrier posts: $982.02 • LHS Associates, election machine coding, ballot printing, materials: $3,540.05 • LHS Associates, street listing: $599.00 • Hopkinton Police, election officers on duty: $1,080.00 The expense budget for Elections & Registration department has a balance of $255.22. This would leave the amount of $5,945.85 to be requested as a year-end transfer to the Elections budget. Could you please confirm if this amount is accurate or if there are any other considerations I should be aware of? Please let me know if you want to discuss further. Thank you, Chris Chris Howell Finance Director/Town Accountant Town of Hopkinton 18 Main Street Hopkinton, MA 01748 508-497-3407 https://mail.google.com/mail/u/0/?ui=2&ik=e0l fd4e09b&view=pt&q=in:sent%20geri%40... 6/17/2015 Geri Holland TOWN CLERK June 3, 2015 TO: FROM: RE: TOWN F HOPKINTON Office of TOWN CLERK 18 MAIN STREET • HOPKINTON, MASSACHUSETTS 01748 Tel: (508) 497-9710 Fax: (508) 497-9786 geri@hoplcintonma.gov Christopher Howell, Finance Director Geri Holland, Town Clerk Unpaid bills Please see attached copies of unpaid bills for FY'2015 as follows: ITEM 1 Uline Barrier Post 2 LHS Associates Inc. 3 Hopkinton Police Dept. 4 LHS Associates Inc. TOTAL I welcome any questions. Thank you. COST $982.02 (2015 Annual Town Election: Barrier Posts) $3,540.00 (2015 Election: ballots printing, supplies, and Accuvote Coding) $1,080.00 (2015 Election: Hopkinton Police (3) Officers on duty) $599.00 (2015 street list generated from the annual street) $6,201.02 SHIPPING SUPPLY SPECIALISTS DPDFRFD 8 "T" DENOTE CUS'OMEf<NO. fURCHASC ORDER 1-800-295.5510 ullne.com 2200 S. Lakeside Drive Waukegan, IL 60085 INVOICE NO, THANK YOU FOR YOUR ORDER. ULINE CUSTOMER SINCE 2014 YOUR ORDER # SOLD TO: HOPKINTON TOWN OF TOWN CLERKS OFFICE 18 MAIN ST HOPKINTON MA 01748-3209 9682405 #BRENDA NEW PENN 0 ,AM1TI IY (LTA 1 JiACKORDIP U A AXABLE L EN NJM3ER H -3736R DUPLICATE 67386197 INVOICF- ULINE FED ID#: 36-3684738 71356249 SHIP TO: HOPKINTON TOWN OF TOWN CLERKS OFFICE 18 MAIN ST HOPKINTON ORDER DATE DATE SHI PFED. 5/05/15 SCRIPTION 5/08/15 ULINE BARRIER POST W/RED BELT SUB -TOTAL 872.00 SALES TAX .00 FRT/HNDLNG 110.02 ORDER PLACED BY: BRENDA MCCANN AMAKHOUL PRO#471225409 MA 01748-3209 RIM NET 30 DAYS 109.00 VOCE DATE 5/08/15 TENDED PR C: 872.00T AMOUNT DUE 982.02 DATE: 05/12/15 TO: BRENDA MCCANN/BUYER FROM: Customer. Service@ULINE.COM COMMENTS: Requested from ULINE.COM Website MAKE CHECK PAYABLE AND MAIL TO: ULINE PO Box 88741 Chicago, IL 60680-1741 LHS ASSOCIATES INC. 10 MANOR PARKWAY SALEM, NH 03079 USA Voice: 978-683-0777 Fax: 603-212-0028 HOPKINTON TOWN CLERK GERI HOLLAND 18 MAIN STREET HOPKINTON, MA 01748 101390 1.00 E30-53 9,360.00 E80-22 3.00 E80-02 1.00 E99-99 Invoice Number: 47295 Invoice Date: Apr 29, 2015 Page: 1 HOPKINTON TOWN CLERK GERI HOLLAND 18 MAIN STREET HOPKINTON, MA 01748 Courier ACCUVOTE CODING 5/18/15 LHS BALLOT PRINTING ACCU BALLOT MARKING PENS (12) SHIPPING AND HANDLING Net 30 Days 885.0000 0.2700 7.9500 104.0000 5/29/15 885.00 2,527.20 23.85 104,00 Flf Check/Credit Memo No: Subtotal 3,540.05 Sales Tax Total Invoice Amount Payment/Credit Applied 3,540.05 Edward Lee Chief of Police TOWN OF HOPKINTON POLICE DEPARTMENT TOf„fIRECEIVEDop f. 74 MAIN STREET 1015 JUN - I PM I: 36 HOPKI08)4497.1MA 01748 34 TOWN CLERK'S OFF; Invoice # 15-007363 INVOICE Cust # 1201 Invoice Date 05/23/2015 Payment Due 06/22/2015 Customer: TOWN HALL 18 MAIN ST. HOPKINTON MA 01748 Bill To: SAME Det Date Employee 05/18/2015 GRIFFIN,THOMAS L 05/18/2015 POWERS,PHILIP D 05/18/2015 O'BRIEN,PATRICK K Hr Rate Start End Hours Amount 45.00 8.:00 360.00 45.00 8.:00 360.00 45.00 8.:00 360.00 Total services: $ 1,080.00 Administrative fee: 0.00 Total amount: 1,080.00 Adjustments: 0.00 Paid: Total Due: Please make checks payable to the Town of Hopkinton Police Department Please write the Invoice Number on your check 0.00 $ 1,080.00 tHSAA‘r3SOCIATES INC. 10 M PARKWAY SALEM, NH 03079 USA bite: 978-683-0777 Fax: 603-212-0028 50.00 S35-55 1.00 E99-99 RECEIVEID r 2015MSY 26 Pti 1: 19 TOM CLERK'S OEHCE STREET LIST SHIPPING AND HANDLING Invoice Number: 47799 Invoice Date: May 21, 2015 Page: 1 HOPKINTON TOWN CLERK GERI HOLLAND 18 MAIN STREET HOPKINTON, MA 01748 11.0000 49.0000 550.00 49.00 Check/Credit Memo No: Subtotal Sales Tax 599.00 Total Invoice Amount Payment/Credit Applied 599.00 1/D Geri Holland TOWN CLERK TOWN F HOPKINTON office of TOWN CLERK 18 MAIN STREET • HOPKINTON, MASSACHUSETTS 01748 Tel: (508) 497-9710 Fax: 508-497-9786 geri©hopkinton ma. gov May 28, 2015 MEMO TO: Christopher Howell, Finance Director FROM: Geri Holland, Town Clerk RE: Election Expenses Please see the attached expenses in the amount of $9936.32 incurred from the March 3, 2015 Special Town Meeting and March 10, 2015 Special Town Election, along with an invoice in the amount of $982.02 for barrier posts purchased specifically for a more secure election hall at the Middle School Gym per conversations with School Superintendent McLeod, Police Chief Edward Lee, and Town Manager Norman Khumalo. These costs incurred in 2015 are considered "over" expenditures In the Town Clerk's budget. 1 respectfully request a budget transfer into the FY2015 election account to cover these added expenses. 1 look forward to meeting with you to discuss this request. 2015 MARCH TOWN MEETING/ELECTION EXPENSES SALARIES POLICE DETAIL (Special Town Election) POLICE DETAIL (Special Town Meeting) ELECTION WORKERS 1,035 180 3500 ELECTION WORKERS (ELECTION HALL SET-UP AND BREAKDOWN) 500 ELECTION MACHINES (ANNUAL) MAINTANENCE (LHS) ACCUVOTE CODING & BALLOT PRINTING (LHS) ACCUVOTE CODING (LHS): FED EX ACCUVOTE MEMORY CARDS ES&S AutoMark codification 800 2,962 70 31 385.82 SUPPLIES ELECTION MACHINE SUPPLIES (LHS) (PAPER ROLLS, INK, FUSES ETC.) ELECTION VOTING SUPPLIES I.E., PENS 130 60 FOOD BREAKFAST (COFFEE/DONUTS) LUNCH & Dinner 60 222.5 TOTAL COST 9936.32 Town of Hopkinton, MA Mail - Transfer Al Page I of 2 ixL i1 YKu2/l r 3 Chris Howell <chowell@hopkintonma.gov> Transfer 1 message John Westerling <jwesterling@hopkintonma.gov> To: Chris Howell <chowell@hopkintonma.gov> Cc: Janet MacKay <janetm@hopkintonmagov>, Mike Mansir <mikemansir@hopkintonma.gov>, Judi Regan <judim@hopkintonma.gov>, Norman Khumalo <nkhumalo@hopkintonma.gov> Chris Tue, May 26, 2015 at 10:30 PM I understand there is no specific form to use to make a transfer so I offer this email to facilitate my request for the following transfer: Amount: $31,600 From: account 433 WASTE COLLECTION AND DISPOSAL To: account 422 ROAD MAINTENANCE This transfer helps to cover shortfalls in the Road Maintenance budget due to: - increased road repairs due to the harsh winter - unexpected cost to restripe the intersection of Hayden Rowe at Main Street ($1,700+) - unexpected cost to construct the bumpout on West Main across from Golden Pond ($7,600+) - unexpected cost to archive engineering plans with King Information System ($7,600+) - unexpected cost to purchase DPW cell phones ($2,900) The transfer will also fund the cost of Road Maintenance activities through the end of the fiscal year. Please contact me with any questions. Sincerely, John K. Westerling Director of Public Works Town of Hopkinton Department of Public Works 66 Fruit Street PO Box 209 Hopkinton, MA 01748 Email: jwesterling@hopkintonma.gov Phone: 508-497-9740 Fax: 508-497-9761 All email messages and attached content sent from and to this email account are public records unless qualified as an exemption under the Massachusetts Public Records Law. https://mail.google.com/mail/u/0/?ui=2&ik=e01fd4e09b&view=pt&q jwesterling%40hop... 6/17/2015 9979 Muirlands Blvd, Irvine CA 92618 www.VirtualGraffiti.com 1 Sales@VirtualGraffiti.com Tel: 949.870.3500 1 FAX: 949.266.9332 Customer Town of Hopkinton 18 Main Street Hopkinton MA 01748 USA Customer ID: 82784 QUOTE Quote #: Date: 104598 03/24/2015 Town of Hopkinton 18 Main Street Hopkinton MA 01748 USA Salesperson: Shipping Method: Howard Sackstein Default Carrier SCRIP,TSON% UNIT PRICE TOTAL 1 CPES-SS-STD CHECK POINT ENTERPRISE SUPPORT SUB+STD SUPP Support breakdown induding backdating and sync fees: CPAP-564205 $2077.00 CPSBM0650 $148400 1 CPAP-5G4205-HA CheckPoint 4200 Appliance with 5 Security blades for High Availability 1 CPES-SS-STD CHECK POINT ENTERPRISE SUPPORT SUB+STD SUPP Support for the 42001i4 1 CPAP-5G2205 Checkpoint 2200 Appliance with 5 Security blades 1 CPES-SS-STD CHECK POINT ENTERPRISE SUPPORT SUB+STD SUPP Support for the new2200 1 CPSB-AV-S-1Y CP AV BLADE FOR 1 YEAR LOW -END APPLIANCES & PRE -DEFINED 1 CPSB-AV-S-1Y-HA CP AV BLADE FOR 1 YEAR LOW -END APPLIANCES & PRE -DEFINED - HA AV for 1 year for the 4200 and 4200 HA HQ 0005272073 Town of Hopkinton Start Date:30-Mar-15 Renewal Date./End Date 50 -Mar -16 $ 3,561.00 $3,561.00 $ 2,848.00 $2,848.00 $ 497.00 $497.00 $ 2,616.00 $2,616.00 $ 457.00 $457.0D $ 1,445.00 $1,445.00 $ 1,155.00 $1,155.00 Quotation Valid Until: 04/24/15 Quotation Subtotal Total Tax $ 12,579.00 $ 0.00 Quotation Total $ 12,579.00 RETURN POLICY: All Returns must meet all applicable criteria listed in our Return Policy found at http://www.VirtualGraffiti.com/retum-policy.htm. For approval please contact the sales representative listed on this invoice. * All Claims for shortage, damaged or shipping errors must be made within 3 days of receipt. * All sales have a 30 day return period unless noted otherwise. * No cash refunds. Non -defective items returned subject to 15% restocking fee. * Warranties void if labels removed or tampered with. * Returns must include all original packaging and include all accessories & documentation. * All software and license downloads are not returnable. NI sales are final when software has been registered, activated or used. Page 1 of 2 I 9979 Muirlands Blvd, Irvine CA 92618 www.VirtualGraffid.com l Sales@VirtualGraffiti.com Tel: 949.870.3500 l FAX: 949.266.9332 ITI Customer Town of Hopkinton 18 Main Street Hopkinton MA 01748 USA Customer ID: 82784 Quotation Valid Until: 04/24/15 QUOTE Quote #: Date: 104598 03/24/2015 Town of Hopkinton 18 Main Street Hopkinton MA 01748 USA Salesperson: Shipping Method: Howard Sackstein Default Carrier RETURN POLICY: All Returns must meet all applicable aiteria listed in our Retum Policy found at http://www.VirtualGraffiti.com/return-policy,hbn. For approval please contact the sales representative listed on this invoice. ' At Claims for shortage, damaged or shipping errors must be made within 3 days of receipt. * All sales have a 30 day return period unless noted otherwise. * No cash refunds. ` Non -defective ttems returned subject to 15% restocking fee. ' Warranties void if labels removed or tampered with. ' Returns must include all original packaging and include all accessories & documentation. ' All software and license downloads are not returnable. All sales are final when software has been registered, activated or used. Page 2 of 2 4 May 16, 2015 4 Norman Khumalo Town Manager Town of Hopkinton 18 Main Street Hopkinton, MA 01748 Tel. 508 497 9700 rikhumalo@hopkintonma.gov Dear Mr. Khumalo: Per our recent conversations and e -mails, along with John Neas, I am prepared to provide appraisals on the four properties that are located in Hopkinton and are identified as follows: 1-15 Claflin Street (Davis) 2-102 Fruit Street (Pratt) 3-147 Hayden Rowe (Todaro) 3 Parcels in total 4- Hayden Rowe (Irvine) The properties will be valued based on the concept plans provided for each, with each prepared in conformance with USPAP requirements. They will be in an Appraisal Report format as per USPAP requirements. My fee is $1,500, $2,500, $3,000 and $3,000 respectively. As indicated, I will be leaving for two weeks on May 19`s and will be out of the country and will not be returning until June 3rd. If engaged, I will have all of the reports in four weeks, or by July 2, 2015. Please contact me If you have any questions. Thank you for the opportunity to provide this bid. Respectfully submitted, Steven G. Elliott, SRA, MRA Mass. Cert. Gen. License #295 ELLIOTT, GOTTSCHALK & ASSOCIATES REAL ESTATE APPRAISING & CONSULTING 78 THOMAS STREET, ASHLAND, MA 01721 508-872-3820 A itullow Town of Hopkinton FY15 Town Counsel, costs incurred and projected 6/17/2015 Project 21 Meserve Street Ash Street Ashland Fire IMA Bower v. Hopkinton Plannin Brock v. Town of Hopkinton Coco Bella vs. ZBA Doe v. Hopkinton Goodwin Holbrook v. Town of Hopkinton Hopkins v. Board of Appeal Hopkinton LNG Corp. v. Boa IRS Lumber Street Mews Comprehensive Permit National Lumber NSTAR Gas Co. NSTAR Zoning Petition Retainer April 2015 May 2015 June 2015 Projected Total projected Unpaid bills Year end transfer July 2014 -March 2015 Paid Unpaid 2,600.00 17.50 3,055.72 485.00 87.50 2,932.30 4,019.11 3,535.00 6,206.00 727.50 5,448.28 210.00 36,868.79 1,122.50 49,920.70 117,235.90 Projected Ap 460.00 35.00 2,755.00 3,432.50 472.50 6,387.50 7,307.50 7,742.25 317.50 1,199.39 6,452.50 14,017.25 50,578.89 ril-June 2015 Paid & Unpaid 2,600.00 17.50 3,055.72 520.00 87.50 2,932.30 6,774.11 6,967.50 6,678.50 727.50 6,387.50 12,755.78 7,952.25 317.50 38,068.18 7,575.00 63,937.95 167,354.79 Retainer 7,000.00 7,000.00 7,000.00 21,000.00 21,000.00 Billing 103,416.84 Billing 11,490.76 11,490.76 11,490.76 34,472.28 36,000.00 57,000.00 50,578.89 107,578.89 Avg billing/mo 11,490.76 Akith Inctit Town of Hopkinton Year End Transfer requests FY15 Legal bills unpaid 6/17/2015 Vendor Date Amount William August 4/7/2015 867.75 William August rS 5/5/2015 682.50 American Arbitration Association 3/31/2015 250.00 American Arbitration Association 4/11/2015 250.00 American Arbitration Association 4/11/2015 250.00 Mirick O'Connell 4/27/2015 1,557.50 Mirick O'Connell (`{ 5/28/2015 2,995.70 6,853.45 A Q((//Lteutt TOWN OF HOPKINTON RESERVE FUND TRANSFER REQUEST (All forms to be signed in "blue" Ink) TO: Appropriation Committee DATE: January 23, 2015 Request is hereby made for the following transfer from the reserve fund in accordance with MA Gneral Laws, Chapter 40, Section 6: Amount requested: $5,500 To be transferred to: Department of Public Works & Historical Commission Present Balance in said appropriation: The amount requested will be used for (give specific purpose): Chapter 162 of the Acts of 2009 Bill (House 4350) authorized the transfer of certain state real property, the 1918 Lake Whitehall Darn, spillway and Gatehouse to the town of Hopkinton. However, the legislation has two stipulations from the Commonwealth before the transfer can occur: (1) surveying of the parcel is conducted using a state -mandated surveyor and (2) finalize a Historical Covenant with the Massachusetts Historical Commission. Suffice to say, due to budget constraints to finalize the surveying, the work was not completed. At this current time, there is desire in Town to have the historic feature rehabilitaded and the public way opened, but cannot accomplish this because the Town does not officially own this structure yet. See attached legislation This expenditure is extraordinary and/or unforeseen for the following reasons: The Town of looking to fulfill the necessary state requirements in order for transfer of the property before the 2015 Annual Town Meeting consideration, in the event any final procedural steps must be taken at Town Meeting for the transfer. The Town Manager has reviewed the request and approves its review by the Appropriations Committee (Requesting party initial to verify): Requested by: Town Manager's Office, D (Officer or Department Head) ACTION OF THE APPROPRIATION COMMITTEE Date of Meeting: Number present and voting Transfer voted in the sum of: Transfer approved/disapproved: (Chairman, Appropriation Committee) 1/5 S:\Town Departments \ DPW \2015-01-23 DPW -Historic Commisson Reserve fund Transfer Request HOUSE DOCKET, NO. 94350 FILED ON: 11/18/2009 HOUSE No. 4350 Vibe QCommoumealtlj of fliassacfjusetts The committee on Ways and Means to whom was referred the Bill providing for the transfer of certain state real property to the town of Hopkinton. (House, No. 3882), reports that the same ought to pass with an amendment substituting therefor the accompanying bill (House, No. 4350). November 18, 2009. FOR THE COMMITTEE, Charles A. Murphy. Frye QConlmontuealtry of fflassarryusetts In the Year Two Thousand and Nine An Act PROVIDING FOR THE TRANSFER OF CERTAIN STATE REAL PROPERTY TO THE TOWN OF HOPKINTON. . Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: 1 SECTION 1. Notwithstanding the provisions of sections 40E through 40J of chapter 7 of 2 the General Laws or any other general or special law to the contrary, the commissioner of the 3 division of capital asset management and maintenance may, in consultation with the department 4 of conservation and recreation, convey in fee simple, for nominal consideration, a certain parcel 5 of land, any permanent easements and any improvements and structures located thereon formerly 6 known as the 1918 Whitehall Reservoir Dam and Gatehouse located on, adjacent and under 7 Highland Street in the town of Hopkinton, accepted by the town of Hopkinton as a public 8 highway on March 7, 1925, and the historic Gatehouse, its spillway and the former earthen dam 9 under Highland Street, to said town for the purpose of operating and maintaining a public way,. 10 Prior to any conveyance, the town of Hopkinton shall enter into a historical covenant agreement 11 with the Massachusetts historical commission which shall be filed with the registry of deeds and 12 run with the land in perpetuity. Use and maintenance of the parcel, excluding the Highland 13 Street infrastructures, shall be subject to the restrictions and provisions of the historical covenant. 14 The exact boundaries of the parcel and any permanent easements shall be determined by the 15 commissioner of the division of capital asset management and maintenance in consultation with 16 the commissioner of the department of conservation and recreation after completion of a survey. 17 This parcel shall be conveyed by deed without warranties or representations by the 18 commonwealth. 19 20 SECTION 2. Notwithstanding any general or special law to the contrary, the town of Hopkinton 21 shall be responsible for all costs and expenses, including but not limited to, costs associated with 22 any engineering, surveys, appraisals and deed preparation related to the conveyance authorized 23 pursuant to this act as such costs may be determined by the commissioner of the division of 24 capital asset management and maintenance. 3 3 A actin t Town of Hopkinton FY2015 Year end transfers Life insurance 6/17/2015 Enrollment" Jun -14 Jun -15 Town 140 153 School 227 249 367 402 35 9.5% Snapshot per billing statements. Enrollment may vary monthly.